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Radio Road Beautification MSTU Agenda 11/13/2017 .. Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 A NOVEMBER 13, 3:00 PM AGENDA I. CALL To ORDER AND PLEDGE OF ALLEGIANCE II. ATTENDANCE Dale Lewis, Chairman(3/3/20) Helen Carella(3/3/18) Maria Schoenfelder(3/3/21) Vacant(3/3/20) Vacant(3/3/21) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: June 9, 2017 V. RADIO ROAD LANDSCAPE MAINTENANCE STATUS- A. LANDSCAPE ARCHITECT'S REPORT VI. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN Commercial Land Maintenance VII. PROJECT MANAGER REPORT HARRY SELLS A. BUDGET REPORT SEPT 2017 AND OCT 9,2017,NOV 13,2017 B. HURRICANE IRMA AND RECOVERY C. STATUS OF IRRIGATION SYSTEM D. BUS STOP REFURBISHMENTS E. RICH KING PATHWAY F. MEDIANS 1 &2 VIII. OLD BUSINESS IX. NEW BUSINESS A. ADVISORY MEMBER APPLICATION HARRY WILSON,WINDJAMMER VILLAGE B. SCOTT WINDHAM WORK ORDER FOR FY 18 C. ASSET INVENTORY TRACKING SYSTEM X. PUBLIC COMMENTS/COMMITTEE MEMBER COMMENTS XI. ADJOURNMENT NEXT MEETING:DECEMBER 11,3:00 PM Berkshire Lakes Master Association Clubhouse April 8,2013 495 Belville Boulevard, Naples, FL 34105 2 { ` Radio Road Beautification M.S.T.U. Advisory Committee : , 3299 East Tamiami Trail Suite 103 Naples Florida 34112 October 9, 2017 I. Call to Order and Pledge of Allegiance Chairman Lewis called the meeting to order at 3:05 PM. A quorum was not established; two voting members were present. The meeting was designated as an "information only" meeting and no business would be conducted. II. Attendance Advisory Committee: Dale Lewis, Chairman; Helen Carella(Excused); Maria Schoenfelder; (Vacancy) (Vacancy) County: Harry Sells, Project Manager Others: Robert Kindelan, Commercial Land Maintenance; Harry Wilson, Radio Road Advisory Committee Applicant; Wendy Warren; JuriSolutions III. Approval of Agenda None IV. Approval of Minutes —June 9,2017 Approval of the June 9, 2017 minutes was tabled to the November 13, 2017 meeting. V. Radio Road Landscape Maintenance Status A. Landscape Architect's Report Mr. Sells distributed the Scott Windham Studios, Inc. monthly maintenance reports for Radio Road and Devonshire Boulevard dated September 29, 2017 to the attendees with the following observations: Devonshire Boulevard • Remove seed pods from Montgomery Palms. • Trim Cabbage Palms and Duranta. • South ROW—patch tire ruts with St. Augustine sod. • North Row, 50 feet east of Belville—pull weeds in Asian Jasmin and fill in plants as necessary. • Medians#1, 3 and 4—Edge Asian Jasmine at BOC. • Median#4—Trim Green Island Ficus. • Medians#4 and#6 - Recommend removal of Juniper and replacement with Ilex Schillings. Hurricane Irma Damage: • North ROW east of Belville— Stand up one Shady Lady and replace two. • North ROW east of controller- Stand up 1 Shady Lady and stand up or replace seven Clusia. • North ROW—Stand up/straighten one Shady Lady. 1 • Median#4—Remove stumps and replace two Magnolias. • Median#4—Clean cut breaks and trim/reshape canopies as needed. • Appleby: North and South ROW—Remove/replace two Shady Lady's, stand up three and fill in with three Clusia. • Median#6 Radio Road—Remove one stump; clean cut/trim second stump. Radio Road Mr. Sells distributed a report from Windham Studio's and an update report for June 5, 2017 through September 26, 2017 from Road Maintenance for information purposes noting the County is responsible for landscaping and maintenance for this arterial roadway: • Comments highlighted in "red"on Windham Studios Maintenance Report indicate future replacement or completed items authorized by Dave Morgan, Manager, Road Maintenance Division. • Turf needs to be mowed and medians need hand weeding. • Remove seed pods from Montgomery Palms and trim Cabbage Palms. • Hannula Landscaping is replanting and staking fallen trees that are in good shape. • Debris will be piled up for pick up by Ashbritt. • Irrigation: No major damage to the irrigation from Livingston Road to Airport Road; Livingston Road to Santa Barbara Blvd. is being inspected. Hurricane Irma Damage • Median#15 —Remove stumps and replace three Chrysostricta Tabs. • Median#26: Stand up one Chrysostrichta Tab • Median 27—Stand up three Live Oaks. • Median#28—Straighten and stand up two Royal Palms. Effort to replace all Dinnis with Perennial Peanut is near completion and looks good. VI. Landscape Maintenance Report—Robert Kindelan, Commercial Land Maintenance Mr. Kindelan reported on the status of landscape maintenance noting: • Clean up from Hurricane Irma is on-going. • MSTU Hurricane Irma debris has been removed. • Stump removal and tree staking will be addressed. • Small plant material survived the storm. • Recovery of damaged hedges will be assessed in six months. • Sod replacement is the MSTU's responsibility if damage is result of debris on MSTU property. During Committee Discussion the following was noted: • Debris collection may encompass a six month time frame. • Debris on the Commercial side has not been removed. • Recovery of damaged hedges will be assessed in six months. • Damage to wet turf resulting from autos avoiding debris will be repaired. • Sod replacement is the MSTU's responsibility if damage is result of storm debris. • Landscape recovery could be one to six months. 2 VII. Project Manager Report—Harry Sells A. Budget Report Sept 2017 and Oct 9,2017 Mr. Sells presented the "Radio Road MSTU Fund 158 for September and October 9, 2017" budget for information purposes noting: September 30, 2017 • $110,650. of the FY17 property tax revenue budget of$114,600. has been collected. • Current Operating Expense commitments total $167,530 and 2017 YTD expenditures total $104,910. • Uncommitted Operating Expense funds available are $62,619.77; unexpended funds will "carry-over"to the FY 18 budget. • $124,400. in income will be reflected in FY18 budget effective October 1, 2017. • Improvement General Funds are available to finance special projects or fund operating expense shortages with a budget amendment as approved by the Board of County Commissioners October 9, 2017 Mr. Sells provided an overview on the "Radio Road MSTU Budget Report on Fund 158"FY18 dated October 9, 2017 highlighting: • FY18 Ad Valorem property tax revenue budget is $124,400.00, an increase of 8.55%. • Total revenue FY18 is $813,300.00 including investment interest, transfers and contributions (minus a 5%reserve of$6,400). • The Millage rate remains constant at 0.1000. Mr. Sells suggested the Advisory Committee consider a millage rate reduction for FY19. B. Hurricane Irma and Recovery Mr. Sells reported on Hurricane Irma Recovery as follows: • An MSTU Plan for Hurricane Irma Recovery drafted on September 13, 2017 was distributed to the Committee highlighting: 1. Evaluate situation as soon as safely possible. First week(Sept. 11th— 17th). 2. Evaluate remaining landscape with landscaper. Weeks 2-3 (Sept. 18th—Oct. 1st) 3. Evaluate remaining landscape. Weeks 4—24 (Oct. 2, 2017—Feb. 26, 2018). 4. File claim for damage as soon as actual costs are known (deductible waived by County). • Phases 1 & 2 of the plan are complete. • Two million dollars has been allocated to road maintenance and MSTU clean up (replacement not included). • FEMA contractors remove debris and downed trees but do not replace material. • Inspectors observe and record the FEMA contractors' performance. • Landscaping will be evaluated and replacement decisions made over the next six months. C. Status of Irrigation Mr. Sells reported on the status of irrigation noting: • The residential and commercial systems are functioning as intended. 3 • Operation of the County's irrigation system has improved. D. Bus Stop Refurbishments Mr. Sells distributed a map and spread sheet identifying bus stop locations proposed for refurbishment on Radio Road west noting: • Bus stops total 17 of which 4 have shelters with a bench, bike rack and trash can. • Bus stops should be ADA (American Disability Act) compliant. • The 13 stops with signs need a concrete pad 5' wide by 8' deep to accommodate the ADA requirement(i.e. wheel chair access). Hole Montes has provided four or five design proposals at an estimated cost quote of$8K per stop. The proposal will be reviewed at the November 2017 meeting. E. Rich King Pathway Mr. Sells distributed the Rich King Memorial Greenway project Irrigation Plan. During Committee discussion the following was noted: • Based on conversations with County representatives it appears the proposed irrigation system can connect into the County system. • The MSTU is responsible for installing and maintaining the irrigation system and plantings. • The monthly water charges, anticipated to be negligible,will be borne by the MSTU. • The landscape maintenance will be an "add-on"to the existing contract for landscaping which has already gone out-to bid. • Independent quotes will be solicited for the Parkway portion of the project. Mr. Sells will request approval of the proposed project from Florida Power&Light. VIII. Old Business Mr. Sells distributed blue prints of plans of the proposed Devonshire Boulevard at Santa Barbara Boulevard Intersection Improvements noting: • The re-design of Median 1 proposes relocation of the flag pole behind the monument onto a property owned by a private party. • The County requires the homeowner's permission to install the flag at the designated location. • The intersection is now two medians vs. a single median as indicated on the drawing and the area will be landscaped. IX. New Business A. Advisory Member Application Harry Wilson,Windjammer Village Mr. Sells presented an application from Harry Wilson requesting appointment to the Radio Road Beautification MSTU Advisory Committee. The Committee tabled consideration of Mr. Wilson's application to the November 13, 2017 meeting due to the lack of a quorum. 4 B. Scott Windham Work Order for FY18 Mr. Sells presented a one year extension Work Order/Purchase Order for Windham Studios, Inc., Contract 16-6598 for "Fixed Term Landscape Architectural Services" commencing October 24, 2017 in the amount of$15,530.00. The Committee tabled a decision on the Contract Extension requested by Windham Studios,Inc. to the November 13, 2017 meeting due to the lack of a quorum. C. Asset Inventory Tracking System Mr. Sells will participate in class instruction for the web based Asset Tracking and Work Maintenance Inventory System being implemented by the County. A student will be employed to input the MSTU data. X. Public Comment/Committee Member Comment None There being no further business to come before the Committee, the meeting was adjourned by the Chair at 4:13 P.M. NEXT MEETING: NOVEMBER 13,2017 Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard,Naples, FL 34105 RADIO ROAD MSTU ADVISORY COMMITTEE Dale Lewis, Chairman The Minutes were approved by the Committee on , 2017 as presented , or as amended . 5 Radio Road Beautification M.S.T.U. Advisory Committee ;a. 3299 East Tamiami Trail Suite 103 Naples Florida 34112 June 9, 2017 I. Call to Order and Pledge of Allegiance Chairman Lewis called the meeting to order at 3:00 PM. A quorum was established; four voting members were present. II. Attendance Advisory Committee: Dale Lewis, Chairman; Helen Carella; Maria Schoenfelder; (Vacancy) (Vacancy) County: Harry Sells, Project Manager; Yousi Cardeso, PTNE Operations Analyst Others: Gary Gorden, Commercial Land Maintenance; Scott Windham, Landscape Architect, Windham Studio; Wendy Warren; JuriSolutions III. Approval of Agenda Ms. Schoenfelder moved to approve the Radio Road M.S.T.U. Agenda as presented. Second by Chairman Lewis. Carried unanimously 3- 0. IV. Approval of Minutes—March 13, 2017 Chairman Lewis moved to approve the minutes of March 13, 2017 subject to the following change: Page 1, Item VI. Radio Road Landscape Maintenance Status -Bullet one: —from "... Median 6- "Removal of Jumper and replacing with Flex Schilling).,"to ... Removal of Jumper and replacing with Ilex Schilling)." Second by Ms. Carella. Carried unanimously 3- 0. V. Radio Road Landscape Maintenance Status A. Landscape Architect's Report Mr. Sells distributed the Scott Windham Studios, Inc. monthly maintenance reports for Radio Road and Devonshire Boulevard dated May 26, 2017 to the attendees with the following observations: Devonshire Boulevard • Remove seed pods from Montgomery Palms and trim Cabbage Palms. • Trim brown foliage from the Junipers. • North Row, 50 feet east of Belville—pull weeds in Asian Jasmin and fill in plants as necessary. • Median#6 -Trim Duranta and replace dead plants. • Median#6 -Recommend removal of Juniper and replacement with Ilex Schillings. 1 Radio Road Mr. Sells distributed an update report provided by the Road and Maintenance Division for landscaping activities and actions for the weeks of April 10, 2017 through May 22, 2017 for information purposes. • Comments highlighted in"red"on Windham Studios Maintenance Report indicate future replacement or completed items authorized by Dave Morgan, Manager, Road Maintenance Division. • Turf in medians (26-29) has improved; some sod needs to be removed and replaced. • Medians need to be hand weeded. Crews were observed on site weeding and spraying herbicide. • Remove seed pods from Montgomery and Foxtail Palms. • Remove dead Juniper plants in Medians 8 and 29. • Weed Perennial Peanut masses. • Recommend Perennial Peanut as alternative to declining Dianella. Effort to replace all Dinnis with Perennial Peanut is near completion and looks good. VI. Landscape Maintenance Report—Gary Gorden, Commercial Land Maintenance Mr. Kindelan reported on the status of landscape maintenance noting: • Sod installation is complete. • Fertilization of remaining grass will be complete week ending June 14, 2017. • Median#1: Duranta Gold Mound has filled in. • Median#4: Replaced Junipers are struggling. • The Clusia hedge will be trimmed week of June 20, 2017. • Asian Jasmine was transplanted from the commercial to the homeowner's side of Devonshire Blvd. • Chinch bugs present in the grass were treated. Mr. Windham will provide recommendations to Mr. Sells for alternative plant species to replace dead plants in medians. VII. Project Manager Report—Harry Sells A. Budget Report Mr. Sells presented the "Radio Road MSTU Fund 158, June 9, 2017"budget for information purposes noting: • $108,623 of the FY17 property tax revenue budget of$114,600 has been collected. • Of the $167,530 FY17 Operating Expense budget, $70,261 is committed and$70,980 in invoices has been paid leaving a balance of$26,289 for the fiscal year. • Improvement General Funds are available to finance special projects or fund operating expense shortages with a budget amendment approved by the Board of County Commissioners. • Estimated cash of$845,152 includes $70,260 of committed, unspent, funds. • Taxable values FY17 have rebounded to approximately 95% of FY 10 values. 2 B. Extension of Commercial Land's Contract Florida Land Maintenance's contract(dba as Commercial Land Maintenance)has been extended to November 27, 2017 as provided for in the Collier County Procurement Ordinance. A new landscaping contract will go out to bid to qualified service providers. C. Status of Irrigation Mr. Sells reported on the status of irrigation noting: • The 50% decrease in power consumption is attributed to the shut off capabilities of the new system. • Reduction in maintenance, stress and wear and tear on the system is also a benefit. • A malfunctioning zone valve was repaired. D. New Plantings and Sod Mr. Sells reported the new plant and sod installation was completed two weeks ago. VIII. Old Business A. FPL (Rich King) Pathway Mr. Sells distributed the documents listed below prepared by Windham Studios, Inc. for the Rich King Memorial Greenway project in 2012 for information purposes: • Spreadsheet for Opinion of Probable Cost • Planting Plan • Irrigation Schematic • Site Layout, Detail and Planting Plan During Committee discussion, the following was noted: • Florida Power and Light approved the original plan presented in 2012. • A Pergola has been incorporated in to the design requiring FPL approval for construction. • Mr. Sells will research irrigation alternatives available for the area. • Landscaping features low water, classic plantings such as Bougainvillea and native grasses. • The paver pad has been installed. • The Opinion of Probable Cost" as of May 3, 2012 is $11,429 for construction with an annual projected maintenance cost of$1,320. • An agreement would be negotiated between the MSTU and the Road and Bridge Division to modify the Radio Road MSTU's landscapers contract to include maintenance of the area. • Mr. Windham will update the budget and confirm validity of prior approvals. Chairman Lewis motioned to authorize Harry Sells, Project Manager,M.S.T.U. and Scott Windham, Landscape Architect, Windham Studios, Inc. to proceed with the Rich King Greenway landscape renovation project at a cost not-to-exceed$25,000.00. Second by Ms. Schoenfelder. Carried unanimously 3—0. IX. New Business A. Bus Stop Refurbishments Mr. Sells distributed a map and photographs identifying bus stop locations proposed for refurbishment on Radio Road west noting: 3 • Bus stops total 17 of which 4 have shelters with a bench, bike rack and trash can. • Bus stops should be ADA (American Disability Act) compliant. • The 13 stops with signs need a poured concrete pad 5' wide by 8' deep to accommodate the ADA requirement(i.e. wheel chair access). • Ms. Cardeso, PTNE - Operations Analyst—reported the construction cost estimate of$6K per pad specified on the bus stop analysis was based on CAT's 2014 consultant study. • Ms. Cardeso noted, based on "ridership," three stops were recommended for shelter construction at an estimated cost of$35K per shelter. • With Committee consensus, a Request for Quote document would be prepared by Staff and distributed to qualified vendors. Chairman Lewis motioned to authorize Harry Sells to research construction of seventeen concrete pads for bus stops on Radio Road west and solicit a Request for Quote at a cost not-to-exceed $50,000.00. Second by Ms. Schoenfelder. Carried unanimously 3—0. B. Summer Meeting Schedule The Committee agreed to cancel the July and August 2017 Advisory Committee meetings noting a meeting can be scheduled to address time sensitive items if necessary. Chairman Lewis motioned to cancel the July and August 2017 meetings of the Radio Road Beautification M.S.T.U. Advisory Committee reserving the right to schedule a special meeting if necessary. Second by Ms. Carella. Carried unanimously 3 - 0. X. Public Comment/Committee Member Comment None There being no further business to come before the Committee, the meeting was adjourned by the Chair at 4:25 P.M. NEXT MEETING: SEPTEMBER 11,2017 Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard, Naples, FL 34105 RADIO ROAD MSTU ADVISORY COMMITTEE Dale Lewis, Chairman The Minutes were approved by the Committee on , 2017 as presented , or as amended . 4 RADIO ROAD MSTU FUND 158 September 30,2017 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (114,600.00) $ - $ (110,650.39) $ (3,949.61) 2 OVERNIGHT INTEREST $ - $ - $ (1,436.94) $ 1,436.94 3 DEL AD VALOREM $ - $ - $ (1.79) $ 1.79 4 FIFTH THIRD 0/N INTEREST $ - $ - $ - $ - 5 INVESTMENT INTEREST $ (2,000.00) $ - $ (6,647.60) $ 4,647.60 6 INTEREST TAX COLL $ - $ - $ (7.50) $ 7.50 7 REVENUE STRUCTURE $ (116,600.00) $ - $ (118,744.22) $ 2,144.22 8 TRANSFERS FROM PROP APP $ - $ - $ - .$ - 9 TRANSFERS FROM TAX COLL $ - $ - $ - 10 CARRY FORWARD GEN $ (834,500.00) $ - $ - $ (834,500.00) 11 CARRY FORWARD GEN $ (8,330.00) $ - $ - $ (8,330.00) 12 NEG 5%EST REV $ 5,900.00 $ - $ - $ 5,900.00 13 TRANSFERS&CONTRIB $ (836,930.00) $ - $ $ (836,930.00) 14 TOTAL REVENUE $ (953,530.00) $ - $ (118,744.22).$ (834,785.78) Windham Studios Annual UA Services 4500163477 $ - $ 540.00 $ (540.00) Windham Studios Annual UA Services 4500164795 $ 2,700.00 $ (2,700.00) 15 ENG FEES OTHER $ 18,330.00 $ - $ 3,240.00 $ 15,090.00 16 INDIRECT COST REIMBURS Collier County Direct Pay $ 2,000.00 $ - $ 2,000.00 $ - 17 LANDSCAPE INCIDENTALS Florida Land MaintenancE Incidentals 4500171754 $ 25,000.00 $ - $ 10,358.59_$ 14,641.41 18 OTHER CONTRACTUAL Florida Land MaintenancE Grounds Maintenance 4500171754 $ 100,000.00 $ - $ 78,150.00 $ 21,850.00 19 ELECTRICITY FP&L Electricity 4700002987 $ 2,000.00 $ - $ 815.48 $ 1,184.52 20 WATER&SEWER Collier County Water&Sewer $ - $ 208.99 $ (208.99) 21 RENT EQUIPMENT JM TODD Copier/Printer Lease(shared) 4500171793 $ 300.00 $ - $ 133.06 $ 166.94 22 INSURANCE GENERAL Collier County Insurance Direct Pay $ 300.00 $ - $ 300.00 $ - FIS Irrigation Parts 4500171676 $ 855.40 Hydropoint Data WeatherTrak Subscription VISA $ - $ 675.00 Outside Supply Wave Inverter VISA $ 189.95 Naples Electric Motor Irrigation Parts 4500173442 $ - $ 950.00 A Locksmith Lock for Mixing Chamber VISA $ - $ 15.00 Naples Electric Motor Irrigation Parts 4500178521 $ - $ 2,933.75 Harts Electric Install IEC&OL Well Pump 4500179635 $ 453.75 The Inverter Store Inverter VISA $ 169.00 23 SPRINKLER SYSTEM MAINT $ 5,000.00 $ - $ 6,241.85 $ (1,241.85) 24 MULCH Forestry Resources Mulch 4500171686 $ 7,000.00 $ - $ 7,000.00 25 OTHER MISCELLANEOUS Juristaff,Inc. Transcriptionist Services 4500171678 $ 2,000.00 $ 1,357.32 $ 642.68 26 OFFICE SUPPLIES Staples Advantage Office Supplies 4500171792 $ 200.00 $ 97.46 $ 102.54 27 COPYING CHARGES JM TODD Monthly CPC 4500171800 $ 300.00 $ 279.95 $ 20.05 28 FERT HERB CHEM Florikan Fertilizer 4500171685 $ 5,000.00 $ 1,683.00 $ 3,317.00 29 OTHER OPERATING SUPPLIES The Flag Store Display Flag Pole VISA $ 100.00 S - $ 44.53 $ 55.47 30 OPERATING EXPENSE $ 167,530.00 $ - $ 104,910.23 $ 62,619.77 31 IMPROVEMENTS GENERAL $ 747,000.00 $ - $ - $ 747,000.00 32 CAPITAL OUTLAY $ 747,000.00 $ - $ - $ 747,000.00 33 REIMBURSEMENT FOR STAFF SUPPORT $ 33,200.00 $ - $ 33,200.00 $ - 34 Budget Trans from Appraiser $ 2,900.00 $ - $ 2,608.59 $ 291.41 35 Budget Trans from Tax Collector $ 2,900.00 $ - $ 2,262.44 $ 637.56 36 TRANSFERS $ 39,000.00 $ - $ 38,071.03 $ 928.97 37 RESERVES FOR CONTINGENCIES $ - $ - $ - _$ - 38 RESERVES I $ - $ - $ - $ - 39 TOTAL BUDGET $ 953,530.00 $ - $ 142,981.26 $ 810,548.74 1,039,288,028 FY 11 Final Taxable value 984,103,688 FY 12 Final Taxable Value 955,918,992 FY 13 Final Taxable Value 967,155,849 FY 14 Final Taxable Value Total Available Balance $ 810,548.74 996,994,678 FY 15 Final Taxable Value Plus Commited And Not Spent $ - 1,066,174,009 FY 16 July Taxable Value Estimated Cash $ 810,548.74 1,145,697,249 FY 17 July Taxable Value Estimated Cash Less 1,243,669,542 FY 18 July Taxable Value uncollected Ad Valorem Taxes $ 806,599.13 8.55% Adj.17 to 18 FY 18 FY 17 Millage 0.1000 0.1000 Maximum Cap=.5000 Extension 124,367 114,570 Property Tax Limitation Impact FY 18 Gross Taxable Value 1,243,669,542 Minus:New Const.Annex. 19,897,824 Plus:Amendment#1 TV Component 0 Adj.Taxable Value 1,223,771,718 17 Levy 114,570 RADIO ROAD MSTU FUND 158 September 30,2017 Rolled Back Rate(less Amend.One) 0.0936 91%of Rolled Back Rate 0.0852 RADIO ROAD MSTU FUND 158 October 9,2017 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (124,400.00) $ - $ (124,400.00) 2 OVERNIGHT INTEREST $ - $ - $ - 3 DEL AD VALOREM $ - $ - $ - 4 FIFTH THIRD 0/N INTEREST $ - $ - $ - $ - 5 INVESTMENT INTEREST $ (2,000.00) $ - $ (2,000.00) 6 INTEREST TAX COLL $ - $ - $ - 7 REVENUE STRUCTURE $ (126,400.00) $ - $ - $ (126,400.00) 8 TRANSFERS FROM PROP APP $ - $ - $ - $ - 9 TRANSFERS FROM TAX COLL $ - $ - $ - 10 CARRY FORWARD GEN $ (819,700.00) $ - $ - $ (819,700.00) 12 NEG 5%EST REV $ 6,400.00 $ - $ - $ 6,400.00 13 TRANSFERS&CONTRIB $ (813,300.00) $ - $ - $ (813,300.00) 14 TOTAL REVENUE $ (939,700.00) $ - $ - $ (939,700.00) 15 ENG FEES OTHER Windham Studios Annual L/A Services TBD $ 12,000.00 $ - $ - $ 12,000.00 16 INDIRECT COST REIMBURS Collier County Direct Pay $ 4,500.00 $ - $ - $ 4,500.00 17 LANDSCAPE INCIDENTALS Florida Land Maintenance Incidentals 4500171754 $ 25,000.00 $ - $ - $ 25,000.00 18 OTHER CONTRACTUAL Florida Land Maintenanct Grounds Maintenance 4500171754 $ 100,000.00 $ - $ - $ 100,000.00 19 ELECTRICITY FP&L Electricity 4700002987 $ 1,500.00 $ - $ - $ 1,500.00 20 WATER&SEWER Collier County Water&Sewer $ 1,800.00 $ - $ - $ 1,800.00 21 RENT EQUIPMENT JM TODD Copier/Printer Lease(shared 4500171793 $ 300.00 $ - $ - $ 300.00 22 INSURANCE GENERAL Collier County Insurance Direct Pay $ 300.00 $ - $ - $ 300.00 23 SPRINKLER SYSTEM MAINT FIS Irrigation Parts TBD $ 5,000.00 $ - $ - $ 5,000.00 24 MULCH Forestry Resources Mulch TBD $ 4,000.00 $ - $ - $ 4,000.00 25 LEGAL ADVERTISING $ 300.00 $ - $ - $ 300.00 26 OTHER MISCELLANEOUS Juristaff,Inc. Transcriptionist Services TBD $ 2,000.00 $ - $ - $ 2,000.00 27 OFFICE SUPPLIES Staples Advantage Office Supplies TBD $ 200.00 $ - $ - $ 200.00 28 COPYING CHARGES JM TODD Monthly CPC TBD $ 300.00 $ - $ - $ 300.00 29 FERT HERB CHEM Florikan Fertilizer TBD $ 3,000.00 $ - $ - $ 3,000.00 30 OTHER OPERATING SUPPLIES $ 100.00 $ - $ - $ 100.00 31 OPERATING EXPENSE $ 160,300.00 $ - $ - $ 160,300.00 32 IMPROVEMENTS GENERAL $ 736,200.00 $ - $ - $ 736,200.00 33 CAPITAL OUTLAY $ 736,200.00 $ - $ - $ 736,200.00 34 REIMBURSEMENT FOR STAFF SUPPORT $ 38,100.00 $ - $ - $ 38,100.00 35 Budget Trans from Appraiser $ 2,000.00 $ - $ - $ 2,000.00 36 Budget Trans from Tax Collector $ 3,100.00 $ - $ - $ 3,100.00 37 TRANSFERS $ 43,200.00 $ - $ - $ 43,200.00 38 TOTAL BUDGET $ 939,700.00 $ - $ - $ 939,700.00 1,039,288,028 FY 11 Final Taxable value 984,103,688 FY 12 Final Taxable Value 955,918,992 FY 13 Final Taxable Value 967,155,849 FY 14 Final Taxable Value Total Available Balance $ 939,700.00 996,994,678 FY 15 Final Taxable Value Plus Commited And Not Spent $ - 1,066,174,009 FY 16 July Taxable Value I Estimated Cash $ 939,700.00 1,145,697,249 FY 17 July Taxable Value Estimated Cash Less 1,243,669,542 FY 18 July Taxable Value Uncollected Ad Valorem Taxes $ 815,300.00 8.55% Adj.17 to 18 FY 18 FY 17 Millage 0.1000 0.1000 Maximum Cap=.5000 Extension 124,367 114,570 Property Tax Limitation Impact FY 18 Gross Taxable Value 1,243,669,542 Minus:New Const.Annex. 19,897,824 Plus:Amendment#1 TV Component 0 Adj.Taxable Value 1,223,771,718 17 Levy 114,570 Rolled Back Rate(less Amend.One) 0.0936 91%of Rolled Back Rate 0.0852 RADIO ROAD MSTU FUND 158 NOVEMBER 13,2017 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (124,400.00) $ - $ (124,400.00) 2.OVERNIGHT INTEREST $ - $ - $ - 3 DEL AD VALOREM $ - $ - $ - 4 FIFTH THIRD 0/N INTEREST _$ - $ - $ - $ - 5 INVESTMENT INTEREST $ (2,000.00) $ - $ (2,000.00) 6 INTEREST TAX COLL $ - $ - $ - 7 REVENUE STRUCTURE _$ (126,400.00) $ . $ - $ (126,400.00) 8 TRANSFERS FROM PROP APP $ - $ - $ - $ - 9 TRANSFERS FROM TAX COLL $ - $ - $ - 10 CARRY FORWARD GEN $ (819,700.00) $ - $ - $ (819,700.00) 12 NEG 5%EST REV $ 6,400.00 $ - $ - $ 6,400.00 • 13 TRANSFERS&CONTRIB $ (813,300.00) $ - $ - $ (813,300.00) 14 TOTAL REVENUE $ (939,700.00) $ - $ - $ (939,700.00) 15 ENG FEES OTHER Windham Studios Annual L/A Services 4500182478 $ 12,000.00 $ 15,770.00 $ - $ (3,770.00) 16 INDIRECT COST REIMBURS Collier County Direct Pay $ 4,500.00 $ 4,500.00 $ - $ - 17 LANDSCAPE INCIDENTALS Florida Land Maintenanct Incidentals 4500171754 $ 25,000.00 $ 27,000.00 $ - $ (2,000.00) 18.OTHER CONTRACTUAL Florida Land Maintenanct Grounds Maintenance 4500171754 $ 100,000.00 $ 82,400.00 $ - $ 17,600.00 19 ELECTRICITY FP&L Electricity 4700002987 $ 1,500.00 $ 760.70 $ 69.30 $ 670.00 20 WATER&SEWER Collier County Water&Sewer $ 1,800.00 $ - $ 1,800.00 21 RENT EQUIPMENT JM TODD Copier/Printer Lease(shared; 4500171793 $ 300.00 $ - $ 300.00 22 INSURANCE GENERAL Collier County Insurance Direct Pay $ 300.00 $ 300.00 $ - $ - 23 SPRINKLER SYSTEM MAINT FIS Irrigation Parts TBD $ 5,000.00 $ 2,193.79 $ 6.21 $ 2,800.00 24 MULCH Forestry Resources Mulch 4500181874 $ 4,000.00 $ 2,320.00 $ - $ 1,680.00 25 LEGAL ADVERTISING $ 300.00 $ - $ - $ 300.00 26 OTHER MISCELLANEOUS Juristaff,Inc. Transcriptionist Services 4500181837 $ 2,000.00 $ 1,800.00 $ - $ 200.00 27 OFFICE SUPPLIES Staples Advantage Office Supplies TBD $ 200.00 $ 200.00 $ - $ - 28 COPYING CHARGES JM TODD Monthly CPC TBD $ 300.00 $ 566.12 $ - $ (266.12) 29 FERT HERB CHEM Florikan Fertilizer 4500181876 $ 3,000.00 $ 2,175.00 $ - $ 825.00 30 OTHER OPERATING SUPPLIES $ 100.00 $ - $ - $ 100.00 31 OPERATING EXPENSE $ 160,300.00 $ 139,985.61 $ 75.51 $ 20,238.88 32 IMPROVEMENTS GENERAL $ 736,200.00 $ - $ - $ 736,200.00 33 CAPITAL OUTLAY $ 736,200.00 $ - $ - $ 736,200.00 34 REIMBURSEMENT FOR STAFF SUPPORT $ 38,100.00 $ - $ - $ 38,100.00 35 Budget Trans from Appraiser $ 2,000.00 $ - $ 242.32 $ 1,757.68 36 Budget Trans from Tax Collector $ 3,100.00 $ - $ - $ 3,100.00 37 TRANSFERS $ 43,200.00 $ - $ 242.32 $ 42,957.68 38 TOTAL BUDGET $ 939,700.00 $ 139,985.61 $ 317.83 $ 799,396.56 1,039,288,028 FY 11 Final Taxable value 984,103,688 FY 12 Final Taxable Value 955,918,992 FY 13 Final Taxable Value 967,155,849 FY 14 Final Taxable Value Total Available Balance $ 799.396.56 996,994,678 FY 15 Final Taxable Value Plus Commited And Not Spent $ 139,985.61 1,066,174,009 FY 16 July Taxable Value Estimated Cash $ 939,382.17 1,145,697,249 FY 17 July Taxable Value Estimated Cash Less 1,243,669,542 FY 18 July Taxable Value Uncollected Ad Valorem Taxes $ 814,982.17 8.55% Adj.17 to 18 FY 18 FY 17 Millage 0.1000 0.1000 Maximum Cap=.5000 Extension 124,367 114,570 Property Tax Limitation Impact FY 18 Gross Taxable Value 1,243,669,542 Minus:New Const.Annex. 19,897,824 Plus:Amendment#1 TV Component 0 Adj.Taxable Value 1,223,771,718 17 Levy 114,570 Rolled Back Rate(less Amend.One) 0.0936 91%of Rolled Back Rate 0.0852 Road Maintenance Weekly Landscape Report 11/2/2017 On Radio Road the maintenance efforts continue.The road is looking better, and the trimming is now completed.The debris has not been picked up from the ROW and medians as of yet. Later in the year we will have Signature Tree review the trees and make all necessary corrective pruning due to the storm damage. There are no irrigation issues to report. 10/24/2017 The efforts continue on Radio Road to bring the maintenance back to regular standards. Since the storm it has been a slow process but we are progressing. Last week Hannula started addressing the weeds in the medians and will continue on a weekly basis.They have not yet mowed the ROW areas but are scheduled to mow it this week.The trimming was also started last week and will continue until completion. 10/20/2017 We currently do have any irrigation issues. Not much more has happened since last week's update. Hannula has completed the staking of the trees that are salvageable.The maintenance will start back up later this week according to Hannula's schedule. We are still waiting for debris to be picked up by Ashbritt. There are no irrigation issues to report at this time. 10/14/2017 Hannula has started maintaining the medians on Radio Road last week.They have not initiated full services yet. I have brought it to their attention that weeds and side ROW mowing need to be addressed at this week service. We currently have no issues with the irrigation system.The debris pick up has not been addressed yet on Radio Road, still waiting on Ashbritt. 10/10/2017 Not much more has happened since last week's update. Hannula has completed the staking of the trees that are salvageable.The maintenance will start back up later this week according to Hannula's schedule. We are still waiting for debris to be picked up by Ashbritt. There are no irrigation issues to report at this time. 9/26/2017 Radio Road was hit pretty bad, but it is looking better today,than when I saw it on September 11 when the roads were impassable due to all the down debris. Hannula Landscaping has been replanting and staking the trees that fell over that are still in good shape. There will be a group out there tomorrow to pile the debris that Ashbritt will be picking up. We will be getting the roadway ready so that it can be serviced next week. There were no major damage to the irrigation from Livingston Road to Airport Rd. We just got power from Livingston Road to Santa Barbara Blvd and the crews are checking the irrigation there today.Any issues found will be addressed as we are getting our irrigation system up and running to water in the landscape. 8/29/17 Please see below weekly update for Radio Rd maintenance. • Due to last week's weather maintenance was not performed last week. • Hannula was there yesterday performing services,they came back today to continue hand weeding • The bougainvillea's are being sprayed by Commercial Land Maintenance, completed today. • There are no irrigation issues to report. • Minor fertilizer application on palms completed. 8/23/2017 For this week's review we have the following to communicate. • The palms that are in need of some minors have been fertilized • The roadway has not yet been maintained this week, but some hand weeding is needed.This has been communicated to the vendor. • There are currently no irrigation issues 8/15/17 There was an accident last Wednesday on median#25 by Manor Drive that knocked over a royal palm and damaged some green island ficus.The area has been cleaned up, we will plan for replacement after the new fiscal year. 8/7/17 • The roadway was serviced this week and everything is looking pretty good • A thorough check of the irrigation has been done and there are no major issues to report • We will schedule the fertilization of the palms for next week 7/31/17 • No services have been performed this week due to weather • No irrigation issues have been reported • We have installed an informational sign at the pump station adjacent to the Rick King Greenway with our phone number for Landscape and Irrigation questions or comments,this number is answered 24 hours a day. 7/24/17. Hannula was performing their maintenance services today.Tomorrow we will review the roadway to ensure that all the services were completed. I noticed that there were weeds again that needed to be pulled, if not done today we will work with Hannula to make sure that they complete. The trimming is on the way, so far they have trimmed the medians from Airport Rd to Tina Lane.They should have all the plant beds trimmed by the end of July. 7/17/17. This week's update is not much. Hannula was out there today performing maintenance.The irrigation is all working, no issues to report.The trimming of the plant beds are scheduled for August. 7/10/17. Not much to report since last week's report.The weeds have been addressed and the plant beds are much cleaner now.The perennial peanut is filling in nicely.We have not had any irrigation issues, all is functioning.The trimming has still not been started.Waiting on the maintenance contractor to add this roadway segment to the trimming schedule. The last Radio Rd MSTU report that we received was from May 27, 2017, not sure if there have been any meetings in the summer. If so, please forward us the report for our review. 6/26/17. • The weeding crew has gotten a good start on the weeds, most of the peanut beds were addressed and look better.This will be ongoing until it is all completed. • Trimming still needs to be scheduled,they went out and trimmed sightlines only. • There is some tip dieback on some of the junipers,we will make sure they trim the tips off. Not yet completed. • Irrigation, everything is up and running.The rain sensors are functioning and programmed in ICC Pro. • The accident clean up on median#1 has still not been done, Hannula is there today we will have them clean it up. 6/12/2017 • Spring/Summer maintenance schedule will continue with weekly services. • Now that rainy season is here we will review budget and looking to replace some of the sod areas listed on the monthly report. • Had a line break at the pump in the ROW. Repaired 6/12/2017, backfill and water turned back on will be completed 6/13/2017.Completed • Currently working with Hannula to make sure all weeds are addressed. • Accident at median#1. Damage to bougainvilleas&palm.Working on clean up and replacements will be scheduled. 6/5/2017 • Spring/Summer maintenance schedule will continue with weekly services. • Will continue to monitor and inspect irrigation and maintenance. • Now that rainy season is here we will review budget and looking to replace some of the sod areas listed on the monthly report. • Had a line break at the pump in the ROW. Repaired 6/12/2017, backfill and water turned back on will be completed 6/13/2017. • Currently working with Hannula to make sure all weeds are addressed. • Accident at median#1. Damage to bougainvilleas&palm.Working on clean up and replacements will be scheduled. MSTU Plan for Hurricane Irma Recovery 1. Evaluate situation as soon as safely possible. First week (Sept 11-17) • Remove MSTU landscape that is blocking roadway. Stack debris in Med • Remove MSTU landscape that is blocking sidewalks. 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N,`� T //, 11! / I 1: /� 1 / I ��I�il �- -, I1 / 1 %�•�I - I\ >i_ifofies*** \ f A V I O0 1 Z W Dti �- N-0 I 1 1 1 I \ 1:3 N_N N v S r •• `\ MEI Z ,WP Pr', 114•.14 4%,!11,... 1f' 4 /_I ��Ij�j1G��?j����.��l A it / � 1- / I I v i L_— a W N __ 0 / / \ / ,4—\ 0— •"—'1��14II4J11Y1/1*11/111 \ j ����11�1����11�1�1��1��1�1��1��������1��*10.7*11'�1� **�•***11��1��1�*****•• \Ar ff /WA 11 i3ti* ` H Florida Land Maintenance, Inc. Estimate dba Commercial Land Maintenance 3980 Exchange Avenue Naples, FL 34104 Estimate Date: 10/24/2017 239.643.6205 Estimate#: E1105513 Project: RADIO/DEVONS... Bill To: P.O.NO.: Terms: Net 30 Board of County Commissioners Clerk's Finance Department 3299 Tamiami Trail East Suite 700 Naples, FL 34112-5749 Estimate is valid for 30 days from date above. Subject to Florida Land Maintenance, Inc.terms and conditions Description Qty. Rate Total The following estimate is for removal of plant material in 2 medians on Devonshire at Santa Barbara as per Harry Sells. Supervisor(per manhour) 10 75.00 750.00 Laborer/Helper(per man hour to assist)to assist 30 65.00 1,950.00 Hourly Rate for New Holland skid steer including 6 125.00 750.00 operator. (per hour) Estimated Dumping Fees for materials removed from 1 150.00 150.00 site.Actual amount will be billed. Please Note: The estimated work hours may be higher 0.00 0.00 or lower depending on actual hours expended. Actual hours will be billed. I fir \/\r7 Total $3,600.00 Florida Land Maintenance, Inc. Estimate dba Commercial Land Maintenance 3980 Exchange Avenue Naples, FL 34104 Estimate Date: 10/25/2017 239.643.6205 Estimate#: E1105514 Project: RADIO/DEVONS... Bill To: P.O.NO.: Terms: Net 30 Board of County Commissioners Clerk's Finance Department 3299 Tamiami Trail East Suite 700 Naples, FL 34112-5749 Estimate is valid for 30 days from date above. Subject to Florida Land Maintenance, Inc, terms and conditions Description Qty. Rate Total The following estimate is for irrigation modification on 2 medians on Devonshire at Santa Barbara as per Harry Sells. Irrigation Supervisor(per manhour) 8 75.00 600.00 irrigation Technician (per man hour to assist)to assist 16 65.00 1,040.00 Please Note: The estimated work hours may be higher 0.00 0.00 or lower depending on actual hours expended. Actual hours will be billed. County to provide irrigation parts. J� J Fr) 0,L. 1 { Total $1,640.00 Advisory Board Application Form Collier County Government 3299 Tamiami Trail East, Suite 800 Naples, FL 34112 (239) 252-8400 Application was received on: 7/5/2017 4:20:11 PM. Name: Marry Wilson Home Phone: 239-262-1093 Home Address: 88 Pacific Way City: Naples Zip Code: 34104 Phone Numbers Business: E-Mail Address: www.fishingharry@hotmail.com Board or Committee: Radio Road Beautification MSTU Advisory Committee Category: Not indicated Place of Employment: Retired United Parcel Service !How long have you lived in Collier County: 10-15 How many months out of the year do you reside in Collier County: I am a year-round resident Have you been convicted or found guilty of a criminal offense(any level felony or first degree misdemeanor only)? No Not Indicated [Do you or your employer do business with the County? No Not Indicated NOTE: All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County. Would you and/or any organizations with which ou are affiliated benefit from decisions or recommendations made by this advisory board? NI Not Indicated Are you a registered voter in Collier County? IYes Do you currently hold an elected office? No Do you now serve, or have you ever served on a Collier County board or committee? INo Not Indicated Please list your community activities and positions held: Board Director for Windjammer Village of Naples where I reside year round, a 55+residential community of single family homes, totaling 212 homes. Active member on our residential community's beautification community and oversee the landscaping contract and work product. Education: Nigh School graduate, management classes thru employment. Experience/Background Retired with thirty-eight years experiences with United Parcel Service. Active member of CCA Florida, the Coastal Conservation Association of Florida. Volunteer with teaching clinics with kids on learning how to fish while respecting our environment, practicing conservation, protecting our land and waters, for all to enjoy. WORK ORDER/PURCHASE ORDER Contract 16-6598 "Fixed Term Landscape Architectural Services" Contract Expiration Date: 10/24/2017 plus a one year extension This Work Order is for professional Landscape Architectural Services for Radio Road MSTU services for work known as: Project Name: Radio Road(Devonshire)MSTU Project No: NA The work is specified in the proposal dated September 1, 2017 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: Windham Studio, Inc, Landscape Architecture Scope of Work: As detailed in the attached proposal and the following: * Task 1 Attend MSTU meetings as requested. * Task 2 Field Review Meetings * Task 3 Review General Maintenance Report Sheets * Task 4 Monthly Field Reports * Task 5 Limited Refurbishment Design Services as requested * Task 6 Miscellaneous Services as requested * Task 7 Reimbursable Services Schedule of Work: Complete work within 298 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement# 16-6598 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in accordance with following method(s): Negotiated Lump Sum (NLS) ❑Lump Sum Plus Reimbursable Costs (LS+RC) /1 Time & Material (T&M) (established hourly rate— Schedule A) ❑ Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the attached proposal. Task 1 $3000.00 Task 2 $3000.00 Task 3 $ 750.00 Task 4 $3000.00 Primary Service Sub Total $9750.00 Task 5 $4320.00 Task 6 $1200.00 Optional Service Sub Total $5520.00 Task 7 $ 500.00 TOTAL FEE $15770.00 Page 1 of 2 PREPARED BY: / 4:6 kik, — Harry Sells, MSTU Project Manager Dale September 7. 2017 APPROVED BY: 1 Michelle Arnold. PTNE Division Director, Date ` '1 APPROVED BY: Steve Carnell, Public Services Department, Date By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past,present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Finn agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: Windham Stud Inc. /1 r%i.T.I 9/21/17 Scott Windham, Landscape Architect Date Page 2 o12 LANDSCAPE MAINTENANCE CONSULTING SERVICES SCOPE OF SERVICES Windham Studio, Inc. agrees to provide the following services: TASK 1. Attend M.S.T.U. Meetings Windham Studio will attend all Radio Road M.S.T.0 Advisory Committee publicly advertised meetings as needed and requested by committee. (This proposal assumes one meeting per month with the committee totaling 12 meetings) TASK 2. Field Review Meetings Windham Studio will complete one (1) site walk through per month in the field to review the projects. Project review will include two (2) hours to complete each site visit for a total of (2) hours per month. Windham Studio will attend all of the monthly walk throughs. TASK 3. Review General Maintenance Report Sheets Windham Studio will review and comment as needed and requested by the committee on the "General Maintenance Report Sheets"which are required to be submitted by the Maintenance Contractor with pay request submittals. Windham Studio will review estimates provided by Contractor with recommendations. TASK 4. Monthly Field Reports Monthly Field Reports: Windham Studio will prepare monthly written and/or oral comments and recommendations from on-site observations of the M.S.T.U. areas addressing: improvements, landscape plant and irrigation maintenance problems or deficiencies. This includes evaluation of Contractor performance per contract specifications. Windham Studio will submit the monthly written report to Collier County Alternative Transportation staff three (3) days prior to M.S.T.U. meeting. OPTIONAL SERVICES: TASK 5. Upon Request Limited Refurbishment Design Services 1. Windham Studio will provide limited (minor) refurbishment design services and observation of installation on an as requested basis, i.e. deliverables/functions might be as follows: a. Diagramatic area sketch planting plans with a recommended plant list. b. Plant field locations by staking, flagging or paint marking. (All proposed refurbishment services will be presented to the County Project Manager for review prior to presentation to the M.S.T.U. Advisory Committee) TASK 6. Upon Request Miscellaneous Services(Estimated) 1. Windham Studio will provide assistance in developing the contract maintenance specifications for purposes of bidding. 2.Windham Studio will attend pre-bid meetings and assist in preparing any necessary addendum related to maintenance contract bidding. \\indium Ott:cher tuc..L.uidsctp,__\t.clutCcnuc I t_?r=t N)O P.( Bos 125'). lit nto vr.tn,;>. 'tat X141_'5 Pli fix -239• 3`41-1''11', I :ty ;23'-)i 1911-i') I mail .c, trtti+.'itcIli it mdi',.t 'it, wt.IA snxlt„tont 2 September 1, 2017 Mr. Harry Sells, Project Manager Collier County Alternative Transportation Modes Department 3299 East Tamiami Trail, Suite 103 Naples, Fla. 34112 -5746 RE: RADIO ROAD M.S.T.U. Maintenance Consulting Services per the Fixed Term Professional Landscape Architectural Services Contract. FY 2018(10/1/1710/1/18) Dear Mr. Sells: As requested, we have prepared the following scope of services for your and the MSTU Committee's review and approval. This proposal includes maintenance consulting services to be provided on a monthly basis generally coordinated with the M.S.T.U. Advisory Committee monthly meetings. In addition, the limited refurbishment design services will be quoted on a per project basis due to the unknown requirements of the work to be performed. These services include Radio Road (west of Santa Barbara Boulevard and Devonshire Boulevard. Understanding of_project and required deliverables We understand this maintenance consulting scope of services to be for the residents of the Radio Road MSTU area to preserve and perpetuate the health and vigor of the existing median and right-of-way landscaping while thoughtfully planning for its future enhancement together with the MSTU Committee and Collier County staff. This will involve monthly site reviews, monthly MSTU Committee meeting attendance (upon request), preparation of monthly status reports and review of maintenance contractor report sheets (upon request). Additionally, as landscape architect design consultant,Windham Studio will complete miscellaneous design services from time to time to refurbish the project areas as directed and prioritized by the Committee. Lastly, we will assist the committee and county staff in reviewing and refining the annual maintenance specifications for the project areas and assist in the bidding process. Project Scone As the primary team leader, Scott Windham will personally attend all advisory committee meetings (upon request) and project site walk throughs. He will also review the General Maintenance Report Sheets and prepare monthly written reports to inform the committee and county project manager of project status, contractor performance and related action/resolution items. The monthly status reports will be submitted to the county project manager a minimum of 3 days prior to the MSTU meetings. \�`inillrun 5tuth,,.tuc., I and,rape \r lirtecnate, I ( '0)th)ib`s t'.f). Ii«, I;;t). Iinnr a Sty+ua�� F! •rtcla i-1t"1 Plonk ,?i')i ''9''-I{)i( FlA. t'.1')i na;ii '-c anti itiilli.tui- uili•,.c,an ''v ,V' ,,tth,i,ir�nI(I,*.e,,n TASK 7. Reimbursable Expenses 1. Includes reimbursable expenses such as courier services, prints,copies, large formai printing, etc. It is assumed that Windham Studio will retain the ability to request that the Project Manager shift funds and/or re-distribute activities between tasks, if tasks require different levels of effort than originally estimated. FEES: Please see attached Fee Schedule J Maintenance Consulting Services fees will be billed monthly on a time and materials basis per the attached fee schedule. Thank you for the opportunity to submit this scope of services in order to assist the county and the Radio Road M.S.T.U. 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