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Backup Documents 11/14/2017 Item #16K11 ORIGINAL DOCUMENTS CHECKLIST & ROUTING LD 6 K 11 TO ACCOMPANY ALL ORIGINALSENT TOi THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s)(List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office JAK 11/14/17 \nt,:&.,\ • 4. BCC Office Board of County C , f ` Commissioners f� 0 l\\t'-�`\—1 5. Minutes and Records Clerk of Court's Office ' ) t4 In ttA PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Wanda Rodrig z,Legal Assistant Phone Number 252-8123 Contact/Department Agenda Date Item was 11/14/17 Agenda Item Number 16-K-11 V Approved by the BCC Type of Document Resolution—Ad Hoc Senior Advisory Number of Original One Attached Committee Documents Attached PO number or account n/a number if document is to be recorded r) INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signa .e STAMP OK JAK 2. Does the document need to be sent to another agency for ad.' ;•• atures? If yes, Lem. provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip JAK should be provided to the County Attorney Office at the time the item is input into MinuteTraq. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 11/14/17 and all changes made during JAK N/A is not the meeting have been incorporated in the attached document. The County an option for Attorney's Office has reviewed the changes,if applicable. i ` this line. 9. Initials of attorney verifying that the attached document is the version approved bye ��K is not BCC,all changes directed by the BCC have been made,and the document is read for ttie —`` an ption for Chairman's signature. r�—C thi line. [04-COA-01081/1344830/111:Forms/County Forms/BCC Forms!Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05; Revised 11/30/12 1 K11 RESOLUTION NO. 2017- 2 2 0 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, CREATING THE COLLIER COUNTY AD HOC SENIOR ADVISORY COMMITTEE; PROVIDING FOR CREATION AND PURPOSE; PROVIDING FOR FUNCTIONS, POWERS, AND DUTIES; PROVIDING FOR APPOINTMENT OF MEMBERS, TERMS OF OFFICE, AND FAILURE TO ATTEND MEETING; PROVIDING FOR OFFICERS, QUORUM, AND REIMBURSEMENT OF EXPENSES; AND PROVIDING FOR DISSOLUTION OF THE COMMITTEE. WHEREAS, Collier County, Florida, is home to a large population of residents 65 years of age and older and this population is expected to grow over the coming years; and WHEREAS,at its October 24,2017 meeting,the Board of County Commissioners(Board) approved an item to go forward with the establishment of an Ad Hoc Senior Advisory Committee to provide a forum for the senior citizens of Collier County to identify and discuss issues facing the senior community; and WHEREAS, the Board desires to create this Ad Hoc Senior Advisory Committee for a preliminary term of one initial year, with potential to consider a permanent advisory board upon the Ad Hoc Committee's report to the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, THAT: SECTION ONE: Creation and Purpose of the Collier County Ad Hoc Senior Advisory Committee. Pursuant to the provisions of Collier County Ordinance No. 2001-55, as amended, the Board hereby establishes the Collier County Ad Hoc Senior Advisory Committee (Committee) to assist the Board in compiling and identifying issues and relevant best practices as they relate to senior citizens in Collier County. SECTION TWO: Functions, Powers and Duties of the Committee. The functions, powers, and duties of this Committee shall be to assist the Board in compiling and identifying issues and relevant best practices as they relate to the safety and wellbeing of senior citizens in Collier County. In addition, at the request of the Board, the committee shall consider topics of interest for the Board. Prior to the termination of the one-year term as set forth below, the Committee shall report to the Board with its findings and recommendations. The Committee shall follow Robert's Rules of Order for the transaction of business and shall keep records of the meetings, findings, and determinations. 1 16 K11 SECTION THREE: Appointment of Members,Terms of Office,Failure to Attend Meetings. The Committee shall be composed of nine members who are appointed by resolution of the Board of County Commissioner. Of these nine members, there shall be one member from each of the five County Commission Districts, and four at-large members. Committee candidates for the five County Commission District seats must be nominated by the Commissioner of the District in which the candidate resides and receive a simple majority vote of the Board of County Commissioners. The four at large members can be nominated by any Commissioner,but must receive a four-fifths vote of the BCC for appointment or reappointment. All members shall be 62 years of age or older. If any member of the Committee is absent from two or more consecutive meetings without satisfactory excuse, such member's position may be declared vacant by the Board as prescribed by Ordinance No.2001-55,as amended,or its successor ordinance. SECTION FOUR: Officers, Quorum, and Reimbursement of Expenses. At the Committee's first meeting, the membership shall elect a Chair and Vice-Chair. The presence of a majority of the memberships shall constitute a quorum. The Committee shall follow Robert's Rules of Order for the transaction of business and shall keep records of the meetings, findings, and determinations. The members of the Committee shall serve without compensation, but may be reimbursed for travel, mileage, and/or per diem expenses, if approved in advance by the Board. SECTION FIVE: Dissolution of Committee. Unless extended by Resolution of the Board or converted into a permanent advisory board by Ordinance, this Committee shall automatically sunset without further action one year from the first meeting of the Committee. THIS RESOLUTION ADOPTED after motion, second and majority vote favoring same, this tom\ day of 1\c:\r , , 2017. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E.'BROCK, Clerk COLLIE I 'O .I TY, FLORIDA By: DIA.� . By: // est as to Clerk Penny Tayl hairman !y ,, s natre ,nly. Approv o ormpd legality: " lr Item# W Jeffrey A. I.t, o, County Attorney Agenda l`�A�.-t ©ate 1� Date W.V.t.,\:•\ 2 Rec'd �...-A,A A Deputy Clerk '•