Minutes 10/05/2017 •
MINUTES OF MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT •
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday, October 5, 2017 at 9:00 a.m. in the Heritage
Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples, Florida.
Present and constituting a quorum were:
Edwin Hubbard Chairman
John May Vice Chairman
Jack Arcurie Assistant Secretary
Dennis Gagne Assistant Secretary
Phillip Magnarella Assistant Secretary
Also present were:
Justin Faircloth District Manager
Bob Koncar General Manager(via telephone)
Greg Urbancic District Counsel
Josh Lockhart CPH
Gonzalo Ayres Lake& Wetland Management
• Residents
The following is a summary of the actions taken a! the October 5, 2017 Heritage
Bay Board ofSupervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Faircloth called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
• It was requested the Attorney Report be moved to Item 5 with other items to
follow.
On MOTION by Mr. May seconded by Mr. Arcurie with
all in favor the agenda was approved as amended.
October 5, 2017 Heritage Bay CDD
THIRD ORDER OF BUSINESS Public Comments on Agenda
Items
Hearing no comments from the audience, the next item of business followed.
FOURTH ORDER OF BUSINESS Engineer's Report
A. CPH Lake 30A/30B Erosion Restoration Project-Recommendation
• Mr. Lockhart reviewed the bids received for the project and recommended the bid
from Quality Enterprises USA, Inc. be accepted.
The record will reflect Mr. Magnarella joined the meeting.
Mr. Hubbard MOVED to accept the bid from Quality
Enterprises USA, Inc. in the amount of $1,314,480.48 as
recommended by CPH and Mr. May seconded the motion.
• `l'hc prior motion was discussed including the timeframe of the project.
Mr. Hubbard MOVED to amend the prior motion to
include directing District Counsel to develop a contract and
authorize the Chairman to execute said contract subject to
staff approval and Mr. May seconded the motion.
On VOICE vote with all in favor the prior motion was
approved as amended.
• The District Engineer will monitor the work, verify quantities, oversee testing,
and ensure construction is completed per the design plan.
• Discussion ensued regarding the on-site schedule of the District Engineer.
• The project is expected to last 35 weeks. lie recommends being on site 20 to 24
hours per week;at an approximate cost of$92,000.
• District Engineer will prepare an addendum to his base contract to address the
cost of this project.
October 5, 2017 Heritage Bay CDD
B. Stormwater Management Rules and Policies Update
• District Engineer and District Counsel are preparing the documents and expect to
have this for Board review soon.
C. Hurricane Damage Update
• Irma repair analysis and priorities were discussed.
Mr. Hubbard MOVED to complete a selective bidding
process for those vendors that expressed interest in the
Lake 30A/30B Erosion Restoration Project, for a project to
repair in a permanent fixed manner the northeast and
southeast quadrants of the bridge retaining walls as well as
extend on the northeast side to the current end of the
Erosion Restoration Project and to the fishing pier on the
southeast side and Mr. Gagne seconded the motion.
• The prior motion was discussed.
Mr. Hubbard MOVED to amend the prior motion to
include scope to be reviewed by the Chairman prior to
bidding and to include a Performance Bond and Mr. Gagne
seconded the motion.
On VOICE vote with all in favor the prior motion was
approved as amended.
• Discussion ensued with regard to the cost and funding of the project.
i. Damaged Lake Banks
• The Lake 20 north bank berm issue was discussed.
• CPH to approach SFWMD/Collier County and notify them that it is believed an
issue exists on the north bank of Lake 20 in that a berm was called for per the
plans, but does not currently exist.
• CPH to report back to the Board on their discussions with the regulatory agencies
and advise of possible repair options/costs if warranted.
ii. Control Structure Discussion
• Discussion ensued with regard to control structure elevation.
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October 5, 2017 Heritage Bay CDD
On MOTION by Mr. Hubbard seconded by Mr. Magnarella
with all in favor to allow CPU to enlarge the box for the
outfall on Lake 30A and all related activities including;
modeling, developing costs, and obtaining bids was
approved.
• CPH will design a new skimmer for the outfall on Lake 30B allowing greater
water flow.
• CPII to develop costs estimates for projects discussed including the repairs for
Lake 30B due to the hurricane damage around hole 20.
• Severn Trent to perform a financial analysis based on the direction of the Board
regarding possible funding.
• After discussion, it was discussed that this meeting could be continued to discuss
the loan and funding of projects. Consideration regarding the services of a
Financial Advisor would be addressed at such a continuation meeting.
• Staff and the Chairman will continue to work with the Club on additional repairs
around the property/golf course.
D. Stantec Document Update
• Mr. Lockhart will provide District Counsel with a list of documents to be
requested from Stantec.
FIFTH ORDER OF BUSINESS Attorney's Report
A. Lake 30A/30B Erosion Restoration Loan Update
• This item was tabled.
B. Lake 30A/30B Boating Regulations Update
• District Counsel to review and work with the Quarry's attorney and then present
to Board for discussion.
C. Lake 20 North Bank Berm Issue
• This item was previously discussed.
• Discussion ensued and it was discussed that the meeting could be continued to
October 18,2017 at 9:00 a.m. in the heritage Bay Clubhouse.
The record will reflect Mr. Urbancic left the meeting.
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October 5, 2017 Heritage Bay CDD
SIXTH ORDER OF BUSINESS Old Business
There not being any, the next item followed.
SEVENTH ORDER OF BUSINESS New Business
A. Bathymetric Testing Discussion
• Bathymetric testing was discussed.
On MOTION by Mr. Gagne seconded by Mr. May with all
in favor to suspend the last quarter of water quality testing
by CPH for Fiscal Year 2018; and allocate those funds for
bathymetric testing on the remaining lakes that have not
been completed,subject to staff approval was approved.
The record will reflect Mr. Lockhart left the meeting.
• Mr. Gonzalo Ayres joined the meeting and reviewed the latest Lake & Wetland
Management Inspection report with the Board.
The record will reflect Mr.Ayres left the meeting.
B. Audit Committee Selection Process
i. Appointment of Committee Members
On MOTION by Mr. Hubbard seconded by Mr. Gagne
with all in favor to appoint Supervisors Arcurie,
Magnarella and May to the Audit Committee was
approved.
ii. Establishment of RFP Evaluation Criteria
On MOTION by Mr. May seconded by Mr. Gagne with all
in favor the evaluation criteria as presented was accepted. h
iii. Authorization to Proceed with RFP
On MOTION by Mr. May seconded by Mr. Gagne with all
in favor to proceed with the RFP process was approved.
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October 5, 2017 Heritage Bay CDD
EIGHTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of the September 7,2017 Regular Meeting
Mr. Faircloth stated each Board member received a copy of the minutes of the
September 7, 2017 regular meeting and requested any additions, corrections or
deletions.
There not being any,
On MOTION by Mr. Hubbard seconded by Mr. Arcurie
with all in favor the September 7, 2017 regular meeting
minutes were approved.
B. Approval of Financials
• The financials for the period ending August 31, 2017 were reviewed.
On MOTION by Mr. May seconded by Mr. Arcurie with
all in favor the August 31,2017 financials were accepted.
C. Field Manager's Report
• The Field Management Report for site inspections conducted on September 18,
2017 and October 4, 2017 were reviewed; copies of which are attached for the
record.
D. Lake& Wetland Management Monthly Inspection Report
• This item was previously addressed.
E. Follow up Items
• Items were previously addressed.
NINTH ORDER OF BUSINESS Supervisors' Reports,Requests
and Comments
• Supervisor Magnarella inquired about having a larger map.
• Supervisor May discussed issues with grass being blown into the lakes.
TENTH ORDER OF BUSINESS Chairman's Comment
• Mr. Hubbard commented on the buoys under the bridge. Staff will seek to have
these replaced with new ones.
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October 5, 2017 Heritage Bay CDD
• Ile inquired about other properties not transferred to the CDD around the lakes.
Staff to review the lake banks to see if there are any remaining properties that
should be conveyed over to the CDD.
• He also inquired about the assessment information for the website; staff will
update.
• Discussed letter to the residents about CDD projects and noted issues with
residents moving rip rap along the south border of Lake 30A.
• Staff mentioned issues discovered with the control structure on Lake 28 and the
Board decided to continue to monitor the situation for the time being since the
repair will be performed with the current project approved earlier in the meeting.
ELEVENTH ORDER OF BUSINESS Audience Comments
• Jerry 1-lollinden inquired about the CDD lowering lake levels prior to the storm;
and assessing homeowners during the year due to storm damages so they can
claim the additional assessment against their insurance policies.
TWELFTH ORDER OF BUSINESS Continuation
On MOTION by Mr. Hubbard seconded by Mr. Arcurie
with all in favor the meeting was continued to Wednesday,
October 18, 2017 at 9:00 a.m. in the Heritage Bay
Clubhouse.
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Edwin Hubbard
cretary/Assistant Secretary Chairman
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