Lely Beautification MSTU Minutes 08/17/2017 It° GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, FL 34113
Minutes
August 17,2017
I. Call to Order
Chairman Branco called the meeting to order at 2:00 PM. A quorum was established.
II. Attendance
Members: Chairman Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen,
Thomas Connolly
County: Harry Sells - Project Manager
Others: Mike McGee - Landscape Architect; Gary Gorden - CLM; Wendy Warren - Juristaff
III. Approval of Agenda
Ms. Dammert moved to approve the Agenda of the Lely Golf Estates Beautification M.S.T.U. subject
to the following change:
Add: Item IX. D. (2) Unfinished Business: Insurance Claim for Median 3 Auto Accident
Second by Ms. Jorgensen. Carried unanimously 5- 0.
IV. Approval of Minutes—July 17,2017
Mr. Slebodnik moved to approve the minutes of the July 17, 2017 as presented. Second by
Mr. Connolly. Carried unanimously 5- 0.
V. Chairman's Report—Tony Branco
A. Status Traffic Calming on Saint Andrews and Signage
Chairman Branco reported the following observations from the monthly community drive through:
• Palm fronds require trimming & dead ones should be removed throughout the community.
• The Valley Stream irrigation system primary pump did not function for two weeks.
During Committee discussion the following was noted:
• Ms. Jorgensen reported a resident of Pebble Beach Boulevard expressed concern with mulch
clogging the drainage system during tropical storms. This item is not in the M.S.T.U 's scope
of responsibility. Chairman Branco noted Commercial Land Maintenance (CLM) and County
street sweepers cleaned the area in a timely manner; alternatively residents can arrange to
clear the drainage blockage.
• Mr. Sells reported Lely is on the County's future schedule for installation of new storm
sewers, sanitary sewers and water lines.
Chairman Branco requested Committee members participate in the monthly Chairman's report
and provide suggestions to improve the community.
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VI. Landscape Architects Report—McGee & Associates
A. Summary, Detail
Mr. McGee submitted the "Landscape Observation Report: -FY 16-17, 8/8/17 for information
purposes noting:
Irrigation
• Warren Street reuse pump station recorded water use of 35 gallons; potable water use 0
gallons.
• Valley Stream Circle continues to experience high potable water use (6,850 gallons). The
meter boxes reading on August 1, 2017 detected both meter boxes were full of water. CLM
will check the controller and rain sensor to ascertain proper function.
US41 and Saint Andrews Boulevard
• CLM replaced the Bougainvillea shrubs removed by the Florida Power& Light pole
relocation project.
Treasure Point Cul-de-Sac
• CLM installed two Bougainvillea shrubs in front of the Sabal Palm on Median #24.
Doral Circle West of Right of Way
• The lagging Blueberry Flax Lilies in the bed along Rattlesnake Hammock Road should be
evaluated for treatment or replacement.
Baltrusol Sign — 42,,,e fjU<4f 45 Te"S 5 f95
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• Recommend removal of dwarf Crown of Thorn in front of the signs and replace with
Perennial Peanut plants. Implementation of landscaping is pending resolution of irrigation
issue for which Golf Course management is responsible.
Median #11, Forest Hills Blvd.
• A Fox Tail Palm was hit by an automobile. The root ball is not lifted. Request a proposal
from CLM for re-setting the tree.
Median #13, Valley Stream Circle
• A Pigmy Date Palm tree infected with Ganoderma fungus needs to be removed. A
replacement is not recommended.
Median #16,Pebble Beach Blvd.
• CLM will provide replacement sizes available for the removed Holly Tree and submit a
proposal to the Committee for consideration.
Pebble Beach Boulevard and Golf Cart Crossing
• A Foxtail Palm on the NW corner of Golf Cart Crossing and Pebble Beach Boulevard was
killed by lightning. A replacement is not necessary due to close proximity to an existing
Golf course Eucalyptus tree.
Weeds
• Continue to review and treat as needed Torpedo grass on these medians:
o # 8, St Andrews Blvd
o # 12, Forest Hills Blvd.
o #'s 15 and 16, Pebble Beach Blvd.
o #20, Thorncrest Lane
o Doral Circle, East ROW
Pruning
• Trim Foxtail palm seed stalks on medians.
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During Committee discussion the following was noted:
• Residents of Doral Circle requested the removed Jatropha and the Fox Tail palm trees be
replaced. Palm trees cannot be planted in the median as a result of previous Ganoderma
infestation; alternatively a Jatropha tree was planted.
Staff requested Ms. Jorgensen report to the residents and solicits their ideas for improvements.
Chairman Branco will review the median during the September drive-through.
VII. Landscape Maintenance Report—Commercial Land Maintenance
A. Summary Comments
• The rain sensor on Valley Stream Circle will be replaced August 18, 2017.
• Approved proposals for landscaping including plant replacement on Medians 3 and 4 and
Bougainvillea installation have been completed.
• The Paroutis palms trimming including seed pods will be completed week ending 8/25/17.
• Pruning is complete excluding the Firebush on Pebble Beach Blvd. and Plumbago plants on
Forest Hills Blvd. which will occur week ending 8/25/17.
• Torpedo grass will be treated on a weekly basis.
• Front entrance flowers should be ordered beginning of October.
During Committee discussion the following was addressed:
• CLM will review feasibility of pruning palm fronds with a pole saw.
• FY 18 summer flower front entrance planting should be a replica of FY17—the yellow
Purslane flowers are particularly attractive.
• The September Agenda should include:
o Fall—winter front entrance plant schemes.
o Christmas decorations.
VIII. Project Managers Report-Harry Sells
A. Budget Report
Mr. Sells summarized the "Lely MSTU Fund Budget 152 dated August 17, 2017" for information
purposes and provided an overview of the budget noting:
• $225,316 of the FY17 property tax revenue budget of$233,800 has been collected.
• Carry Forward Funds of$252,959 bring Total Revenue to $487,759.
• Reserve Funds of$170,700 and Improvements General funds of$99,400 are reflected in the
Carry Forward Generated, Line 10.
• Current Operating Expense commitments total $37,448 with 2017 YTD expenditures of
$114,303.
• Uncommitted Operating Expense funds available are $25,307.30.
• Unspent operating expense funds carry over to FY18.
• Reserves for Insurance and Catastrophic/Hurricane funds total $170,700 of the $200,000
target. Unexpended FY17 funds applied to the Catastrophe/Hurricane Reserves fund should
achieve the $200K targeted goal.
• Improvements General Funds of$99,400 can be accessed for special projects with a budget
amendment approved by the Board of County Commissioners.
• Total available balance less committed expenses totals $296,103.41
• The millage rate for FY18 will remain at 2.000.
Mr. Sells reported Commercial Land Maintenance's contract expires on November 15, 2017. An
Invitation to Bid(ITB) package will be submitted to the procurement office; the project will be
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advertised to contractors and on review, in accordance with the County regulation, awarded to the
lowest qualified bidder.
Mr. Schumacher will update the Committee on the status of contract distribution at the September
meeting.
B. Lighting Inspection Report
Mr. Sells distributed the Lighting Inspection Report noting Hart's Electrical will replace eleven
lamps on Saint Andrews Boulevard, US 41, and Pebble Beach Circle August 18, 2017.
• The Doral Circle sign light fluorescent fixture is working. Chairman Branco requested
Mr. Schumacher updates the Committee on the cause of the outage at the September
meeting.
C. Lumec LED Retrofit
Mr. Sells updated the Committee on the status of retrofitting the streetlights with LED fixtures noting:
1. Pending—LED replacements for installation—week of 8/14.
2. 7/10/2017—(12) fixtures delivered.
3. 6/06/2017—(12)additional fixtures ordered from Gray bar—est. delivery date: 06/20/2017.
4. 5/5/2017—Proof- of-Concept unit installed on Saint Andrews Boulevard,pole#6. Results
approved.
Mr. Connolly motioned to approve the purchase of twelve Lumec LED Streetlight fixtures at a cost
not-to-exceed six thousand dollars. Second by Mr. Slebodnik. Carried unanimously 5- 0.
D. Lely HOA Sign Replacements—STOP signs.
The Committee discussed the replacement of signs as follows:
• The Homeowners Association is responsible for sign installation.
• A representative of the M.S.T.U. Committee is available to assist with the process if desired.
• The Committee identified eight stop signs for replacement; the County's count is twelve.
• The M.S.T.U. is only financially responsible for signs installed within the M.S.T.U.
boundary.
Staff recommended accepting the County's count. Ms. Jorgensen will inform Judy Kee, Property
Manager, Anchor Associates, of the Committee's recommendation and suggest the company
responsible for installation pick up the signs.
E. Irrigation Status
Mr. Sells reported on the status of irrigation as follows:
• The Warren Street irrigation pump system was replaced for$1,100, the cost is the
responsibility of the M.S.T.U.
• Mr. Gorden, CLM,provided a list of zones to increase irrigation in areas where the sod is
browning.
• The rain sensor will be replaced
Mr. Slebodnik left.
• The technology for the Warren Street and Saint Andrews Boulevard irrigation systems is ten
to fifteen years old.
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• The M.S.T.U. owns and is responsible for the maintenance of the controller on Saint
Andrews Boulevard.
• Conversion to a new system should be discussed in the future.
Mr. Slebodnik returned.
F. Quote(s)
None
G. Nomination of M.S.T.U. Officers—
1. Tony Branco
2. Linda Rae Jorgensen
The Committee discussed Chairman Branco's and Ms. Jorgensen's applications for the open
positions on the M.S.T.U. Advisory Committee for a four year term, effective October 1, 2017,
noting contributions they have made to the Committee and their willingness to be reappointed.
Ms. Dammert moved to recommend the Board of County Commissioners reappoint Tony Branco
and Linda Rae Jorgensen for a four year term, commencing October 1, 2017, to the Lely Golf Estates
Beautification M.S.T.U.Advisory Committee. Second by Mr. Slebodnik. Carried unanimously 5- 0.
IX. Old Business
A. Refurbishment of Entry Monuments
1. County Sign Review Specialist
The Committee was updated on the status of sign requirements as follows:
a. Center lane of west-bound US-41 can be reference for maximum 8ft sign height.
Diane Compagnone, Sign Specialist, Growth Management Division (GMD), confirmed the
point of reference for the sign height measurement can be the center lane of the west-bound
side of US 41.
b. Survey is conducted by the MSTU, not the County.
The M.S.T.U. will secure a survey.
c. Suggests investigation a full-service sign company going forward.
Retention of a sign company will be considered on completion of the survey.
Mr. Connolly motioned for the M.S.T.U. to obtain a property survey for the area in the vicinity of
both Lely Golf Estates entrance monuments located at the intersection of Saint Andrews
Boulevard and U.S. 41. Second by Mr. Slebodnik. Carried unanimously 5—0.
The Committee requested Staff obtain price quotes for the survey services for their review prior to
initiating the work.
2. Easements—Easements for both entry- and exit-side St Andrews monuments confirmed.
Mr. Schumacher forwarded a copy of the easement located by the Real Property Management
for the entry side of St. Andrews to Diane Compagnone, Sign Specialist, Growth Management
Division (GMD).
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B. New Lift Station @ Hidden Valley Drive
1. Engineering drawing requested.
The project is in the design phase and Request for Quotes will be solicited during fiscal year
2018.
Chairman Branco requested the Committee be informed of the status of the project and participate in
equipment location and landscaping plans.
C. Roadways
1. Tentative road maintenance repaving schedule sequence pending
Updates on this project will be provided at future meetings.
Mr. Schumacher will contact Felix Burgos, Field Supervisor, Collier County Traffic Operations,
regarding replacement of faded stop signs for Lely Golf Estates.
D. Unfinished Business
1. Insurance for Pebble Beach Light Pole.
2. Insurance for Median 3 Auto Accident.
Insurance reimbursement is pending for both claims.
X. New Business
A. Project Proposals for the FY-17 Year
The following project is under consideration and will be addressed in 2017:
1. Lighting Pebble Beach Circle, Pebble Beach Cart Crossing, Forest Hills Cart Crossing and
potential for Doral Circle.
XI. Member Comments
None
XII. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned by the Chair
at 3:38 PM.
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY C i ' MITTEE
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The Minutes were approved by the Committee on 2 -'7 2017, as presented , or
as amended
NEXT MEETING: SEPTEMBER 21,2017—2:00 PM
COLLIER COUNTY EAST NAPLES LIBRARY
8787 TAMIAMI TRAIL EAST, NAPLES,FL 34113
(239)775-5592
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