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Agenda 12/12/2017 Item #11A12/12/2017 EXECUTIVE SUMMARY Recommendation to declare that emergency circumstances exist based on damage caused by Hurricane Irma to Collier Creek; authorize an expedited procurement process to obtain quotes and negotiate a contract; authorize the County Manager or his designee to execute a contract to be presented to the Board for “after-the-fact” approval at the next regularly scheduled Commission meeting; authorize the necessary budget amendment; and make a finding that this item promotes tourism (Fiscal Impact $1,320,000). OBJECTIVE: To assure that public safety issues resulting from damage caused by Hurricane Irma in Collier Creek are timely addressed and mitigated. CONSIDERATIONS: Marco Island and Collier Creek suffered the brunt of Hurricane Irma land fall forces. This area experienced measured wave velocity of nine (9) feet per second and a tidal swing of eight (8) feet over a 3-hour period. As a result, the existing terminal rock jetty on the east side of Collier Creek suffered significant structural damage which allowed for extensive sand over wash into the Creek from the jetty tip and mid-section. Additionally, it is expected that shoals from the sand over wash, jetty boulders, lost docks, damaged seawalls and concrete rubble have been deposited into the permitted dredge template and present a serious hazard to boaters and navigation. Pre-disaster Collier Creek was a serviceable channel and would normally provide for approximately ten (10) feet of water depth at Mean Low Water (MLW). Recent surveys indicate water depths of four (4) - five (5) feet MLW currently exist. This depth is further complicated by concrete, steel and other rubble from destroyed seawalls and docks. The goal is to restore Collier Creek to its pre-disaster condition. To accomplish this, approximately 15,000 cy of sand, shell and debris that have filled the boat channel through the inlet must be removed. It is expected that Collier Creek dredging and debris removal will cost approximately $950,000; the Collier Creek groin repairs will cost $275,000 and the engineer and project management will cost $95,000 bringing the project total to $1,320,000. Tourist Development Council (TDC) funding will be used to dredge Collier Creek and repair the groin. TDC funds will then be submitted for reimbursement from FEMA “Category A” emergency dredge program funding. To assure the health and safety of the boating public, expedited dredging is required. This expedited dredging process may affect FEMA’s reimbursement to Collier County. FEMA “Category G” funding will be requested to repair the rock groin as it is not eligible for reimbursement under the emergency dredge program. The repair of the rock groin will follow the dredging of Collier Creek and be subject to non-expedited FEMA processing. FEMA Category A and Category G reimbursement is expected to be 75% of eligible costs, subject to FEMA final approval. Staff is recommending, that the Board find that emergency circumstances exist in Collier Creek and immediately expedite procedures to mitigate the situation. Emergency engagement of an engineering consultant is also required by the Board through the existing Coastal Zone Management continuing engineering master contract. To address public safety, the existing channel was marked immediately following the storm, and the channel has recently been marked with temporary buoys to show the best egress at high tide. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. 12/12/2017 FISCAL IMPACT: Funding for this work is available in Tourist Development Tax Beach Renourishment Fund (195) Reserves. A budget amendment is required to appropriate funding to repair Collier Creek within the Hurricane Irma Project No. 50154. Staff will seek FEMA reimbursement for t he maximum eligible amount of expenditures related to the emergency repairs. ADVISORY COMMITTEE RECOMMENDATIONS: This item will be presented to the Tourist Development Council at a special meeting scheduled on Friday, December 8, 2017 for approval. The Coastal Advisory Committee (CAC) will be consulted “after -the-fact” for a recommendation of approval at its regularly scheduled meeting on Thursday, December 14, 2017. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. Section 255.0525, Fla. Stat. and Section 8(17) of Collier County Ordinance No. 2017-08, as amended, authorizes the Board to alter the procedures required for competitive solicitation in any manner that is reasonable when emergency circumstances exist. The Board may find that emergency circumstances exist at Collier Creek based on damage from Hurricane Irma and authorize an expedited schedule and modified process to the County’s Procurement Ordinance. - CMG RECOMMENDATION: To declare that emergency circumstances exist based on damage caused by Hurricane Irma to Collier Creek; authorize an expedited procurement process to obtain quotes and negotiate a contract; authorize the County Manager or his designee to execute a contract to be p resented to the Board for “after-the-fact” approval at the next regularly scheduled Commission meeting; authorize the necessary budget amendment; and make a finding that this item promotes tourism. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division ATTACHMENT(S) 1. Backup material (PDF) 12/12/2017 COLLIER COUNTY Board of County Commissioners Item Number: 11.A Doc ID: 4265 Item Summary: Recommendation to declare that emergency circumstances exist based on damage caused by Hurricane Irma to Collier Creek; authorize an expedited procurement process to obtain quotes and negotiate a contract; authorize the County Manager or his designee to execute a contract to be presented to the Board for “after-the-fact” approval at the next regularly scheduled Commission meeting; authorize the necessary budget amendment; and make a finding that this item promotes tourism (Fiscal Impact $1,320,000). (Gary McAlpin, P.E., Coastal Zone Management) Meeting Date: 12/12/2017 Prepared by: Title: Accountant – Capital Project Planning, Impact Fees, and Program Management Name: Gail Hambright 12/05/2017 8:50 AM Submitted by: Title: Division Director - IF, CPP & PM – Capital Project Planning, Impact Fees, and Program Management Name: Amy Patterson 12/05/2017 8:50 AM Approved By: Review: Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 12/05/2017 8:56 AM Growth Management Department Judy Puig Level 1 Reviewer Completed 12/05/2017 9:11 AM Capital Project Planning, Impact Fees, and Program Management Tara Castillo Additional Reviewer Completed 12/05/2017 9:27 AM Procurement Services Ted Coyman Additional Reviewer Completed 12/06/2017 9:02 AM Capital Project Planning, Impact Fees, and Program Management Amy Patterson Additional Reviewer Completed 12/06/2017 11:21 AM Growth Management Operations Support Allison Kearns Additional Reviewer Completed 12/06/2017 11:51 AM Procurement Services Sandra Herrera Additional Reviewer Completed 12/06/2017 11:56 AM Procurement Services Adam Northrup Additional Reviewer Completed 12/06/2017 11:57 AM Growth Management Department Gail Hambright Deputy Department Head Review Skipped 12/06/2017 11:42 AM County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 12/06/2017 12:05 PM Grants Edmond Kushi Level 2 Grants Review Completed 12/06/2017 12:20 PM Growth Management Department Thaddeus Cohen Department Head Review Completed 12/06/2017 3:22 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 12/06/2017 3:37 PM Budget and Management Office Mark Isackson Additional Reviewer Completed 12/06/2017 3:39 PM 12/12/2017 Grants Therese Stanley Additional Reviewer Completed 12/06/2017 3:52 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 12/06/2017 4:13 PM County Manager's Office MaryJo Brock Level 4 County Manager Review Completed 12/06/2017 4:19 PM Board of County Commissioners MaryJo Brock Meeting Pending 12/12/2017 9:00 AM I arpon bay Overview Marco Coast Y • 1• O ° Stingaree Island ° c C3 13 M 13 13 • �bY s _., s� N El IP Railroad Islet 0 El El • - : C3 El `•� w o• �;� ," •�. 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