Forest Lakes MSTU Agenda 12/05/2017
December 5, 2017 Forest Lakes MSTU 1/1
FOREST
LAKES
ROADWAY AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
3299 East Tamiami Trail - Suite 103, Naples, FL 34112
DECEMBER 5, 2017
MEETING LOCATION:
1058 F OREST L AKES D RIVE, N APLES, FL 34105
AGENDA
I. CALL TO O RDER
II. A TTENDANCE
Advisory Committee George E. Fogg – Chair (4/21/2020)
Marianne Fanning – Vice Chair (4/21/2018)
Richard Barry (4/21/2018)
Barbara Bell (4/21/2019)
John Goody (4/21/2019)
Staff Michelle Arnold – Director
Dan Schumacher – Project Manager
Contractors Aaron Gross – Ground Zero (12/31/2017)
Scott Windham – Windham Studio (12/24/2017)
III. A PPROVAL OF A GENDA
IV. A PPROVAL OF M INUTES – O CTOBER 3, 2017
V. CONTRACTOR R EPORTS:
A. Windham Studio – Scott Windham (not present), no report this month.
B. Ground Zero Landscape Maintenance – Aaron Gross
VI. P ROJECT M ANAGERS R EPORT:
A. Budget Report.
B. Hurricane Irma - September 10th.
a. Woodshire clean-up status and activities –
i. Reduced scope.
ii. Revised quotes requested.
C. Quotes & Bid Solicitations –
a. Quote(s) requested: McShea/Roadway Thermoplastic, Municipal Sign/Street &
Stop sign replacement.
b. PO’s requested: Preferred Materials/Pavement Repair.
c. PO’s Issued: Mettauer/Lakes Weed Control, Windham Studio/Landscape
Architecture, Ground Zero/Swales Maintenance.
d. Landscape Maintenance. (Dec-31)
e. Light Pole Number Duplicates.
VII. NEW B USINESS:
VIII. O LD B USINESS:
IX. P UBLIC C OMMENTS
X. A DJOURNMENT
NEXT M EETING: JANUARY 2, 2017 - 10:00 AM
FOREST L AKES C ONDO A SSOCIATION C LUBHOUSE
1058 F OREST LAKES D RIVE, N APLES, FL 34112
November 7, 2017 Forest Lakes MSTU 1/5
FOREST ROADWAY AND DRAINAGE M.S.T.U.
LAKES ADVISORY COMMITTEE
3299 East Tamiami Trail Suite 103, Naples FL 34112
NOVEMBER 7, 2017
MEETING LOCATION
1058 FOREST LAKES DRIVE, NAPLES, FL 34105
MINUTES
I. CALL TO ORDER
Chairman Fogg called the meeting to order at 10:00 A.M.
A quorum was established.
II. ATTENDANCE
Advisory Committee George Fogg – Chair
Marianne Fanning - Vice Chair
Richard Barry
Barbara Bell
John Goody (Excused)
Staff Michelle Arnold – Director (Excused)
Dan Schumacher - Project Manager
Contractors Aaron Gross - Ground Zero Landscaping
Scott Windham (Excused)
Wendy Warren – JuriSolutions
Community Attendees Doug Burnham – Quail Run GC
Marcia Soggs
Marti Taylor
Teresa Giroward
Lynda Murray
Janell Lopus
III. APPROVAL OF AGENDA
Chairman Fogg moved to approve the Agenda of the Forest Lakes Advisory Committee as
presented. Second by Ms. Bell. Carried unanimously 4 - 0.
IV. APPROVAL OF MINUTES – OCTOBER 3, 2017
Ms. Fanning moved to approve the minutes of the October 3, 2017 Forest Lakes Advisory
Committee meeting subject to the following changes:
Page 1, II. Attendance: Community Attendees - from “… Marsha Soggs) …to “… Marcia Soggs).”
Page 2, VI Project Managers Report - B (b) Bullet 6 - from “… Ms. Soggs described the drainage
condition of the swale behind her residence on Forest Lakes Drive and the limited flooding in the
lenai at the back.) … to “…Ms. Soggs described the drainage condition of the swale behind her
residence on Forest Lakes Drive and the limited flooding in the lanai at the back.).”
November 7, 2017 Forest Lakes MSTU 2/5
Second by Ms. Bell. Carried unanimously 4 - 0.
V. CONTRACTORS REPORTS
A. Windham Studio – Scott Windham (not present), no report this month.
A report is planned for December.
B. Ground Zero Landscape Maintenance – Aaron Gross
Mr. Gross reported on landscape maintenance as follows:
Purchase orders for fertilizer were received and the order placed.
Tree stumps will be ground down.
An interior valve damaged in Hurricane Irma has been rebuilt; two irrigation heads were
replaced; irrigation is functioning as intended.
During Committee discussion the following was addressed:
Debris Removal
Schedule for storm debris removal. Mr. Schumacher reported the County is waiting for
a ruling from FEMA.
Mr. Burnham reported the Quail Run Golf Club retained a private company to remove
debris from the golf course.
Swale Maintenance
Status of Swale and Landscape Maintenance Contracts. Mr. Schumacher noted in
accordance with County practice, five qualified contractors received an Invitation to Bid
(ITB) the Swale and Landscape Maintenance Contracts. The lowest bidder will be
awarded the contract. A purchase order has been submitted to Procurement in
preparation for Notice-to-Proceed (NTP).
Mr. Schumacher, Mr. Barry and Mr. Gross may tour the community and assess the condition of
the swales and determine a course of action.
VI. PROJECT MANAGERS REPORT
A. Budget Report
Mr. Schumacher presented the “Forest Lakes MSTU Fund 159, November 7, 2017” for FY17
noting:
FY18 Ad Valorem property tax revenue budget is $256,100.00, an increase of
$32,400.00.
October 2017 Taxable Property Values increased 15.05%.
Total revenue FY18 is $488,800.00 including investment interest, transfers and
contributions (minus a 5% reserve of $12,900).
The Millage rate for FY 18 is 1.3431 vs. 1.1438 FY17.
Operating Expense Budget is $162,100.00 of which $55,557.54 is committed; $908.58 is
expended.
Unencumbered Operating Expense funds available are $105,633.88.
A Purchase Order and Notice-to-Proceed (NTP) have been issued to Mettauer
Environmental for aquatic vegetation maintenance in the Quail Run GC lakes.
November 7, 2017 Forest Lakes MSTU 3/5
A Purchase Order in the amount of $1,505.00 has been issued to Hart’s Electrical Inc. for
repairs to the FPL meter connection, which powers the #2 and #3 fountains in Lake 14
due to damage from the storm. A Notice-to-Proceed will follow.
Total available FY-18 balance is $431,933.08.
B. Hurricane Irma – September 10th.
Mr. Schumacher reported on recovery efforts:
a. Clean-up status and activities –
i. MSTU Entrance & Perimeter Trees.
The Bougainvillea Standards installed by Ground Zero survived the storm.
Storm damage greatly affected smaller ornamental trees.
In the coming weeks, Mr. Windham will inventory plant material missing from
the community and submit replacement alternatives to the Committee.
During Committee discussion the following was noted:
Measures undertaken to restore trees is a Committee decision.
Tree health pre and post Irma should be analyzed.
Tree and plant species should be evaluated for both color preferences and storm
endurance.
Only trees installed by the M.S.T.U. are their responsibility.
Roadside Poinciana and Oak trees on Woodshire Lane are the responsibility of
the respective condo associations.
ii. Woodshire Lane – PO requested.
As low bidder, a purchase order has been issued to Sunbright for storm debris
removal. The M.S.T.U., as the contracting agency, pays the invoice.
Fencing will be evaluated once storm debris has been removed.
Staff will investigate insurance coverage qualifications for storm damage and report their
findings to the Committee.
C. Quote and Bid Solicitations
Mr. Schumacher reported as follows:
a. Landscape Architectural Services
Mr. Schumacher presented Windham Studios, Inc.’s proposal for “FOREST LAKES
M.S.T.U. Maintenance Consulting Services for FY-2018 per the Fixed Term
Professional Landscape Architectural Services Contract #16-6598.”
During discussion it was noted the Scope of Work includes Task 1, Field Review Meetings
and Task 2, Monthly Field Reports, for an annual fee of $5,250.00 and Optional Services for
Task 3, M.S.T.U. Meeting Attendance and Task 4, Reimbursement of expenses at a cost of
$900.00.
The Committee requested Staff request Windham Studio prepare an analysis of successful vs.
unsuccessful landscaping recommendations and invite Scott Windham to attend a meeting to
review the findings and discuss replacements for trees damaged during Hurricane Irma.
November 7, 2017 Forest Lakes MSTU 4/5
Chairman Fogg motioned to approve Windham Studios, Inc. contract proposal dated
September 1, 2017 for “FOREST LAKES M.S.T.U. Maintenance Consulting Services for
FY2018 per the Fixed Term Professional Landscape Architectural Services Contract #16-
6598” in the amount of $6,150.00. Second by Ms. Bell. Motion carried 3 “yes - 1 “no.”
Mr. Barry opposed.
b. PO’s requested: JuriStaff/Transcription, Ground Zero/Swales Maintenance,
Mettauer/Lakes Weed Control.
Purchase orders have been issued and will be reflected in the December 2017 budget.
c. Landscape Maintenance. (December 31, 2017)
Mr. Schumacher is preparing an Invitation to Bid ((ITB) for Landscape Maintenance
services to qualified contractors.
The comprehensive contract bundling landscaping, swale maintenance and a lighting
report is under review by the Procurement office; a replacement contract is anticipated by
the end of December 2017.
d. Light Pole Number Duplicates.
Mr. Schumacher noted the re-numbering project for thirty-one poles in the northeast
segment of Forest Lakes Boulevard will be reactivated pending storm debris removal.
VII. NEW BUSINESS
None
VIII. OLD BUSINESS
A. Better Roads (contractor) – Pavement service life assessment.
Mr. Schumacher distributed an email dated October 24, 2017 from Joe Bonness, Better
Roads, recommending pavement replacement on Forest Lakes Boulevard at the community
entrance. The roads were previously paved in 2008 and are no longer under warranty.
Ms. Bell motioned to approve $40,000.00 to repair a sixty foot lane width area of pavement at
the Forest Lakes Boulevard front entrance. Second by Chairman Fogg. Carried
unanimously 4 - 0.
B. Roadway Re-striping & Reflectors – Paint or Thermoplastic
Mr. Schumacher will secure bids for roadway striping for the Committee to review at the
December 2017 meeting. Options will include paint and thermoplastic; center line, side line
and a combination of both treatments.
C. Stop & Street Sign Replacement
Mr. Schumacher will have the stop and street signs damaged by Hurricane Irma replaced in
compliance with County’s standards (the Manual on Uniform Traffic Control Devices). The
work will occur after the storm debris is removed.
November 7, 2017 Forest Lakes MSTU 5/5
IX. PUBLIC COMMENTS
Marcia Soggs requested clarification of responsibility for swale maintenance.
Mr. Schumacher and Mr. Burnham noted they visited the area to the rear of her property and
noted the swales are designed to retain water. The M.S.T.U. ensures they are clear of debris but
does not dredge the swales. Homeowners are responsible for protecting their property from water
intrusion.
Janell Lopus questioned methodology for M.S.T.U. tax assessment amount and noted there is
debris in the canal and queried responsible entity for cleaning the canal.
Mr. Schumacher informed community attendees the millage assessment levied is a fixed percentage
for all homeowners based on the taxable value of their property. He will contact the stormwater
department requesting removal of debris in question.
A copy of the monthly “Read Ahead” for the Forest Lakes M.S.T.U. Advisory Committee meetings
will be forwarded to homeowners who provide their email address.
X. ADJOURNMENT
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 11:53 AM.
NEXT MEETING: DECEMBER 5, 2017 - 10:00 A.M.
FOREST LAKES CONDO ASSOCIATION CLUBHOUSE
1058 FOREST LAKES DRIVE, NAPLES FL 34112
FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE
________________________________
George Fogg, Chairman
The Minutes were approved by the Committee on , 2017 , as presented ____, or
as amended _______.
FOREST LAKES MSTU
FUND 159
DECEMBER 5, 2017
FY-18 Vendor Item PO#Budget Commitments Expenditures Budget
Remainder
1 CUR AD VALOREM TAX (256,100.00)$ (1,413.75)$ (254,686.25)$
2 DEL AD VALOREM -$ -$
3 OVERNIGHT INTEREST -$ (26.82)$ 26.82$
4 INVESTMENT INTEREST -$ (241.23)$ 241.23$
5 INTEREST TAX COLLECTOR -$ -$
6 REVENUE STRUCTURE (256,100.00)$ (1,681.80)$ (254,418.20)$
7 CARRY FORWARD GEN (245,600.00)$ -$ (245,600.00)$
8 CARRY FORWARD OF ENCUMB AMT -$ -$
9 NEG 5% EST REV 12,900.00$ -$ 12,900.00$
10 TRANSFERS & CONTRIB (232,700.00)$ -$ -$ (232,700.00)$
11 TOTAL REVENUE (488,800.00)$ -$ (1,681.80)$ (487,118.20)$
12 ENGINEERING FEES 12,000.00$ 12,000.00$
13 ENGINEERING FEES OTHER Windham Studio, Inc.Landscape Architect 4500183530 8,000.00$ 6,150.00$ 1,850.00$
14 INDIRECT COST REIMBURS Collier County Direct Pay 4,800.00$ 2,400.00$ 2,400.00$ -$
15 INTERDEPT. PAYMENT Collier County Direct Pay 500.00$ 500.00$
16 LANDSCAPE INCIDENTALS Ground Zero Landscape Incidentals 4500182149 5,000.00$ 959.00$ 891.00$ 3,150.00$
17 Ground Zero Basic Level Maintenance 4500182149 3,377.00$ 3,623.00$ (7,000.00)$
18 Preffered Material Asphalt Milling R-10256659 11,500.00$
19 Mattauer Aquatic Vegetation - lake 4500183270 6,300.00$
20 Hannula Swale Maintenance TBD 1,570.25$
21 OTHER CONTRACTUAL 100,000.00$ 22,747.25$ 3,623.00$ 73,629.75$
22 ELECTRICITY FP&L Electricity Direct Pay 15,000.00$ 11,580.38$ 1,619.62$ 1,800.00$
23 WATER AND SEWER City of Naples Reclaimed Water Direct Pay 3,000.00$ 1,335.88$ 164.12$ 1,500.00$
24 RENT EQUIPMENT JM Todd Copier/Printer Lease (shared)TBD 300.00$ 300.00$
25 INSURANCE GENERAL Collier County Insurance Direct Pay 200.00$ 200.00$ -$
26 SPRINKLER SYSTEM MAIN FIS Irrigation Parts 4500181962 1,500.00$ 927.81$ 72.19$ 500.00$
27 MULCH Forestry Resources Mulch 4500181963 1,000.00$ 1,000.00$ -$
28 LIGHTING MAINTENANCE Harts Electric Electrical Repair Services TBD 5,000.00$ 2,900.00$ 2,100.00$
29 OTHER MISCELLANEOUS Juristaff, Inc.Transcriptionist 4500182120 3,500.00$ 2,500.00$ 1,000.00$
30 OFFICE SUPPLIES Staples Advantage Office Supplies TBD 300.00$ 183.76$ 16.24$ 100.00$
31 COPYING CHARGES JM Todd Monthly CPC (shared)TBD 300.00$ 523.15$ 42.97$ (266.12)$
32 Florikan Fertilizer TDBD 1,300.00$
33 FERT HERB CHEM 1,500.00$ 1,300.00$ -$ 200.00$
34 OTHER OPERATING SUPPLIES 200.00$ 200.00$
35 OPERATING EXPENSE 162,100.00$ 54,707.23$ 8,829.14$ 98,563.63$
36 IMPROVEMENTS GENERAL 179,900.00$ -$ -$ 179,900.00$
37 CAPITAL OUTLAY 179,900.00$ -$ -$ 179,900.00$
38 TRANS TO 111 UNINCOR 50,700.00$ -$ 50,700.00$
39 TRANSFERS 50,700.00$ -$ -$ 50,700.00$
40 Budget Trans from Appraiser 2,000.00$ 400.80$ 1,599.20$
41 Budget Trans from Tax Collector 5,700.00$ 42.41$ 5,657.59$
42 TRANSFERS CONST 7,700.00$ -$ 443.21$ 7,256.79$
43 RESERVES FOR FUTURE CONST 88,400.00$ -$ -$ 88,400.00$
44 RESERVES 88,400.00$ -$ -$ 88,400.00$
45 TOTAL EXPENDITURES 488,800.00$ 54,707.23$ 9,272.35$ 424,820.42$
145,888,273 FY-11 Final Taxable Value
132,933,552 FY-12 Final Taxable Value
129,715,669 FY-13 Oct Taxable Value
129,977,881 FY-14 Oct Taxable Value
140,171,072 FY-15 Oct Taxable Value
152,711,783 FY-16 Oct Taxable Value
165,722,702 FY-17 Oct Taxable Value
190,671,629 FY-18 Oct Taxable Value
15.05% Increase, FY-17 to FY-18
Operating Budget Summary Millage Summary
FY-18 Gross Taxable Value 190,671,629 FY 18 FY 17 Debt Service Operations Total
Deduct New Under-construction 2,684,893 Millage: 1.3431 1.1438 2.7532 0.5228 3.2760
FY-17 Net Taxable Value 187,986,736 Revenue: $256,091 $189,554 $401,700 $76,300 $478,000
Property Tax Summary