Agenda 12/12/2017 Item #16A3112/12/2017
EXECUTIVE SUMMARY
Recommendation to approve Change Order #1 adding new items to RFP 15-6508, "Roadway
Lighting Upgrade to Light Emitting Diode (LED) Luminaires," to add a turnpike style LED fixture
to the approved contract with Apollo Metro Solutions, Inc. (Project No. 60189)
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OBJECTIVE: To add a new Apollo Metro Solutions, Inc. SL4 Series LED Luminaire along with
repair/replacement items to the existing RFP 15-6508 contract.
CONSIDERATIONS: The Board of County Commissioners (Board) approved the LED lighting
program for the County to convert all existing street lights to LED to reduce future electricity costs,
promote dark skies, and reduce light pollution (Item 11E, March 22, 2016). As part of this program,
existing high-pressure sodium (HPS) luminaires were upgraded with Apollo Metro Solutions, Inc., LED
luminaires (RFP 15-6508) in March 2016.
The “turnpike” luminaire, currently in use to illuminate major arterial roadways with lighting on only one
side, has been discontinued. Therefore, the county is currently unable to repair or replace fixtures as
needed. A similar type HPS fixture was found in the market, however, continued use and investment in
another brand of HPS luminaire would not be in line with the LED upgrade program. When solicitation
15-6508 was issued, the new SL4 Series LED Luminaire from Apollo Metro Solutions, Inc., was not
included in the original contract because it had not yet been developed.
Staff recommends that the Apollo Metro Solutions, Inc., SL4 Series LED Luminaire and its associated
specifications be incorporated and added into the contract documents. This new 50,000 Lumen SL4
Series LED Luminaire is necessary to adequately illuminate both sides of arterial roadways with existing
light poles situated on one side only.
FISCAL IMPACT: The addition of the Apollo Metro Solutions, Inc., SL4 Series LED Luminaire along
with repair/replacement items to the existing RFP 15-6508 contract will benefit the overall LED upgrade
program. There are approximately 5,000 streetlights within the county’s arterial lighting system, with
approximately 250 of the SL4 Series LED Luminaires (turnpike style fixtures) needed right away for
repairs and replacements, it is expected that $213,000 will be expended on the turnpike LED’s during
FY18. Replacing sodium light fixtures when a comparable LED product is available is not a fiscally
responsible purchase, as LED lights offer significant electricity savings, and follows prior Board
direction.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval. -SRT
GROWTH MANAGEMENT IMPACT: This project meets the current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: To approve Change Order #1 for Apollo Metro Solutions that provides for the
addition of new specifications and line items per the attached, “Negotiated Price Schedule” to RFP 15 -
6508. “Roadway Lighting Upgrade to LED Luminaires”, (Project #60189).
Prepared by: John W. Miller, Project Manager, Transportation Engineering Division
ATTACHMENT(S)
1. Apollo Metro PO 4500167373 CO 01 (PDF)
12/12/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.31
Doc ID: 4230
Item Summary: Recommendation to approve Change Order #1 adding new items to RFP 15-
6508, "Roadway Lighting Upgrade to Light Emitting Diode (LED) Luminaires," to add a turnpike style
LED fixture to the approved contract with Apollo Metro Solutions, Inc. (Project No. 60189)
Meeting Date: 12/12/2017
Prepared by:
Title: Project Manager – Transportation Engineering
Name: John Miller
11/17/2017 1:53 PM
Submitted by:
Title: Division Director - Transportation Eng – Transportation Engineering
Name: Jay Ahmad
11/17/2017 1:53 PM
Approved By:
Review:
Growth Management Operations Support Heather Meyer Additional Reviewer Completed 11/17/2017 2:02 PM
Growth Management Operations Support Allison Kearns Additional Reviewer Completed 11/17/2017 2:12 PM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 11/17/2017 4:26 PM
Growth Management Department Anthony Khawaja Additional Reviewer Completed 11/17/2017 4:26 PM
Growth Management Department Jeanne Marcella Level 1 Reviewer Completed 11/17/2017 4:38 PM
Procurement Services Adam Northrup Additional Reviewer Completed 11/20/2017 7:24 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 11/20/2017 7:57 AM
Procurement Services Ted Coyman Additional Reviewer Completed 11/20/2017 8:57 AM
Growth Management Department Thaddeus Cohen Department Head Review Completed 11/20/2017 10:41 AM
Growth Management Department James French Deputy Department Head Review Completed 11/27/2017 7:24 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 11/27/2017 10:29 AM
County Attorney's Office Scott Teach Level 3 County Attorney's Office Review Completed 11/27/2017 10:30 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 11/27/2017 10:38 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 11/28/2017 2:35 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 11/29/2017 2:51 PM
Board of County Commissioners MaryJo Brock Meeting Pending 12/12/2017 9:00 AM
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cn=adamnorthrup@collier
gov.net
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