Agenda 11/14/2017 Item #16F 211/14/2017
EXECUTIVE SUMMARY
Recommendation to award ITB bid #17-7208 - Annual Landscape Maintenance Bayshore MSTU
to Ground Zero Landscaping Services, Inc.
OBJECTIVE: Maintain annual landscape maintenance on certain streets located in the Bayshore
Beautification MSTU area.
CONSIDERATIONS: The Bayshore Beautification MSTU is responsible for maintaining and repairing
its landscaping and irrigation system within Bayshore Drive. As the plants, turf and irrigation system age it
is necessary to maintain the landscape, repair and, at times, replace portions of the plants and irrigation
system to maintain the roadway beautification and operational integrity.
The county issued ITB #17-7028 on August 08, 2017, soliciting contractors to enter into a contract to
furnish, deliver and provide services related to Bayshore Beautification MSTU Landscaping Maintenance
on a weekly basis. Notices were forwarded to 974 contractors. Three timely received bids were opened on
September 22, 2017, and are summarized in the following table:
Company Name Bid Total
Ground Zero Landscaping Services, Inc $ 79,731.68
Florida Land Maintenance d/b/a Commercial Land Maintenance $ 80,138.00
Superior Landscaping & Lawn Services, Inc $ 99,986.00
Staff and Bayshore Beautification MSTU Committee recommends award to Ground Zero Landscaping
Services, Inc as the lowest, responsive qualified bidder.
FISCAL IMPACT: Funding for the proposed contract award is available in and is consistent with the
FY18 budget. The source of funding for the base contract is the Bayshore Beautification Landscape
Maintenance Cost Center in the Fund (163-162525).
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
GROWTH MANAGEMENT IMPACT: This project meets the current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: For the Board to award Contract #17-7028 - Annual Landscape Maintenance
Bayshore MSTU to Ground Zero Landscaping Services, Inc., and authorize the Chair to execute the
attached agreement.
Prepared By: Shirley Garcia, Operations Coordinator, Bayshore CRA
ATTACHMENT(S)
1. 17-7208 NORA (PDF)
2. 17-7208 Sunbiz (PDF)
3. 17-7208 Bid Tab (PDF)
16.F.2
Packet Pg. 1767
11/14/2017
4. contract and solicitation_from_Ground Zero _14404 (PDF)
5. 17-7208 Solicitation Package (PDF)
16.F.2
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11/14/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.2
Doc ID: 4103
Item Summary: Recommendation to award ITB bid #17-7208 – Annual Landscape Maintenance
Bayshore MSTU to Ground Zero Landscaping Services, Inc.
Meeting Date: 11/14/2017
Prepared by:
Title: Operations Coordinator – Bayshore CRA
Name: Shirley Garcia
10/30/2017 2:50 PM
Submitted by:
Title: – County Manager's Office
Name: Debrah Forester
10/30/2017 2:50 PM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 10/30/2017 2:58 PM
Procurement Services Brenda Brilhart Additional Reviewer Completed 10/31/2017 9:20 AM
Procurement Services Swainson Hall Additional Reviewer Completed 10/31/2017 2:08 PM
County Manager's Office Debrah Forester Director - CRAs Completed 10/31/2017 4:33 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 11/02/2017 9:38 AM
Procurement Services Ted Coyman Additional Reviewer Completed 11/02/2017 3:02 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 11/04/2017 4:58 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 11/05/2017 9:29 AM
County Manager's Office Tim Durham Executive Director- Corp Business Ops Completed 11/06/2017 7:52 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 11/06/2017 8:30 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 11/06/2017 9:42 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 11/06/2017 10:25 AM
Board of County Commissioners MaryJo Brock Meeting Pending 11/14/2017 9:00 AM
16.F.2
Packet Pg. 1769
16.F.2.a
Packet Pg. 1770 Attachment: 17-7208 NORA (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
Department of State /Division of Corporations /Search Records /Detail By Document Number /
Document Number
FEI/EIN Number
Date Filed
State
Status
Last Event
Event Date Filed
Detail by Entity Name
Florida Profit Corporation
GROUND ZERO LANDSCAPING SERVICES INC.
Filing Information
P00000037162
59-3639377
04/12/2000
FL
ACTIVE
REINSTATEMENT
01/29/2016
Principal Address
1907 FAIRFAX CIRCLE
NAPLES, FL 34109
Mailing Address
1907 FAIRFAX CIRCLE
NAPLES, FL 34109
Registered Agent Name & Address
GROSS, AARON
1907 FAIRFAX CIRCLE
NAPLES, FL 34109
Name Changed: 01/29/2016
Officer/Director Detail
Name & Address
Title D
GROSS, AARON
1907 FAIRFAX CIRCLE
NAPLES, FL 34109
Annual Reports
Report Year Filed Date
2015 01/29/2016
2016 01/29/2016
2017 05/01/2017
DIVISION OF CORPORATIONSFlorida Department of State
Page 1 of 2Detail by Entity Name
10/20/2017http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entit...
16.F.2.b
Packet Pg. 1771 Attachment: 17-7208 Sunbiz (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
Document Images
05/01/2017 -- ANNUAL REPORT View image in PDF format
01/29/2016 -- REINSTATEMENT View image in PDF format
03/20/2014 -- ANNUAL REPORT View image in PDF format
01/16/2013 -- ANNUAL REPORT View image in PDF format
05/01/2012 -- ANNUAL REPORT View image in PDF format
04/21/2011 -- ANNUAL REPORT View image in PDF format
04/22/2010 -- ANNUAL REPORT View image in PDF format
06/16/2009 -- ANNUAL REPORT View image in PDF format
08/27/2008 -- ANNUAL REPORT View image in PDF format
09/27/2007 -- REINSTATEMENT View image in PDF format
07/11/2006 -- ANNUAL REPORT View image in PDF format
06/30/2005 -- ANNUAL REPORT View image in PDF format
01/28/2004 -- ANNUAL REPORT View image in PDF format
02/03/2003 -- ANNUAL REPORT View image in PDF format
03/13/2002 -- ANNUAL REPORT View image in PDF format
07/26/2001 -- ANNUAL REPORT View image in PDF format
04/12/2000 -- Domestic Profit View image in PDF format
Florida Department of State, Division of Corporations
Page 2 of 2Detail by Entity Name
10/20/2017http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entit...
16.F.2.b
Packet Pg. 1772 Attachment: 17-7208 Sunbiz (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
PM: Shirley Garcia
PS: Brenda Brilhart
ITB 17-7208
Annual Landscape Maintenance Bayshore MSTU
Notices: 974
Pkgs Downloaded: 47
Bids: 3
DESCRIPTION QTY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
A. BASIC MAINTENANCE FUNCTIONS
1 Cost to Perform Basic Maintenance Functions as follows within Area #1:52 1,249.84$ 64,991.68$ 1,505.00$ 78,260.00$ 1,240.00$ 64,480.00$
2 Cost to Perform Basic Maintenance Functions as follows within Area #2:52 100.00$ 5,200.00$ 1.00$ 52.00$ 260.00$ 13,520.00$
3 Cost to Perform Basic Maintenance Functions as follows within Area #3:52 30.00$ 1,560.00$ 1.00$ 52.00$ 105.00$ 5,460.00$
4 Cost to Perform Basic Maintenance Functions as follows within Area #4:52 75.00$ 3,900.00$ 1.00$ 52.00$ 92.00$ 4,784.00$
5 Cost to Perform Basic Maintenance Functions as follows within Area #5:52 30.00$ 1,560.00$ 1.00$ 52.00$ 71.00$ 3,692.00$
B. PRESSURE CLEANING AND BRICK PAVERS(additional services if requested)
6 Pressure Clean 2 450.00$ 900.00$ 25.00$ 50.00$ 2,000.00$ 4,000.00$
C. BANNERS INSTALATION AND REMOVAL(additional services if requested)
7 Put up/take down banners (up to 3 times a year) CRA will store Banners in office 324 5.00$ 1,620.00$ 5.00$ 1,620.00$ 12.50$ 4,050.00$
79,731.68$ 80,138.00$ 99,986.00$
TOTAL NUMBER OF CREW ASSIGNED TO PERFORM SERVICES
(Minimum 4 person crew required per week)
8 Per Week 1 4 6
ESTIMATED TOTAL MAN-HOURS TO PERFORM REQUIRED SERVICES
(The Contractor shall submit the amount of man-hours that they intend to provide to
this Contract on a weekly basis.)
9 Hours Per Week 40 32 48
ADDITIONAL LANDSCAPE MAINTENANCE SERVICES
Should additional work of the following description be required, adjustment will be
made to the Contract Sum at the following Unit Prices, which shall include all
expenses, including overhead and profit.
10 Labor (per man hour)39.00$ 65.00$ 30.00$
11 Supervision (per man-hour)48.00$ 75.00$ 60.00$
12 Irrigation Labor (per man-hour) only 42.00$ 65.00$ 35.00$
13 Irrigation Supervision (per man-hour)52.00$ 75.00$ 55.00$
14
Rental cost per day of a 4,000 gallon tanker with Operator with Required Operator
License 1,200.00$ 400.00$ 1,600.00$
15 Markup on Materials (not to exceed 15%)12%15%15%
Yes/No Yes/No Yes/No
-Copy of current Landscape Contractor's License or Unlimited Landscape Contractor's
License Yes Yes Yes
-Copy of other required licenses Yes Yes Yes
-Verification of current projects in landscaping maintenance business Yes Yes Yes
-List of owned and/or leased equipment Yes Yes Yes
-Documentation of minimum three (3) years experience within Southwest Florida Yes Yes No
-Proof of M.O.T. Certification Yes Yes Yes
-References Yes Yes Yes
-Vendor Checklist Yes Yes Yes
-Conflict of Interest Yes Yes Yes
-Vendor Declaration Yes Yes Yes
-Immigration Affidavit and MOU or Profile Page Yes/Yes Yes Yes/Yes
-W-9 Yes Yes Yes
Local Vendor Preference Yes Yes Yes
Brenda Brilhart, Procurement Strategist 9/22/17
Viviana Giarimoustas, Witness
TOTAL BASE BID (A + B + C)
REQUIRED BID DOCUMENTS:
SUPERIOR LANDSCAPING & LAWN
SERVICE, INC.
Ft. Myers
GROUND ZERO LANDSCAPING
SERVICES, INC.
Naples
FLORIDA LAND MAINTENANCE
dba COMMERCIAL LAND
MAINTENANCE
Naples
1 of 1
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Packet Pg. 1773 Attachment: 17-7208 Bid Tab (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1774Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1775Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1776Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1777Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1778Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1779Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1780Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1781Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1782Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1783Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1784Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1785Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1786Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1787Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1788Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1789Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1790Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1791Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1792Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1793Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1794Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1795Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1796Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
16.F.2.dPacket Pg. 1797Attachment: contract and solicitation_from_Ground Zero _14404 (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
Annual Landscape Maintenance Bayshore MSTU
SOLICITATION NO.: 17-7208
BRENDA BRILHART, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-8446
brendabrilhart@colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format (Rev 8/2/2017). Any
alterations to this document made by the Vendor may be grounds for rejection of proposal,
cancellation of any subsequent award, or any other legal remedies available to the Collier County
Government.
16.F.2.e
Packet Pg. 1798 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
ITB 17-7208 Annual Landscape Maintenance Bayshore MSTU 2
TABLE OF CONTENTS
ITEM DESCRIPTION ......................................................................................................................................................
1. Introduction
2. Background
3. Term of Contract
4. Award Criteria
General Bid Instructions
5. Purpose/Objective
6. Pricing
7. Alternate Bid Pricing
8. Equal Product
9. Discount
10. Addenda
11. Bid Submission
12. Questions
13. Protests
14. Local Vendor Preference
15. Immigration Affidavit Certification
16. Lobbying
17. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
18. General Information
19. Bid Award Process
20. Reserved Rights
21. Collier County Purchase Order Terms and Conditions
Additional Terms and Conditions
22. Insurance and Bonding Requirements
23. Additional items and/or Service
24. Vendor Performance Evaluation
25. Additional Terms and Conditions of Contract
26. Public Records Compliance
27. Payment Method
28. Environmental Health and Safety
29. Licenses
30. Survivability
31. Relation of County
32. Termination
33. Public Entity Crime
34. Security and Background Checks
35. Conflict of Interest
36. Prohibition of Gifts to County Employees
37. Deduction for Non-Performance
38. Offer Extended to Other Governmental Entities
39. Florida Wood Products
40. Standards of Conduct
41. Protection of Property
42. Collier County Information Technology Requirement s
43. Maintenance of Traffic Policy
44. Debris
45. Direct Material Purchase
46. Grant Compliance
47. Equipment
Attachments
Attachment A – Scope of Services
Attachment B – Required Forms
16.F.2.e
Packet Pg. 1799 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
ITB 17-7208 Annual Landscape Maintenance Bayshore MSTU 3
SOLICITATION PUBLIC NOTICE
INVITATION TO BID (ITB) NUMBER: 17-7208
POST DATE: August 18, 2017
PROJECT TITLE: Annual Landscape Maintenance Bayshore MSTU
PRE-BID CONFERENCE: N/A
LOCATION: PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295
TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112
BID OPENING DAY/DATE/TIME: September 14, 2017 at 2:30 pm
PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
1. INTRODUCTION
As requested by the Bayshore Community Redevelopment Agency (CRA) (hereinafter, the “Division or Department”), the Collier
County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid
(hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms,
conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or
Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded according to the Board of County
Commissioners Procurement Ordinance. Historically, County departments have spent approximately $80,000 annually; however,
this may not be indicative of future buying patterns.
2. BACKGROUND
The purpose of this solicitation is to procure a qualified landscape maintenance contractor to perform work on certain street s
located in the Bayshore Beautification MSTU area. The successful contractor will be responsible for maintaining median mowing
and edging, street cleaning, median weeding, general site trimming, trash removal, side ROW mowing and edging, side -street
cleaning and side ROW weeding. Brick pavers shall be pressured washed in semi-annually in November and May.
3. TERM OF CONTRACT
The contract term, if an award(s) is/are made is intended to be for three (3) years with two one (1) year renewal options. Prices
shall remain firm for the initial term of this contract. Surcharges will not be accepted in conjunction with this contract, and such
charges should be incorporated into the pricing structure.
All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to
comply with all carrier regulations. Risk of loss of any goods sold hereund er shall transfer to the COUNTY at the time and
place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with
VENDOR.
4. AWARD CRITERIA
ITB award criteria are as follows:
4.1 The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of
the solicitation.
4.2 It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the
best value to the County.
4.3 For the purposes of determining the winning bidder, the County will select the vendor with the lowest responsive
and responsible bid as outlined below:
• Based on the total base bid
4.4 Collier County reserves the right to select one, or more than one supplier s, award on a line item basis, establish a
pool for quoting, or other options that represents the best value to the County; however, it is the intent to:
16.F.2.e
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ITB 17-7208 Annual Landscape Maintenance Bayshore MSTU 4
• To award to a single contractor.
4.5 The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this
solicitation.
4.6 Provide with bid submittal three (3) references (submit Attachment 8, Reference Questionnaire) within the past
five (5) years that demonstrate successful projects of similar scope.
GENERAL BID INSTRUCTIONS
5. PURPOSE/OBJECTIVE
As requested by the Collier County departments or divisions identified, the Collier County Board of County Commissioners
Procurement Services Division (hereinafter, the County) has issued this Invitation to Bid (h ereinafter, the “ITB”, or “Bid”)
with the sole purpose and intent of obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and/or attached herein/hereto. The successful vendor will h ereinafter be referred to as the
“Vendor”. All bids must be submitted on the Bid forms furnished by the County noted in Attachments of this ITB.
Bids may not be considered unless Bid forms are properly executed. Vendor is responsible to read and follow the
instructions very carefully, as any misinterpretation or failure to comply with these instructions could lead to the bid subm itted
as being rejected as non-responsive.
6. PRICING
Vendors must provide unit prices using the unit of measured specified by the County. All prices will remain firm for a period
of one hundred and eighty (180) calendar days from date of bid opening. After award by the Board of County Commissioners,
prices may only be adjusted as outlined.
7. ALTERNATE BID PRICING
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide pricing for all altern ates as
listed. The omission of a response or a no-bid or lack of a submitted price may be the basis for the rejection of the submitted
bid response. All bids responses received without pricing for all alternates as listed may be considered technically non-
responsive and will not be considered for award.
8. EQUAL PRODUCT
Manufacturer’s name, brand name and/or model number are used in these specifications for the purpose of establishing
minimum requirements of level of quality, standards of performance and/or design required, and is in no way intended to
prohibit the bidding of other manufacturer’s items of equal or s imilar material. An equal or similar product may be bid,
provided that the product is found by the County to be equal or similar in quality, standard of performance, design, etc. to the
item specified.
Where an equal or similar is bid, the Bid must be ac companied with two (2) complete sets of factory information sheets
(specifications, brochures, etc.) and test results, if applicable, of unit bid as equal or similar. Equal product samples, if required
for evaluation, and at no cost to the County, the vendor must contact the Procurement Services Division for instructions on
submittal. The County shall be sole judge of equality or similarity, and its decision shall be final in the best interest.
9. DISCOUNT
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be considered in the award of tie bids. In
no instance should payment terms less than fifteen (15) calendar days be offered.
10. ADDENDA
The County reserves the right to formally amend and/or clarify the requirements of the bid specifications where it deems
necessary. Any such addendum/clarification shall be in writing and notifications shall be distributed electronically to all
parties who received the original bid specifications prior to the deadline for submission of Bids. All changes to this ITB will be
conveyed electronically through a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who downloaded the ITB
document. All addendums are posted on the Collier County Procurement Services Division Online Bidding System website:
www.colliergov.net/bid. Before submitting a bid response, please make sure that you have read all documents provided,
understood clearly and complied completely with any changes stated in the addenda as failure to do so may result in the
rejection of your submittal.
11. BID SUBMISSION
All electronic bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
www.colliergov.net/bid
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12. QUESTIONS
If the vendor should be of the opinion that the meaning of any part o f the Bid Document is doubtful, obscure or contains errors
or omissions it should report such opinion to the Procurement Strategist before the bid opening date. Direct questions related to
this ITB only to the Collier County Procurement Services Division I nternet website: www.colliergov.net/bid. Questions will
not be answered after the date and time noted.
Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier
County Procurement Services Division Online Bidding System website. For general questions, please call the referenced
Procurement Strategist identified in the Public Notice.
13. PROTESTS
Any prospective vendor/bidder who desires to protest any aspect(s) or provision(s) of the solicitation (including the form of the
solicitation documents or procedures) shall file their protest with the Procurement Services Division prior to the time of the bid
opening strictly in accordance with the County’s then current Procurement Ordinance and policies.
14. LOCAL VENDOR PREFERENCE (LVP)
14.1 The County is using the Competitive Sealed Bid methodology of source selection for this procurement, as authorized by
Ordinance Number 2017-08 establishing and adopting the Collier County Procurement Ordinance.
14.2 Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at
least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business
with a permanent physical business address located within the limits of Collier County from which the vendor’s staff
operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that
receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non -permanent structure
shall not be used for the purpose of establishing said physical address. In addition to the forego ing, a vendor shall not be
considered a "local business" unless it contributes to the economic development and well-being of Collier County in a
verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employme nt
opportunities, support and increase to the County's tax base, and residency of employees and principals of the business
within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their
bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the
Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local
Preference status for a period of up to one year.
14.3 Under this solicitation, bidders desiring to receive local preference will be invited and required to affirmativel y state
and provide documentation as set forth in the solicitation in support of their status as a local business. Any bidder who
fails to submit sufficient documentation with their bid offer shall not be granted local preference consideration for the
purposes of that specific contract award. Except where federal or state law, or any other funding source, mandates to the
contrar y, Collier County and its agencies and instrumentalities, will give preference to local businesses in the following
manner.
14.4 Competitive bid (local price match option). Each formal competitive bid solicitation shall clearly identify how the
price order of the bids received will be evaluated and determined. W hen a qualified and responsive, non-local
business submits the lowest price bid, and the bid submitted by one or more qualified and responsive local businesses
is within ten percent of the price submitted by the non-local business, then the local business with the apparent lowest
bid offer (i.e., the lo west local bidder) shall have the opportunit y to submit an offer to match the price(s), less one (1)
dollar, offered by the overall lowest, qualified and responsive bidder. In such instances, staff shall first verify if the
lowest non-local bidder and the lowest local bidder are in fact qualified and responsive bidders. Next, the Procurement
Services Division shall determine if the lo we st local bidder meets the requirements of Fla. Stat. Sec.287.087
(Preferences to businesses with drug-free workplace programs). If the lowest local bidder meets the requirements of Fla.
Stat. Sec. 287.087, the Procurement Services Division shall invite the lowest local bidder to submit a matching offer,
less one (1) dollar, within five (5) business days thereafter. If the lowest local bidder submits an offer that fully
matches the lo west bid, less one (1) dollar, fro m the lowest non-local bidder tendered previously, then award shall
be made to the local bidder. If the lo west local bidder declines or is unable to match the lowest non-local bid price(s),
then award will be made to the lowest overall qualified and responsive bidder. If the lowest local bidder does not meet
the requirement of Fla. Stat. Sec 287.087 , and the lowest non-local bidder does, award will be made to the bidder that
meets the requirements of the reference state law.
14.5 Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a Local Business which is
included as part of this solicitation. Failure on the part of a Bidder to submit this Affidavit with their bid response
will preclude said Bidder from being considered for local preference on this solicitation.
14.6 A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the County will lose the privilege
to claim Local Preference status for a period of up to one (1) year.
14.7 The County may, as it deems necessary, conduct discussions with responsible bidders determined to be in contention for
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being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation
requirements.
15. IMMIGRATION AFFIDAVIT CERTIFICATION
15.1 Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only
individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E -Verify)
operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA),
provides an Internet-based means of verifying employment eligibility of workers in the United States; it is not a substitute
for any other employment eligibility verification requirements. The program will be used for Collier County formal
Invitations to Bid (ITB) and Request for Proposals (ITB) including professional services and construction services.
(1) Exceptions to the program:
(a) Commodity based procurement where no services are provided.
(b) Where the requirement for the affidavit is waived by the Board of County Commissioners.
15.2 Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at
the time of the submission of the vendor’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly
completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for
the company. Vendors are also required to provide the Collier County Procurement Services Division an executed
affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents.
If the Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence and the executed
affidavit the bidder’s / vendor’s proposal may be deemed non-responsive.
15.3 Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered
under the “Exceptions to the program” clause above.
15.4 For additional information regarding the Employment Eligibility Verification System (E -Verify) program visit the
following website: http://www.dhs.gov/E-Verify. It shall be the vendor’s responsibility to familiarize themselves with all
rules and regulations governing this program.
15.5 Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for
complying with the provisions of the Immigration Reform and Co ntrol Act of 1986 as located at 8 U.S.C. 1324, et seq.
and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit.
Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall
constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
16. LOBBYING
After the issuance of any solicitation, no current or prospective vendor or any person acting on their behalf, shall contact,
communicate with or discuss any matter relating to the solicitation with any Collier County employee or elected or appointed
official, other than the Procurement Services Director or his/her designees. This prohibition ends upon execution of the fin al
contract or upon cancellation of the solicitation. Any current or prospective vendor that lobbies any Collier County employee
or elected or appointed official while a solicitation is open or being recommended for award (i) may be deemed ineligible for
award of that solicitation by the Procurement Services Director, and (ii) will be subject to Suspension and Debarment outlined
in section Twenty-eight of County Ordinance 2017-08.
17. CERTIFICATE OF AUTHORITY TO CONDUCT BUSINESS IN THE STATE OF FLORIDA (FL STATUTE 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in
accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority
(www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation
response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of
response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot
provide the document within the referenced timeframe, the County reserves the right to award to another fi rm.
18. GENERAL INFORMATION
When it is deemed by the County that a bid cannot be awarded as originally intended, the County reserves the right to award
this bid through an approach which is t he best interest of the County. Alternate bids will not be considered unless authorized
by the ITB. In case of identical bids tying as low bid, the County shall conduct a random selection (coin toss) by the
Procurement Services Director before at least three witnesses.
19. BID AWARD PROCESS
Award shall be made in a manner consistent with the County’s Procurement Ordinance. Award recommendations will be
posted on the Collier County Procurement Services Division website.
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20. RESERVED RIGHTS
Collier County reserves its right in any solicitation to accept or reject any or all bids, proposals or offers; to waive minor
irregularities and technicalities; or to request resubmission. Also Collier County reserves the right to accept all or any pa rt of
any bid, proposal, or offer, and to increase or decrease quantities to meet the additiona l or reduced requirements of Collier
County. Collier County reserves its right to cancel, extend or modify any or all bids, proposals or offers; to award to one o r
more vendors; to award all or part of a solicitation; and to award by individual line items when it is deemed to be in the best
interest of the County. Collier County reserves its right to reject any sole response.
COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS
21. PURCHASE ORDER TERMS AND CONDITIONS
21.1 Offer
21.1.1 This offer is subject to cancellation by the COUNTY without notice if not accepted by VENDOR within
fourteen (14) days of issuance.
21.2 Acceptance and Confirmation
21.2.1 This Purchase Order (including all documents attached to or referenced therein) constitutes the entire agreement
between the parties, unless otherwise specifically noted by the COUNTY on the face of this Purchase Order. Each
delivery of goods and/or services received by the COUNTY from VENDOR shall be deemed to be upon the terms
and conditions contained in this Purchase Order.
21.2.2 No additional terms may be added and Purchase Order may not be changed except by written instrument
executed by the COUNTY. VENDOR is deemed to be on notice that the COUNTY objects to any additional or
different terms and conditions contained in any acknowledgment, invoice or other communication from
VENDOR, notwithstanding the COUNTY’S acceptance or payment for any delivery of goods and/or services, or
any similar act by VENDOR.
21.3 Inspection
21.3.1 All goods and/or services delivered hereunder shall be received subject to the COUNTY’S inspection and
approval and payment therefore shall not constitute acceptance. All payments are subject to adjustment for
shortage or rejection. All defective or nonconforming goods will be returned pursuant to VENDOR'S instruction
at VENDOR’S expense.
21.3.2 To the extent that a purchase order requires a series of performances by VENDOR, the COUNTY prospectively
reserves the right to cancel the entire remainder of the Purchase Order if goods and/or services provided early in
the term of the Purchase Order are non conforming or otherwise rejected by the COUNTY.
21.4 Shipping and Invoices
21.4.1 a) All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation
rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the
COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the
COUNTY nonetheless remain with VENDOR.
21.4.2 b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise specifically stated
in this Purchase Order. Unless otherwise provided in Purchase Order, no invoices shall be issued nor payments
made prior to delivery. Unless freight and other charges are itemized, any discount wil l be taken on the full
amount of invoice.
21.4.3 c) All shipments of goods scheduled on the same day via the same route must be consolidated. Each shipping
container must be consecutively numbered and marked to show this Purchase Order number. The container and
Purchase Order numbers must be indicated on bill of lading. Packing slips must show Purchase Order number and
must be included on each package of less than container load (LCL) shipments and/or with each car load of
equipment. The COUNTY reserves the right to refuse or return any shipment or equipment at VENDOR’S
expense that is not marked with Purchase Order numbers. VENDOR agrees to declare to the carrier the value of
any shipment made under this Purchase Order and the full invoice value of such s hipment.
21.4.4 d) All invoices must contain the Purchase Order number and any other specific information as identified on the
Purchase Order. Discounts of prompt payment will be computed from the date of receipt of goods or from date of
receipt of invoices, whichever is later. Payment will be made upon receipt of a proper invoice and in compliance
with Chapter 218, Fla. Stats., otherwise known as the “Local Government Prompt Payment Act,” and, pursuant to
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the Board of County Commissioners Purchasing Policy.
21.5 Time Is Of the Essence
Time for delivery of goods or performance of services under this Purchase Order is of the essence. Failure of
VENDOR to meet delivery schedules or deliver within a reasonable time, as interpreted by the COUNTY in its
sole judgment, shall entitle the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees
to reimburse the COUNTY for any expenses incurred in enforcing its rights. VENDOR further agrees that
undiscovered delivery of nonconforming goods and/or services is not a waiver of the COUNTY’S right to insist
upon further compliance with all specifications.
21.6 Changes
The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping
instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such
change increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitable
adjustment in the price and/or delivery schedule will be negotiated by the COUNTY and VENDOR.
Notwithstanding the foregoing, VENDOR has an affirmative obligation to give notice if the changes will decrease
costs. Any claims for adjustment by VENDOR must be made within thirty (30) days from the date the change is
ordered or within such additional period of time as may be agreed upon by the parties.
21.7 Warranties
VENDOR expressly warrants that the goods and/or services covered by this Purchase Order will conform to the
specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and will be of
satisfactory material and quality production, free from defects and sufficient for the purpose intended. Goods shall
be delivered free from any security interest or other lien, encumbrance or claim of any third part y. These
warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY.
21.8 Statutory Conformity
Goods and services provided pursuant to this Purchase Order, and their production and transportation shall
conform to all applicable laws, including but not limited to the Occupational Health and Safety Act, the Federal
Transportation Act and the Fair Labor Standards Act, as well as any law or regulation noted on the face of the
Purchase Order.
21.9 Advertising
No VENDOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with the
COUNTY for goods and/or services, or appropriate or make use of the COUNTY’S name or other identifying
marks or property without the prior written consent of the COUNTY’S Purchasing Department.
21.10 Indemnification
VENDOR shall defend, indemnify and hold harmless the COUNTY from any and all claims, including claims of
negligence, costs and expenses, including but not limited to attorneys' fees, arising from, caused by or related to
the injury or death of any person (including but not limited to employees and agents of VENDOR in the
performance of their duties or otherwise), or damage to property (including property of the COUNTY or other
persons), which arise out of or are incident to the goods and/or services to be provided hereunder.
21.11 Warranty of Non Infringement
21.11.1 VENDOR represents and warrants that all goods sold or services performed under this Purchase Order are: a)
in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret; and c) do
not constitute unfair competition.
21.11.2 VENDOR shall indemnify and hold harmless the COUNTY from and against any and all claims, including
claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim,
suit or proceeding alleging that the COUNTY’S use of the goods and/or services provided under this Purchase
Order are inconsistent with VENDOR'S representations and warranties in section 11 (a).
21.11.3 If any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur,
VENDOR may, at the COUNTY’S option, procure for the COUNTY the right to continue using the goods or
services, or replace or modify the goods or services so that they become non infringing, (without any material
degradation in performance, quality, functionality or additional cost to the COUNTY).
21.12 Insurance Requirements
The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and
limits as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance
coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers
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authorized or eligible to write policies in the State of Florida.
21.13 Compliance with Laws
In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, state, and local
laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non -exhaustive
example, this shall include the American with Disabilities Act and all prohibitions against discrimination on the
basis of race, religion, sex creed, national origin, handicap, marital status, or veterans’ status. Further, VENDOR
acknowledges and without exception or stipulation shall be fully responsible for complying with the provisions of
the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating
thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall
constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately. Any breach of this provision may be regarded by the COUNTY as a material and
substantial breach of the contract arising from this Purchase Order.
21.14 Force Majeure
Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resulting from
any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of
nature. When VENDOR has knowledge of any actual or potential force majeure or other conditions which will
delay or threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice
thereof, including all relevant information with respects to what steps VENDOR is taking to complete d elivery of
the goods and/or services to the COUNTY.
21.15 Assignment
VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written
consent of the COUNTY. Any assignment made without such consent shall be deemed void.
21.16 Taxes
Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real
property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida
Statutes, Chapter 212), and from federal excise tax.
21.17 Annual Appropriations
The COUNTY’S performance and obligation to pay under this Purchase Order shall be contingent upon an annual
appropriation of funds.
21.18 Termination
This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the
VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the
terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of such
breach and VENDOR has failed to cure within 10 days of receipt of such notice.
21.19 General
21.19.1 a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action
brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth
Judicial Circuit in and for Collier County, Florida
21.19.2 b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR
shall not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not
be deemed a waiver of any subsequent default by VENDOR.
21.19.3 c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified
mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective
upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for
notice by written notice complying with the requirements of this section.
21.19.4 d) The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase
Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers,
employees and authorized persons.
21.19.5 e) In the event of any conflict between or among the terms of any Contract Documents related to this
Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order.
To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of
the Contract Documents, the provisions of the Terms and/or Conditions that are most favorable to the County
and/or provide the greatest protection to the County shall govern.
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ADDITIONAL TERMS AND CONDITIONS FOR ITB
22. INSURANCE AND BONDING REQUIREMENTS
22.1 The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized
to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The
Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of
the scope of work.
22.2 The County and the Vendor waive against each other and the County’s separate Vendors, Contractors, Design
Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance
provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall,
where appropriate, require similar waivers of subrogation from the County’s separate Vendors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
22.3 Collier County shall be responsible for purchasing and maintaining, its own l iability insurance.
22.4 Certificates issued as a result of the award of this solicitation must identify “For any and all work performed on behalf of
Collier County.”
22.5 The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County,
Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of
interests provisions.
22.6 Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance
must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work
performed on behalf of Collier County. The "Certificate Holder" should read as follows:
Collier County Board of County Commissioners
Naples, Florida
22.7 The amounts and types of insurance coverage shall conform to the minimum requirements set forth in Insurance and
Bonding attachment, with the use of Insurance Services Office (ISO) forms and endo rsements or their equivalents. If
Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor
must identify on the Certificate of Insurance the nature and amount of such self - insured retentions or deductibles and
provide satisfactory evidence of financial responsibility for such obligations. All self -insured retentions or deductibles
will be Vendor’s sole responsibility.
22.8 Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of
completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer.
22.9 The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non
renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner,
within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non -renewal or material change in
coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this
requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor
hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under
such policy.
22.10 Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the
Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such
coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the
County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement
between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be
responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to
purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract
Documents.
22.11 If the initial or any subsequently issued Certificate of Insur ance expires prior to the completion of the scope of work, the
Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar
days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal
certificate(s) shall be considered justification for the County to terminate any and all contracts.
23. ADDITIONAL ITEMS AND/OR SERVICES
Additional items and/or services may be added to the resultant contract, or purchase order, in compliance with the
Procurement Ordinance.
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24. VENDOR PERFORMANCE EVALUATION
The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To
this end, vendors will be evaluated on their performance upon completion/termination of this Agreement.
25. ADDITIONAL TERMS AND CONDITIONS OF CONTRACT
25.1 The selected Vendor may be required to sign a standard Collier County contract.
25.2 The resultant contract(s) may include purchase or work orders issued by the County’s project manager.
25.3 The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for
the proper protection of the rights of Collier County. A sample copy of this contract is availa ble upon request. The
County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided
by the Vendor.
25.4 The County’s project manager shall coordinate with the Vendor / Contractor the return of any surplu s assets, including
materials, supplies, and equipment associated with the scope or work.
26. PUBLIC RECORDS COMPLIANCE
26.1Florida Public Records Law Chapter 119, including specifically those contractual requirements in 119.0701(2)(a)-
(b) as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
Communication and Customer Relations Division
3299 Tamiami Trail East
Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
26.2 The Contractor must specifically comply with the Florida Public Records Law to:
26.2.1 Keep and maintain public records required by the public agency to perform the service.
26.2.2 Upon request from the public agency’s custodian of public records, provide the public agency with a copy of
the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not
exceed the cost provided in this chapter or as otherwise provided by law.
26.2.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law for the duration of the contract term a nd following
completion of the contract if the Contractor does not transfer the records to the public agency.
26.2.4 Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the
Contractor or keep and maintain public records required by the public agency to perform the service. If the
Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall
destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure
requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor
shall meet all applicable requirements for retaining public records. All records stored el ectronically must be
provided to the public agency, upon request from the public agency’s custodian of public records, in a format that
is compatible with the information technology systems of the public agency.
27. PAYMENT METHOD
27.1 Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes.
Vendor’s invoices must include:
27.1.1 Purchase Order Number
27.1.2 Description and quantities of the goods or services provided per instructions on the County’s purchase order or
contract. Invoices shall be sent to:
Board of County Commissioners Clerk’s Finance Department
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ATTN: Accounts Payable
3299 Tamiami Trail East, Suite 700
Naples FL 34112
Or Emailed to: bccapclerk@collierclerk.com
27.2 Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of
invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely
submission of invoices beyond the specified deadline period is subject to non -payment under the legal doctrine of
“laches” as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of
invoices under this agreement.
27.3 In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to
Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County
reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or
contractor for services performed of for materials delivered in association with a contract.
27.4 Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance
Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218
Florida Statutes, otherwise known as the “Local Government Prompt Payment Act.” Collier County reserves the
right to withhold and/or reduce an appropriate amount of any payment for work not performed or for
unsatisfactory performance of Contractual requirements.
28. ENVIRONMENTAL HEALTH AND SAFETY
28.1 All Vendors and Sub Vendors performing service for Collier County are required and shall c omply with all
Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health
Standards and any other applicable rules and regulations. Vendors and Sub Vendors shall be responsible for the
safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or
property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes.
28.2 Collier County Government has authorized OSHA representa tives to enter any Collier County facility, property
and/or right-of-way for the purpose of inspection of any Vendor’s work operations. This provision is non-
negotiable by any department and/or Vendor.
28.3 All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc
Flash Studies where relevant as determined by the engineer.
28.4 All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective
labels.
29. LICENSES
29.1 The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other
authorizations necessary to carry out and perform the work required by the project pursuant to all applicable
Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of
the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as
the team assigned to the County account, is properly licensed to per form the activities or work included in the
contract documents. Failure on the part of any Vendor to submit the required documentation may be grounds to
deem Vendor non-responsive. A Vendor, with an office within Collier County is also required to have an
occupational license.
29.2 All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a
Collier County Contractor License registration form and submit the required fee. After registering the
license/registration will need to be renewed thereafter to remain “active” in Collier County.
29.3 If you have questions regarding professional licenses contact the Contractor Licensing, Community Development
and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational
licenses, please contact the Tax Collector’s Office at (239) 252-2477.
30. SURVIVABILITY
The Vendor agrees that any Purchase Order that extends beyond the expiration date of the original Solicit ation 17-7208 will
survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Purchase
Order.
31. RELATION OF COUNTY
It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the
Vendor nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the
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County shall be at no time legally responsible for any negligence on the part of said Vendor, their employees or agents,
resulting in either bodily or personal injury or property damage to any individual, firm, or corporation.
32. TERMINATION
Should the Vendor be found to have failed to perform services in a manner satisfactory to the County, the County may
terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a
thirty (30) day written notice. The County shall be sole judge of non performance. In the event that the award of this
solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated at
any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board’s Procurement
Ordinance.
33. PUBLIC ENTITY CRIME
A person or affiliate who has been placed on the convicted Vendor list following a conviction for a public entity crime may
not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid,
proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not
submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a
contractor, supplier, subcontractor, or vendor under a contract with any public entity; and may not transact business with any
public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months
following the date of being placed on the convicted Vendor list.
34. SECURITY AND BACKGROUND CHECKS
34.1 The Contractor is required to comply with County Ordinance 2004 -52, as amended. Background checks are valid
for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be
responsible for the costs of providing background checks by the Collier County Facilities Management Division
for all employees that shall provide services to the County under this Agreement. This may incl ude, but not be
limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check,
credit reports, education, residence and employment verifications and other related records. Contractor shall be
required to maintain records on each employee and make them available to the County for at least four (4) years.
34.2 All of Contractor’s employees and subcontractors must wear Collier County Government Identification badges at
all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1)
year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in
which their background check is valid, as discussed below. All tec hnicians shall have on their shirts the name of
the contractor’s business.
34.3 The Contractor shall immediately notify the Collier County Facilities Management Division via e -mail (DL-
FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment.
This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to
notify within four (4) hours of separation may result in a deduction of $500 per incident.
34.4 CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be
coordinated upon award of the contract. If there are additional fees for this process, the vendor is responsible for
all costs.
35. CONFLICT OF INTEREST
Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this ITB document. Disclosure of any
potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm fr om
consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract
selection and execution.
36. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or othe r item of
value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics
Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a
specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified
period of time, including but not limited to: submitting bids, ITB, and/or quotes; and, c. immediate termination of any
contract held by the individual and/or firm for cause.
37. DEDUCTION FOR NON-PERFORMANCE
The County reserves the right to deduct a portion of any invoice for goods not delivered, or services not performed in
accordance with requirements, including required timeframe. The County ma y also deduct, or chargeback the Vendor the
costs necessary to correct the deficiencies directly related to the Vendor’s non-performance.
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38. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES
Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation
or resultant contract to other governmental entities at the discretion of the successful vendor.
39. FLORIDA WOOD PRODUCTS
The Vendor/Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and other forest products
produced and manufactured in the State of Florida as long as the price, fitness and quality are equal.
40. STANDARDS OF CONDUCT
The Vendor shall employ people to work on County projects who are neat, clean, well -groomed and courteous. Subject to the
American with Disabilities Act, Vendor shall supply competent employees who are physically capable of performing their
employment duties. The County may require the Vendor to remove an employee it deems careless, incompetent ,
insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best
interest of the County.
41. PROTECTION OF PROPERTY
The Vendor shall ensure that the service is performed in such manner as to not damage any property. In the event damage
occurs to any property as a direct result of the Vendor or their Sub vendor in the performance of the required service, the
Vendor shall repair/replace, to the County’s satisfaction, damaged property at no additional cost to the County. If the damage
caused by the Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will be deducted
from the monies due the Vendor.
The County’s project manager shall coordinate with the Vendor/Contractor the return of any surplus assets, including
materials, supplies, and equipment associated with the scope or work.
42. COLLIER COUNTY INFORMATION TECHNOLOGY REQUIREMENTS
All vendor access will be done via VPN access only. All access must comply with current published County Manager Agency
(CMA) policies. Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon request
from the Information Technology Department. All vendors will be required to adhere to IT policies for access to the County
network. Vendors are required to notify the County in writing twenty -four (24) hours in advance as to when access to the
network is planned. Included in this request must be a detailed work plan with actions that will be taken at the t ime of access.
The County IT Department has developed a Technical Architecture Requirements Document that is required to be filled out
and submitted with your bid response. This document can be found on the Collier County Procurement Services Division
website: www.colliergov.net/purchasing. On the left hand side of the menu, click on CC Technical Requirements. If this
document is not submitted with your bid response, your bid response may be deemed non -responsive.
43. MAINTENANCE OF TRAFFIC POLICY
For all projects that are conducted within a Collier County Right -of-Way, the Vendor shall provide and erect Traffic Control
Devices as prescribed in the current edition of the Manual On Uniform Traffic Control Devices (MUTCD), where applicable
on local roadways and as prescribed in the Florida Department of Transportation’s Design Standards (DS) on state roadways.
These projects shall also comply with Collier County’s Maintenance of Traffic Policy, #5807, incorporated herein by
reference. Copies are available through the Risk Management and/or Procurement Services Division and are available on -line
at colliergov.net/purchasing.
The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway & Traffic Design
Standards Indexes, or other related documents, so to become familiar with their requirements. Strict adherence to the
requirements of the Maintenance of Traffic (“MOT”) policy will be enforced under this Contract. All costs associated with
the Maintenance of Traffic shall be included on the line item on the bid page. If MOT is required, MOT is to be provided
within ten (10) days of receipt of Notice of Award.
44. DEBRIS
Vendor shall be responsible for the removal and disposal of all debris from the site and the cleaning of the affected areas.
Vendor shall keep the premises free of debris and unusable materials resulting from their work and as work progre sses; or
upon the request of the County’s representative, shall remove and dispose such debris and materials from the property. The
Vendor shall leave all affected areas as they were prior to beginning work.
45. DIRECT MATERIAL PURCHASE
45.1The County reserves the right to require Vendor to assign some or all of its agreements with material suppliers
directly to the County. Any such goods and/or materials purchased by the County pursuant to such an assignment
of a material supply agreement shall be referred to as “County Furnished Materials” and the responsibilities of
both the County and the Vendor relating to said materials shall be governed by the terms and conditions of this
solicitation. Additionally, the County at its sole option may choose to purchase some or all of the goods and/or
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materials from other suppliers. In either instance the County may require the following information from the
Vendor:
45.1.1 Required quantities of material
45.1.2 Specifications relating to goods and/or materials required for job includin g brand and/or model number or type
if applicable
45.1.3 Pricing and availability of goods and/or materials provided under Vendor’s agreements with material suppliers
46. GRANT COMPLIANCE
The purchase of any goods and/or services that are funded through Federal Gra nt Appropriations, the State of Florida, or any
other public or private foundations shall be subject to the compliance and reporting requirements of the granting agency.
47. EQUIPMENT
Vendor shall have available and in good working condition, the necessary equipment to perform the required service. If
required by the County, the Vendor shall supply a list of equipment and an hourly rate for each. Hourly rates will commence
once equipment arrives at the service site, unless otherwise agreed in writing by the Project Manager.
In the event that additional specialized and/or heavy equipment (backhoe, crane, mudhog, etc.) is needed, the Project Manager
must be notified in advance for approval. The reimbursement of additional equipment expense shall be at cost and will
commence once equipment arrives at the service site, unless otherwise agreed in writing by the Project Manager. The County
reserves the right to request and obtain documentation of the Vendor’s cost for time and material projects, and to withhold
payments until documentation is provided.
All County-purchased equipment must be new and of current manufacture in production at the time of bid opening, and carry
industry standard warranties. At the time of delivery, at least two (2) complete shop repair man uals and parts lists must be
furnished with each type of equipment. Vendor must service all equipment prior to delivery and/or acceptance by the County.
The scope of these specifications is to ensure the delivery of a complete unit ready for operation. Omission of any essential
detail from these specifications does not relieve the Vendor from furnishing a complete unit.
******
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
ANNUAL LANDSCAPE MAINTENANCE
BAYSHORE MSTU
SOLICITATION NO.: 17-7208
BRENDA BRILHART, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-8446
brendabrilhart@colliergov.net (Email)
This solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
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Attachment A - Scope of Work/Services and Technical Specifications
The Bayshore Beautification Municipal Services Taxing Unit (MSTU) has issued this Invitation to Bid (hereafter,
“ITB”) with the intent of obtaining bids from interested and qualified firms in accordance with the terms, conditions
and specifications stated or attached. The Contractor, at a minimum, must achieve the requirements of the Scope of
Work and specifications stated. The resulting Agreement shall govern except as expressly provided otherwise
herein.
Scope of Work
The purpose of this solicitation is to procure a qualified landscape maintenance contractor to perform work on
certain streets located in the Bayshore Beautification MSTU area. The successful contractor will be responsible for
maintaining median mowing and edging, street cleaning, median weeding, general site trimming, trash removal, side
ROW mowing and edging, side-street cleaning and side ROW weeding. Brick pavers shall be pressured washed in
November and May. The contractor shall be responsible to furnish all labor, supervision, equipment, tools and
materials for landscape maintenance and mowing services identified in this solicitation. The maintenance services
include two (2) schedules:
Winter (November 1 – April 30)
Summer (May 1 – October 31)
Location and Description of Work Areas
The areas of work included in this specification are located as described below:
Area 1 – Areas where curbing, landscaping and irrigation systems have been installed:
o All medians on Bayshore Drive from US 41 to Thomasson Drive (Median 1 through 22)
o East and West sides of Bayshore Drive to right of way lines from US 41 to Thomasson Drive
excluding the triangle at US 41
Area 2 - Areas that contain limited landscaping and no irrigation system:
o Bayshore Drive south of Thomasson Drive to the intersection of Holly Avenue
Right of way mowing on an as-needed basis in the Winter season and at minimum once a
month during the Summer season. However, at no time shall it exceed 12 inches. Shrubs,
groundcovers and trees adjacent to pathways or sidewalks shall be pruned to maintain a
one foot (1’) clearance from the edge of the pathway, including along the decorative
fence and lights.
Area 3 – Areas that contain limited landscaping material and no irrigation system:
o Thomasson Drive between the intersections of Palmetto Court and Dominion Drive
Right of way mowing on an as-needed basis in the Winter season and at minimum once a
month during the Summer season. However, at no time shall it exceed 12 inches.
Area 4 – Areas that contain limited landscaping material and no irrigation system:
o South side of Lunar Street ROW, as well as the triangular area between the intersections of Lunar
Street and Half Moon and full Moon Courts.
Right of way mowing on an as-needed basis in the Winter season and at minimum once a
month during the Summer Season. However, at no time shall it exceed 12 inches.
Trash receptacles shall be checked weekly, emptied and supply each receptacle with a
proper fitting trash bag or liner and removal of any trash around the receptacles. Once the
trash has been removed, the debris shall be properly disposed of in a proper landfill site.
Area 5 - Areas that contain limited landscaping material and no irrigation system:
o Bayview Drive – north and south ROW lines
Right of way mowing on an as-needed basis during the Winter season and at minimum
once a month during the Summer season. However, at no time shall it exceed 12 inches.
The technical specifications for the services are:
1. MOWING AND EDGING:
a) Prior to mowing, Contractor shall be responsible for the removal and disposing of all trash and debris,
which includes, but not limited to: palm fronds, horticultural and non-horticultural debris, leaves, rocks,
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paper, and other objects on the ground or any tree or shrubbery. It shall be removed from the right-of-
way. This requirement includes the mowing for all types of grass: St. Augustine, Bahia, and any other
type of grass or weed within the right-of-way.
b) Mowing and edging shall include medians and areas along the outside edge of the sidewalks of adjacent
properties, if existing, which are not currently maintained by the property owners. Contractor shall
ensure all trash and debris is disposed of the same day and areas with pavement and curbing shall be
clear of all grass clippings from mowing.
c) Right-of-way mowing and/or weed control is required from back of curb or sidewalk to the right-of-way
line (in most cases the power pole).
d) Swale areas must be mowed throughout the entire year. If mowing is not possible and the swales are full
of water, the swales must be addressed at every service to reduce the height of the weeds to 12”.
e) All turf shall be mowed with mulching type mower equipment to eliminate the need to bag and transport
grass clippings. The guard on the mulching mowers must always be kept on the equipment to reduce the
risk of objects and clippings being thrown onto pavement, vehicles, and pedestrians. Should bagging be
necessary, the bagged clippings shall be collected and removed at no additional cost to Collier County.
f) Grass shall be maintained at a height no less than three and one half inches (3 ½”) and shall not exceed
six (6) inches.
g) Note: The number of mowing services may be modified by the Project Manager or by seasonal weather
conditions at the Project Manager’s discretion.
h) The Contractor shall use or alternate mowing practices, patterns, or equipment within narrow turf areas
so not to create wheel ruts or worn areas in the turf. Any areas of turf that become water soaked during
the period of this Contract shall be mowed with twenty-one inch (21” +/-) diameter hand walk behind
type mowers to prevent wheel ruts in the turf caused by heavier type self-propelled rider mowers. The
Contractor shall be responsible for repairing any ruts caused by their mowers at no additional costs to
the County. The contractor is to avoid mowing in a way that will project grass clippings, small rocks,
and miscellaneous debris into oncoming traffic.
i) Edging is required in all turf areas around isolated trees, sprinkler heads, valve boxes, shrubs, sign posts,
manholes, etc. where they exist. All debris on streets, sidewalks, or other areas, resulting from edging,
shall be removed. No herbicide shall be used for edging.
j) Mechanical edging of the turf shall be done with each mowing along all sidewalk edges, back of concrete
curbs, around all plant beds, utility service boxes, street light bases, sign posts, headwalls, guardrails,
timer pedestals, posts and trees.
k) Metal blade edging is not permitted along plant bed and turf edges where an underground irrigation
system is present. Mechanical metal blade edging is permitted along back of curbing. Grass root
runners extending into the mulched areas, sidewalks or curbs shall be cut and removed when the edging
is performed. No herbicide shall be used for edging.
l) Swales and dry retention areas must be mowed and/or weed trimmed. A full singular mowing service
shall include: trash removal, mowing, and edging of the entire project.
m) Medians full mowing service shall include: median mowing and edging and median trash removal for
the entire site.
n) Side of the road, a full mowing service shall include: side of the roadway mowing and edging and side of
right-of-way trash removal.
2. TRASH REMOVAL
a) All debris or trash pick-ups shall be performed prior to mowing in all turf areas.
b) Median trash removal and side of the right-of-way trash removal for each service for all site areas shall
be cleaned by removing all trash or debris which shall include, but not limited to the following: paper,
bottles, cans, other trash, and horticultural debris.
c) The disposal of all trash and debris must be at a proper landfill or disposal site. All disposal fees,
tipping, or charges are to be included in the Contract bid price.
3. STREET CLEANING
a) All sidewalks, curbing and/or gutters and including a four foot (4’) area from the face of the gutters,
curbs including turn lanes, medians and sidewalk areas shall be cleaned the same day as the mowing
service to remove any accumulation of debris or objectionable growth to maintain a neat and safe
condition.
b) All sidewalks shall be blown clean and no grass clippings or other debris shall be blown or allowed to
be deposited on other adjacent property or accumulate on right-of-way areas.
c) Blowing shall be directed toward the existing landscape median or grass. Do not blow into the
roadways, paved areas, or traffic.
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4. WEEDING
a) Weeding of plant beds, sidewalks (asphalt, concrete paver), guardrail bases, tree grates, curb joints and
other mulched areas by chemical and/or hand removal and must be performed weekly or as necessary
to provide a weed free and well maintained area.
b) Blue tracker shall be required when spraying round-up.
5. GENERAL SITE TRIMMING
a) General site pruning shall be defined as the pruning of any plant’s foliage below a ten foot (10’) height.
b) Shrub pruning should be done consistently throughout each median for all shrub types that require
pruning so that landscape gives the appearance of continuity throughout that median and the entire
project.
c) All shrubs within the turn lanes are to be cut at eighteen inches (18”) and maintained at no higher than
twenty-four inches (24”) for sight visibility per FDOT Indexes.
d) All groundcovers, shrubs, canopy trees (except magnolias) and palms up to a ten foot (10’) height, shall
be inspected and pruned on a weekly or an as needed basis, so as to maintain the proper or required
heights for visibility, vehicular movement purposes and desired shape or form as determined by the
Project Manager or the Owner’s Representative.
Pruning groundcover and trees shall include:
e) All groundcovers and shrubs within the sight window and at all turn lanes are to be pruned to and
maintained at height of eighteen inches (18”).
f) All groundcovers and shrubs shall be maintained at the required height as specified by the Project
Manager shall not exceed at maximum height of thirty-six inches (36”), with the exceptions of sight
windows when the height needs to be maintained at a maximum of eighteen inches (18”).
g) Plant material with a canopy over pathways or sidewalks shall be maintained at a minimum height of
one hundred twenty inches (120”) or ten feet (10’) above the sidewalk and shall not obstruct pedestrian
and bicyclist traffic.
h) All bougainvilleas and green island ficus are to be maintained to at a maximum height of twenty-four
inches (24”) throughout the year. The removal of sprouts for bougainvillea is only considered pruning if
the heights of the bougainvillea are maintained to twenty-four inches (24”) and not at a greater height.
i) All Crown of Thorns are to be maintained to a maximum height of twenty-four inches (24”) and pruned
in May of each year or as directed by Project Manager.
j) Ornamental grasses, such as Fountain, Muhly grass, Florida Gama, or Fakahatchee grass shall be
maintained at a height of no more than forty eight (48”). They shall be pruned in a pyramid shape to a
twelve inch (12”) or twenty-four inch (24”) height based upon the type of plant and shall be maintained
at a height of no more than forty eight (48”). The grasses shall not be cut in a flat top method.
k) Ornamental grass such as Liriope muscari shall pruned as needed with approval of the Project Manager
or Owner’s Representative.
l) All old leaf growth and dead flowering growth is to be removed on the Blueberry Flax, Agapanthus,
Bird of Paradise, Variegated Ginger and all other similar plants.
m) Shrubs and groundcovers adjacent to pathways or sidewalks shall be pruned to maintain a one foot (1’)
of clearance from the edge of the pathway.
n) It is recommended that adjacent shrubs and groundcovers be maintained so that they are angled or are
rounded away from the pathway.
o) Shrubs are to be pruned to one foot zero inches (1’0”) – one foot six inches (1’ 6”) behind the back of
curbing in the median behind the irrigation sprinkler head. A one foot to one foot and six inches (1’- 1’-
6”) mulched area from back of the curb shall be maintained in the median planting beds, as a pathway
for maintenance workers.
p) The shrubs and plant material must be trimmed and shall not grow over the curbing and into the
roadway or sidewalks.
q) All shrubs and trimming as described above must be completed in order to submit an invoice for
payment. The Project Manager will conduct inspections to insure compliance prior to issuance of
payment.
r) If there are shrubs that are overgrown, growing over the curb or obstructing the view of vehicular traffic
at the end of the month, this line item will not be paid.
6. TRAFFIC CONTROL/LANE CLOSURES
a) The Contractor shall comply with the requirements of Collier County’s Maintenance of Traffic (MOT)
Policy, copies of which are available through the Risk Management or Procurement Services. The
Contractor shall obtain and review and obtain the County MOT policy requirements prior to submitting
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a proposal. Upon approval of an MOT Plan and proper placement of lane closed signs, pre-warning
signs, arrow boards, traffic cones etc., the lane may be restricted from traffic.
b) The Contractor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT
Roadway & Traffic Design Standards Indexes, or other related documents, so to become familiar with
their requirements. Strict adherence to the requirements of the MOT policy will be enforced under this
Contract.
c) Landscape employees shall be required to wear ANSI Class 3, high-visibility safety vests and they
must be worn by all employees when servicing the area.
d) A directional lighted and flashing arrow board will be required under this Contract that meets the
traffic control requirements.
e) The contractor must meet with Risk Management to discuss the proposed MOT prior to commencing
work. Contact Ron Miller, Environmental, Health & Safety Manager Collier County Risk
Management, Office - 239-252-8091, Cell - 239-821-9753.
f) An onsite employee must be work zone certified and possess an Intermediate Work Zone Certification.
This employee must provide copies of the onsite personnel’s certificates to Risk Management and to
the Project Manager for Collier County.
g) To insure safety, the MOT may require lane closures or a moving Maintenance of Traffic Process with
an attenuator to meet the MOT specifications defined by Collier County’s Maintenance of Traffic
(MOT) Policy, which meets or exceeds the MUTCD and FDOT Roadway & Traffic Design Standards
Indexes.
h) The contractor shall not allow crew or equipment to cross the street at “midblock”. The contractor must
have a safe and systematic method of operations for trimming palms, trees, and shrubs along the
roadway. This method must be discussed with Risk Management and the Project Management prior to
bidding.
i) The crew may utilize the beginning of the turn lane to stage equipment but still allowing traffic to turn.
There is no parking in accordance with Florida Statute 316.1945 Stopping, standing, or parking
prohibited in specified places.
These areas where stopping, standing, or parking is prohibited include:
In front of a public or private driveway.
Within 15 feet of a fire hydrant.
Within 20 feet of a crosswalk at an intersection.
Within 30 feet upon the approach to any flashing signal, stop sign, or traffic control signal located
at the side of a roadway.
Within 20 feet of the driveway entrance to any fire station and on the side of a street opposite the
entrance to any fire station within 75 feet of such entrance (when property signposted).
On an exclusive bicycle lane.
At any place where official traffic control devices prohibit standing.
Parking heavy equipment on sidewalks is not allowed. Sidewalks are to be kept clear for
pedestrians at all times.
The MOT signs shall move with the work zone to adequately warn motorists. MOT Signs should not be
placed beyond signalized intersections. If your work zone goes beyond a signalized intersection, additional
signage should be placed or signs moved to alert motorists who have just entered from a signalized
intersection onto a roadway/median where work is being conducted.
7. LANE CLOSURE
Lane closures for median maintenance shall be limited and they shall comply with the following:
a) Proper placement of lane closed signs, pre-warning signs, arrow boards, traffic cones etc., the lane may
be restricted from traffic only during non-peak traffic periods 9:30 A.M. - 3:30 P.M., Monday through
Friday, and 8:00 A.M. - 5:00 P.M. Saturday and Sunday, unless otherwise approved by the Project
Manager.
b) There will be no lane closures permitted during season (Thanksgiving through Easter). The lane
closure shall be indicated on the Weekly Maintenance Work Schedule, which is provided to the Project
Manager.
c) The contractor shall contact the County’s Public Information Specialist the Wednesday before lane
closures are planned for Collier County’s public road alert notification. A Road Alert form must be
submitted (form provided by the County).
8. LANDSCAPE MAINTENANCE SERVICES
a) The Contractor agrees that submission of their proposal the listed services Unit Costs under this
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ITB 17-7208 Landscape Maintenance Bayshore MSTU 5
Contract shall also be made available to the County on a temporary basis as landscape maintenance
services. The contracted services within these specifications and contract may be required to be
temporarily performed at another project site located within Collier County.
9. PRESSURE CLEANING BRICK PAVERS
a) WORK PERFORMED BY OTHERS. Brick paving, sidewalks, and paved areas may be pressure
cleaned to remove tire marks or other dirt which may be deposited on the surface areas. Sealing of
paving areas may be at the direction of the Project Manager on a time and material basis.
b) The water pressure shall be sufficiently pressurized to remove dirt from the surfaces areas. The brick
pavers shall be cleaned once a year in December or as directed by the Project Manager. Additional
service may be requested at the discretion of the Project Manager.
c) Upon finding damage to the brick curbing or paving, an immediate notification to the Project Manager
or his authorized representative is required. Upon finding damaged areas, the Contractor shall clean-up
debris if present, and/or flag off the areas with protective barriers and/or high visibility hazard tape.
10. MISCELLANEOUS AND LANDSCAPE MAINTENANCE RESPONSIBILITIES
a) If plants, shrubs, trees, grass or foliage die due to neglect or damage by the Contractor, Contractor's
employees or a Subcontractor as determined by the Project Manager or Owner’s Representative, they
shall be replaced at the Contractor's expense.
b) The Contractor shall provide ramps or other devices to gain access over the curb to all medians. The
curb or turf areas shall not be damaged due to gaining access or they will be replaced at the
Contractor’s expense.
c) It shall be the Contractor's responsibility to notify the Project Manager of any maintenance problems or
additional maintenance needs.
d) Should additional costs be involved which are not covered within the Contract specifications, a unit
cost shall be agreed upon by the Contractor and Project Manager prior to performing additional
services.
e) The Contractor shall perform inspections on all plants, shrubs, trees and grass areas for disease or
insect infestation during each week’s service to the site. The Contractor shall immediately notify the
Project Manager should a disease or infestation be found and begin appropriate treatment per the
Contract requirements.
f) The Contractor shall have a singular point of contact with cellular phone and e-mail for on-site and
offsite communication in order to communicate with the Project Manager. The Field Supervisor must
be able to meet on-site when requested and must be able to answer any questions regarding the
landscape and irrigation contained within these specifications. If, Field Supervisor is unavailable there
must be a secondary person who can be available and able to answer questions and/or make decisions.
11. GENERAL MAINTENANCE REPORT SHEETS
a) The Contractor shall complete the “General Maintenance Report Sheets” on a weekly basis. The report
sheets shall be signed and submitted on a weekly basis the day after service completion for a timely
review by the County and it must be attached to the invoice on a monthly basis to the project manager
for review and approval as to completeness.
b) The Contractor’s monthly General Maintenance Reports are required to be signed by the Contractor
and submitted via email to the Project Manager or designee upon completion of work area(s).
c) The Contractor or designee shall be required to conduct on-site inspections with the Project Manager
or Owner’s Representative on a monthly or as needed basis to verify satisfactory completion of
Contract requirements.
d) he Project Manager or designee shall provide the General Maintenance Report form to the Contractor
for reproduction purposes that shall be utilized throughout the Contract term.
12. WEEKLY WORK SCHEDULE
Contractor shall email a bi-weekly work schedule to the Division’s Project Manager or designee on Friday
morning no later than 7:00 a.m. The schedule shall indicate the service locations and date/times.
Please note: Any changes to the work schedule shall be made in writing twenty-four (24) hours in advance
of the next work day or no later than 7:00 a.m. of the work day and emailed to the Project Manager or
designee.
13. CREW SIZE/MAN-HOURS
Contractor shall provide with each site visit a minimum of four (4) employees with each weekly service of
the work areas. The work shall be completed within one (1) visit, if required a consecutive day visit may
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ITB 17-7208 Landscape Maintenance Bayshore MSTU 6
follow. The purpose for this statement is to have the entire segments under this contract completed at the
same time.
14. EQUIPMENT LIST
The Bidder shall provide, with the bid submittal, a basic listing of all landscape maintenance equipment in
their inventory. This list should include all power equipments as well as manual tools necessary to perform
all duties under this contract.
15. ADDITIONAL & SUBSTITUTE SERVICES
Should substitute services be required, the County will request quote from awarded vendor as per
Purchasing Ordinance.
16. WORK AREA CONDITIONS
Contractor will receive the work area(s) in an “as-is” condition. It shall be the sole responsibility of the
prospective vendor to complete a site visit and inspection of the landscaping work areas as shown on the
Work Area Bid Schedule prior to bid schedule submission.
17. INSPECTION/PAYMENT
a) Monthly payment shall be made for work that is one hundred percent (100%) complete and is
approved as satisfactory from the Project Manager or designee.
b) Contractor shall notify the Project Manager or designee prior to work commencement and
completion of the work area for inspection.
c) The Project Manager or designee shall inspect the work to ensure all work has been satisfactorily
completed as outlined in the specifications.
d) Contractor shall submit the General Maintenance Report following the completion of work for
review and inspection as outlined in Section 11. General Maintenance Report forms.
e) If there is a discrepancy or unsatisfactory work it shall be remedied within forty-eight (48) hours.
f) The invoice shall include the contract number, purchase order (PO) number, and the work order
number(s) for payment to occur.
19. IRRIGATION
a) The irrigation systems within Work Area 1 and 2 shall be checked and repaired as necessary. Each zone
shall be manually turned on at the valve once a week and a thorough inspection conducted to ascertain
proper operation of the system.
b) Quick coupling valves, if existing, shall be reviewed weekly and operated quarterly to insure proper
operation.
c) Maintenance responsibilities are part of the base contract and not subject to additional fees which will
include cleaning and adjustment of heads, nozzles, valve boxes and valves filters and solenoids to
insure property coverage, review of filters and backflow preventers, replacement of heads and nozzles,
installation or replacement of risers, repair of minor PVC piping breaks or subsurface piping or
restricted sprinkler lines, replacement of damaged valve boxes/lids and adjustment of controllers and
rain shutoff switches for settings and operation.
d) Major repairs to the sprinkler system including repair of valves, mainlines, time-clocks, damage by
vehicles or electrical wiring problems will be considered as additional expenses to the contract and
billed on a time and material basis. Quotes must be provided and approved by the Project Manager
prior to work, except in cases of emergency.
e) Inspect all pump sites for proper operation on a monthly basis. Review system water source connections
to include water meters, backflow preventers, gate valves, points of connection and main lines for
proper operation. Manually run the system to ensure proper coverage and that no sprinkler heads and
nozzles are spraying onto the roadway.
f) All cuts, leaks or other piping damage found to be caused by the grounds maintenance personnel or
subcontractors performing services in the landscape areas shall be repaired immediately at no cost to
the County.
g) Within all work areas the Contractor shall review the plant materials and turf for dry conditions and if
found, advise the Project manager and correct the problem immediately.
h) The Contractor will check all zone wiring and solenoid conditions through the use of an OHM meter
and document the results for future reference. A copy of the results shall be supplied to the Project
Manager.
i) Keep all grass and mulch out of all valve boxes. All valve boxes in sod areas are to be kept at sod level.
All valve boxes in plant beds are to be kept two includes (2”) above finished mulch level. Inside of all
16.F.2.e
Packet Pg. 1819 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
ITB 17-7208 Landscape Maintenance Bayshore MSTU 7
valve boxes shall be kept clean and the valves shall be kept one hundred percent (100%) accessible.
j) Should the temperature be forecast to be below thirty-four (34) degrees, the Contractor shall be
responsible for turning the irrigation system off in order to protect plants from possible freeze damage.
k) The irrigation service personnel shall have on-site two-way hand-held communications during all
services and/or inspections.
l) The irrigation service personnel must trouble shoot time clocks, i.e., power-in 110 volt and 24 volt
fuses, 24 volts output when necessary.
m) The irrigation service personnel must trouble shoot any pump start relay, main fuses and capacitors
when necessary.
n) Where required, the Contractor shall maintain on site, the County supplied reclaimed water irrigation
signage. Cost to install replacement signs shall be considered additional services and be billed on a
time and material basis.
o) These additional expenses other than routine maintenance shall be charged as a time and material
billing. The Project Manager must approve all additional expenses prior to proceeding with the work.
20. ACCIDENTS OR THEFTS
The Contractor shall be responsible each week to contact the Project Manager to report any accidents or
thefts involving or occurring within the areas covered by this Contract. Should accidents or thefts occur,
the Contractor shall photograph the damage or loss and provide that photo to the Project Manager at no
additional cost. Should assistance be requested by law enforcement, emergency personnel or others, the
costs shall be included in the Contract unless otherwise approved by the Project Manager.
21. RESPONSE TIMES
On a twenty-four (24) hour basis, the Contractor may be required to travel to the site immediately to meet
with the Project Manager, law enforcement or emergency personnel to resolve an emergency. The
Contractor shall respond to a telephone, beeper, or radio call within one (1) hour. There shall be no
additional charge for these responses.
22. SITE SPECIFIC MAINTENANCE FUNCTIONS CANOPY TREE AND PALM PRUNING
a) Canopy trees shall be defined as any large shrub, tree or palm with foliage above a ten- foot (10’) level.
b) All canopy trees and palms shall be pruned on a continuous basis to create and maintain a seventeen-
foot (17’) canopy clearance over the roadways and a ten-foot (10’) clearance over all pathways. Canopy
trees shall be electively pruned twice per year in April and September to thin the interior canopy of
cross branching and to shape the canopy of the trees. The Project Manager shall approve a professional
licensed to prune trees under the direction of a Licensed Landscape Architect, Arborist, Tree Surgeon,
or other approved professional to do the pruning and shaping. The work shall be performed per ANSI
A300 “Standard Practices for Trees, Shrubs and Other Woody Plant Maintenance” and done in a
professional manner in accordance with “Pruning Standards” of the National Arborist Association or
accepted local trade standards and practices.
c) Palms shall be pruned annually during June of each year. The Sabal Palms shall be pruned to a
“Tropical Cut” or to a nine (9) o’clock-three (3) o’clock angle from horizontal at the base of the palm’s
bud or lowest fronds. Approximately seven (7) to ten (10) green fronds shall be left at the head after
pruning. The pruning shall include removal of all nuts, seed stalks, brown or dead and lower fronds.
The Foxtail, Royal and Solitaire Palms are self-cleaning. Loose and hanging fronds shall be removed
from the palms and fallen fronds shall be picked up weekly. There shall be no additional tipping fees
charged for disposal. Seedpods shall also be scheduled for removal during the month of June.
d) The work shall be done in a professional manner in accordance with acceptable trade standards and
practices. The palms shall not be climbed with tree spikes to remove the fronds. The pruning shall be
accomplished by the use of a ladder, boom truck or lift. All debris from the pruning shall be removed
and the site shall be left in a clean and neat manner.
e) When the annual or bi-annual heavy pruning work is being performed with the use of a lift or boom
truck, it is required that the adjacent traffic or turn lane to the work areas be closed using traffic control
devices and signage per the current FDOT traffic control standards and indexes.
23. FERTILIZATION
a) The Project Manager reserves the right to change the fertilization schedule and formulation as needed
to meet special turf or plant needs or other unforeseen conditions which may develop. Fertilization
schedule changes may require adjustments to the per bag application costs. All bagged fertilizer will be
purchased by Collier County under its Annual Contract and coordinated with the Contractor for delivery
purposes. Proposal Page Unit Cost for liquid fertilizer applications shall include labor and product cost.
16.F.2.e
Packet Pg. 1820 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
ITB 17-7208 Landscape Maintenance Bayshore MSTU 8
Prior to fertilization application, notification to the Project Manager is required to allow for inspection
of all bags. The Contractor may be required to pick up the fertilizer within Collier County. Cost for
pick up, if necessary, and labor for placement, shall be included in Unit Cost/Bag as indicated on the
Proposal Page.
b) Granular fertilization of shrubs and groundcovers shall be applied by hand in a twelve-inch (12”) radius
ring around the base of the plants. Trees and palms shall have a thirty-six inch (36”) radius ring around
the base. An 8 oz. cup equals one (1) pound. Trees and palms shall receive one (1) cup per one-inch
(1”) caliper. Shrubs and groundcovers shall receive one (1) cup per three foot (3’) of height or spread.
Shrubs and groundcover shall receive one-half (½) cup per eighteen inches (18”) of height or spread.
All fertilizer shall be swept off all sidewalks, concrete curbing and paving.
c) The fertilizer shall be applied as set forth in the following schedule:
Turf Areas and Plant Beds Containing Shrubs, Groundcovers and Trees
The 13-3-13 fertilizer shall be applied at a rate of ten (10) pounds per one thousand (1000) sq. ft. for
all areas. Four applications of 13-3-13 fertilizer will be applied yearly during the months of
February, May, July, and October.
One (1) application of 21-0-0 Ammonium sulfate at a rate of four and one half (4.5) pounds per
one thousand (1000) sq. ft. shall be applied in the month of November.
Four (4) applications of Sequestrene Iron at a mixture of 1.25 tablespoons per gallon will be applied
during the months of March, June, September and December. The application is to be a drench at
the root zone of all Bougainvillea, Juniper, Liriope, Allamanda, Iris, Ixora or any plants subject to
iron deficiencies as determined by the Project Manager.
Six (6) applications of 20-20-20 at ten (10) pounds of materials per one hundred (100) gallons
of water with Ferrmec AC 13-0-0 plus 6% iron at 1/3 gallon of material per one hundred (100)
gallons of water.
d) It is estimated that the turf and plant beds covering approximately one hundred fifty-nine thousand six
hundred forty (159,640) sq. ft., will require the application of one hundred-forty-three (143) 50-lb. bags
per Contract period. All applications shall be made during the first week of the month. Applications
shall be made the day following irrigation when plant material is dry. Shrubs and groundcovers shall
have the fertilizer blown or fan raked off following the broadcast application. Immediately after the
fertilizer is applied, the areas shall be watered. Fertilizers shall be removed from curbs and sidewalk
areas to avoid staining.
e) All applications shall be made during the first week of the month. Applications shall be made to turf the
day following irrigation when grass blades are dry. In areas where applicable, immediately after the
fertilizer is applied, the sprinklers shall be activated for thirty (30) minutes to bring organic fertilizers to
the soil's surface and to dissolve water-soluble particles. Following this watering, the controls shall be
returned to automatic mode. Fertilizers containing Iron shall be removed from curbs to avoid staining.
Palms
f) Contractor shall apply palm fertilizer during October and May as specified below. Collier County will
provide fertilizer. Should yellowing occur on the top fronds, manganese sulfate will be required and if
on the lower fronds, magnesium sulfate will be required to be applied with the 10-5-10 at the rates
specified.
g) Granular fertilization of the Palms shall be determined by the caliper (diameter) of the Palm trunk and
applied by hand in a ring around the Palm's base at a twenty-four (24") radius. The fertilizer ring shall
be placed to maximize uptake. It is estimated that the palms will require the application of fifty-eight
(58) 50-lb. bags per Contract period (thirteen (13) bags per application).
Ornamental & Turf Spraying
h) Overall Ornamental & Turf Spraying of plants, shrubs and grassed areas within Areas 1 are included
in the Contract.
1. It is required that the Pest Control Firm performing these services shall possess and provide the
following to the Project Manager:
16.F.2.e
Packet Pg. 1821 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
ITB 17-7208 Landscape Maintenance Bayshore MSTU 9
a. Valid State of Florida Pesticide License that complies with all Federal, State (Chapter 482) and
local laws and regulations.
b. Bachelor degree in Ornamental Horticulture and/or Entomology (must be an employee of the
Proposer and/or a direct subcontractor) or the equivalent practical experience approved by the
Project Manager.
c. Current Contractor's Occupational License for Pest Control Service.
2. The Pest Control Firm shall provide an overall written pest and spray program that shall incorporate ant and
rodent control and shall meet or exceed the following minimum standards:
a. Describe procedures, methods and techniques that will enhance the environment.
b. Provide the maximum protection for the health, safety and welfare of the public and environment.
c. List of all chemicals to be used (MSDS must be available upon request).
3. The Pest Control Firm shall make on-site inspections and provide written reports to the Project Manager
once per month.
4. Methods of Application:
One hundred percent (100%) coverage and penetration shall be provided. Insecticides and Fungicides
shall be applied at the proper pressure to provide maximum coverage. Chinch bug treatments shall be
applied at a minimum rate of ten (10) gallons of spray mix per one thousand (1,000) square feet of
treatment area.
a. Insecticides should be alternated from time to time to prevent insect immunity to the application.
b. Herbicides used in turf areas shall be applied at the proper pressure.
c. Herbicides shall not be applied when the temperature exceeds eighty-five (85) degrees (as indicated
per label).
d. Spreader sticker (Nu-Film 17 or equal) shall be incorporated in all spraying of Groundcovers,
Shrubs, Trees, Palms, and Turf Areas when recommended by the label.
e. Spray applications shall be applied during times of "No-Wind" conditions.
f. No trucks or tractors with bar type tires or a gross weight greater than three thousand (3000) pounds
will be allowed within or on the median areas.
g. Provide and place, at time of application, traffic control meeting Florida Department of
Transportation, M.U.T.C.D. and Indexes and the County MOT.
h. All spray application shall contain a wetting agent within the mix when recommended by the label
or Project Manager.
5. Rate of Application:
All chemicals shall be applied at the rates recommended on the manufacture's labels.
6. Materials List: All insecticides, fungicides and herbicides chemicals to be used on turf areas and on plant
materials shall be submitted in writing to the Project Manager for review and approval.
7. Application Schedule: The number of applications shall be as listed below unless otherwise required based
upon the on-site inspection reports. Ferrmec AC 13-0-0 plus 6% iron at one-third (1/3) gallon of material per
one hundred (100) gallons of water to be added with each application of insecticide, fungicide and herbicide.
a. Turf Areas:
Insecticides & Fungicides - Twelve (12) applications on an as needed basis.
Herbicides - Six (6) applications, to include Pre-emergent in February and September, Post-
emergent in November, January and March or on an as needed basis.
b. Groundcovers, Shrubs and Trees:
Insecticides & Fungicides - Twelve (12) applications on an as needed basis.
c. Bed Areas:
Herbicides - Six (6) applications, Pre-emergent in February and September, Post-emergent in
November, January and March or on an as needed basis.
8. Additional Requirements: When it becomes necessary for the Contractor to return for additional spraying
as directed by the Project Manager due to non-performance of a required application, such shall be performed
at no cost to the Owner.
16.F.2.e
Packet Pg. 1822 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
ITB 17-7208 Landscape Maintenance Bayshore MSTU 10
24. MULCHING
Organic Mulch
a) Areas with no mulch or new planting areas shall have mulch placed to provide for a four inch
(4”) non-compacted or unsettled depth measured from the existing soil grade. The area to
receive the mulch shall be raked level to establish the proper finished grade and have all
weeds removed prior to the placement of the mulch. Labor cost for weeding, hand grading
and placement of new mulch shall be per Unit Cost as indicated on the Proposal Page.
b) Re-mulching of plant beds and individual plant mulch rings shall have a two-inch (2”) non-
compacted layer of mulch applied during the months of November and May. Prior to the re-
mulching the Contractor shall turn, mix and if required remove a one foot (1’) wide three inch
(3”) depth area of mulch and dirt from behind the back of curb around all medians.
c) Labor costs for weeding, turning, mixing, and removal of the existing mulch and for
placement of new mulch shall be per Unit Cost as indicated on the Proposal Page. Mulch
shall not be placed over utility boxes, irrigation heads or valve boxes that are located within
mulched areas.
General
d) Mulch material may be purchased by Collier County under its Annual Contract and
coordinated with the Contractor for delivery purposes.
25. MISCELLANEOUS SITE FIXTURE AND FEATURES
Entry signage feature, accent and roadway lighting fixtures, and benches shall be visually reviewed weekly to
determine if malfunction, damage or hazardous problems exist. A weekly, manual operation of the accent
lighting within Bayshore Drive medians is required to verify proper operation. If any damages or improper
operation are found or viewed, immediate notification of the Project Manager is required. Existing street and
bridge light poles will have decorative banners hung at the Project Manager’s discretion. Contractor shall install
and remove banners on selected poles upon request and shall be reimbursed on a time and materials basis.
26. EMERGENCY LANDSCAPE MAINTENANCE SERVICES
a) The Contractor agrees by submittal of its bid that the listed services Unit Costs in the Proposal Pages under
this Contract shall also be made available to the County on a temporary basis as emergency landscape
maintenance services. The contracted services within these specifications and contract may be required to be
temporally performed at another project site located within Collier County. The Emergency Services item’s
costs shall be based upon this project’s square foot areas and bid Unit Costs converted to square foot costs as
listed in the specifications and contact Proposal Pages and agreed to by both parties.
b) If additional travel expenses are determined to be necessary for travel to an Emergency Services project
site, the Project Manager and Contractor will determine the amount of hours to be billed at the hourly rates
listed under “General Services” of the Proposal.
27. TURF ORIGIN AND QUALITY
a) All turf supplied shall be “Nursery Grown” or “Field Grown” for the purposes of sodding and shall be a
“Premium Grade Sod” as specified below. The sod shall be cut, delivered and/or laid in accordance
with the following specifications or the most current and accepted Horticultural Industry’s Standards
and Practices whichever is more restrictive.
b) All sod shall be delivered to the site and be accompanied with a delivery ticket listing quantity, origin
and date and time the sod was cut and loaded. Sod shall be delivered at the specified site within a
twenty-four (24) hour period after field cutting and shall be laid within a forty-eight (48) hour period
after field cutting. Sod being transported for a time period greater than one (1) hour shall be covered
during transport.
c) The Contractor acknowledges that acceptance of any sod at anytime of a Grade other than the Premium
Grade specified in this Contract shall not establish a lesser standard or relieve the Contractor from
providing the Premium Grade sod as specified for the duration of the Contract period.
d) Premium Sod
Sand Grown: Turf grown on 90% natural sand.
Muck Grown: Turf grown on soil containing 50% or greater amounts of organic materials by volume.
e) Each sod pad shall be insect and disease free, vigorous and have healthy green color in appearance. The
top growth (grass blades or foliage), shall have no more than ten percent (10%) chlorosis within the top
growth and contain no thatch or dead vegetation layer within each pad. Sod shall be weed free, but in
no case shall the weeds exceed two percent (2%) of the total sod pad.
16.F.2.e
Packet Pg. 1823 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
ITB 17-7208 Landscape Maintenance Bayshore MSTU 11
f) Pad Size: Individual sod pads shall be cut to industry standard widths and lengths with a deviation no
greater than +/- five percent (5%). Broken or uneven ended pads will not be accepted.
g) Pad Thickness: Thickness of the cut sod shall be to the industry’s standard, but in no case shall the
thickness of the soil be less than one inch (1”) in depth for St. Augustine and Bahia grasses.
h) Strength of Pad: Standard size pads shall be mature, well rooted and contain a soil layer thick enough to
provide a strength that will support the pad’s weight and maintain its size and shape when the pad is
suspended vertically by hand on the upper ten percent (10%) of the pad section without tearing apart.
i) Moisture Content: The sod soil shall contain enough moisture so that the soil is not excessively dry or
wet. In no case will the sod be accepted if the soil layer becomes hardened, loose so not to hold its
shape and/or hydrophobic in nature.
28. QUANTITIES
The Quantities listed in the Contract Proposal are approximate and are for the purpose of bid evaluation.
The County reserves the right to order such quantities as may be required during said period, but does not
guarantee any minimum or maximum to be ordered during the period specified
16.F.2.e
Packet Pg. 1824 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
ANNUAL LANDSCAPE MAINTENANCE
BAYSHORE MSTU
SOLICITATION NO.: 17-7208
BRENDA BRILHART, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-8446
brendabrilhart@colliergov.net (Email)
This solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Vendor may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
16.F.2.e
Packet Pg. 1825 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
Form 1: Vendor’s Non-Response Statement
The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear, concise and openly
competitive. Therefore, we are interested in ascertaining reasons for prospective Vendors not wishing to respond to this
solicitation. If your firm is not responding to this ITB, please indicate the reason(s) by checking the item(s) listed below and return
this form via email noted on the cover page, or mail to Collier County Government, Procurement Services Division, 3295 Tamiami
Trail East, BLDG C-2, Naples, FL 34112.
We are not responding to Solicitation Annual Landscape for Bayshore MSTU for the following reason(s):
Services requested not available through our company.
Our firm could not meet specifications/scope of work.
Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
Project is too small.
Insufficient time allowed for preparation of response.
Incorrect address used. Please correct mailing address:
Other reason(s):
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name: _____________________________________ Date _____________
16.F.2.e
Packet Pg. 1826 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
Form 2: Vendor Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your
Proposal.
Vendor should check off each of the following items as the necessary action is completed:
The Bid Submittal has been signed.
All applicable forms have been signed and included, along with licenses to complete the requirements of the project.
Any addenda have been signed and included.
ALL SUBMITTALS MUST HAVE THE ITB NUMBER AND TITLE
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name:
________________________________________ Date ___________
16.F.2.e
Packet Pg. 1827 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
Form 3: Conflict of Interest Affidavit
The Vendor certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated
with: Annual Landscape for Bayshore MSTU does not pose an organizational conflict as described by one of the three categories
below:
Biased ground rules – The firm has not set the “ground rules” for affiliated past or current Collier County project
identified above (e.g., writing a procurement’s statement of work, specifications, or performing systems engineering and
technical direction for the procurement) which appears to skew the competition in favor of my firm.
Impaired objectivity – The firm has not performed work on an affiliated past or current Collier County project identified
above to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor’s ability to
render impartial advice to the government.
Unequal access to information – The firm has not had access to nonpublic information as part of its performance of a
Collier County project identified above which may have provided the contractor (or an affiliate) with an unfair competitive
advantage in current or future solicitations and contracts.
In addition to this signed affidavit, the contractor / vendor must provide the following:
1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned
project; and,
2. Indicate if the information produced was obtained as a matter of public record (in the “sunshine”) or through non-public (not in
the “sunshine”) conversation (s), meeting(s), document(s) and/or other means.
Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may
result in the disqualification for future solicitations affiliated with the above referenced project(s).
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their
knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual,
organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an
organizational conflict.
Firm: ____________________________________________________________________________
Signature and Date:_________________________________________________________________
Print Name: _______________________________________________________________________
Title of Signatory: __________________________________________________________________
State of_____________________________________ County of _______________________________________
SUBSCRIBED AND SWORN to before me this ________________ day of __________________, 20__________,
by _______________________________________________, who is personally known to me to be the
________________________________________ for the Firm, OR who produced the following identification
________________________________________.
__________________________________________________________ ________________________________
Notary Public Commission Expiration
16.F.2.e
Packet Pg. 1828 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
Form 4: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: Solicitation: 17-7208 Annual Landscape for Bayshore MSTU
Dear Commissioners:
The undersigned, as Vendor declares that this bid is made without connection or arrangement with any other person and this
proposal is in every respect fair and made in good faith, without collusion or fraud.
The Vendor agrees, if this bid submittal is accepted, to execute a Collier County document for the purpose of establishing a formal
contractual relationship between the firm and Collier County, for the performance of all requirements to which the solicitation
pertains. The Vendor states that the submitted bid is based upon the documents listed by the above referenced Solicitation.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _____ day of _____________, 20__ in the County of
_______________, in the State of _____________.
Firm’s Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document
Number
Federal Tax Identification
Number
*CCR # or CAGE Code
*Only if Grant Funded
__________________________________________________________________________
Telephone:
Signature by:
(Typed and written)
Title:
16.F.2.e
Packet Pg. 1829 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
Additional Contact Information
Send payments to:
(required if different from
above)
Company name used as payee
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
Email:
Office servicing Collier
County to place orders
(required if different from
above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
Email:
16.F.2.e
Packet Pg. 1830 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
Form 5: Immigration Affidavit Certification
Solicitation: 17-7208 Annual Landscape for Bayshore MSTU
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Request
for for Proposals (RFP) submittals. Further, Vendors are required to enroll in the E-Verify program, and provide acceptable
evidence of their enrollment, at the time of the submission of the Vendor’s proposal. Acceptable evidence consists of a copy of the
properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for
the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program may deem the
Vendor’s proposal as non-responsive.
Collier County will not intentionally award County contracts to any Vendor who knowingly employs unauthorized alien workers,
constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration
and Nationality Act (“INA”).
Collier County may consider the employment by any Vendor of unauthorized aliens a violation of Section 274A (e) of the INA.
Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for
unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and
subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to
provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of
Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor’s proposal.
Company Name ____________________________________________________________________
Print Name
Title _______________________
Signature
Date _______________________
State of ___________________
County of _________________
The foregoing instrument was signed and acknowledged before me this ______day of ________________, 20___, by
_______________________________ who has produced _____________________________ as identification.
(Print or Type Name) (Type of Identification and Number)
_____________________________________
Notary Public Signature
_____________________________________
Printed Name of Notary Public
_____________________________________
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit
to interrogatories hereinafter made.
16.F.2.e
Packet Pg. 1831 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
Form 6: Vendor Substitute W – 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including social
security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5)
requires that the county notify you in writing of the reason for collecting this information, which will be used for no other
purpose than herein stated. Please complete all information that applies to your business and return with your quote or
proposal.
1. General Information (provide all information)
Taxpayer Name ________________________________________________________________________________
(as shown on income tax return)
Business Name (if different from taxpayer name)
Address ____________________________________ City ______________________________________________
State ______________________________________ Zip______________________________________________
Telephone __________________ Email
__________________________
_______
Order Information
Address ___________________________________
Remit / Payment Information
Address ____________________________________________
City __________
State ________ Zip ___________
City _____________
State _________ Zip______________
Email ____________________________________ Email _____________________________________________
2. Company Status (check only one)
Individual / Sole Proprietor Corporation Partnership
Tax Exempt (Federal income tax-exempt entity
under Internal Revenue Service guidelines IRC
501 (c) 3)
Limited Liability Company
Enter the tax classification
(D = Disregarded Entity,C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN) _______________________________________________________________
(Vendors who do not have a TIN, will be required to provide a social security number prior to an award).
4. Sign and Date Form: Certification:
Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature
___________________________________________________________
Date
______________________________
Title
_______________________________________________________________
Phone Number
________________________
16.F.2.e
Packet Pg. 1832 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
.
Form 7: Insurance and Bonding Requirements
Insurance / Bond Type Required Limits
1. Worker’s Compensation Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
2. Employer’s Liability
$1,000,000 single limit per occurrence
3. Commercial General
Liability (Occurrence
Form) patterned after the
current ISO form
Bodily Injury and Property Damage
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations and
Contractual Liability.
4. Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Vendor shall defend, indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages, losses
and costs, including, but not limited to, reasonable attorneys’ fees and
paralegals’ fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor/Vendor or anyone
employed or utilized by the Contractor/Vendor/Vendor in the performance of
this Agreement.
5. Automobile Liability $1,000,000 Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
6. Other insurance as
noted:
Watercraft $ __________ Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ __________ Per Occurrence
Maritime Coverage (Jones Act) shall be maintained where applicable to the
completion of the work.
$ __________ Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services under
this Agreement.
$ __________ Per Occurrence
Pollution $ __________ Per Occurrence
Professional Liability $ ___________ Per claim & in the aggregate
Project Professional Liability $__________ Per Occurrence
Valuable Papers Insurance $__________ Per Occurrence
16.F.2.e
Packet Pg. 1833 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
7. Bid bond
Shall be submitted with proposal response in the form of certified funds,
cashiers’ check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
8. Performance and
Payment Bonds
For projects in excess of $200,000, bonds shall be submitted with the executed
contract by Proposers receiving award, and written for 100% of the Contract
award amount, the cost borne by the Proposer receiving an award. The
Performance and Payment Bonds shall be underwritten by a surety authorized to
do business in the State of Florida and otherwise acceptable to Owner; provided,
however, the surety shall be rated as “A-“ or better as to general policy holders
rating and Class V or higher rating as to financial size category and the amount
required shall not exceed 5% of the reported policy holders’ surplus, all as
reported in the most current Best Key Rating Guide, published by A.M. Best
Company, Inc. of 75 Fulton Street, New York, New York 10038.
9. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required
to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance
provisions.
10. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required. This insurance shall be primary and non-contributory with
respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the
Vendor’s policy shall be endorsed accordingly.
11. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates
of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read:
For any and all work performed on behalf of Collier County.
12. Thirty (30) Days Cancellation Notice required.
Vendor’s Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five (5) days of the award of this solicitation.
Name of Firm
_______________________________________ Date ____________________________
Vendor Signature
_________________________________________________________________________
Print Name
_________________________________________________________________________
Insurance Agency
_________________________________________________________________________
Agent Name
___________________________________ Telephone Number ________________
16.F.2.e
Packet Pg. 1834 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)
Form 8: Reference Questionnaire
Solicitation: 17-7208 Annual Landscape for Bayshore MSTU
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name:
(Evaluator completing reference questionnaire)
Company:
(Evaluator’s Company completing reference)
Email: FAX: Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be
used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed
you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria
to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire
the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual
again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or
form will be scored “0.” (Please note, references from Collier County staff will not be accepted.)
Project Description: ___________________________
Completion Date: _____________________________
Project Budget: _______________________________Project Number of Days: _______________________
Item Citeria Score
1 Ability to manage the project costs (minimize change orders to scope).
2 Ability to maintain project schedule (complete on-time or early).
3 Quality of work.
4 Quality of advice provided on the project.
5 Professionalism and ability to manage personnel.
6 Project administration (completed documents, final invoice, final product turnover;
invoices; etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS (Maximum 100 Points)
16.F.2.e
Packet Pg. 1835 Attachment: 17-7208 Solicitation Package (4103 : 17-7208 Bayshore MSTU Annual Landscape Maintenance)