Lely Beautification MSTU Minutes 07/20/2017 I'll GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, FL 34113
Minutes
July 20,2017
I. Call to Order
Chairman Branco called the meeting to order at 2:05 PM. A quorum was established.
II. Attendance
Members: Chairman Tony Branco,Robert Slebodnik, Kathleen Dammert(Excused), Linda Jorgensen,
Thomas Connolly(Excused)
County: Dan Schumacher-Project Manager
Others: Mike McGee - Landscape Architect; Gary Gorden- CLM; Wendy Warren- Juristaff
III. Approval of Agenda
Chairman Branco moved to approve the Agenda of the Lely Golf Estates Beautification M.S.T.U.
subject to the following changes:
Add: Item IX D. (2) Unfinished Business: Insurance Claim for Median 3 Auto Accident
Second by Mr. Slebodnik. Carried unanimously 3- 0.
IV. Approval of Minutes—June 15,2017
Chairman Branco moved to approve the minutes of the June 15, 2017 as presented Second by
Mr. Slebodnik. Carried unanimously 3- 0.
V. Chairman's Report—Tony Branco
A. Status Traffic Calming on Saint Andrews and Signage
Chairman Branco reported the following observations from the monthly community drive through:
• New speed limit signage is complete and looks good; sense is traffic is transgressing at lower
speeds.
• Seasonal flowers at the front entrance on Saint Andrews Boulevard are planted.
• The sod condition on Median 1, burned out due to dull mower blades,has been corrected by
Commercial Land Maintenance, the landscape contractor.
• Palm fronds at the front entrance require trimming&dead ones need to be removed
throughout the community.
• A switch was installed by Hart's Electrical at Pebble Beach Circle to enable the sensor on the
electrical panel to function properly for testing of lights.
During Committee discussion the following was noted:
• Mr. Schumacher reported a Forest Hills resident submitted a letter to the Board of County
Commissioners stating they were forced off the road by a motorist and requested Lely be
converted to a gated community. The communication was forwarded to "Traffic Operations"
and the Sherriff's office for additional speed limit enforcement.
• The potential benefit of installing an irrigation rain sensor was proposed. Mr. McGee does
not believe a sensor would be beneficial and noted the HydroPoint irrigation system under
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consideration by the MSTU incorporates this feature to measure rainfall and deliver accurate
site-specific Evapotranspiration(ET) data daily.
• Mr. Schumacher will follow up on landscape maintenance of the Baltrusol Golf Cart crossing
and provide updates to the Committee.
• Mr. McGee will determine the reason for the City of Marco heading on his monthly reports.
Chairman Branco requested Committee members participate in the monthly Chairman's report
and provide suggestions to improve the community.
VI. Landscape Architects Report—McGee & Associates
A. Summary, Detail
Mr. McGee submitted the "Landscape Observation Report: -FY 16-17, 7/11/17 for information
purposes noting:
Irrigation
• Warren Street reuse pump station recorded water use of 9,630 gallons; potable water use 85
gallons.
• Valley Stream Circle continues to experience high potable water use (6,860 gallons); CLM
will check the rain sensor and timer to ascertain proper function.
US41 and Saint Andrews Boulevard
• CLM proposal for replacement of the Bougainvillea shrubs removed by the Florida Power&
Light pole relocation project will be reviewed under VIII. E—Quotes.
Treasure Point Cul-de-Sac
• CLM has included two Bougainvillea shrubs in the proposal previously referenced for
planting in front of the Sabal Palm on Median#24.
Doral Circle West of Right of Way
• The lagging Blueberry Flax Lilies in the bed along Rattlesnake Hammock Road should be
evaluated for treatment or replacement.
Pinehurst Estates Entrance
• CLM will provide a proposal for replacement of the dwarf Crown of Thorns with Perennial
Peanut plants.
Median#23,Doral Cir.
• Replant Perennial Peanut or replace with annuals to coordinate with U.S. Route 41 entrance
landscape.
Median#16,Pebble Beach Blvd.
• CLM will provide replacement sizes available for the removed Holly Tree and submit a
proposal to the Committee for consideration.
Pebble Beach Boulevard and Golf Cart Crossing
• A Foxtail Palm on the NW corner of Golf Cart Crossing and Pebble Beach Boulevard was hit
by lightning; removal and replacement proposal requested from CLM.
Weeds
• Cut backs recommended on Torpedo grass on these medians
o # 8, St Andrews Blvd
o # 12, Forest Hills Blvd.
o # 16, Pebble Beach Blvd.
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VII. Landscape Maintenance Report—Commercial Land Maintenance
A. Summary Comments
• Seasonal flowers, including Doral Circle, have been planted.
• CLM has received a Notice-to-Proceed with plant replacement for the tips of Medians 3, 4
and 14 and will update the Committee on scheduling.
• The Bougainvillea has been trimmed and will be treated with insecticide for worm infestation
the week of 7/29/17.
• Pruning of the Firebush and Plumbago plants will occur week ending 7/29/17.
• Torpedo grass will be treated on a weekly basis.
• Declining Flax Lilies have been treated with fungicide, fertilized and are being watered daily.
• Light fertilization will be applied to new turf including the entrance Median.
• Deboot of Palms and frond trimming will be addressed on main streets.
VIII. Project Managers Report-Dan Schumacher,Harry Sells
A. Budget Report
Mr. Schumacher summarized the"Lely MSTU Fund Budget 152 dated July 20, 2017" for
information purposes and provided an overview of the budget noting:
• $225,372 of the FY17 property tax revenue budget of$233,800 has been collected.
• Carry Forward Funds of$252,959 bring Total Revenue to $487,759.
• Reserve Funds of$170,700 and Improvements General funds of$99,400 are reflected in the
Carry Forward Generated, Line 10.
• Current Operating Expense commitments total $53,624 with 2017 YTD expenditures of
$91,063.
• Uncommitted Operating Expense funds available are $32,371.71.
• Contract funds remaining for McGee &Associates total $4,045.
• Landscape Incidentals, Line 17, reflects a deficit of$15,441. Mr. Schumacher will confirm
with Ms. Soto the $25,200 available for landscape maintenance can be accessed to fund new
plant quotes.
• Reserves for Insurance and Catastrophic/Hurricane funds total $170,700 of the $200,000
target. Unexpended FY17 funds applied to the Catastrophe/Hurricane Reserves fund should
achieve the $100K targeted goal.
• Improvements General Funds of$99,400 can be accessed for special projects with a budget
amendment approved by the Board of County Commissioners.
• Total available balance less committed expenses totals $303,166.71
• The millage rate for FY 18 will remain at 2.000.
Mr. Schumacher noted purchase orders for the FY-18 budget will be prepared in the near future.
B. Lighting Inspection Report
Mr. Schumacher distributed the Lighting Inspection Report indicating six outages on Saint
Andrews Boulevard and four on Pebble Beach.
• The Doral Circle sign light fluorescent fixture outage may require a ground fault re-set.
Mr. Schumacher and Hart's Electrical will check the fixture.
• Mr. Schumacher will secure a lock for the switch installed by Hart's Electrical at Pebble
Beach Circle to enable the sensor on the electrical panel to function properly for light testing.
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C. Lumec LED Retrofit
Mr. Schumacher updated the Committee on the status of retrofitting the streetlights with LED fixtures
noting:
a. 7/10/2017— 12 Lumec LED fixtures were delivered.
b. 6/6/2017— 12 additional Lumec LED fixtures were ordered from Graybar—estimated delivery
date 6/20/2017
c. 5/5/2017—Proof- of-Concept Unit installed on Saint Andrews Boulevard,pole#6, results
approved.
Two options for light fixture replacement were discussed:
• Replace all light bulbs at the entrance of Saint Andrews and U.S. Route 41 with the Lumec LED
fixtures.
• Replace light bulbs with Lumec LED fixtures as outages occur.
Chairman Branco motioned to approve replacement of malfunctioning conventional lamps with
Lumec LED fixtures at the entrance of Saint Andrews Boulevard, U.S. Route 41, and Pebble
Beach Boulevard as they occur. Second by Mr. Slebodnik. Carried unanimously 3-0.
D. Irrigation Status
Mr. Schumacher reported,under advisement of Mr. Sells,the system is functioning as intended and
the disabled GFI outlet on Pebble Beach Circle has been replaced.
E. Quote(s)
1. Commercial Land Maintenance—Perennial Peanut estimate E1105485
Mr. Schumacher presented a quote from Commercial Land Maintenance for plant material
refurbishment at Lely for Committee consideration.
Chairman Branco motioned to approve a portion of Florida Land Maintenance,Inc. (dba
Commercial Land Maintenance)proposal number E1105489; dated July 13, 2017, for an
amount Not-to-Exceed$1,800.00 to plant twenty-nine Helen Johnson Bougainvillea's at
Treasure Point Cul-de-Sac and Saint Andrews Boulevard, U.S. Route 41; clean out ten
Paroutis Palms and trim one Screw Pine at the entrance. Second by Ms. Jorgensen.
Carried unanimously 3-0.
Mr. Schumacher informed the Committee Commercial Land Maintenance's contract expires on
November 15, 2017. An Invitation to Bid(ITB) package will be submitted to the procurement
office; the project will be advertised to contractors and on review, in accordance with the County
regulation, awarded to the lowest qualified bidder.
IX. Old Business
A. Refurbishment of Entry Monuments
1. Easements—Easements for both entry- and exit-side St Andrews monuments confirmed.
Mr. Schumacher has forwarded a copy of the easement located by the Real Property
Management for the entry side of St. Andrews to Diane Compagnone, Sign Specialist, Growth
Management Division(GMD).
2. Planning & Regulation Review
Mr. Schumacher will review development standards for signs with Ms. Compagnone based on
the newly obtained entry easement and clarification of Sign Ordinance language interpretation.
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3. Design—Tony's superimposed designs, Rev 2.
Design direction will be determined pending determination of the Sign Ordinance requirements.
B. New Lift Station @ Hidden Valley Drive
1. Engineering drawing requested.
The project is in the design phase and Request for Quotes will be solicited during fiscal year
2018.
C. Roadways
1. Tentative road maintenance repaving schedule sequence pending
Updates on this project will be provided at future meetings.
Mr. Schumacher will contact Felix Burgos, Field Supervisor, Collier County Traffic Operations,
regarding replacement of faded stop signs for Lely Golf Estates.
D. Unfinished Business
1. Insurance for Pebble Beach Light Pole.
2. Insurance for Median 3 Auto Accident.
Insurance reimbursement is pending for both claims.
X. New Business
A. Project Proposals for the FY -17 Year
The following project is under consideration and will be addressed in 2017:
1. Lighting Pebble Beach Circle, Pebble Beach Cart Crossing, Forest Hills Cart Crossing and
potential for Doral Circle.
XI. Member Comments
None
XII. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned by the Chair
at 3:30 PM
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tony B dco, Chairman
The Minutes were approved by the Committee on ) I '€ 7 / 7) 2017, as presented X , or
as amended
NEXT MEETING: AUGUST 17,2017-2:00 PM
COLLIER COUNTY EAST NAPLES LIBRARY
8787 TAMIAMI TRAIL EAST, NAPLES, FL 34113
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