Agenda 11/14/2017 Item #16D 311/14/2017
EXECUTIVE SUMMARY
Recommendation to authorize a budget amendment to transfer funds in the amount of $232,000
from Library Fund 129 Operating Program 31129 to the Radio Frequency Identification System
(RFID) Project 44037.
OBJECTIVE: To provide more assistance and better customer service to library patrons through the
purchase and implementation of a self-service checkout system for the Collier County Public Library.
CONSIDERATIONS: On September 9, 2014 (Agenda Item# 16D2) the Board of Collier County
Commissioners (Board) approved an award of RFP No. 13-6146 “Radio Frequency Identification
System” to Bibliotheca, LLC to purchase and implement a self-service checkout system for library
materials and approve related budget amendments.
The Collier County Public Library intends to purchase and implement a self-service check-out system for
library materials for the third phase of the RFID Project. A self-service checkout library system includes
RFID computer chips on each library item, self-service stations for self-service checkout by the public,
collection management stations for staff, and security gates for library exits. Installation and use of self -
service stations will slow the need for additional circulation library employees but rarely results in the
need for less staff. After installation of self -service stations, library staff will able to provide more
assistance and better customer service to the public using library resources.
Staff planned to complete this project in three phases, depending on the availability of funds. The
Headquarters and Marco Island Branch Libraries were the first (phase one) to receive the appropriate
equipment. The Naples Regional, Golden Gate, and Vanderbilt Beach Libraries received the appropriate
equipment during phase two.
Phase three: Purchase and install equipment at the South Regional, East Naples, Estates and Immokalee
Libraries during FY2017-FY2018. Install staff equipment, excluding self-service stations, at the
Everglades City Branch. The estimated cost for Phase three is $222,551.34.
FISCAL IMPACT: Funds are available in the Library Grant Fund (129). Distributions from
CenturyLink for the E-Rate program have been deposited in the fund for the purpose of funding the third
phase of the project to install RFID and self-service checkout stations in the four remaining Collier
County Public Libraries.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal
issue, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: None.
RECOMMENDATION: To authorize the attached budget amendment for the third phase of the RFID
system for Collier County Public Library.
Prepared By: Tanya Williams, Library Director, Library Division
ATTACHMENT(S)
1. 2014 September 9, Item16D2, RFP_Bibliotecha_RFID (PDF)
16.D.3
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11/14/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.3
Doc ID: 3902
Item Summary: Recommendation to authorize a budget amendment to transfer funds in the
amount of $232,000 from Library Fund 129 Operating Program 31129 to the Radio Frequency
Identification System (RFID) Project 44037.
Meeting Date: 11/14/2017
Prepared by:
Title: Administrative Assistant – Library
Name: Karen Tibbetts
10/09/2017 10:06 AM
Submitted by:
Title: Assistant Division Director - Library – Library
Name: Tanya Williams
10/09/2017 10:06 AM
Approved By:
Review:
Library Tanya Williams Additional Reviewer Completed 10/10/2017 2:20 PM
Operations & Veteran Services Sean Callahan Additional Reviewer Completed 10/10/2017 5:51 PM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 10/23/2017 8:01 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 10/24/2017 11:21 AM
Grants Edmond Kushi Level 2 Grants Review Completed 10/24/2017 1:34 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/24/2017 1:46 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/24/2017 2:15 PM
Grants Therese Stanley Additional Reviewer Completed 10/27/2017 3:54 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 11/01/2017 11:32 AM
Board of County Commissioners MaryJo Brock Meeting Pending 11/14/2017 9:00 AM
16.D.3
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