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Agenda 11/01/2017 PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING WEDNESDAY, NOVEMBER 1, 2017 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON NOVEMBER 1 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 10/04/17 Regular Session meeting minutes 5. Audience comments 6. Administrator's report (75 minutes) a. Assessment of PB stormwater drains b. Hurricane Irma related expenses, update on cleanup, & recovery going forward c. Status of street light & sign repairs d. Irrigation project update e. Cobblestones removal update f. Sharrows update g. October financial report 7. Committee reports (25 minutes) a. Clam Bay b. Landscape & Safety c. Beach Renourishment d. Budget e. Water Management 8. Chairman's report (5 minutes) a. Reading of two Form 8B's 9. Old business (10 minutes) a. Compliance with FL Statute 112.3143 (Voting conflicts) b. Root pruning 10. New business 11. Adjournment ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING.ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO,AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 10/25/2017 3:16:09 PM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION OCTOBER 4,2017 The Pelican Bay Services Division Board met on Wednesday, October 4, 2017, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Ken Dawson Scott Streckenbein, Chairman Bohdan Hirniak Mike Shepherd, Vice-Chairman Susan O'Brien Joe Chicurel Peggy Pinterich Tom Cravens Dave Trecker Jacob Damouni (absent) Gary Ventress Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Tim Durham, County Manager's Office APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 07/05/17 Regular Session meeting minutes 5. Audience comments 6. Administrator's report (45 minutes) a. Clam Pass excavation and re-grading b. Hurricane Irma and rebuilding our community c. Irrigation project update d. July, August, and September financial reports e. Cobblestones removal update 7. Committee reports (50 minutes) a. Clam Bay b. Landscape & Safety i. *Consideration to take over the responsibility for PB sidewalks ii. *Median cut-through project on Gulf Park Drive c. Beach Renourishment d. Budget e. Water Management 8. Chairman's report (5 minutes) 9. Old business 10. New business (10 minutes) 1 Pelican Bay Services Division Board Regular Session October 4,2017 a. Voting Conflict Form 8B b. Root pruning c. Updates to PBSD Board members and PB members 11. Adjournment *indicates possible action items ROLL CALL Mr. Damouni was absent and a quorum was established AGENDA APPROVAL Mr. Cravens motioned, Mr. Dawson seconded to approve the agenda as presented. The motion carried unanimously. Ms. O'Brien requested and the board agreed that agenda item #7c would be heard prior to agenda item #7b. APPROVAL OF 07/05/17 REGULAR SESSION MEETING MINUTES Mr. Cravens motioned, Dr. Trecker seconded to approve the 07/05/17 regular session meeting minutes as amended. The motion carried unanimously. AUDIENCE COMMENTS Ms. Sandy Doyle commented on (1) the need to change our PBSD priorities to address new community needs resulting from Hurricane Irma, and (2) her opposition to amending the existing PBSD ordinance. Dr. Joseph Doyle commented on (1) our local natural disaster induced recession, (2) the need for the PBSD to re-prioritize, and (3) advocating for generators for our community's lift stations. Mr. Tim Durham, County Manager's Office, thanked Mr. Dorrill for his exemplary hurricane-related work as well as his assistance in bringing an international charity to Collier County. Mr. Mike Ruffolo commented on the loss of trees and landscaping on the US 41 berm and the resulting increased noise to the residents whose properties border this area. ADMINISTRATOR'S REPORT CLAM PASS EXCAVATION AND RE-GRADING Mr. Dorrill provided and discussed a copy of the certification of completion of the Clam Pass maintenance dredging project which was completed on August 9, 2017. He also provided a copy of the invoice to the Pelican Bay Foundation, Inc. for $25,760 for 2,944 c.y. of sand placed on the Foundation beach during this project. HURRICANE IRMA AND REBUILDING OUR COMMUNITY Mr. Dorrill provided a report on Hurricane Irma and its impact on Pelican Bay and Collier County. Highlights included: • A summary of hurricane impacts on Collier County. • A summary of post-hurricane staff activities. • Contractors hired to assist with tree pruning and removal, and related debris removal 2 Pelican Bay Services Division Board Regular Session October 4,2017 • The County has transferred $50,000 into a special project to fund PBSD Irma expenses. • Very little staff overtime has been incurred. • Irma related expenses cannot be projected at this time. • The PBSD is responsible for the clean-up and maintenance of the 41 berm landscaping area, but not landscaping replacement. • Post-hurricane photos were provided for review by the board members. Mr. Streckenbein suggested that the PBSD Board (1) review IRMA financial needs at a future time when estimates are available to quantify these needs, (2) re-evaluate FY18 budgeted projects, and (3) make decisions on the source of additional funds needed, only after the IRMA financial needs can be quantified. Ms. Lisa Ruffolo commented on trees from County property which fell on her private property, and inquired as to the entity which has the financial responsibility to replace trees lost from Hurricane Irma in the buffer zone between the rear of her property and US 41. IRRIGATION PROJECT UPDATE Mr. Dorrill reported that the bid for the irrigation project has been awarded to Stahlman England Irrigation. JULY, AUGUST,AND SEPTEMBER FINANCIAL REPORTS Dr. Trecker motioned, Mr. Cravens seconded to accept the July, August, and September financial reports. The motion carried unanimously. COBBLESTONES REMOVAL UPDATE Mr. Dorrill reported that the bid for the cobblestone removal project has been awarded to Chris Tel Co., who is in the process of scheduling the project. This project will include repositioning the crosswalk lights at the north tram station(safety enhancements). COMMITTEE REPORTS CLAM BAY REPORT Ms. O'Brien summarized her October 2017 Clam Bay update included in the agenda packet and specifically noted: (1) Clam Bay tidal ratios for August and September look very good, (2) Clam Pass looks good and is functioning well post-hurricane, (3) May, June, and July water quality reports show no improvement in copper and phosphorus levels, (4) Earth Tech continues to evaluate hurricane damage to Clam Bay waterways, (5) in some areas, mangroves suffered some hurricane damage with minimal mortality; Earth Tech will establish new monitoring plots in the damaged areas, (6) the FWC hearing on a possible Clam Bay manatee protection zone designation was re- scheduled for Oct 23-25, (7) a minimum of 60 days preparation is needed for a Clam Pass dredging project, and (8)the annual bathymetric survey will be completed next month, and will be included in the annual report. Dr. Trecker commented that both Mr. Tim Hall and Mr. Jeremy Sterk commented at the recent Clam Bay Committee meeting that only fallen mangrove debris located in the channels in Clam Bay should be removed. 3 Pelican Bay Services Division Board Regular Session October 4,2017 LANDSCAPE & SAFETY REPORT Dr. Chicurel reported that the Landscape & Safety Committee met on August 29 and the following items were discussed. 1. The committee voted unanimously to recommend to the full board that the PBSD allocate no more than $40,000 for the construction of a median cut-through on Gulf Park Dr. opposite Oak Lake Sanctuary. The County will provide the engineering and project management. The Oak Lake Sanctuary Board has offered to contribute $5,000 towards the effort. Whether or not to accept this offer was deferred to the full board for determination. 2. Ongoing discussion and updated information concerning the committee's consensus to address our poorly maintained, hazardous, and failing sidewalks took place. Additional funding sources, if any, will be explored as well as further examination of the 2011 plan to construct a sidewalk on the west side of Pelican Bay Blvd. In order to correct the deficiencies in width, material nature (asphalt vs. concrete), and maintenance, the committee recommends that the PBSD Board ask the Board of County Commissioners to add the "installation and maintenance of our sidewalks"to the PBSD powers and purpose section of its ordinance (No. 2013-61). 3. Mr. Bolick informed the committee of the ongoing sod installation projects, as well as other landscape projects to clean up street and sidewalk borders for aesthetic and maintenance purposes. TAKING OVER RESPONSIBILITY FOR PB SIDEWALKS Mr. Streckenbein and Mr. Cravens suggested that more community input is needed in order to move forward with adding maintenance and reconstruction of PB sidewalks to PBSD responsibilities. Dr. Chicurel chose not to make any motion regarding sidewalks. He recommended that an ad-hoc committee be formed to research and formulate the wording for a PBSD ordinance change, which would include not just the addition of sidewalk responsibility, but all changes agreed upon by the PBSD Board. He commented that the Landscape & Safety Committee had discussed a possible ordinance change which would amend the current limitation on the number of years a PBSD Chair may serve. Mr. Dorrill suggested a future discussion with Commissioner Solis, Mr. Shepherd, and himself to explore the possibility of an increase in the County's subsidy to Fund 111. MEDIAN CUT-THROUGH PROJECT ON GULF PARK DRIVE Dr. Chicurel commented on the Landscape & Safety Committee's recommendation to approve the median cut-through project on Gulf Park Drive. He reminded board members who live in Oak Lake Sanctuary that they cannot participate in a discussion or vote on this issue. Ms. O'Brien expressed concern over a $40,000 project which does not benefit the entire PB community, especially in the face of numerous unexpected/unbudgeted Hurricane Irma expenses. She commented on Form 8B "Memorandum of voting conflict for county, municipal, and other local public officers" which must be completed by those members with a conflict of interest on an issue. The conflict of interest must be disclosed and there is to be no attempt to influence any board decisions. Ms. O'Brien expressed concern that Form 8B was not completed by any board members at prior board meetings and committee meetings where this issue was discussed. Dr. Chicurel and Mr. Shepherd commented that this project would provide increased "safety" for the entire PB community. 4 Pelican Bay Services Division Board Regular Session October 4,2017 Dr. Chicurel motioned, Dr. Trecker seconded that the PBSD Board allocate no more than $40,000 for the construction of a median cut-through on Gulf Park Drive opposite Oak Lake Sanctuary. The motion carried 7-1, with Ms. O'Brien dissenting, and Mr. Dawson and Mr.Ventress abstaining. By consensus, the board agreed not to accept $5,000 in cost-sharing for this project from Oak Lake Sanctuary. BEACH RENOURISHMENT REPORT Dr. Trecker provided recent post-hurricane slides of Pelican Bay beach conditions and highlighted the following observations and County beach renourishment developments: • The north beach width (near Marker 36) looks good. However, further north, the beach width diminishes. • Sand pushed into Sections B & C in Clam Pass from Irma's tidal surge. • Some sand dunes are completely flattened. • A visual survey of all County beaches by a group including Coastal Zone Mgt., FDEP, and FEMA made a rough visual assessment of an average countywide loss of 40 feet of beach width and up to 75,000 c.y. of sand. • The County is planning to complete a scientific valid physical survey of County beaches (including Pelican Bay), which will provide specific data on PB beach widths to us within a month. • A portion of the beach south of Marker 37 has never been permitted for beach renourishment. The County Coastal Zone Mgt. Dept. has agreed to obtain the required federal and state permits for us. • The County will meet with FEMA to discuss reimbursement for countywide sand replacement costs. • The County hopes to repair the IRMA damage to Collier beaches and build in a form of renourishment in one combined project. This project is not expected to be completed before the end of 2018,but more likely in 2019. • A legal opinion is forthcoming on whether the PBSD is responsible for renourishing the part of the beach which is owned by the County. The PBF Board and Mr. Jim Hoppensteadt (PBF President) are aware of this. Dr. Trecker reported that the PBSD beach workshop (for discussion on long range beach renourishment options), scheduled for Oct. 16, has been canceled. BUDGET REPORT Mr. Shepherd reported that the FY18 PBSD budget was approved by the BCC at the Public Hearing on Sept. 7, 2017. WATER MANAGEMENT REPORT Mr. Cravens reported that the Water Management Committee met on August 3 and provided a powerpoint presentation on issues discussed including (1) Mr. Tom Barber of Agnoli Barber provided a presentation on Phase 2 lake erosion results, (2) the committee recommended that the PBSD Board uses Lake 2-9 (St Maarten/St. Thomas) as a trial lake for lake bank remediation in FY19 and start accruing funds for this project, (3) Ms. Jacob is working on obtaining bids for the 5 Pelican Bay Services Division Board Regular Session October 4,2017 installation of 11 aerators, (4) Mr. Bolick is checking on the cost of electronic monitoring clocks for solar power aeration systems, and (5) Dr. Trecker expressed concern over high phosphorus readings in PB lakes. Ms. O'Brien suggested staff follow up on discharges from the Mystique construction project. Dr. Joseph Doyle suggested that the PBSD repeat a town hall meeting on water quality. CHAIRMAN'S REPORT Mr. Streckenbein (at the start of the meeting) recapped post-hurricane PBSD staff accomplishments and recovery activities. OLD BUSINESS None NEW BUSINESS ROOT PRUNING The board chose to table this issue to a future meeting. UPDATES TO PBSD BOARD MEMBERS AND PB MEMBERS Ms. O'Brien commented on her disappointment in not receiving any updates from our administrator after Hurricane Irma. She suggested updating PB residents on our progress in the Pelican Bay Post. Mr. Dorrill commented on his daily post-hurricane communications with the PBF, the PBSD Chairman, and County staff. Mr. Shepherd and other board members complemented Mr. Dorrill and Mr. Bolick for their hurricane-related work. ADJOURNMENT IThe meeting was adjourned at 3:15 p.m. Scott Streckenbein, Chairman Minutes approved [ ] as presented OR [ ] as amended ON [ ] date 6 „c. 4 .-.. :... ,, ..."5.45.„,. 0 . f-:--,-,.-l4 "5-/fl” 5 „.„55, , -55,5; „..,:55. 5 5 , 45. .051 ' . . ..:,..:. 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'4:1,2.4. - ''''' '''' -1'1;141t-744 ,!4,i 4,04 4,-":":„:7..,:ii, , • „ : 4,,, ,,k _ y,. ,, i � • i' „x ..,4F'44ar �:"� r Qa".” ;. `; R'ts� � � is i: te4 _ �, .a;. ,a at I. .,. ; .tib I. , u * , 4 • s * .+- ' ,,mv b S ` ' tea k omr -s i & -' � - f �x . ea .:£�...-.�'n „'.:r, ... �i. >'_= a. '1.,,r„.,:41441.1tti Agenda Item #6a-7 Page 1 of 1 :1:,I13*1 It" } 1111 x .... ,,TIV.4::::.t1,--ii,-,,,,33F.,-:-Iirt,L,.....:.„-,1111$,i1„t"..-44,,,,i71.,',1---,'..:;,--'11',,,,U.:1-'..44`-.--e,--'T.IIINKfiff-1::*'-'%'7,-.--t.t4-''4:1''';': i#111 .t ,It C r � � * `V „ '' V -...., ..„,-...-Vvr v. V 'r.,,,„-..,_ ..,,,,,,„ .. .. . . . .• . ,, . , -. ., ,... .,,, , ...,,,-,.,,..,-----4,4„t„..„--zz ,---..,44,-„,41-...-, _,„ , , h a 05 t ,.�` Y o ff,_ 40404.44.444, V Agenda Item#6b Page 1 of 1 HURRICANE IRMA EXPENSES DATE VENDOR AMOUNT DESCRIPTION 9/12-9/16/17 Publix $762.61 food &water for employees and temps 9/19/2017 Everglades Farm Equip $2,796.61 chain Saws, oil and related parts 9/14/2017 Lawn Equip $143.10 woodcutters, bar and oil 9/14/2017 Lawn Equip $149.12 chain saw chains 9/14/2017 Lawn Equip $143.10 chain saw chains, woodcutter&chain oil 9/27/2017 Lawn Equip $98.55 parts to repair chain saws 9/8/2017 Home Depot $40.62 chains and hooks- hurricane prep 9/19/2017 Home Depot $25.27 rebar and ropes 9/18/2017 Zoro $471.68 chain saw chaps 9/11/2017 Grainger $14.10 safety goggles 9/18/2017 Grainger $395.76 safety helmets 9/18/2017 Grainger $114.82 chain saw chaps 9/18/2017 Grainger $57.72 insect repellent 9/18/2017 Grainger $628.31 vest,glasses,trash bags, ear muffs 9/19/2017 Grainger $99.30 rakes 9/20/2017 Grainger $104.88 leather gloves gauntlet cuff 9/25/2017 Grainger $162.78 stop/slow pole mounted paddles 9/25/2017 Grainger $170.08 ear plugs and warning flags 9/26/2017 Grainger $245.05 safety cans, 2-1/2 gal. red 9/20/2017 Sarlo Mowers $471.20 Chains, bars, etc. chain saw mntc. 10/4/2017 Neff Rental $3,468.75 4 week Skid Steer Loader Rental 10/25/2017 Agnoli, Barber $2,665.00 Sign Damage Assessment 10/25/2017 Robbins Welding $3,100.00 Truck Repairs from Debris hauling 10/17/2017 PO to Simmonds Electrical $15,817.00 4-35' &4-25' poles w/one installed Bentwood $32,145.41 TOTAL MISCELLANEOUS EXPENSES w/e 9-17 Balance Staffing $7,625.78 temps doing hurricane cleanup w/e 9-24 Balance Staffing $11,708.61 temps doing hurricane cleanup w/e 9-30- Balance Staffing $10,838.03 temps doing hurricane cleanup w/e 9-16 CC Labor Cost $19,243.02 PBSD employees w/e 9-23 CC Labor Cost $16,010.15 PBSD employees w/e 9-30 CC Labor Cost $17,494.60 PBSD employees $82,920.19 TOTAL LABOR COST THRU SEPT. 9/16-9/23-17 Allen $16,370.40 Debris Removal 9/24-9/30/17 Allen $35,637.40 Debris Removal 10/2-10/6/17 Allen $28,419.30 Debris Removal 10/3-10/6/17 Wherry Truck Lines $9,820.00 Debris Removal $90,247.10 TOTAL DEBRIS REMOVAL COST $205,312.70 TOTAL IRMA EXPENSES Light Poles Agenda Item#6c Page 1 of 4 Subject: Light Poles From: Mike Shepherd <mikeshepherdpa@gmail.com> Date: 10/15/2017 11:14 AM To: Lisa Jacob <LisaJacob@colliergov.net>, Neil Dorrill <Neil@dmgfl.com>, Barbara Shea <BarbaraShea@colliergov.net>, Marion Bolick <marionbolick@colliergov.net> Lisa and Barbara Lisa, I wanted to circle back on a conversation we had at the conclusion of the last full board meeting. You indicated that damaged light poles would be covered by insurance, but that you were aware of only three poles which had been damaged or pushed out of position. I made a quick audit of the poles on just Gulf Park Drive and found nearly all of them out of plumb (accepted commercial tolerance for a light post is 1/4" in 32") and some with additional fixture arm damage as well. To do a competent job of determining "plumb" on our poles requires that one make a fixture to compensate for the taper on the poles themselves. This is easily done with a piece of scrap wood. In the case of the Gulf Park light poles, the poles are bent to the west so significantly that any reasonable naked eye can spot the deformity. I have attached a couple of photos of typical Gulf Park Drive poles and superimposed a true vertical line to demonstrate the "out of plumb" condition. I also have attached a photo of one of those same poles which shows that the support arms of one or both of the fixtures has been distorted to the point where the two opposing fixtures are no longer oriented 180 degrees from each other. As we pursue our insurance claim for Irma damage to light poles, I would ask that we make sure a thorough job of examining all poles, with a proper instrument, has been completed. It will be more than a little embarrassing if we have to straighten poles later in the year, after the insurance window closes, and explain to our owners why we bungled the opportunity to shift the cost to someone other that PB residents. Barbara, Please make sure an appropriate discussion of this issue is introduced at the upcoming L&S meeting, which I will unfortunately be unable to attend. Thank you as always, Mike —IMG 3442.JPG 1of7 10/15/2017 11:15 AM Light Poles Agenda Item2 of 4 #6c Page � � Few , .,--s:',..,--,',.:,-----'-‘:: a k t qy� �„ f� d` "� . � � ' .., �! .t "!t = t., , k: . a 5 zi "•%' }iv- ` ` `#{ € '' 4s kir;a �:; fC'� ` ,fi,� —.F,4 <.,„41„,,...",4'1.4'.,,,,,',...0...;,,,',q,,,,,,7,,..,:-., g �? w,va .<a`y°5?¢ `E�x' ' 2 of 7 10/15/201711:15 AM Light Poles Agenda Item#6c Page 3 of 4 n�, R r e 4 ri PP , _ ,,. ,-.--, ,,,', ' ' '', ‘ii°,1 •r.4.;, la,-,----,'.'-- -- .,-,,,.." , , ' ' •-- i, ' ` f , L' u a • i y� f f' , Ar �� Jy oft" ' � - .,:n4+�`zv'.".ntn4a4. � � €, W:u:- ms's- Yeg ' 4`;4`, a 4 of 7 10/15/2017 11:15 AM Light Poles Agenda Item#6c Page 4 of 4 ,`,.`,..0.4 --,., i V.,...,,,-,,..z.,:,-...0 S ' ' '-' '--',.'lli. L 1., . , . . :,, ..,..,4 b 110111. r i h 11. fir. 11{ 6 of 7 10/15/2017 11:15 AM Agenda Item#7a Page 1 of 1 Clam Bay Update-November 2017 Clam Bay after Irma. Some of the mangroves were damaged by Hurricane Irma. Some new seedling growth has already been observed which is encouraging. The Clam Bay Committee requested a proposal for monitoring selective plots in the damaged areas to monitor the recovery. Also requested was a proposal for removing Irma-related debris that is blocking flow in the waterways or hand-dug channels. Clam Pass. The August and September data from the tidal gauges are above target levels. A bathymetric survey and report are expected by December 15. Copper. In August copper samples at Stations 1 and 2 in northern Clam Bay exceeded the FDEP standard. To date in 2017, 15 of 90 (16.67%) copper samples have exceeded the FDEP standard. To meet FDEP's standard for copper the percentage of exceedances cannot be more than 16%for the year. Total phosphorus and total nitrogen. Dr.Tomasko's third quarter report on TN and TP for May, June, and July is expected soon. The results for TP in the second quarter report were problematic with 13 of 27 samples exceeding the acceptable upper limit. To date the percentage of TP samples exceeding the acceptable upper limit for the year is 28%, about 12% higher than an acceptable level. Water level in Clam Bay. Per the water level loggers, the storm surge from Irma was 3.5 feet in Clam Bay. Based on data from the loggers, the water levels in Clam Bay remained within normal ranges during June, July, August, and September when Naples received about 50 inches of rain. Manatee Protection Zone. The Administrative hearing requested by the Pelican Bay Foundation to appeal the decision by FWC not to designate Clam Bay a Manatee Protection Zone was conducted in Tallahassee on October 23, 24, and 25. The administrative judge's ruling is expected in the next few months. Prepared by Susan O'Brien October 26, 2017 Agenda Item#6g Page 1 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-October 31, 2017 Operating Fund 109-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 1,276,091.07 Interest Receivable 3,914.33 Improvements,Vehicles& Equipment 676,216.44 Due from Property Appraiser - Due from Tax Collector - Total Current Assets $ 1,956,221.84 Total Assets $ 1,956,221.84 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 2,240.28 Accrued Wages Payable - Goods Received/Inventory Recv'd 54,343.25 Total Liabilities $ 56,583.53 Fund Balance Fund Balance -unreserved $ 1,208,566.09 Excess Revenues(Expenditures) 691,072.22 Total Fund Balance $ 1,899,638.31 Total Liabilities and Fund Balance $ 1,956,221.84 Agenda Item#6g Page 2 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-October 31,2017 Operating Fund 109-FY 2017 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 1,135,419.50 $ 1,135,419.50 $ 1,135,419.50 $ - Special Assessment-Water Management Admin 1,010,800.00 - - - Special Assessment-Right of Way Beautification 3,056,500.00 - .. - Plan Review Fees - - - - Miscellaneous(Surplus Sales,Ins.Refunds) - - 20.24 20.24 Revenue Reserve(est.5%) (203,700.00) - - - Interest 6,500.00 - - - Total Operating Revenues $ 5,005,519.50 $ 1,135,419.50 $ 1,135,439.74 $ 20.24 Operating Expenditures: Water Management Administration Payroll Expense $ 77,200.00 $ 4,900.00 $ 2,398.06 $ 2,501.94 Emergency Maintenace and Repairs 3,500.00 - - - IT Direct Capital 1,200.00 - - - IT Office Automation/Billing Hr. 7,600.00 - - - Indirect Cost Reimbursement 119,200.00 - - Inter Payment/Mat.Site Ins. Assessment 13,600.00 .. - - Other Contractural Services 51,000.00 4,300.00 2,446.15 1,853.85 Telephone 5,200.00 400.00 233.34 166,66 Postage and Freight 1,200.00 - - - Rent Buildings and Equipment 14,600.00 2,400.00 2,056.97 343.03 Insurance-General 900.00 - - - Printing,Binding and Copying 1,800.00 - - - Clerk's Recording Fees 1,000.00 - - - Legal Advertising 1,000.00 - - Other Office and Operating Supplies 1,500.00 100.00 52.25 47.75 Training and Education(Tuition Reimb.) 2,000.00 - - - Total Water Management Admin Operating $ 302,500.00 $ 12,100.00 $ 7,186.77 $ 4,913.23 Water Management Field Operations Payroll Expense $ 149,000.00 $ 9,600.00 $ 5,860.27 $ 3,739.73 Engineering Fees 116,969.00 14,600.00 15,243.85 (643.85) IT Office Automation 400.00 - - Flood Control Berm and Swale Mntc. 43,000.00 - - - Flood Control Replanting Littorals 8,500.00 - - - Flood Control Water Quality Testing Supplies 3,500.00 - - - Interdepartmental Payment(Water Quality Lab) 19,000.00 - - - Plan Review Charges 1,500.00 - - - Other Contractural Services 11,700.00 100.00 50.00 50.00 Temporary Labor 78,600.00 6,600.00 6,014.10 585.90 Cell Phones 1,800.00 200.00 114.10 85.90 Trash and Garbage 5,500.00 100.00 84.23 15.77 Motor Pool Rental Charge - - - - Insurance-General 2,800.00 - - - Insurance-Auto 1,000.00 - - - Building Repairs&Mntc. 500.00 - - - Fleet Maintenance and Parts 29,300.00 - - - Fuel and Lubricants 1,800.00 - - - Tree Triming 129,338.00 - - Page 1of3 Agenda Item#6g Page 3 of 15 Clothing and Uniforms 1,600.00 100.00 66.84 33.16 Personal Safety Equipment 1,000.00 100.00 - 100.00 Fertilizer and Herbicides 135,500.00 - - - Other Repairs and Maintenance 1,500.00 100.00 - 100.00 Other Operating Supplies and Equipment 2,500.00 200.00 194.44 5.56 Total Water Management Field Operating $ 746,307.00 $ 31,700.00 $ 27,627.83 $ 4,072.17 Right of Way Beautification-Administration Payroll Expense $ 78,800.00 $ 5,000.00 $ 2,470.68 $ 2,529.32 Emergency Repairs and Maintenance 4,500.00 100.00 21.99 78.01 IT Capita! 5,500.00 5,500.00 5,000.00 500.00 Office Automation 300.00 - - - Other Contractural Services 51,800.00 4,300.00 2,374.20 1,925.80 Telephone 5,200.00 400.00 234.34 165.66 Postage 2,080.00 - - - Rent Buildings/Equipment/Storage 15,800.00 2,600.00 2,112.10 487.90 Insurance-General 500.00 - - - Printing,Binding and Copying 2,300.00 - - - Clerk's Recording 1,200.00 - - Legal Advertising 1,200.00 - - - Office Supplies General 2,000.00 300.00 296.70 3.30 Training and Education(Tuition Reimb.) 8,500.00 - - - Total Right of Way Beautification Admin Operating $ 179,680.00 $ 18,200.00 $ 12,510.01 $ 5,689.99 Right of Way Beautification-Field Operations Payroll Expense*(increased for 3 new employees) $ 1,199,300.00 $ 62,800.00 $ 33,222.87 $ 29,577.13 IT Capital&Office Automation 14,700.00 - Emergency Maintenance and Repairs 3,300.00 - - - Recycled Water Use 131,200.00 5,700.00 4,233.44 1,466.56 Pest Control 1,000.00 - - Landscape Incidentals 2,500.00 - - Other Contractural Services 13,000.00 400.00 150.00 250.00 Temporary Labor*(BA$142,900 to Payroll) 447,100.00 31,700.00 32,698.03 (998.03) Cellular Telephone 4,500.00 400.00 134.04 265.96 Electricity 8,500.00 700.00 162.33 537.67 Trash and Garbage 16,500.00 300.00 252.68 47.32 Motor Pool Rental 200.00 - - Rent Equipment 5,000.00 300.00 11.20 288.80 Insurance-General 10,300.00 - - - Insurance-Auto 12,700.00 - - Building Repairs and Maintenance 500.00 - - - Fleet Maintenance and Parts 80,100.00 500.00 431.08 68.92 Fuel and Lubricants 37,500.00 - - - Licenses,Permits,Training 1,700.00 - - - Tree Triming 295,000.00 - - - Clothing and Uniforms 12,000.00 600.00 200.46 399.54 Personal Safety Equipment 5,000.00 - - - Fertilizer and Herbicides 140,000.00 7,600.00 4,754.40 2,845.60 Landscape Maintenance/Mulch 75,000.00 600.00 72.00 528.00 Landscape Materials 165,232.50 - 5,809.50 (5,809.50) Road/Pathway Repairs(Sharrows) 7,500.00 - - - Sprinkler Maintenance 25,000.00 2,100.00 2,122.67 (22.67) Painting Supplies 500.00 - - - Traffic Signs 50,000.00 - - - Minor Operating Equipment 12,000.00 1,000.00 1,090.04 (90.04) Other Operating Supplies 11,000.00 900.00 591.05 308.95 Total Right of Way Beautification-Field Operating $ 2,787,832.50 $ 115,600.00 $ 85,935.79 $ 29,664.21 Page 2 of 3 Agenda Item#6g Page 4 of 15 Total Operating Expenditures $ 4,016,319.50 $ 177,600.00 $ 133,260.40 $ 44,339.60 Capital Expenditures: Water Management Operations Other Machinery and Equipment-Field $ - $ - $ - $ - General-Admin 1,000.00 - - Total Water Management Field Operations Capital $ 1,000.00 $ - $ - $ - Right of Way Beautification Autos and Trucks $ 155,000.00 - $ - $ - Other Machinery and Equipment 47,000.00 - - General-Admin 1,000.00 - - - Total Right of Way Beautification-Field Capital $ 203,000.00 $ - $ - $ - Total Capital Expenditures $ 204,000.00 $ - $ - $ - Total Operating Expenditures $ 4,220,319.50 $ 177,600.00 $ 133,260.40 $ 44,339.60 Non-Operating Expenditures: Transfer to Fund 322 $ - $ - $ - $ - Tax Collector Fees 124,400.00 - - - Property Appraiser Fees 69,800.00 59,330.00 56,418.11 2,911.89 Reserves(2 1/2 months for Contingencies) 438,200.00 - - - Reserves for Capital 180,000.00 - - - Reserved for Attrition (27,200.00) - - - Total Non-Operating Expenditures $ 785,200.00 $ 59,330.00 $ 56,418.11 $ 2,911.89 Total Expenditures $ 5,005,519.50 $ 236,930.00 $ 189,678.51 $ 47,251.49 Net Profit/(Loss) $ - $ 898,489.50 $ 945,761.23 $ 47,271.73 Page 3 of 3 Agenda Item#6g Page 5 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-October 31,2017 Street Lighting Fund 778-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 1,229,038.94 Interest Receivable 2,775.75 Improvements,Vehicles&Equipment 52,252.06 Due from Tax Collector - Total Current Assets $ 1,284,066.75 Total Assets $ 1,284,066.75 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 1,049.36 Goods Received/Inventory Recvtd 2,960.74 Accrued Wages Payable - Total Liabilities $ 4,010.10 Fund Balance Fund Balance -unreserved $ 1,239,936.27 Excess Revenue (Expenditures) 40,120.38 Total Fund Balance $ 1,280,056.65 Total Liabilities and Fund Balance $ 1,284,066.75 Agenda Item#6g Page 6 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget-October 31, 2017 Street Lighting Fund 778-FY 2017 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 1,188,100.00 $ 1488,100.00 $ 1,188,100.00 $ - Curent Ad Valorem Tax 564,400.00 - - - Transfer from Tax Collector - - 3,401.37 3,401.37 Miscellaneous(i.e. Ins. Refunds,surplus, eta - - - - Revenue Reserve(est. 5%) (28,400.00) - - - Interest 2,500.00 - - - Total Operating Revenues $ 1,726,600.00 $ 1,188,100.00 $ 1,191,501.37 $ 3,401.37 Operating Expenditures: Street Lighting Administration Payroll Expense $ 77,900.00 $ 4,900.00 $ 2,398.06 $ 2,501.94 Indirect Cost&IT Automation 11,300.00 - - - Other Contractural Services 35,100.00 2,900.00 2,374.20 525.80 Telephone 5,200.00 400.00 170.08 229,92 Postage and Freight 1,500.00 - - - Rent Buildings/Equipment/Storage 15,400.00 2,600.00 2,112.07 487.93 Insurance-General 400.00 - - - Printing, Binding and Copying - - - - Office Supplies General 800.00 100.00 52.25 47.75 Tuition Reimbursement - - - - Other Operating Supplies - - 15.70 (15.70) Total Street Lighting Admin Operating $ 147,600.00 $ 10,900.00 $ 7,122.36 $ 3,777.64 Street Lighting Field Operations Payroll Expense $ 71,200.00 $ 4,700.00 $ 3,425.16 $ 1,274.84 Enginnering Fees 20,000.00 - - - IT Office Automation 200.00 - - Emergency Maintenance& Repairs 9,600.00 - - - Other Contractual Services 800.00 - - - Temporary Labor 41,000.00 3,400.00 2,890.85 509.15 Cellular Telephone 1,500.00 100.00 114.10 (14.10) Electricity 30,000.00 3,100.00 3,089.38 10.62 Rent Equipment 1,800.00 - - - Insurance-General 900.00 - - - -Insurance-Auto 900.00 - - - .. Page 1 of 2 Agenda Item#6g Page 7 of 15 Building Maintenace & Repairs 500.00 - - - Fleet Maintenance and Parts 10,700.00 - - - Fuel and Lubricants 800.00 - - - Other Equipment Repairs/Supplies 500.00 - - - Personal Safety Equipment 800.00 100.00 - 100.00 Electrical Contractors 62,200,00 - - - Light Bulb Ballast 136,800.00 1,300.00 686.31 613.69 Total Street Lighting Field Operating $ 390,200.00 $ 12,700.00 $ 10,205.80 $ 2,494.20 Total Street Lighting Expenditures $ 537,800.00 $ 23,600.00 $ 17,328.16 $ 6,271.84 Capital Expenditures: Street Lighting Operations Other Machinery/Equipment $ - $ - $ - $ - General Improvements-Admin - - - - Total Capital Expenditures $ - $ - $ - $ - Total Operating Expenditures $ 537,800.00 $ 23,600.00 $ 17,328.16 $ 6,271.84 Non-Operating Expenditures: Tax Collector Fees $ 16,700.00 $ - $ - $ - Property Appraiser Fees 10,700.00 $ - - - Reserve for Future Construction 900,000.00 - - - Reserves(2 1/2 mos, for Contingencies) 192,800.00 - - - Reserves for Capital 68,600.00 - - - Total Non-Operating Expenditures $ 1,188,800.00 $ - $ - $ - Total Expenditures $ 1,726,600.00 $ 23,600.00 $ 17,328.16 $ 6,271.84 Net Profit/(Loss) $ - $ 1,164,500.00 $ 1,174,173.21 $ 9,673.21 Page 2 of 2 Agenda Item#6g Page 8 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-October 31,2017 Capital Projects Fund 322-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 1,266,231.96 Interest Receivable 2,235.14 Improvements,Vehicles&Equipment 2,098,195.28 Due from Tax Collector Total Current Assets $ 3,366,662.38 Total Assets $ 3,366,662.38 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 6,958.26 Goods Received Inv. Received • 19,923.69 Total Liabilities $ 26,881.95 Fund Balance Fund Balance-unreserved $ 1,120,996.18 Excess Revenues(Expenditures) 2,218,784.25 Total Fund Balance $ 3,339,780.43 Total Liabilities and Fund Balance $ 3,366,662.38 Agenda Item#6g Page 9 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-October 31,2017 Capital Projects Fund 322- FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Operating Revenues: Carry Forward $1,095,449.85 $1,095,449.85 $ 1,095,449.85 $ 1,095,449.85 Transfer from Fund 109 General - - - - Miscellaneous - - - - Special Assessment 743,900.00 743,900.00 - - Transfer from Tax Collector - - - Revenue Reserve(est.5%) (37,400.00) (37,400.00) - Interest 5,000.00 5,000.00 - - Total Operating Revenues $1,806,949.85 $1,806,949.85 $ 1,095,449.85 $1,095,449,85 Operating Expenditures: Irrigation&Landscaping Landscape Imp. Project(50066) Engineering Fees $ - $ 38,211.32 $ 1,000.00 $ 939.75 Other Contractural Services* - 264,050.42 - - Rent Equipment - 1,800.00 - - Sprinkler System Repairs - - - - Landscape Materials 175,000.00 215,224.55 - - Other Operating Supplies - 2,697.75 - - Sign Restoration Project(50103) Traffic Signs - 20,971.00 - - North Berm Restoration(50107) Improvements 50,000.00 50,000.00 - - Lake Aeration(50108) Improvements - 102,215.77 - - Field Site Improvements(50143) - Improvements 40,000.00 75,487.91 - - Hurrican Irma (50154) Other Contractural Services* - 90,904.11 22,700.00 20,907.74 Beach Renourishment(50126) Other Contractural Services 220,500.00 478,883.89 - - Lake Bank Project(51026) Swale&Slope Maintenance 406.17 - - Engineering Fees 52,749.77 - - Landscape Materials 178.00 - - Other Contractural Services 100,000.00 156,316.24 - - Page 1 of 4 Agenda Item#6g Page 10 of 15 Upgrade Irrigation System(51145) - Improvements 116,000.00 226,852.95 - - Total Project Expenditures $ 701,500.00 $1,776,949.85 $ 23,700.00 $ 21,847.49 Non-Operating Expenditures: Tax Collector Fees $ 20,000.00 $ 20,000.00 $ - $ - Property Appraiser Fees 10,000.00 10,000.00 10,000.00 10,109.68 Rolled Project Funds 1,075,449.85 - - - Total Non-Operating Expenditures: $1,105,449.85 $ 30,000.00 $ 10,000.00 $ 10,109.68 Total Expenditures $1,806,949.85 $1,806,949.85 $ 33,700.00 $ 31,957.17 Net Profit/(Loss) $ - $ - $1,061,749.85 $1,063,492.68 * OMB Transfer$90K to IRMA 50154.1 Page 2 of 4 Agenda Item#6g Page 11 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-October 31,2017 Clam Bay Fund 320-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 114,938.42 Interest Receivable 271.34 Improvements,Vehicles& Equipment 224,047.07 Due from Tax Collector - Total Current Assets $ 339,256.83 Total Assets $ 339,256.83 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ - Goods Received/Inventory Recv'd 10,000.00 Accrued Wages Payable - Total Liabilities $ 10,000.00 Fund Balance Fund Balance-unreserved $ 93,268.83 Excess Revenues (Expenditures) 235,988.00 Total Fund Balance $ 329,256.83 Total Liabilities and Fund Balance $ 339,256.83 Agenda Item#6g Page 12 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-October 31,2017 Clam Bay Fund 320-FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Carry Forward $ 91,858.93 $ 91,858.93 $ 91,858.93 $ 91,858.93 $ - Special Assessment 160,500.00 160,500.00 - .. - Transfer from Tax Collector - - 803.76 803.76 Miscellaneous Income - - - - Revenue Reserve(est.5%) (8,100.00) (8,100.00) - - - Interest 500.00 500.00 - - - Total Operating Revenues $ 244,758.93 $ 244,758.93 $ 91,858.93 $ 92,662.69 $ 803.76 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 87,900.00 $ 114,012.66 $ - $ - $ - Other Contractural Services 44,100.00 50,681.89 $ - - - Tree Trimming 34,000.00 24,790.00 $ - - - Other Equipment Repairs - 1,577.77 $ - - - Aerial Photography 7,500.00 26,608.60 $ - - - Minor Operating - 9,688.01 $ - - - Other Operating Supplies - 2,000.00 $ - - - Total Clam Bay Restoration $ 173,500.00 $ 229,358.93 - $ - $ - Clam Bay Ecosystem Engineering Fees $ - $ - $ - $ - $ - Licenses and Permits - - - - Other Contractual Services - - - - - Total Clam Bay Ecosystem $ - $ - $ - $ - $ - Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ - $ 8,400.00 $ - $ - $ - Total Capital Expenditures $ - $ 8,400.00 $ - $ - $ - Total Operating Expenditures $ 173,500.00 $ 237,758.93 $ - $ - $ - Page 1 of 2 Agenda Item#6g Page 13 of 15 Non-Operating Expenditures: Tax Collector Fees $ 4,500.00 $ 4,500.00 $ - $ - $ - Property Appraiser Fees 2,500.00 2,500,00 2,250.00 2,182.77 67.23 Rolled Project Funds 64,258.93 - - - - Reserves for Contingencies - - - - - Total Non-Operating Expenditures $ 71,258.93 $ 7,000.00 $ 2,250.00 $ 2,182.77 $ 67.23 Total Clam Bay Expenditures $ 244,758.93 $ 244,758.93 $ 2,250.00 $ 2,182.77 $ 67.23 Net Profit/(Loss) $ - $ - $ 89,608.93 $ 90,479.92 $ 870.99 Page 2 of 2 Agenda Item#6g Page 14 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-October 31, 2017 Clam Bay Ecosystem Fund 111-FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Operating Revenues: Fund 111 Distribution $ 150,000.00 $ 193,860.00 $ 150,000.00 $ 150,000.00 Total Operating Revenues $ 150,000.00 $ 193,860.00 $ 150,000.00 $ 150,000.00 Operating Expenditures: Clam Bay EcoSystem Other Contractural Services 150,000.00 $ 193,860.00 $ 9,000.00 7,910.06 Total Clam Bay Dreging $ 150,000.00 $ 193,860.00 $ 9,000.00 $ 7,910.06 Capital Expenditures: Clam Bay Restoration Improvements General $ - $ - $ - $ - Total Capital Expenditures $ - $ - $ - $ - Total Clam Bay Operating Expenditures $ 150,000.00 $ 193,860.00 $ 9,000.00 $ 7,910.06 Net Profit/(Loss) $ - $ - $ 141,000.00 $ 142,089.94 Agenda Item#6g Page 15 of 15 . Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-October 31,2017 Clam Pass Dredging Fund 195/88032.1-FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Foundation Sand Payment* $ 25,760.00 Fund 195 Distribution $ - $ - $ - $ - $ - Total Operating Revenues $ - $ - $ - $ - Operating Expenditures: Clam Pass Dredging(88032) Engineering Fees $ - $ 1,566.25 $ - $ - $ - Other Contractual Services $ - $ 11,454.02 $ - $ - $ - General Improvements - - - - - Total Clam Pass Dredging $ - $ 13,020.27 $ - $ - $ - Pelican Bay Beach(90070) Improvements General $ - $ - $ - $ - $ - Total Capital Expenditures $ - $ - $ - $ - $ - Total Clam Bay Expenditures $ - $ 13,020.27 $ - $ - $ - *Funds belong to TDC Chronology of Median Cut-through adjacent to Oak Lake Sanctuary' September 26, 2016 Landscaping and Safety Committee meeting Neil Dorrill, PBSD Administrator, introduced the topic and said that it was unfortunate that Ken Dawson (PBSD's chair and a resident of Oak Lake Sanctuary) was not present, but that he thought the engineer's sketch of a median cut-through adjacent to Oak Lake Sanctuary addressed the initial request. Gary Ventress, a PBSD board member and Landscape and Safety Committee member who resides at Oak Lake Sanctuary, said, "We are trapped. We have nowhere to go." The committee took no action, but Mr. Dorrill said he would discuss the project with Nick Casalanguida, Deputy County Manager. December 20, 2016 Landscape and Safety Committee meeting Mr. Dorrill reported on his meeting with County staff members who thought the project could be permitted, but that funding would not likely be available for many years. PBSD could opt to fund it. Mr. Dorrill said, "The essential benefit is for the people who live in Oak Lake Sanctuary." Joe Chicurel, the committee chair, and Neil agreed that the item would be placed on the PBSD Board meeting agenda for January 4, 2017. January 4, 2017 PBSD Board meeting In response to an inquiry about a possible conflict of interest, PBSD staff received an email on January 4 from the County Attorney's office advising that the board members who live at Oak Lake Sanctuary announce a potential conflict of interest and abstain from voting. The County Attorney's office also provided Form 8B to be completed by those with a potential conflict of interest. Mr. Dawson showed slides and spoke for about five minutes about the median cut-through. He said that he took Lisa Jacob (a PBSD employee) and drove the different scenarios concerning the cut- through. He said we needed to start things by getting a motion, and that he was sure that others at the meeting wanted to speak on the topic. Three owners at Oak Lake Sanctuary spoke in favor of the cut-through. When a Board member asked how many trees would need to be removed, Mr. Dawson said no trees would need to be removed to accommodate the cut-through even though the engineer's cost analysis showed that four trees would need to be removed. Tom Cravens moved and Jacob Damouni seconded a motion to request that our administrator determine when the County would be able to make the turnaround cut on Gulf Park Drive and how the project would be funded. Mr. Dorrill acknowledged the inquiry regarding a potential conflict of interest and said that the two Board members who reside at Oak Lake Sanctuary could vote on the motion because funding was not involved. Mr. Dawson and Mr. Ventress voted affirmatively on the motion which carried 9-1. February 1, 2017 Board meeting Mr. Dorrill presented an alternative sketch of the median cut-through that reduced the number of trees to be removed from four to one. Mr. Dawson said he made some measurements at the site of the proposed cut-through and proposed modifications so the streetlight would not need to be relocated and no trees would need to be removed. No votes were taken. 1 Information is from the audio tapes of the meetings. March 1, 1017 Board meeting Mr. Dawson responded to a concern raised about potential conflicts between vehicles turning off Highway 41 and vehicles using the cut-through by saying he walked off distances at the site of the proposed cut-through, took photos which he sent to Ms. Jacob, and that the median cut-through would be eight car lengths from the intersection so there was no conflict. He said PBSD should proceed with design for the median cut-through. Mr. Dorrill was asked to find out where this project was in the County's queue and what the costs would be. April 5, 2017 Board meeting Mr. Dorrill reported that the County's Safety Committee had not met so no new information was available. (Scott Streckenbein was elected chair; PBSD's chairs serve one-year terms.) May 3, 2017 Board meeting Mr. Dorrill reported that the County's Safety Committee had met and that the median cut-through was the 10th priority and may be done by the County in 2025. June 7, 2017 Board meeting By consensus the Board referred the topic to the Landscape and Safety Committee. June 20, 2017 Landscape and Safety Committee meeting Mr. Shepherd moved and Mr. Ventress seconded to recommend to the PBSD Board, at our own expense, the construction of a cut-through on Gulf Park Drive located as nearly to the east as allowed by the various administrative agencies as a stand-alone project and without a deceleration lane. The motion carried unanimously with Mr. Ventress voting in the affirmative. July 5, 2017 Board meeting Joe Chicurel, chair of the the Landscape and Safety Committee, said he was delaying action on the median cut-through because a concrete agreement with the County had not been received in writing. Despite Dr.Chicurel's recommendation, Mr. Dawson moved and Jacob Damouni seconded to approve the median cut-through in front of Oak Lake Sanctuary not to exceed $45,000 with Oak Lake Sanctuary approval of a cost share of$5000. Mr. Dorrill said that Mr. Dawson could not make a motion on this topic due to a potential conflict of interest. Mr. Dawson and Mr. Damouni withdrew their motion and second. September 6, 2017 Board meeting Due to Hurricane Irma the meeting was canceled. October 4, 2017 Board meeting Questions about whether all requirements of Florida statute 112.3143 had been met were raised. Scott Streckenbein, the chair, suggested that the Board proceed with a motion and determine later whether the requirements had been met. Dr. Chicurel moved and Dr. Trecker seconded that PBSD allocate no more $40,000 for the construction of the median cut-through on Gulf Park Drive opposite Oak Lake Sanctuary. A roll call vote was taken. When Mr. Ventress' and Mr. Dawson's names were called, Mary McCaughtry announced that they were abstaining. The motion carried 7-1 with two abstentions. No public disclosures of potential conflict of interests were made. Prepared by Susan O'Brien October 11, 2017