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Lely Beautification MSTU Agenda 12/13/2017
GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 3299 Tamiami Trail East, Suite 103 Naples, FL 34112 AGENDA DECEMBER 13TH,2017 CALL TO ORDER— II. ATTENDANCE— Tony Branco-Chair (10/1/21) Robert Slebodnik-Vice Chair (10/1/18) Kathleen Dammert (10/1/18) Linda Rae Jorgensen (10/1/21) Vacancy (—) III. APPROVAL OF AGENDA— IV. APPROVAL OF MINUTES — NOVEMBER 16TH,2017 V. CHAIRMAN'S REPORT — TONY BRANCO A. Post-Irma status. B.Damaged Street&Traffic Signs VI. LANDSCAPE ARCHITECT'S REPORT—McGEE&ASSOCIATES (10/24/2018) A. Summary,Detail—format review. VII. LANDSCAPE MAINTENANCE REPORT—COMMERCIAL LAND MAINTENANCE (BCC APPROVAL) A. Summary comments. VIII. PROJECT MANAGERS REPORT—DAN SCHUMACHER A. Budget Report. B. Lighting Inspection Report. C. Lumec LED Retrofit—PO issued 12 additional LED retrofits ordered 11/06. D. Lely HOA Sign Replacements—damaged STOP& Street signs. E. Irrigation—Status. F. PO Requested— Monuments Land Survey—Hole-Montes. IX. OLD BUSINESS— A. REFURBISHMENT OF ENTRY MONUMENTS— 1. Land Survey(Monuments). 2. County Sign Review Specialist— a. Center lane of west-bound US-41 can be reference for maximum 8ft sign height. b. Survey is conducted by the MSTU,not County. c. Suggests investigating a full-service sign company going forward. d. Easements for both entry-and exit-side St Andrews monuments confirmed. B. NEW LIFT STATION @ HIDDEN VALLEY DRIVE— 1. FY-18 Public Utilities project. C. ROADWAYS— 1. Tentative Road Maintenance repaving schedule sequence-pending. D. UNFINISHED BUSINESS— 1. Insurance Pebble Beach Light Pole. Page 1 of 2 2. Insurance-St Andrews Median#3. X. NEW BUSINESS— A. PROJECT PROPOSALS FOR THE FY-18 YEAR 1. Lighting—Pebble Beach Circle,potentially Doral Circle. 2. Inquiry—Treasure Point FPL light poles. XI. MEMBER COMMENTS— XII. PUBLIC COMMENTS— XIII. ADJOURNMENT— NEXT MEETING: JANUARY 18T",2017 AT 2:00 PM Collier County Library East Naples Branch 8787 Tamiami Trail East Naples,FL 34113 (239)775-5592 December 13,2017 Lely Golf Estates Beautification MSTU Page 2 of 2 GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 3299 Tamiami Trail East Suite 103 Naples, FL 34113 Minutes November 16,2017 I. Call to Order Chairman Branco called the meeting to order at 2:05 PM. A quorum was established. II. Attendance Members: Chairman Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen, Vacancy County: Dan Schumacher-Project Manager Others: Mike McGee -Landscape Architect; Gary Gorden- CLM; Wendy Warren—Juristaff; George Barton, 110 Doral Circle III. Approval of Agenda Ms. Dammert moved to approve the Agenda of the Lely Golf Estates Beautification M.S.T.U. subject to the following change: Add:Item V. C. Chairman's Report: December Meeting Date Item IX. 2. Unfinished Business: Insurance Claim for Median 3 Auto Accident Item XII. Public Comments: Hurricane Irma Emergencies and Role of M.S.T.U. Second by Ms. Jorgensen. Carried unanimously 4- 0. IV. Approval of Minutes—October 19,2017 Ms. Jorgensen moved to approve the minutes of the October 19, 2017 subject to the following changes: Page 1, Item V. A. -Chairman's Report: Post Irma Status: Bullet 1 —from"... The Washingtonian Palms need to be taken down)..., " to ... Leaning Washingtonia Palms need to be taken down ...)." Page 1, Item V. A. - Chairman's Report: Post Irma Status: Bullet 3 —from"...Hanging Mahogany Tree branches by the lake on Forest Lakes require trimming)...,"to ... Hanging Mahogany Tree branches by the lake on Forest Hills Boulevard require trimming ...). " Page 2, Item V. B. - Chairman's Report: Damaged Street& Traffic Signs: Quotes—from"...Chairman Branco has received a proposal from Municipal Supply&Sign Company)...,"to ... Chairman Branco has received a proposal from Community Signs &Mailboxes...)." Page 3, Item VII. A. —Landscape Maintenance Report: Bullet 2—from"... The Washington Palms will be removed Friday October 20th)...,"to ...Washingtonia Palms will be removed Friday October 20th...). Page 3, Item V. A.—Landscape Maintenance Report: Bullet 8—from"... Replacement of median plants will be addressed in December 2017)...,"to ...Overall replacement of median plants will be addressed in December 2017...). " Second by Mr. Slebodnik. Carried unanimously 4-0. 1/7 V. Chairman's Report—Tony Branco Chairman Branco reported a tour of the community revealed maintenance issues to be addressed as follows: A. Post Irma Status Landscaping • Additional storm debris,now removed, was piled on streets by residents post County pick up. • A Palm tree on Treasure Point is still leaning. • Mr. McGee noted there is evidence the irrigation system is not functioning properly resulting in browning of sod. Mr. Gorden will go to the pump station to check the system and report his findings to Mr. Schumacher and Mr. Sells. He noted last month the system was functioning as intended. • The sod on Valley Stream is browning; replacement may be required. Auto Accident Saint Andrews Entrance Ms.Jorgensen provided photographs of an auto accident at the St. Andrews entrance. She will forward the license plate information to Chairman Branco. Chairman Branco notified Mr. Schumacher of the accident via email. Mr. Schumacher will request Ms. Sillery research the files for an accident report for insurance purposes. County Specification Requirements Mr. Schumacher met with Traffic Operations to review MUTCD (Manual Uniform Traffic Control Devices)requirements for traffic and street signs. The department agreed the following sign specifications are acceptable for Lely Golf Estates: • Although minimum height requirement for traffic signage is 7' from the ground to the bottom of the sign, the current signs posts measuring in the 6 to 61/2 foot range can be utilized. • Street sign lettering must be reflective quality with dimensions noted- 30 inches long by 9 inches high with capital letters 6 inches and small letters 4.5 inches in height. MSTU's Role for Signage Repair/Replacement In response to the Homeowners Association's request the MSTU financially participates in the sign replacement recovery project, Mr. Schumacher reported there is no mechanism for the M.S.T.U. to contribute to a non-County entity. The Homeowners Association voted to retain Community Signs &Mailboxes LLC. to repair and/or replace signage. B. December Meeting Date The Committee confirmed the next meeting will be Wednesday, December 13, 2017 at 2:00 pm. Mr. Schumacher will research room availability at the East Naples Library location and email an "Invite"to confirm the date. VI. Landscape Architects Report—McGee & Associates A. Summary,Detail Mr. McGee summarized the "Lely Golf Estates Landscape Observation Report"dated November 7, 2017 noting the report identifies items to address when the Committee is ready to discuss replacements. 2/7 General • Palm trees with damaged fronds and seed pods should be pruned within the next 30 days. • Increase irrigation on all trees, especially leaning or reset trees, to offset potential damage to the roots. • Reset and stake leaning trees as noted in the summary report if feasible. • Flush cut or grind stumps. • Discuss removal of damaged Palms in medians during monthly through on December 5th . Irrigation • The irrigation system is not functioning properly. US41 and Saint Andrews Boulevard • Prune all damaged foliage and branches from Oaks and Black Olives for safety purposes; follow up with structural and/or corrective pruning. • One Oak tree is leaning at the newspaper stand location. Reset and stake the tree; bubblers may be required to ensure adequate water intake. Outbound R/W North • Prune all damaged foliage and branches out of the Oaks for safety purposes; follow up with structural and/or corrective pruning. Valley Stream Circle • Remove Queen Palm. Saint Andrews Boulevard • Median#1 —Replace Bougainvillea Silhouette on end of median. • Median#2—Change: Prune (10) Tabebuia to Prune (1) Tabebuia. • Median#3 —Change: Remove (10)Washingtonia Palms to remove (1) Washingtonia Palm. Briar Cliff Lane • Replace about sixty Bougainvillea plants damaged by Hurricane Irma. Doral Circle East of Right of Way • Remove and replace uprooted Yellow Tabebuia tree with a Golden Tabebuia tree. • Remove 50 foot gray wood Royal Palm with broken out bud and replace with smaller tree. Weeds • Torpedo grass should be treated. Mr. Gorden noted Torpedo grass is treated weekly. Mulch • Recommend two inch dusting of mulch due to storm wash outs. Mr. Gorden will provide a proposal for the December meeting for re-mulching. The Committee discussed prioritizing storm damage pruning versus pruning all trees in sequence. Mr.McGee noted the pruning maintenance does not necessitate his review and requested CLM contact him if clarification of the procedure is required. Mr. Schumacher will request a quote from Commercial Land Maintenance for two levels of pruning: a. Storm damage pruning and b. Seasonal pruning for discussion at the December meeting. Mr. Schumacher also noted that a separate purchase order has been issued specifically for hurricane Irma related damage and clean up; these expenses to be submitted to FEMA for reimbursement. 3/7 VII. Landscape Maintenance Report—Commercial Land Maintenance A. Summary Comments • Plants including the Firebush have been trimmed. • The pump station will be checked this week to verify system condition. Mr. McGee, Mr. Schumacher and Mr. Sells will be advised of findings. • The Purslane flower at the Saint Andrews entrance is not available for replacement. Alternative flowers should be selected for seasonal planting. During Committee discussion the following were addressed: • Replacement of Median#1 plants should proceed based on the"winter layout"installed in 2016. • Replacement of plants in other medians throughout the MSTU will be an agenda item for the December meeting. Mr. McGee will review the schematic drawing approved by the Lely Golf Estates Beautification Committee in October 2016 to verify flower quantities and installation scheme for seasonal flowers at the Median #1 front entrance. Ms. Dammert motioned to approve Florida Land Maintenance,Inc., dba Commercial Land Maintenance,plant the bed entrance to Saint Andrews Median #1 in accordance with the October 2016 concept plan Scheme A designed by McGee&Associates. Second by Ms. Jorgensen. Carried unanimously 4- 0. VIII. Project Managers Report-Dan Schumacher A. Budget Report Mr. Schumacher summarized the "Lely MSTU Fund Budget 152 dated November 16, 2017"for information purposes and provided an overview of the budget noting: • FY18 Ad Valorem property tax revenue budget is $255,500.00, an increase of 9.37%. • Total revenue FY18 is $563,500.00 including investment interest, transfers and contributions (minus a 5%reserve of$12,900). • The FY18 Millage rate remains constant at 2.0000. • Current Operating Expense budget is $192,000 of which commitments total $117,516 and expenditures $8,676. • Uncommitted Operating Expense funds available are $65,807.68. • Purchase orders for vendor services, including McGee &Associates, are being prepared by county Procurement and Notices-to-Proceed issued as available. • Purchase orders for Commercial Land Maintenance and Hart's Electrical Inc. have been requested. • Sufficient funds remain in the Mulch budget line item to support an additional mulch application. • The PO for Whited Holiday Decor has been issued. • Reserves for Insurance and Catastrophic/Hurricane funds total $179,400.00, an increase of $9,400.00. • Total available balance less committed expenses $436,813.58. 4/7 B. Lighting Inspection Report Mr. Schumacher provided a lighting report compiled by Commercial Land Maintenance noting three outages on Saint Andrews and Pebble Beach Boulevards. Commercial Land reported the loose photo cell for Doral Circle is Not working (George Barton indicated the lights were working). Future installation of an on/off switch could be considered. Chairman Branco requested that Commercial Land Maintenance email the monthly Lighting Inspection Report to both he and Mr. Schumacher prior to publication of the MSTU meeting Read Ahead packet for each month. C. Lumec LED Retrofit—PO issued 12 additional Led retrofits ordered 11/06 Mr. Schumacher noted a purchase order is pending for twelve LED Streetlight fixtures ordered on November 6,2017 by Hart's Electrical. Graybar estimates receipt of the lamps from their supplier the end of November 2017. The Committee agreed a re-order for the lamps should be placed when inventory stock level reaches two or three units. D. Lely HOA Sign Replacements—Damaged STOP & Street Signs Mr. Schumacher reaffirmed that damaged signs on Pebble Beach, Saint Andrews and Forest Hills Boulevards and Doral, Pinehurst and Valley Stream Circles will be repaired/replaced by the Homeowners Association, as discussed in the Chairman's Report. E. Irrigation Status Mr. Schumacher consulted with Mr. Sells prior to this meeting, with this status: • The system is functioning as intended- contrary to possible deficiencies discussed earlier. • Mr. Sells is not receiving dysfunctional warning alarms and the Motorola components are communicating. • Mr. Schumacher and Mr. Sells will review the functionality, including a"wet check." • Mr. Gorden will check the pump station. F. Quote(s)—Monuments Land Survey Mr. Schumacher distributed a"Quote Request—Survey Entry Monuments" (RFQ) submitted to Hole Montes, Inc. to survey the two (2) Lely sign monuments at the US-41 & Saint Andrews Boulevard entrance to Lely Golf Estates in the M.S.T.U. in preparation for potentially larger Exit and Entry monuments. A copy of Hole Montes proposal for the project in the amount of$950.00 was included in the package. Chairman Branco motioned to approve the proposal from Hole Montes,Inc., dated November 10, 2017,for Contract Bid Tab 13-6164-SU, in the amount of$950.00 to survey the two Lely community monuments at the US-41 and Saint Andrews Boulevard entrance to Lely Golf Estates. Second by Mr. Slebodnik. Carried unanimously 4-0. 5/7 IX. Old Business A. Refurbishment of Entry Monuments 1. Land Survey (Monuments) Mr. Schumacher provided a document outlining the specifications for the survey. 2. County Sign Review Specialist- Mr. Schumacher reviewed the criteria established by the County Sign Specialist as follows: a. Center lane of west-bound US-41 can be used as the reference for maximum 8 ft. sign height. b. Survey is conducted by the MSTU, not the County. c. Suggested investigating the hiring of a full-service sign company going forward. d. Easements for both entry and exit side of St. Andrews monuments to be confirmed. B. New Lift Station @ Hidden Valley Drive 1. FY-18 Public Utilities project. Mr. Schumacher requested,but has not received an update for the project. C. Roadways 1. Tentative road maintenance repaving schedule sequence—pending. Updates on this project will be provided at future meetings. D. Unfinished Business 1. Insurance for Pebble Beach Light Pole. 2. Auto Accident Median 3 Insurance reimbursement is pending for both claims. X. New Business A. Project Proposals for the FY-17 Year The following project is under consideration and will be addressed in 2017: 1. Lighting Pebble Beach Circle, Pebble Beach Cart Crossing,Forest Hills Cart Crossing and potential for Doral Circle. 2. Inquiry—Treasure Point FPL light poles. XI. Member Comments Mr. Barton left the meeting. XII. Public Comments A. Hurricane Irma Emergencies and the Scope of MSTU activities and projects. Mr. Barton was not present. The item was not discussed. There being no further business to come before the Committee, the meeting was adjourned by the Chair at 3:35 PM. 6/7 LELY GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE Tony Branco, Chairman The Minutes were approved by the Committee on 2017, as presented , or as amended DECEMBER 13,2017-2:00 PM COLLIER COUNTY EAST NAPLES LIBRARY 8787 TAMIAMI TRAIL EAST, NAPLES,FL 34113 (239)775-5592 7/7 a) > 0) Ca - @ o y M X 0 a) 12 N c CO N N CO Z r w c > O EL as z 2 3 C o O > 0 a. 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C7• Q ; °-g2 V '� `ami n n n w nnnt '= "22 W C < F e = r N 2 R c nm'¢ J a 2 .. w n ` a on on n m m E 8 °o m Q LELY MSTU FUND 152 DECEMBER 13,2017 Vendor Item PO# Budget Commitments Expenditures Budget Remainder 1 CUR AD VALOREM TAX $ (255,500.00) $ - $ (37,769.20) $ (217,730.80) 2 DEL AD VALOREM $ - $ - $ - $ - 3 OVERNIGHT INTEREST $ - $ - $ (34.09) $ 34.09 4 INVESTMENT INTEREST $ (1,000.00) $ - $ (306.00) $ (694.00) 5 INS CO REFUNDS $ - $ - $ - $ - 6 INTEREST TAX COLLECTOR $ - $ - $ - $ - 7 REVENUE STRUCTURE $ (256,500.00) $ - $ (38,109.29) $ (218,390.71) 8 TRANSFERS FROM PROP APP $ - $ - $ - $ - 9 TRANSFERS FROM TAX COLL $ - $ - $ - $ - 10 CARRY FORWARD $ - $ - 11 CARRY FORWARD GEN $ (319,900.00) $ - $ - $ (319,900.00) 12 NEG 5%EST REV $ 12,900.00 $ - $ - $ 12,900.00 13 TRANSFERS&CONTRIB $ (307,000.00) $ - $ - $ (307,000.00) 14 TOTAL REVENUE $ (563,500.00) $ - $ (38,109.29) $ (525,390.71) McGee&Associates Landscape Architect 4500182606 $ 12,380.00 15 ENG.FEES&OTHERS $ 15,000.00 $ 12,380.00 $ - $ 2,620.00 16 INDIRECT COST REIMBURSE Collier County Indirect Cost Direct Pay $ 6,500.00 $ 3,250.00 $ 3,250.00 $ - Florida Land Maintenance Incidentals-New 4500183370 $ 10,000.00 Florida Land Maintenance Incidentals 4500182568 $ 5,000.00 Florida Land Maintenance 4500172048 $ 102.60 $ (102.60) 17 LANDSCAPE INCIDENTALS $ 25,000.00 $ 15,102.60 $ (102.60) $ 10,000.00 Florida Land Maintenance Grounds Maintenance-New 4500183370 $ 28,000.00 Florida Land Maintenance Grounds Maintenance 4500182568 $ 14,660.00 $ 3,340.00 OTHER CONTRACTUAL $ 85,000.00 $ 42,660.00 $ 3,340.00 $ 39,000.00 19 ELECTRICITY FPL Electricity Direct Pay $ 5,000.00 $ 4,115.47 $ 474.53 $ 410.00 20 WATER AND SEWER Collier County Utilities Water Usage 470003503 $ 15,000.00 $ 11,480.03 $ 1,519.97 $ 2,000.00 21 RENT EQUIPMENT J.M.Todd Shared Copier Lease 4500182947 $ 300.00 $ - $ - $ 300.00 22 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 400.00 $ 400.00 $ - $ - 23 FIS Pumps&related items 4500182573 $ 2,000.00 $ 156.20 SPRINKLER SYSTEM MAINT $ 5,000.00 $ 2,000.00 $ 156.20 $ 2,843.80 24 MULCH Forestry Resources Mulch 4500182571 $ 10,000.00 $ 7,000.00 $ - $ 3,000.00 Graybar Electrical Philips-Brand LED retrofit fixtures 4500182927 $ 6,500.00 $ - Hart's Electrical CON-Reinstall retrofit kit at Pole#6 4500183213 $ 165.00 25 Hart's Electrical Electrical Services 4500183630 $ 1,930.00 $ - LIGHTING MAINTENANCE $ 10,000.00 $ 8,430.00 $ 165.00 $ 1,405.00 . 26 LICENSE&PERMITS Road&Bridge Access to R&B ICC Pro IGC $ 4,000.00 $ - $ 4,000.00 Juristaff Transcriptionist 4500182570 $ 3,500.00 Whited Holiday Holiday Decorations 4500182978 $ 3,000.00 27 OTHER MISCELLANEOUS $ 6,500.00 $ 6,500.00 $ - $ - 28 OFFICE SUPPLIES Staples Advantage Office Supplies 4500182958 $ 300.00 $ 183.75 $ 16.25 $ 100.00 29 COPYING CHARGES J.M.Todd Copier CPC 4500182947 $ 300.00 $ 523.15 $ 42.97 $ (266.12) 30 FERT HERB CHEM Florikan Fertlizer 4500182569 $ 3,500.00 $ 2,500,00 $ - $ 1,000.00 31 OTHER OPERATING $ 200.00 $ - $ - $ 200.00 32 OPERATING EXPENSE $ 192,000.00 $ 116,525.00 $ 8,862.32 $ 66,612.68 33 IMPROVEMENTS GENERAL $ 148,900.00 $ - $ - $ 148,900.00 34 CAPITAL OUTLAY $ 148,900.00 $ - $ - $ 148,900.00 35 REIMBURSEMENT FOR STAFF SUPPORT $ 34,700.00 $ - $ 34,700.00 36 Budget Trans from Appraiser $ 2,000.00 $ 494.10 $ 1,505.90 37 Budget Trans from Tax Collector $ 6,500.00 $ 1,132.94 $ 5,367.06 38 TRANSFERS $ 43,200.00 $ - $ 1,627.04 $ 41,572.96 39 CATASTROPHE/HURRICANE RESERVE $ 79,400.00 $ - $ - $ 79,400.00 40 Reserves for Insurance $ 100,000.00 $ - $ - $ 100,000.00 41 RESERVES $ 179,400.00 $ - $ - $ 179,400.00 42 TOTAL BUDGET $ 563,500.00 $ 116,525.00 $ 10,489.36 $ 436,485.64 Total Available Balance $ 436,485.64 119,917,030 FY 10 Final Taxable Value Plus Commited And Not Spent $ 116,525.00 104,325,032 FY 11 Final Taxable Value 95,871,609 FY 12 Final Taxable Value 92,697,303 FY 13 Final Taxable Value I Estimated Cash $ 553,010.64 95,718,423 FY 14 Final Taxable Value Estimated Cash Less 99,596,489 FY 15 Final Taxable Value Uncollected Ad Valorem Taxes $ 335,279.84 106,888,467 FY 16 Final Taxable Value 116,823,687 FY 17 July Taxable Value 127,772,474 FY 18 July Taxable Value 9.37%Adj.17 to 18 FY 18 FY 17 Millage 2.0000 2.0000 2 mill cap Extension 255,545 233,647 Property Tax Limitation Impact FY 18 Gross Taxable Value 127,772,474 Minus:New Const.Annex. 1,738,539 Plus:Amendment#1 TV Component 0 Adj.Taxable Value 126,033,935 Prior year FYI7 Levy(Proceeds) 233,647 Rolled Back Rate(less Amend One) 1.8538 91%of Rolled Back Rate 1.6870 LELY MSTU LIGHTING INSPECTIONS 12/4/20171 1SEE SEE SEE SEE BELOW BELOW BELOW BELOW ST.ANDREWS ENTRANCE OFF US41 LIGHT DESCRIPTION JUNE JULY 14-Nov 1-Dec Flagpole Light-1 Flagpole Light-1 OUT Flagpole Light-1 Sign Light-North US41 Sign Light-South US41 Single Luminare-1 Single Luminare-2 OUT OUT Single Luminare-3 Single Luminare-4 OUT Single Luminare-5 Single Luminare-6 Single Luminare-7 OUT OUT Single Luminare-8 OUT OUT Single Luminare-9 OUT OUT Single Luminare-10 OUT Single Luminare-11 OUT PEBBLE BEACH LIGHTING SAME ISSUE Double Luminare-1 AS LAST S. SIDE OUT S.SIDE OUT Double Luminare-2 MONTH Double Luminare-3 Double Luminare-4 Double Luminare-5 Double Luminare-6 Double Luminare-7 Double Luminare-8 Double Luminare-9 Double Luminare-10 N SIDE OUT N SIDE OUT Double Luminare-11 Double Luminare-12 OUT Double Luminare-13 Double Luminare-14 Double Luminare-15 Double Luminare-16 OUT Double Luminare-17 OUT Double Luminare-18 Double Luminare-19 OUT Double Luminare-20 Double Luminare-21 Single Luminare-22 Single Luminare-23 SOLAR LIGHT @AUGUSTA Solar Light-@Augusta DORAL CIRCLE LIGHTING Double Luminare-D-1 WEST LIGHT PHOTO Double Luminare-D-2 OUT AND CELL IS LOOSE Sign Light-DS-1 FULL OF OUT AND LIGHTS Sign Light-DS-2 WATER WONT TURN Single Luminare-B1 ON MANUALLY Single Luminare-B2 Single Luminare-B3 Single Luminare-B4