Loading...
Agenda 11/14/2017 Item #16F 111/14/2017 EXECUTIVE SUMMARY Recommendation to award Invitation to Bid #17-7130R for “Pelican Bay Irrigation” to Stahlman- England Irrigation, Inc. in the amount of $199,850, and authorize the Chair to execute the attached Agreement. OBJECTIVE: To purchase materials and installation services for a new irrigation central control system. CONSIDERATIONS: The Pelican Bay Services Division Municipal Service Taxing Benefit Unit (the “MSTBU”) was established by Collier County Ordinance 2002-27, as amended to provide quality street lighting, water management, and streetscape beautification services exclusively to the residents of Pelican Bay. The MSTBU works closely with the Pelican Bay Foundation, the Master Homeowner Association within the Pelican Bay community, to establish and identify resources that meet the requirements of Pelican Bay residents. The existing irrigation system was installed in the early 1980’s and is considered obsolete. After review by staff, it was determined that repair of the current system was no longer the most efficient and economical solution. In 2015, Pelican Bay Services Division Board unanimously authorized staff to solicit bids for a new central control irrigation system to be phased in over a three -year period. This contract is intended to supply the needed controllers and installation services for the final phase. On June 7, 2017, the Procurement Services Division released Invitation to Bid #17-7130 to five-hundred twenty-nine (529) prospective vendors. A pre-bid meeting was held on June 21, 2017. Fifty-three (53) bid packages were downloaded and one (1) bid was received from Stahlman -England Irrigation Inc. on July 12, 2017. The vendor did not submit a bid bond with their bid and was deemed non-responsive. On August 11, 2017, the Procurement Services Division re-bid Invitation to Bid #17-7130R to five- hundred twenty-eight (528) prospective vendors. Forty-one (41) bid packages were downloaded and one (1) bid was received from Stahlman-England Irrigation Inc. on September 25, 2017. VENDOR QUOTATION Stahlman-England Irrigation, Inc. $ 199,850.00 The Engineer of Record determined that the vendor, Stahlman -England Irrigation, Inc. is responsive and responsible, and its bid is $30,150 below the project estimate of $230,000. Accordingly, staff recommends awarding ITB #17-7130R Stahlman-England Irrigation, Inc. FISCAL IMPACT: Funding is available in the Pelican Bay Services Division Capital Project Fund 322. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval. -SRT RECOMMENDATION: That the Board of County Commissioners awards Invitation to Bid #17-7130R for “Pelican Bay Irrigation” to Stahlman-England Irrigation, Inc. in the amount of $199,850.00, and authorizes its Chair to execute the attached agreement. Prepared by: Lisa Jacob, Project Manager, Pelican Bay Services Division 16.F.1 Packet Pg. 1762 11/14/2017 ATTACHMENT(S) 1. NORA Signed (PDF) 2. [Linked] Stahlman signed contract for 17-7130R 10-26-17 (PDF) 3. Engineer of Record Recommendation Letter Pelican Bay Irrigation #17-7130 (PDF) 16.F.1 Packet Pg. 1763 11/14/2017 COLLIER COUNTY Board of County Commissioners Item Number: 16.F.1 Doc ID: 3999 Item Summary: Recommendation to Award ITB #17-7130R for "Pelican Bay Irrigation" to Stahlman-England Irrigation, Inc. in the amount of $199,850, and authorize the chair to execute the attached Agreement. Meeting Date: 11/14/2017 Prepared by: Title: Project Manager, Associate – Pelican Bay Services Name: Lisa Jacob 10/24/2017 9:39 AM Submitted by: Title: Manager - Pelican Bay Services – Pelican Bay Services Name: Marion Bolick 10/24/2017 9:39 AM Approved By: Review: Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 10/24/2017 10:02 AM Procurement Services Sandra Herrera Additional Reviewer Completed 10/26/2017 4:22 PM Procurement Services Ted Coyman Additional Reviewer Completed 10/27/2017 8:13 AM Procurement Services Swainson Hall Additional Reviewer Completed 10/27/2017 8:43 AM County Manager's Office Tim Durham Executive Director- Corp Business Ops Completed 10/29/2017 2:49 PM Procurement Services Michael Cox Additional Reviewer Skipped 11/03/2017 2:43 PM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 11/05/2017 9:23 AM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 11/06/2017 8:15 AM Budget and Management Office Mark Isackson Additional Reviewer Completed 11/06/2017 9:20 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 11/06/2017 9:40 AM County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 11/06/2017 10:08 AM Board of County Commissioners MaryJo Brock Meeting Pending 11/14/2017 9:00 AM 16.F.1 Packet Pg. 1764 16.F.1.a Packet Pg. 1765 Attachment: NORA Signed (3999 : Recommendation to Award ITB #17-7130 for "Pelican Bay Irrigation" to Stahlman-England Irrigation) 16.F.1.cPacket Pg. 1766Attachment: Engineer of Record Recommendation Letter Pelican Bay Irrigation #17-7130 (3999 : Recommendation to Award ITB #17-7130 for Dwight E. Brock, Clerk of Courts By: Dated: (SEAL) Contractor's itnesses: VPOke 4 Revy TType/print witness nameT First itn IN WITNESS WHEREOF, the parties have executed this Agreement on the date(s) indicated below. ATTEST: BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Penny Taylor, Chairman CONTRACTOR: Stahlman-England Irrigation, Inc. By: /4/t/ jjtifrae Signature OLTA . S1-61-4/ CC(') TType/print signature and title /o/a_5// 7 Date Approved as to Form and Legality: Deputy County Attorney Print Name 31 Construction Services Agreement: Revised 02132017