Agenda 12/12/2017 Item #16D 812/12/2017
EXECUTIVE SUMMARY
Recommendation to approve the University Extension Division’s request for funding from the
Collier County 4-H Association in the amount of $79,880, approve a subsequent acceptance of
requested funds, authorize the Chairman to sign a Memorandum of Understanding with the 4-H
Association, and authorize the necessary Budget Amendment.
OBJECTIVE: To continue funding the University Extension 4-H Youth Development programs.
CONSIDERATIONS: The University Extension Division is a federal, state, and county partnership
dedicated to developing knowledge in agriculture, human and natural resources, the life sciences,
enhancing and sustaining the quality of human life by making that information accessible.
Financial support from the 4-H Association for the funding of programs within the University Extension’s
4-H Youth Development Program is essential to assist in paying outreach coordinator salaries and putting
into operation outreach educational activities in schools, after school, and within man y Collier
communities.
This year, the University Extension Division’s request for funds from the 4-H Association, a Florida Non-
Profit Association, will be dispersed as outlined in the Memorandum of Understanding and used for the
continuation of the 4-H Youth Development Programs.
In addition to the funding from the 4-H Association, the University Extension Division receives
contributions for the various 4-H programs from the program participants throughout the year.
FISCAL IMPACT: A Budget Amendment is needed to recognize funds in Public Services Grant Fund
(709) Project# 33548 in the amount of $79,880 for the period beginning January 2018 and ending in
December 2018, which consists of $79,880 from the 4-H Association. Although there is no County match
required, the County supports one-half of the full-time coordinator position with general funds.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney’s Office, requires
majority vote, and is legally sufficient for Board action. -JAK
RECOMMENDATION: To approve a request for funding in the amount of $79,880 and subsequent
acceptance of requested funds, authorize the Chairman to sign a Memorandum of Understanding with
Collier County 4-H Association to fund 4-H Outreach Coordinators and the enhancement of outreach
activities managed by the University Extension Division, and authorize the necessary Budget
Amendment.
Prepared By: Twyla Leigh, County Extension Director, University Extension Division
ATTACHMENT(S)
1. 4-H MOU 2018 (PDF)
12/12/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.8
Doc ID: 4196
Item Summary: Recommendation to approve the University Extension Division’s request for
funding from the Collier County 4-H Association in the amount of $79,880, approve a subsequent
acceptance of requested funds, authorize the Chairman to sign a Memorandum of Understanding with the
4-H Association, and authorize the necessary Budget Amendment.
Meeting Date: 12/12/2017
Prepared by:
Title: Administrative Assistant – Public Services Department
Name: Paula Springs
11/08/2017 2:56 PM
Submitted by:
Title: Department Head - Public Services – Public Services Department
Name: Steve Carnell
11/08/2017 2:56 PM
Approved By:
Review:
University Extension Services Twyla Leigh Additional Reviewer Completed 11/16/2017 11:56 AM
Operations & Veteran Services Sean Callahan Additional Reviewer Completed 11/16/2017 4:05 PM
Public Services Department Joshua Hammond Level 1 Division Reviewer Completed 11/16/2017 8:13 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 11/22/2017 4:44 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 11/27/2017 10:08 AM
Grants Edmond Kushi Level 2 Grants Review Completed 11/28/2017 9:27 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 11/28/2017 10:03 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 11/28/2017 10:12 AM
Grants Therese Stanley Additional Reviewer Completed 12/01/2017 4:24 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 12/02/2017 12:40 PM
Board of County Commissioners MaryJo Brock Meeting Pending 12/12/2017 9:00 AM
Memorandum of Understanding
2018 Grant Funds for the 4H Youth Development Program
THIS MEMORANDUM OF UNDERSTANDING (MOU) is made by and between the Collier County
4H Association. ("ASSOCIATION"), A Florida Not for Profit Organization, and the Collier County
Board of County Commissioners, a political subdivision of the State of Florida, to support the 4H Youth
Development Program of Collier County OF/IFAS Extension.
WHEREAS, the Collier County 4H Association agrees to provide grant funds to support the 4H Youth
Development Program of Collier County OF/IFAS Extension in the amount of $79,880.00 for the
calendar year of January 1, 2018 through December 31, 2018 to the extent funds are available; and,
WHEREAS, the Collier County OF/IFAS Extension Agrees to provide outreach services and staff in
support of the 4H Youth Development Program; and,
WHEREAS, funds will be invoiced by Collier County and distributed quarterly by the Association based
on 2018 budgeted programs in January, April, July and October and with a minimum distribution each
quarter of $10,795.00.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND PROMISES
SET FORTH HEREIN, THE PARTIES AGREE AS FOLLOWS:
1. This MOU shall remain in full force and effect for one year and be subject to three additional one
year renewals.
2. Either party may terminate this MOU with at least thirty (30) days written notice to the other
Ply•
3. The Association's financial obligation is subject to availability of funds and appropriation by the
Association.
4. The funds awarded, $79,880.00, shall be used by the County to assist in salary expenses of the
full and part time outreach coordinators and actual program expenditures.
5. The remaining invoices will include quarterly expenditures and will be reimbursed within 30
days from receipt of the invoice.
6. The County will invoice the Association quarterly. The minimum distribution each quarter shall
be $10,795.00 for salaries. For example, the 1St invoice and distribution will be for salary
expenses, the 2"d quarter check would be for the actual 1St quarter program expenditures and 2"d
quarter salary expenses, the 3rd quarter check would be for the actual 2"d quarter program
expenditures and 3rd quarter salary expenses, and so on. The 4th quarter actual program
expenditures would be invoiced at the end of the calendar year.
7. Program status and expenditures will be reported to the Association at the end of each quarter
along with the request for the next quarter. Adjustments/program re -allocations will be reviewed
and approved/denied at that time.
8. Either party may request changes to this MOU. Any changes, modifications, revisions or
amendments to this MOU which are mutually agreed upon by and between the parties to this
MOU shall be incorporated by written instrument, and effective when executed and signed by all
parties to this MOU.
9. The construction, interpretation and enforcement of this MOU shall be governed by the laws of
the State of Florida.
IN WITNESS WHEREOF, the parties have executed this MOU on the i day of December, 2017.
ATTEST:
W' ess (1) Name
Signature
M'Onl)a
wit n ss (2) Name
/-I C -n
Sign,ft
ATTEST:
COL�LIIE, R COUNTY 4H ASSOCIATION
By:
Maryann mmeralls, Treasurer
Date: � \ — I
BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA
By:
Penny Taylor, Chairman
Date: