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Backup Documents 10/24/2017 Item #16E 6 (Tidal Basin Gov. Consulting, LLC)
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 E 6 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP ��-''' Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is C E./��- the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to a o' _ • C Route to Addressee(s) (List in routing order) Office Initials Rn ¢ Qil 1. Risk Risk Management -6 16 1612.67/1 2. County Attorney Office County Attorney Office Risk Managemelt /P/S4irl_ 4. BCC Office Board of Countyy IO.� Commissioners �S I 4. Minutes and Records Clerk of Court's Office �` [ 10/ 1/1 3 : 9P141 5. Procurement Services Procurement Services PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Barbara Lance for Contact Information 239-252-8998 Contact/Department Brenda Brilhart 1 f / Agenda Date Item was October 24,2017 Agenda Item Number 16.E.6 Approved by the BCC Type of Document Contract / Number of Original Documents /1 Attached � Attached PO number or account N/A 17-7116 Disas Recovery Aptim Environmental,CDR number if document is Consultin rvices Maguire,Disaster Strategies& to be recorded Ideas Group,Tetra Tech,Ti Basin INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signatur- STAMP OK N/A 2. Does the document need to be sent to another agency for additio . isnatures? If yes, N/A provide the Contact Information(Name;Agency; Address; Phone)on an . .c ed sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be BL signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the BL document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's BL signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 10/24/2017 and all changes made during N/' rs not the meeting have been incorporated in the attached document. The County "• an option for Attorney's Office has reviewed the changes,if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the N/A is not BCC,all changes directed by the BCC have been made,and the document is ready for the 11 �1, an option for Chairman's signature. this line. 16E MEMORANDUM Date: November 1, 2017 To: Barbara Lance for Adam Northrup, Procurement Services From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: Contract #17-7116 "Disaster Recovery Consulting Services" Contractor: Tidal Basin Government Consulting, LLC Attached for your records is one (1) original of the referenced contract above, (Item #16E6) adopted by the Board of County Commissioners on Tuesday, October 24, 2017. The Board's Minutes & Records Department has kept an original as part of the Board's Official Records. If you have any questions, please feel free to contact me at 252-7240. Thank you. Attachment 16E 6 AGREEMENT 17-7116 for Disaster Recovery Consulting Services THIS AGREEMENT, made and entered into on this 2day of QsQ,466f r 2017, by and between Tidal Basin Government Consulting, LLC, authorized to do business in the State of Florida, whose business address is 126 Business Park Drive, Utica, NY 13502, (the "Consultant") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: 1. AGREEMENT TERM. The Agreement shall be for a five (5) year period, commencing on Date of Board award and terminating five (5) years from that date or until all outstanding Purchase Orders issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Consultant, renew the Agreement under all of the terms and conditions contained in this Agreement for five (5) additional one (1) year periods. The County shall give the Consultant written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Consultant written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The County, in conjunction with the Collier County Sheriff's Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island, including but not limited to the Clerk of the Circuit Court, Supervisor of Elections, Tax Collector, Property Appraiser, Everglades City, hereinafter named "Consortium", may obtain services under this Agreement. The Consultant shall commence the services for the County upon the issuance of a Notice to Proceed attached with Consultant's not-to-exceed proposal. 3. STATEMENT OF WORK. The Board of County Commissioners deemed five (5) firms to be qualified and awarded an Agreement to each firm. Each awardee will enter into an Agreement to Disaster Recovery Consultant services on an as-needed basis as may be required by the County in accordance the terms and conditions set forth in Exhibit B - Request for Proposal (RFP) #17-7116 "Disaster Recovery Consulting Services" Scope of Services, including Grant and FEMA exhibits and addendum, and Exhibit Page 1 of 13 #17-7116&Disaster Recovery Consulting Services 4)Tidal Basin Government Consulting,LLC 16E b C - Consultant's proposal, referred to herein and attached hereto to the Agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 3.1 The County, in conjunction with the Collier County Sheriff's Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island, including but not limited to the Clerk of the Circuit Court, Supervisor of Elections, Tax Collector, Property Appraiser, Everglades City, hereinafter named "Consortium", may obtain services under this Agreement. 3.2 The execution of this Agreement shall not be a commitment to the Contractor that any Work will be awarded to the Contractor. Rather, this Agreement governs the rights and obligation of the procedure to obtain Work and all Work undertaken by Contractor for County pursuant to this Agreement during the term and any extension of the term of this Agreement. 3.3 The procedure for obtaining Work assignments under this Agreement is as follows: The Contract Manager/Representative of the Consortium will request a not-to exceed proposal from one or more firms and upon acceptance a Purchase Order will be issued for the assigned Task. Each Agency within the Consortium reserves the right to assign all or portions of the Work to one or more firms. 4. THE AGREEMENT SUM. The County shall pay the Consultant for the performance of this Agreement based on Exhibit A Fee Schedule, attached hereto and the price methodology as defined in Section 4.1. Payment will be made upon receipt of a proper invoice and upon approval by the Contract Manager or designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act." 4.1 Price Methodology. Time and Materials: The County agrees to pay the Consultant for the amount of labor time spent by the Consultant's employees and subconsultants to perform the work (number of hours times hourly rate), and for materials and equipment used in the project (cost of materials plus the Consultant's markup). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up documentation of costs; invoices would include number of hours worked and billing rate by position (and not company (or subconsultant) timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. 4.2 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of"laches" as untimely Page 2 of 13 #17-7116&Disaster Recovery Consulting Services Tidal Basin Government Consulting,LLC 16E submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 5. SALES TAX. Consultant shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531C-2. 6. NOTICES. All notices from the County to the Consultant shall be deemed duly served if mailed or faxed to the Consultant at the following Address: Tidal Basin Government Consulting, LLC 126 Business Park Drive Utica, NY 13502 Attention: John Marini, President & Chief Executive Officer Telephone: (315) 797-3035 Facsimile: (315) 797-1090 Email: Jmarinitidalbasingroup.com All Notices from the Consultant to the County shall be deemed duly served if mailed or faxed to the County to: Board of County Commissioners for Collier County, Florida c/o Collier County Bureau of Emergency Services (BEC) Division 8075 Lely Cultural Parkway Naples, Florida 34113 Telephone: (239) 252-3600 Attention: Dan Summers, Division Director Email: DanielSummers(acolliergov.net The Consultant and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Consultant or to constitute the Consultant as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Consultant. The County will not be obligated to pay for any permits obtained by Subcontractors/Subconsultants. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Consultant. The Consultant shall also be solely responsible Page 3 of 13 #17-7116&Disaster Recovery Consulting Services Tidal Basin Government Consulting,LLC 16E b for payment of any and all taxes levied on the Consultant. In addition, the Consultant shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Consultant agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Consultant. 9. NO IMPROPER USE. The Consultant will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Consultant or if the County or its authorized representative shall deem any conduct on the part of the Consultant to be objectionable or improper, the County shall have the right to suspend the Agreement of the Consultant. Should the Consultant fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Consultant further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Consultant be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non- performance. In the event that the County terminates this Agreement, Consultant's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Consultant shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Consultant agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 12. INSURANCE. The Consultant shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Consultants; Products and Completed Operations and Contractual Liability. B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-Ownership. Page 4 of 13 #17-7116&Disaster Recovery Consulting Services Tidal Basin Government Consulting,LLC 16E b� C. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of$100,000 for each accident. D. Professional Liability: Shall be maintained by the Consultant to ensure its legal liability for claims arising out of the performance of professional services under this Agreement. Consultant waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $1,000,000 each claim and in the aggregate. Special Requirements: Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government shall be listed as the Certificate Holder and included as an "Additional Insured" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Consultant's policy shall be endorsed accordingly. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Consultant during the duration of this Agreement. The Consultant shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: thirty (30) days prior written notice, or in accordance with policy provisions. Consultant shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant from its insurer, and nothing contained herein shall relieve Consultant of this requirement to provide notice. Consultant shall ensure that all subconsultants comply with the same insurance requirements that the Consultant is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Consultant shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Consultant, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant or anyone employed or utilized by the Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. Page 5 of 13 #17-7116&Disaster Recovery Consulting Services Tidal Basin Government Consulting,LLC 16E b 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Consultant, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Consultant. Consultant's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Bureau of Emergency Services (BES) Division. 15. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Consultant further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Insurance Certificate(s), Exhibit A — Fee Schedule, Exhibit B -Request for Proposal (RFP) #17-7116 "Disaster Recovery Consulting Services" Scope of Services, including Grant and FEMA exhibits and addendum, and Exhibit C - Consultant's proposal. 17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. 19. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Consultant is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Page 6 of 13 #17-7116&Disaster Recovery Consulting Services Tidal Basin Government Consulting,LLC E Records Law Chapter 119, including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows: IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Consultant must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Consultant does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Consultant or keep and maintain public records required by the public agency to perform the service. If the Consultant transfers all public records to the public agency upon completion of the contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of the contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Consultant observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Consultant to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful proposer. Page 7 of 13 #17-7116&Disaster Recovery Consulting Services Tidal Basin Government Consulting,LLC 16E 6 21. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 22. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 24. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 25. AGREEMENT STAFFING. The Consultant's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Consultant shall assign as many people as necessary to complete the services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the required service. The Consultant shall not change Key Personnel unless the following conditions are met: (1) Proposed replacements have substantially the same or better qualifications and/or experience. (2) that the County is notified in writing as far in advance as possible. The Consultant shall make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The County retains final approval of proposed replacement personnel. 26. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents and/or the County's Board approved Executive Summary, the terms of the Agreement shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Conditions shall take precedence over the Agreement. To the extent any conflict in the terms of the Contract Documents cannot be resolved by application of the Supplemental Conditions, if any, or the Agreement, the Page 8 of 13 #17-7116&Disaster Recovery Consulting Services Tidal Basin Government Consulting,LLC �, 1011601.. WOMMIMik. 16E conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Consultant at County's discretion. 27. ASSIGNMENT. Consultant shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Consultant does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Consultant all of the obligations and responsibilities that Consultant has assumed toward the County. 28. SECURITY. The Consultant is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Consultant shall be responsible for all associated costs. If required, Consultant shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Consultant shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Consultant's employees and subconsultants must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Consultant ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Consultant during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the Consultant's business. The Consultant shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPScolliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of$500 per incident. * * * * * Page 9 of 13 #17-7116&Disaster Recovery Consulting Services r Tidal Basin Government Consulting,LLC " 16 E ! IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Agreement on the date and year first written above. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIE' ,TY, FLORIDA Dwight E.'8rbbk,P.Clerk of Courts B ' - g / - y y Penny Tay , Chairma4f Dated: Atte4Chairman'si signature only, Consultant Witnesses: Consultant Tidal Basin Government Consulting, LLC ( i __________ _ _ , By: L_D-,,,c2_, First WitnessSignature ',.,u1,1 AE t NC TType/print signature and titleT TTyyppe/print witness name _ 4 ‘Or. . Seco•• mess (el50,(1 v\ A fil terS TType/print witness nameT p ve• as t• i •rm a d Legality: A1� / f, .e....-' Print Name 1 Page 10 of 3 i17-7116&Disaster Basin���t� LLC '* 16E EXHIBIT A - FEE SCHEDULE Descripton Hourly Rate Pre-Disaster Rate $195 Post-Disaster Rate $195 The above hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. The County will not reimburse the consultant for travel, overhead, operational or other related costs. Page 11 of 13 #17-7116&Disaster Recovery Consulting Services Tidal Basin Government Consulting,LLC 16E 6 EXHIBIT B — REQUEST FOR PROPOSAL (Also attached hereto following this page) Page 12 of 13 #17-7116&Disaster Recovery Consulting Services Tidal Basin Government Consulting,LLC 16E 6 EXHIBIT B REQUEST FOR PROPOSAL Co rer County Administrative Services Department Procurement Services Divis,on COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS RFP 17-7116 Disaster Recovery Consulting Services Brenda Brilhart, Procurement Strategist (239) 252-8446 (Telephone) BrendaBrilhart@colliergov.net (Email) This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. fi*> pko. ...t:in.. 3327 Tanuanai Trail East•Napes.F:orda 341124901.239.25.2.8407•w,m fx)niergov nr tiprucurememservices 4N1111111111114, 4101111Warlffilisr.r. 16E b Table of Contents LEGAL NOTICE 3 EXHIBIT I:SCOPE OF WORK,SPECIFICATIONS AND RESPONSE FORMAT 4 EXHIBIT II:GENERAL RFP INSTRUCTIONS 8 EXHIBIT III:COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 11 EXHIBIT IV:ADDITIONAL TERMS AND CONDITIONS FOR RFP 14 ATTACHMENT 1:VENDOR'S NON-RESPONSE STATEMENT 22 ATTACHMENT 2:VENDOR CHECK LIST 23 ATTACHMENT 3:CONFLICT OF INTEREST AFFIDAVIT 24 ATTACHMENT 4:VENDOR DECLARATION STATEMENT 25 ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION 27 ATTACHMENT 6:VENDOR SUBSTITUTE W—9 28 ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS 29 EXHIBIT A—Scope of Services EXHIBIT B—Granting Agency Provisions EXHIBIT C—Granting Agency Forms (provide in proposal at time of submittal) 17-7116 Disaster Recovery Consulting Services 2 16E i Co.tier County Administrative Services Department Procurement Seances Division Legal Notice Sealed Proposals to provide Disaster Recovery consulting services will be received until 3:00 PM Naples local time, on August 16, 2017 on the Collier County Government, Procurement Services on line bidding system. RFP 17-7116 Disaster Recovery Consulting Services Services to be provided may include, but not be limited to the following: Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. A non-mandatory pre-proposal conference will be held on August 1, 2017, commencing promptly at 3:30 PM, and will be held in the Procurement Services Division Conference Room, Collier County Government, Procurement Services Division, 3295 Tamiami Trail E, Naples, FL 34112. A teleconference number will be made available upon request by emailing the Procurement Services at brendabrihartcollierqov.net All statements shall be made upon the official proposal form which may be obtained on the Collier County Procurement Services Division Online Bidding System website: www.colliergov.net/bid. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA, BY: /S/ Edward F. Coyman, Jr. Director, Procurement Services This Public Notice was posted July 17, 2017 on the Collier County Procurement Services Division website: www.colliergov.net/purchasinq (7) ts AVarriegt itrxes Pccatmt 3n7 Taman Tad Ea A•Napte. i imt)34112,4901•wwwIliergsv-,rRNI)kir:aui 17-7116 Disaster Recovery Consulting Services 3 16E 6 Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Bureau of Emergency Services (BES) Division (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance, as amended. Brief Description of Purchase Collier County Board of County Commissioners, in conjunction with the Collier County Sheriffs Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island hereinafter named "Consortium", is requesting proposals for an— IDIQ ( indefinite delivery/indefinite quantity) Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. Detailed Scope of Work—See Exhibit A Term of Contract The County's intent is to negotiate an agreement with multiple firms. The contract term, if an award(s) is/are made is intended to be for a five (5) year initial term with five (5) one (1) year renewal options. Prices shall remain firm for the initial term of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Solicitation Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of the RFP process. Event Date Issue Solicitation Notice 7/17/2017 Last Date for Receipt of Written Questions 5:00 PM 8/9/17 Non Mandatory Pre-solicitation Meeting 3:30 PM 8/1/2017 Addendum Issued By 8/11/17 Solicitation Deadline Date and Time 3:00 PM 8/16/17 Vendor Presentations if Required TBD Response Format The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms and conditions of same, and all ordinances and policies of Collier County. The Vendor further agrees that if it is awarded a contract, the work will be performed in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the guidelines set forth in this RFP. Any portions of the proposal that do not comply with these 17-7116 Disaster Recovery Consulting Services 4 16E 6 guidelines must be so noted and explained in the Acceptance of Conditions section of the proposal. However, any proposal that contains such variances may be considered non- responsive. The items listed below shall be submitted with each proposal and should be submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a Vendor to include all listed items may result in the rejection of its proposal. Tab I: Cover Letter/ Management Summary Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFP. Tab II: Firms Qualifications (30 points/10 Page Limit) In this tab, provide the following: • Provide an overview of the Firm's history, capability and business ability relative to the County's requirements. Not to exceed two (2) pages. • Describe your firm's qualifications in providing disaster recovery and specifically FEMA reimbursement services. Include information on organizational structure. Include any special expertise which your firm has in working with FEMA regarding debris reimbursement and monitoring contracts. Provide your firm's experience working with Florida Department of Transportation (FDOT) utilizing the Florida Highway Administration (FHWA) program for road reimbursement. Provide specific information on your experience working on disaster recovery reimbursement specific projects in Florida. • Provide a complete list of all government agencies for which you are currently providing, or have provided in the past, disaster recovery FEMA reimbursement services since 2012, and FHWA services. Indicate the dates (length) of service for the listed clients and specify the name, title, addresses and telephone number of individuals. The County may contact those clients for whom you have provided disaster recovery FEMA reimbursement services for further information concerning the services provided. • For specific large disasters that you may have been involved in handling the FEMA reimbursement for, or are still handling, e.g. Hurricane Katrina, provide information on the number of Project Worksheets handled, the number of employees put within the organization to complete the work, what pre-work was done to assist in completing the Project Worksheets, any special reimbursement issues resolved with FEMA, amount de-obligated with the State and FEMA and why, the amount of dollars recovered for the organization, success in any FEMA or State appeals, and experience with any FEMA and State audits. • Provide information related to your experience with any FEMA or State appeals. Provide the details as to the outcome, the duration of the appeal and any other related data. • Provide information related to your experience with FEMA and State audits. Provide the number of audits your firm has been involved with, the number of findings against the organization that the auditors identified; if the findings were significant and overall what they found and the duration of the audits. • Describe contacts and relationships with your other clients and interaction with FEMA and State Agencies. Include FHWA experience. 17-7116 Disaster Recovery Consulting Services 5 16E b Tab III: Specialized Expertise of Team Members (25 points110 Page Limit) • Provide a list of individuals who will be assigned (on site) to the disaster recovery reimbursement service engagement with the County and their specific roles. Include summary resumes of the individual to reflect their experience and education, particularly as they relate to the firm's engagements since 2008. Identify the primary contact who will be actively engaged in serving the account and identify the current client workload of this individual by counties, cities, special districts, and other as may apply. • If lead project staff members are to be changed, request must be made in writing and pre- approved by Consortium. • Provide the number of employees who serve in Florida who would be available during normal business times versus during time of emergency or disaster. Describe the experience that these types of employees have in working with FEMA and the State in handling the documentation required for receiving reimbursement, e.g. Project Worksheets, in resolving reimbursement issues, and dealing with FEMA and State appeals, and audits. • Describe the training that your employees have had regarding FEMA and FHWA grant rules and guidelines, State pass-through grant rules for reimbursement, debris recovery reimbursement, and any further training for reimbursement. • Describe if your employees are full time employees or contracted employees. Tab IV: Technical Approach (20 points/10 Page Limit) • Provide a description of the firm's general approach to the proposed scope of services to include team organization,staff assignments, schedules, quality assurance and accountability. • How would you provide service if multiple nearby counties were in need. Ex: Lee County plus Collier. • Provide relevant availability guidelines and/or the average time between request for meetings and actual attendance for current clients. Discuss the availability of the primary contact relative to current and future client workload. Include for each individual the estimated number of hours that will be contributed to this project and in what capacity they would serve on this project. Include information on supervisory personnel. • Describe the amount of time and ability that your firm would be able to devote to Colter County to research the current process of how our organization is seeking federal reimbursement and how that process could be streamlined, as well as how we can better prepare before a loss to document a claim. • Provide website and/or portal with details for status to worksheets. • Describe how your firm would include public adjusting and include coordinating with each applicant's Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. Tab V: Cost of Services to the County(15 points/10 Page Limit) • The cost of the proposal shall reflect an hourly rate for pre-disaster assistance and an hourly rate for all post-disaster. The proposed hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. The County will not reimburse the consultant for travel, overhead, operational or other related costs. • The county will not pay the consultant for services unless pre-disaster assistance is requested or a disaster has occurred and requires assistance to request reimbursement from FEMA and/or another agency. • Provide examples(if any) where you have recovered all or part of your fees from FEMA. 17-7116 Disaster Recovery Consulting Services 6 16E 6 Tab VI: References (10 points) In order for the vendor to be awarded any points for this tab, the County requests that the vendor submits three (3) references from clients whose projects are of a similar nature to this solicitation as a part of their proposal. Information provided for each client shall include the following: • Client name, address and email address and telephone number. • Description of services provided. • Time period of the project or contract; briefly describe if project met or exceeded the schedule outlined • Client's contact reference name, email and current telephone number. • Dollar value of project; briefly describe if the completed project met, or came under budget. Tab VII: Acceptance of Conditions Indicate any exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in this RFP. If no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee consideration, depending on the extent of the exception(s). Such determination shall be at the sole discretion of the County and Selection Committee. Tab VIII: Required Form Submittals • Attachment 2: Vendor Check List • Attachment 3: Conflict of Interest Affidavit • Attachment 4: Vendor Declaration Statement • Attachment 5: Affidavit for Claiming Status as a Local Business • Attachment 6: Immigration Affidavit Certification • Attachment 7: Vendor Substitute W-9 • Attachment 8: Insurance and Bonding Requirements • Other: Grant Forms Proposal Selection Committee and Evaluation Factors The County Manager shall appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab II, Firms Qualifications 30 Tab III, Specialized Expertise of Team Members 25 Tab IV, Technical Approach 20 Tab V, Cost of Services 15 Tab VI, References 10 TOTAL 100 Tie Breaker: In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four (24) months prior to the RFP submittal deadline. Payment information will be retrieved from the County's financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process. In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at least three (3) witnesses. 17-7116 Disaster Recovery Consulting Services 7 12 16E 6 Exhibit II: General RFP Instructions 1. Questions Direct questions related to this RFP to the Collier County Procurement Services Division Online Bidding System website: www.colliergov.net/bid. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Procurement Services Division Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. 2. Pre-Proposal Conference The purpose of the pre-proposal conference is to allow an open forum for discussion and questioning with County staff regarding this RFP with all prospective Vendors having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of this RFP as an addendum. All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre-proposal conference for this solicitation. If this pre-proposal conference is denoted as "mandatory", prospective Vendors must be present in order to submit a proposal response. 3. Compliance with the RFP Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. 4. Ambiguity, Conflict, or Other Errors in the RFP It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Procurement Strategist will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Procurement Services Division. 5. Proposal, Presentation and Protest Costs The County will not be liable in any way for any costs incurred by any Vendor in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. 6. Delivery of Proposals All proposals are to be uploaded on the County's on line bidding system (www.colliergov.net/bid) before 3:00 PM, Naples local time, on or before August 16, 2017. 7. Validity of Proposals No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to the County prior to the time set for the closing of Proposals. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process. 17-7116 Disaster Recovery Consulting Services 8 16E 6 8. Evaluation of Proposals The County's procedure for selecting is as follows: 1. The County Manager or designee shall appoint a selection committee to review all proposals submitted. 2. The Request for Proposal is issued. 3. Subsequent to the receipt closing date for the proposals, the Procurement professional will review the proposals received and verify each proposal to determine if it minimally responds to the requirements of the published RFP. 4. Selection committee meetings will be open to the public and the Procurement professional will publicly post prior notice of such meeting(s) on the County's Procurement Services Internet site. 5. Prior to the first meeting (Organization Meeting) of the selection committee. At the initial organization meeting, the selection committee members will receive instructions, the submitted proposals, and establish the next selection committee meeting date and time. After the first meeting, the Procurement professional will publically announce all subsequent committee meeting dates and times. The subsequent meeting dates and times will be posted with at least one(1) day advanced notice. 6. Selection committee members will independently review and score each proposal based on the evaluation criteria stated in the RFP using the Individual Selection Committee Score and Rank Form and prepare comments for discussion at the next meeting. The Individual Selection Committee Score and Rank Form is merely a tool to assist the selection committee member in their review of the proposals. 7. At the scheduled selection meeting, the members will present their independent findings/ conclusions/comments based on their reading and interpretation of the materials presented to each other, and may ask questions of one another. The Committee reserves the right to shortlist and may request presentations or demonstrations prior to ranking. In any of the selection committee meeting deliberations, by consensus, members may request to invite proposers in to clarify their proposals, ask for additional information, present materials, interview, ask questions, etc. The members may consider any and all information obtained through this method in formulating their individual scoring and subsequent selection committee overall ranking and final ranking. 8. The Selection Committee may elect to shortlist and have oral presentations, and may ask for demonstrations. 9. The selection committee members will individually rank order each proposer. Collier County selection committee members may consider all the material submitted by the Proposer and other information Collier County may obtain to determine whether the Proposer is capable of and has a history of successfully completing projects of this type, including, without limitation, additional information Collier County may request, clarification of proposer information, public comments, and/or additional credit information. 10. Once the individual ranking has been completed, the Procurement professional will direct selection committee members to read their individual ranking publically. The Procurement professional will record individual rankings on the Final Ranking Sheet which will mathematically compile into an overall selection committee rank of proposers. 11.The selection committee's overall rank of firms in order of preference (from highest beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the Procurement Strategist. By final consensus, and having used all information presented (proposal, presentation, references, etc.), the selection committee members will create a final ranking and staff will subsequently enter into negotiations. Award of the contract is dependent upon the successful and full execution of a mutually agreed contract, pending the final approval by the Board of County Commissioners. 17-7116 Disaster Recovery Consulting Services 9 16E 6 The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, and/or amendments as it may deem appropriate. Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Vendor nor obligates the County in any manner. Acceptance of the proposal does not guarantee issuance of any other governmental approvals. Proposals which include provisions requiring the granting of zoning variances shall not be considered. 9. References The County reserves the right to contact any and all references pertaining to this solicitation and related proposal. 10. Acceptance or Rejection of Proposals The right is reserved by the County to waive any irregularities in any proposal, to reject any or all proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and the County of Collier. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. In the event of default of the successful Vendor, or their refusal to enter into the Collier County contract, the County reserves the right to accept the proposal of the second ranked firm or to re-advertise using the same or revised documentation, at its sole discretion. 12. Reserved Rights Collier County reserves the right in any solicitation to accept or reject any or all bids, proposals or offers; to waive minor irregularities and technicalities; or to request resubmission. Also, Collier County reserves the right to accept all or any part of any bid, proposal, or offer, and to increase or decrease quantities to meet additional or reduced requirements of Collier County. Notwithstanding any other provisions of this Article, if none or only one responsive and responsible bid or proposal is received following any solicitation, the County Manager, or designee, reserves the right to reject all bids, proposals or offers and to negotiate with any responsible providers to secure the best terms and conditions in the sole interest of the County unless otherwise provided by law. 17-7116 Disaster Recovery Consulting Services 10 16E 6 Exhibit Ill: Collier County Purchase Order Terms and Conditions 1. Offer Unless otherwise provided in Purchase Order, This offer is subject to cancellation by the no invoices shall be issued nor payments COUNTY without notice if not accepted by made prior to delivery. Unless freight and VENDOR within fourteen (14)days of issuance. other charges are itemized, any discount will be taken on the full amount of invoice. 2. Acceptance and Confirmation c) All shipments of goods scheduled on the same This Purchase Order (including all documents day via the same route must be consolidated. attached to or referenced therein) constitutes the Each shipping container must be consecutively entire agreement between the parties, unless numbered and marked to show this Purchase otherwise specifically noted by the COUNTY on Order number. The container and Purchase the face of this Purchase Order. Each delivery of Order numbers must be indicated on bill of goods and/or services received by the COUNTY lading. Packing slips must show Purchase from VENDOR shall be deemed to be upon the Order number and must be included on each terms and conditions contained in this Purchase package of less than container load (LCL) Order. shipments and/or with each car load of equipment. The COUNTY reserves the right to No additional terms may be added and Purchase refuse or return any shipment or equipment at Order may not be changed except by written VENDOR'S expense that is not marked with instrument executed by the COUNTY. VENDOR is Purchase Order numbers. VENDOR agrees deemed to be on notice that the COUNTY objects to declare to the carrier the value of any to any additional or different terms and conditions shipment made under this Purchase Order and contained in any acknowledgment, invoice or other the full invoice value of such shipment. communication from VENDOR, notwithstanding d) All invoices must contain the Purchase Order the COUNTY'S acceptance or payment for any number and any other specific information as delivery of goods and/or services, or any similar identified on the Purchase Order. Discounts of act by VENDOR. prompt payment will be computed from the date of receipt of goods or from date of receipt 3. Inspection of invoices, whichever is later. Payment will be All goods and/or services delivered hereunder shall made upon receipt of a proper invoice and in be received subject to the COUNTY'S inspection compliance with Chapter 218, Fla. Stats., and approval and payment therefore shall not otherwise known as the "Local Government constitute acceptance. All payments are subject to Prompt Payment Act," and, pursuant to the adjustment for shortage or rejection. All defective Board of County Commissioners Purchasing or nonconforming goods will be returned pursuant Policy. to VENDOR'S instruction at VENDOR'S expense. 5. Time Is Of the Essence To the extent that a purchase order requires a Time for delivery of goods or performance of series of performances by VENDOR, the COUNTY services under this Purchase Order is of the prospectively reserves the right to cancel the entire essence. Failure of VENDOR to meet delivery remainder of the Purchase Order if goods and/or schedules or deliver within a reasonable time, as services provided early in the term of the Purchase interpreted by the COUNTY in its sole judgment, Order are non-conforming or otherwise rejected by shall entitle the COUNTY to seek all remedies the COUNTY. available to it at law or in equity. VENDOR agrees 4. Shipping and Invoices to reimburse the COUNTY for any expenses a) All goods are FOB destination and must be incurred in enforcing its rights. VENDOR further suitably packed and prepared to secure the agrees that undiscovered delivery of lowest transportation rates and to comply with nonconforming goods and/or services is not a all carrier regulations. Risk of loss of any waiver of the COUNTY'S right to insist upon further goods sold hereunder shall transfer to the compliance with all specifications. COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt 6. Changes of the goods by the COUNTY nonetheless The COUNTY may at any time and by written remain with VENDOR. notice make changes to drawings and b) No charges will be paid by the COUNTY for specifications, shipping instructions, quantities and packing, crating or cartage unless otherwise delivery schedules within the general scope of this specifically stated in this Purchase Order. Purchase Order. Should any such change , 17-7116 Disaster Recovery Consulting Services 4'3 11 16E b increase or decrease the cost of, or the time arise out of or are incident to the goods and/or required for performance of the Purchase Order, services to be provided hereunder. an equitable adjustment in the price and/or delivery schedule will be negotiated by the COUNTY and 11. Warranty of Non-Infringement VENDOR. Notwithstanding the foregoing, VENDOR represents and warrants that all goods VENDOR has an affirmative obligation to give sold or services performed under this Purchase notice if the changes will decrease costs. Any Order are: a) in compliance with applicable laws; b) claims for adjustment by VENDOR must be made do not infringe any patent, trademark, copyright or within thirty (30) days from the date the change is trade secret; and c) do not constitute unfair ordered or within such additional period of time as competition. may be agreed upon by the parties. VENDOR shall indemnify and hold harmless the 7. Warranties COUNTY from and against any and all claims, VENDOR expressly warrants that the goods and/or including claims of negligence, costs and expense, services covered by this Purchase Order will including but not limited to attorneys' fees, which conform to the specifications, drawings, samples or arise from any claim, suit or proceeding alleging other descriptions furnished or specified by the that the COUNTY'S use of the goods and/or COUNTY, and will be of satisfactory material and services provided under this Purchase Order are quality production, free from defects and sufficient inconsistent with VENDOR'S representations and for the purpose intended. Goods shall be delivered warranties in section 11 (a). free from any security interest or other lien, encumbrance or claim of any third party. These If any claim which arises from VENDOR'S breach warranties shall survive inspection, acceptance, of section 11 (a) has occurred, or is likely to occur, passage of title and payment by the COUNTY. VENDOR may, at the COUNTY'S option, procure for the COUNTY the right to continue using the 8. Statutory Conformity goods or services, or replace or modify the goods Goods and services provided pursuant to this or services so that they become non-infringing, Purchase Order, and their production and (without any material degradation in performance, transportation shall conform to all applicable laws, quality, functionality or additional cost to the including but not limited to the Occupational Health COUNTY). and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as well as any law or 12. Insurance Requirements regulation noted on the face of the Purchase The VENDOR, at its sole expense, shall provide Order. commercial insurance of such type and with such terms and limits as may be reasonably associated 9. Advertising with the Purchase Order. Providing and No VENDOR providing goods and services to the maintaining adequate insurance coverage is a COUNTY shall advertise the fact that it has material obligation of the VENDOR. All insurance contracted with the COUNTY for goods and/or policies shall be executed through insurers services, or appropriate or make use of the authorized or eligible to write policies in the State COUNTY'S name or other identifying marks or of Florida. property without the prior written consent of the COUNTY'S Purchasing Department. 13. Compliance with Laws In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, 10. Indemnification state, and local laws, rules, codes, and ordinances VENDOR shall indemnify and hold harmless the that are applicable to the conduct of its business. COUNTY from any and all claims, including claims By way of non-exhaustive example, this shall of negligence, costs and expenses, including but include the American with Disabilities Act and all not limited to attorneys' fees, arising from, caused prohibitions against discrimination on the basis of by or related to the injury or death of any person race, religion, sex creed, national origin, handicap, (including but not limited to employees and agents marital status, or veterans' status. Further, of VENDOR in the performance of their duties or VENDOR acknowledges and without exception or otherwise), or damage to property (including stipulation shall be fully responsible for complying property of the COUNTY or other persons), which with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et 17-7116 Disaster Recovery Consulting Services 12 16 E 6 seq. and regulations relating thereto, as either may be terminated immediately by the COUNTY for be amended. Failure by the awarded firm(s) to breach by VENDOR of the terms and conditions of comply with the laws referenced herein shall this Purchase Order, provided that COUNTY has constitute a breach of the award agreement and provided VENDOR with notice of such breach and the County shall have the discretion to unilaterally VENDOR has failed to cure within 10 days of terminate said agreement immediately. Any receipt of such notice. breach of this provision may be regarded by the COUNTY as a material and substantial breach of 19. General the contract arising from this Purchase Order. a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any 14. Force Majeure action brought to specifically enforce any of the Neither the COUNTY nor VENDOR shall be terms and conditions of this Purchase Order responsible for any delay or failure in performance shall be the Twentieth Judicial Circuit in and for resulting from any cause beyond their control, Collier County, Florida including, but without limitation to war, strikes, civil b) Failure of the COUNTY to act immediately in disturbances and acts of nature. When VENDOR response to a breach of this Purchase Order has knowledge of any actual or potential force by VENDOR shall not constitute a waiver of majeure or other conditions which will delay or breach. Waiver of the COUNTY by any default threatens to delay timely performance of this by VENDOR hereunder shall not be deemed a Purchase Order, VENDOR shall immediately give waiver of any subsequent default by VENDOR. notice thereof, including all relevant information c) All notices under this Purchase Order shall be with respects to what steps VENDOR is taking to sent to the respective addresses on the face complete delivery of the goods and/or services to page by certified mail, return receipt requested, the COUNTY. by overnight courier service, or by personal delivery and will be deemed effective upon 15. Assignment receipt. Postage, delivery and other charges VENDOR may not assign this Purchase Order, nor shall be paid by the sender. A party may any money due or to become due without the prior change its address for notice by written notice written consent of the COUNTY. Any assignment complying with the requirements of this made without such consent shall be deemed void. section. d) The Vendor agrees to reimbursement of any 16. Taxes travel expenses that may be associated with Goods and services procured subject to this this Purchase Order in accordance with Florida Purchase Order are exempt from Florida sales and Statute Chapter 112.061, Per Diem and Travel use tax on real property, transient rental property Expenses for Public Officers, employees and rented, tangible personal purchased or rented, or authorized persons. services purchased (Florida Statutes, Chapter e) In the event of any conflict between or among 212), and from federal excise tax. the terms of any Contract Documents related to this Purchase Order, the terms of the 17. Annual Appropriations Contract Documents shall take precedence The COUNTY'S performance and obligation to pay over the terms of the Purchase Order. To the under this Purchase Order shall be contingent extent any terms and /or conditions of this upon an annual appropriation of funds. Purchase Order duplicate or overlap the Terms and Conditions of the Contract Documents, the 18. Termination provisions of the Terms and/or Conditions that This Purchase Order may be terminated at any are most favorable to the County and/or time by the COUNTY upon 30 days prior written provide the greatest protection to the County notice to the VENDOR. This Purchase Order may shall govern. 17-7116 Disaster Recovery Consulting Services 13 16E 6 Exhibit IV: Additional Terms and Conditions for RFP 1. Insurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests' provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holder' should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. 17-7116 Disaster Recovery Consulting Services 14 16E Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 2. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 3. Additional Items and/or Services Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Procurement Ordinance. 4. County's Right to Inspect The County or its authorized Agent shall have the right to inspect the Vendor's facilities/project site during and after each work assignment the Vendor is performing. 5. Vendor Performance Evaluation The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement. 6. Additional Terms and Conditions of Contract Collier County has developed standard contracts/agreements, approved by the Board of County Commissioners (BCC). The resultant contract(s) may include purchase or work orders issued under one, or any combination of price methodologies by the County's project manager. The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Vendor. The County's project manager shall coordinate with the Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 7. Payment Method Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: 17-7116 Disaster Recovery Consulting Services 15 16E • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerk(a�collierclerk.com. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 8. Environmental Health and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This provision is non-negotiable by any department and/or Vendor. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 9. Licenses The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract 17-7116 Disaster Recovery Consulting Services 16 16E t, documents. Failure on the part of any Vendor to submit the required documentation may be grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain "active" in Collier County. If you have questions regarding professional licenses contact the Contractor Licensing at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-2477. 10. Principals/Collusion By submission of this Proposal the undersigned, as Vendor, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud. 11. Relation of County It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally responsible for any negligence on the part of said Vendor, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. 12.Termination Should the Contractor be found to have failed to perform services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. In the event that the award of this solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board's Procurement Ordinance. 13. Lobbying All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be lobbied, either individually or collectively about a project for which a firm has submitted a Proposal. Firms and their agents are not to contact members of the County Commission for such purposes as meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final Board approval, no firm or their agent shall contact any other employee of Collier County in reference to this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. 14. Public Records Compliance Florida Public Records Law Chapter 119, including specifically those contractual requirements in 119.0701(2)(a)-(b) as follows: 17-7116 Disaster Recovery Consulting Services 17(lb 16E 6 IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Pubic Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. 15.Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 16.Single Proposal Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub- consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub- consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. 17. Survivability The Consultant agrees that any Purchase Order that extends beyond the expiration date of the original Solicitation 17-7116 will survive and remain subject to the terms and conditions of that 17-7116 Disaster Recovery Consulting Services 18 16E b Agreement until the completion or termination of this Purchase Order. 18. Protest Procedures With respect to a protest of the terms, conditions and specifications contained in a solicitation, including any provisions governing the methods for evaluation of bids, proposals or replies, awarding contracts, reserving rights for further negotiation or modifying or amending any contract, the protesting party shall file a notice of intent to protest within three (3) days, excluding weekends and County holidays, after the first publication, whether by posting or formal advertisement of the solicitation. The formal written protest shall be filed within five (5) days of the date the notice of intent is filed. Formal protests of the terms, conditions and specifications shall contain all of the information required for the Procurement Services Director, to render a decision on the formal protest and determine whether postponement of the bid opening or proposal/response closing time is appropriate. The Procurement Services Director's decision shall be considered final and conclusive unless the protesting party files an appeal of the Procurement Services Director's decision. Any actual bidder or respondent to who desires to protest a recommended contract award shall submit a notice of intent to protest to the Procurement Services Director within three (3) calendar days, excluding weekends and County holidays, from the date of the initial posting of the recommended award. All formal protests with respect to a recommended contract award shall be submitted in writing to the Procurement Services Director for a decision. Said protests shall be submitted within five (5) calendar days, excluding weekends and County holidays, from the date that the notice of intent to protest is received by the Procurement Services Director, and accompanied by the required fee. Complete form and instructions for formal protest are set forth in Section 23 of Collier County Ordinance 2017-08. The protesting party must have standing as defined by established Florida case law to maintain a protest. 19. Public Entity Crime A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 20. Security and Background Checks The Contractor is required to comply with County Ordinance as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. 17-7116 Disaster Recovery Consulting Services 19 16E All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPSCa)colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the vendor is responsible for all costs. 21. Conflict of Interest Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 22. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 23. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet- based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Procurement Services Division an executed affidavit certifying 17-7116 Disaster Recovery Consulting Services 20 ��� 16E they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the Bidder/Vendor does not comply with providing the acceptable E-Verify evidence and the executed affidavit the bidder's /vendor's proposal may be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 17-7116 Disaster Recovery Consulting Services 'J 21 16E 6 Colt-ser County Administrative Services Department Procurement Servlces avis!on Attachment 1: Vendor's Non-Response Statement The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below and return this form via email or mail to Collier County Government, Procurement Services Division, 3295 Tamiami Trail E, Naples, FL 34112. We are not responding to Solicitation RFP 17-7116 Disaster Recovery Consulting Services for the following reason(s): ❑ Services requested not available through our company. ❑ Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ❑ Other reason(s): Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Ilte 17-7116 Disaster Recovery Consulting Services 22 16E 6 Colter Cou-vaty Administrative Services Department Procurement Services Divis'on Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: ❑ The Proposal has been signed. ❑ All applicable forms have been signed and included, along with licenses to complete the requirements of the project. ❑ Any addenda have been signed and induded. Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Dde 17-7116 Disaster Recovery Consulting Services 23 16E 6 Cotler County Administrative Services Department Procurement Seryces avis on Attachment 3: Conflict of Interest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with: RFP 17-7116 Disaster Recovery Consulting Services does not pose an organizational conflict as described by one of the three categories below: Biased ground rules—The firm has not set the "ground rules"for affiliated past or current Collier County project identified above (e.g., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my firm. Impaired objectivity—The firm has not performed work on an affiliated past or current Collier County project identified above to evaluate proposals/ past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information—The firm has not had access to nonpublic information as part of its performance of a Collier County project identified above which may have provided the contractor (or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor/consultant must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and, 2. Indicate if the information produced was obtained as a matter of public record (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s) and/or other means. 3. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below,the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. Firm: Signature and Date: Print Name: Title of Signatory: State of County of SUBSCRIBED AND SWORN to before me this day of , 20 by , who is personally known to me to be the for the Firm, OR who produced the following identification Notary Public Commission Expiration 17-7116 Disaster Recovery Consulting Services 24 16E Cofer County Administrative Services Department Procurement Serv'ces Divis..on Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: RFP 17-7116 Disaster Recovery Consulting Services Dear Commissioners: The undersigned, as Contractor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without colusion or fraud. The Contractor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced RFP 17-7116 Disaster Recovery Consulting Services (Proposal Continued on Next Page) 17-7116 Disaster Recovery Consulting Services 25 ✓'vim: 16E 6 PROPOSAL CONTINUED IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of , 20 in the County of , in the State of Firm's Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number: Federal Tax Identification Number CCR #or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title: Additional Contact Information Send payments to: (required if different from above) Company name used as payee Contact name: Title: Address: City, State,ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State,ZIP Telephone: Email 17-7116 Disaster Recovery Consulting Services � . 26 16E 6 Co ger County Administrative Services Department Procurement Services Dvis on Attachment 5: Immigration Affidavit Certification Solicitation: RFP 17-7116 Disaster Recovery Consulting Services This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/ Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act ("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of , 20_, by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. 17-7116 Disaster Recovery Consulting Services 27 16E 6 Colter County Administrative Services Department Procurement Services Division Attachment 6:Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address City State Zip Telephone FAX Email Order Information Remit/Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status (check only one) _Individual/Sole Proprietor Corporation _Partnership _Tax Exempt (Federal income tax-exempt entity Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number 17-7116 Disaster Recovery Consulting Services 16E 6 Cdtier County Administrative Services Department Procurement Services Dvison Attachment 7: Insurance and Bonding Requirements Insurance/Bond Type Required Limits 1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $100,000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability 4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor/ Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 4. ®Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage, Owned/Non-owned/Hired;Automobile Included 5. ® Other insurance as ❑Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage(Jones Act) shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ® Professional Liability $1,000,000 Per Occurrence • $ 500,000 each claim and in the aggregate • $1,000,000 each claim and in the aggregate • $2,000,000 each claim and in the aggregate ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate .,� 16E 6 ❑Valuable Papers Insurance $ Per Occurrence ❑ Employee Dishonesty / Crime $ Per Occurrence Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss Payee endorsement naming Collier County. 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as "ADDITIONAL INSURED"on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty (30) Days Cancellation Notice required. RLC 7/7/2017 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Date Vendor Signature Print Name Insurance Agency Agent Name Telephone Number 17-7116 Disaster Recovery Consulting Services 30 16E 6 This page is intentionally left blank. 17-7116 Disaster Recovery Consulting Services 31 16E 6 RFP 17-7116 Standby Disaster Response & Recovery Support Services Scope of Work, Specifications and Response Format As requested by the Collier County Bureau of Emergency Services Division (BES) (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") in conjunction with other Collier County agencies, with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County Divisions and consortium once awarded according to the Board of County Commissioners Procurement Ordinance, as amended. Brief Description of Purchase Collier County Board of County Commissioners, in conjunction with the Collier County Sheriffs Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island hereinafter named "Consortium", is requesting proposals for an— IDIQ ( indefinite delivery/indefinite quantity) Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. Background Permanent population of Collier County is 348,877 (2014. During "peak winter season" population of Collier County increases 30-40 percent. Collier County contains approximately a total area of 2,305 square miles, of which 1,998 square miles is land and 307 square,miles is water. It is the largest county in Florida by land area and fourth largest by total area. Detailed Scope of Work The successful proposer will assume responsibility as an independent contractor for the development and submission of FEMA grant applications and the management of all such disaster-related grants, including but not limited to, Fire Management Assistance Grants (FMAG). The awarded contractor(s) will be required to follow the code of Federal Regulations, as it relates to procurement and scope of services as amended and updated. This will include working with federal agencies, state agencies, and several departments within Collier County, including but not limited to recurrent and direct involvement with Office of Management and Budget, Emergency Management, Sheriff's Office, Collier County District Schools, City of Naples, Naples Airport Authority, and City of Marco Island henceforth referred to as the consortium. Some of the services the successful proposers may be asked to perform include, but are not limited to the following: 1. Participate annually in WebEOC training with Emergency Services and have staff available to locate on site at the EOC as needed. 2. Provide Public Adjuster construction claims consulting. Such efforts may include re-construction estimation, bid document preparation and construction and budget oversight. 17-7116 Disaster Recovery Consulting Services 32 16E b 3. Provide grant management advice to the Consortium members related to FEMA, Federal, or State agency pass-through grants. The successful proposer will review the County's and or Consortium members' current record-keeping strategy for documentation. The successful proposer may be required to provide the County with pre-disaster assistance in an effort to assess what requirements are needed within the consortium to prepare for gathering the needed expenditure data, assign required disaster liaison, and/or any other pre-disaster preparation that may be required. Proposer will assist the affected departments and consortium members to develop a standard guideline as part of their emergency plans on how reimbursement expenditures are recorded, what type of documentation should be maintained, and provide any other associated services that may be directly related to support recovery costs and reimbursement from appropriate agencies. 4. File the initial Request for Public Assistance (RPA) after the initial disaster (event) within the deadline time period. Meet all stated deadlines to meet FEMA and the State's required timelines to recover full reimbursement. 5. Meet with FEMA Representative and the State Public Assistance Coordinator for the Initial Kickoff Meeting to discuss what the County's and or Consortium member's initial disaster related damages and expenditures appear to be. Review the procedures and follow-up processes required to support full reimbursement and or grant funding. 6. Review contracts, advise the Consortium on the establishment of contracts for contingency services and supplies and advise on the scope of work development for said contracts, review the portfolio disaster vendor list, purchasing documentation and union agreements. Prepare any required supporting documentation that must accompany the Project Worksheets, including working with the Consortium members to gather details related to employee fringe benefits, overtime, etc. for labor rates to provide to FEMA. 7. Work with appropriate consortium members to assist the FEMA, Federal or State Agency in providing the necessary information, e.g. insurance policies, personnel policies, as requested by those or other agencies to complete necessary documentation for reimbursement and or grant application. Research as necessary to complete all forms. 8. Assist the affected consortium in compiling their initial damage assessments if requested for all expenditures, both in force account and permanent damages, including labor, equipment, materials, contract, rental equipment and all FEMA reimbursement categories. and so on. 9. Assist the affected consortium in completing the appropriate documentation required for federal and state reimbursement, and the submittal of all eligible expenditures for small and large projects to the appropriate agencies, and within the required deadline. 10. Provide assistance to determine if any eligible damages or expenses have not been quantified and presented for reimbursement. 11.Assist in tracking all project documentation submitted and following any outstanding expenditure(s) to ensure that all eligible expenditures are credited through submitted reimbursements. Ensure that the consortium understands why certain expenditures were de-obligated, if any. Track all expenditures and reimbursements to maintain high quality reconciliations of monies expended by the department and or consortium members and submitted for reimbursements versus those actually received. 12. Provide copies of all documentation transacted for reimbursement on behalf of the department, both electronically and hard copy to Collier County OMB or designee for its activity and to the appropriate departments to the members of the consortium. Offer the consortium any project management design and/or coordination ideas that may result in cost savings, efficiencies, or increased reimbursement. 13. Assist the consortium, to provide all necessary backup documentation, e.g. invoices equipment usage documents, etc. that will garner full reimbursement or grant eligibility. The documentation submitted for reimbursement must withstand a FEMA or Federal or State audit and State Emergency Management audit, and the successful proposer will have to support the work for which they are assisting the consortium. 14.Assist with any special documentation and requirements to receive reimbursement under the FHWA program working with the Florida Department of Transportation (FDOT) and consortium. 17-7116 Disaster Recovery Consulting Services 33 16E 6 15.Assist the specialized FEMA teams as they become necessary in the process. Specialized beach renourishment FEMA teams may be assigned to Collier County to review the reimbursement in this particular area. The successful proposer would work with this team as necessary to assist in getting reimbursement for the County. The successful proposer may have to work with the Army Corps of Engineers, other Federal agencies along with other State agencies to receive reimbursement. 16. Maintain records of all the documentation provided by the County and or Consortium submitted to any outside agency for reimbursement and provide the County/Consortium with said copies upon request at any point in the process. 17. Once all projects are complete and reimbursement has been drawn down for eligible costs, the successful proposer would assist with final preparations with the State of Florida and FEMA or federal agencies for final inspections and the closeout process for large and small projects. The successful proposer would participate in the exit conferences with the County, State, and FEMA agencies. 18. The successful proposer must be available to assist with any requests for audit information by any source. 19. If any disputes arise between the consortium and FEMA and/or the State, the successful proposer will assist the consortium in strategizing and writing the appeals. 20. The successful proposer must be able to have a team available from the start of the disaster reimbursement process to the closeout process for the consortium. This includes any time accounted for if an appeal is requested by the consortium. 21. Provide miscellaneous services not otherwise described, but which the consortium may require during the course of the Agreement, or any other tasks associated with FEMA and FHWA grant management or documentation reimbursement process as requested by the consortium. 22. The successful proposer will also provide the consortium members with a final report that will summarize the total reimbursement requested, total expenditures by Project Worksheet, and any special circumstances. Additionally, reporting requirements include FHWA reimbursement, total number of Project Worksheets, total reimbursement requested by Category type, total reimbursement requested by small or large project, and any other relevant data. 23.This scope of work does include public adjusting and will include coordinating with each applicant's Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. 24. Provide assistance with Florida Division of Emergency Management Bureau of Recovery Public Assistance document coordination, meetings and project worksheet ammendments. It is the intent of this consortium to award to multiple firms, with the option to procure services from all awarded consultants as needed. Work assignments will be made by requesting a proposal from one or more Firms and the issuance of a Purchase Order for the assigned Task. The Consortium reserves the right to assign all or portions of the work to one or more firms. Each Agency within the Consortium will have an assigned point of contact person. 17-7116 Disaster Recovery Consulting Services 34"� 1 6 E 6 EXHBIT B—GRANTING AGENCY PROVISIONS Pre: ed iSeplitririiiteik 17-7116 Disaster Recovery Consulting Services 35 16 E 6 EXHIBIT C—GRANTING AGENCY FORMS Provided in Separate File 1. Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions 2. Certification regarding Lobbying 3. Conflict of Interest 4. Anticipated DBE, MIWBE or VETERAN Participation Statement 5. Opportunity List for Commodities and Contractual Services and Professional Consultant Services 6. Acknowledgement of Grant Terms and Conditions 17-7116 Disaster Recovery Consulting Services 36 ;JO 16E EXHIBIT A FEDERAL CONTRACT PROVISIONS FEDERAL EMERGENCY MANAGEMENT AGENCY The supplemental conditions contained in this section are intended to cooperate with, to supplement, and to modify the general conditions and other specifications. In cases of disagreement with any other section of this contract, the Supplemental Conditions shall govern. Contractor means an entity that receives a contract. The services performed by the awarded Contractor shall be in compliance with all applicable grantor regulations/requirements, and additional requirements specified in this document. It shall be the awarded Contractor's responsibility to acquire and utilize the necessary manuals and guidelines that apply to the work required to complete this project. In general, 1) The contractor (including all subcontractors) must insert these contract provisions in each lower tier contracts(e.g. subcontract or sub-agreement); 2) The contractor (or subcontractor) must incorporate the applicable requirements of these contract provisions by reference for work done under any purchase orders, rental agreements and other agreements for supplies or services; 3) The prime contractor is responsible for compliance with these contract provisions by any subcontractor, lower-tier subcontractor or service provider. FCP-1 16E 6 EXHIBIT A FEDERAL CONTRACT PROVISIONS FEDERAL CONTRACT PROVISIONS 1. Conflict of Interest-This Contract/Work Order is subject to chapter 112, F.S. The vendor shall disclose the name of any officer, director, employee, or other agent who is also an employee of the State. Grantee shall also disclose the name of any State employee who owns, directly or indirectly, more than a five percent (5%) interest in the Contractor's company or its affiliates. 2. Discriminatory Vendors— (1) No person, on the grounds of race, creed, color, religion, national origin, age, gender, or disability, shall be excluded from participation in; be denied the proceeds or benefits of; or be otherwise subjected to discrimination in performance during the term of the contract. (2) Contractor shall disclose if they appear on the discriminatory vendor list. An entity or affiliate placed on the discriminatory vendor list pursuant to section 287.134, F.S. may not: 1) Submit a bid on an agreement to provide any goods or services to a public entity; 2) Submit a bid on an agreement with a public entity for the construction or repair of a public building or public work; 3)Submit bids on leases of real property to a public entity; or 4) Be awarded or perform work as a consultant under an agreement with any public entity; or transact business with any public entity. 3. Lobbying - No funds received pursuant to this Agreement may be expended for lobbying the Federal or State Legislature, the judicial branch, or a federal or state agency. The bidder or offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure 4. Record Retention —A. The contractor shall maintain and retain sufficient records demonstrating its compliance with the terms of the Agreement for a period of at least five (5) years after final payment is made and shall allow the County, the State, or its authorized representatives access to such records for audit purposes upon request. B. In the event of litigation or settlement of claims arising from the performance of this contract, in which case contractor agrees to maintain same until the County, the FEMA Administrator, the Comptroller General of the United States, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related to the litigation or settlement of claims 5. Diversity—All contracting and subcontracting opportunities afforded by this solicitation/contract embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State of Florida. Firms qualifying under this solicitation are encouraged to submit FCP-2 16E f EXHIBIT A FEDERAL CONTRACT PROVISIONS bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bid specification. These requirements apply to all bidders/offerors, including those who qualify as a Minority Business vendor. A list of minority owned firms that could be offered subcontracting opportunities may be obtained by contacting the Office of Supplier Diversity at(850)487-0915. 6. Applicable Laws - The contractor shall comply with all applicable federal, state and local rules and regulations in providing services to the County. The contractor acknowledges that this requirement includes, but is not limited to, compliance with all applicable federal, state and local health and safety rules and regulations and that FEMA financial assistance may be used to fund the contract. As such, the contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. 7. Administrative, Contractual, or Legal Remedies - Unless otherwise provided in this contract, all claims, counter-claims, disputes and other matters in question between the local government and the contractor, arising out of or relating to this contract, or the breach of it, will be decided by arbitration, if the parties mutually agree, or in a Florida court of competent jurisdiction. 8. Termination for Cause and for Convenience - This contract may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this contract through no fault of the terminating party, provided that no termination may be effected unless the other party is given: (a) Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate; and (b) An opportunity for consultation with the terminating party prior to termination. This contract may be terminated in whole or in part in writing by the local government for its convenience, provided that the other party is afforded the same notice and consultation opportunity specified in I (a) above. If termination for default is effected by the local government, an equitable adjustment in the price for this contract shall be made, but no amount shall be allowed for anticipated profit on unperformed services or other work, and any payment due to the contractor at the time of termination may be adjusted to cover any additional costs to the local government because of the contractor's default. If termination for convenience is effected by the local government, the equitable adjustment shall include a reasonable profit for services or other work performed for which profit has not already been included in an invoice. For any termination, the equitable adjustment shall provide for payment to the contractor for services rendered and expenses incurred prior to receipt of the notice of intent to terminate, in addition to termination settlement costs reasonably incurred by the contractor relating to commitments (e.g., suppliers, subcontractors) which had become firm prior to receipt of the notice of intent to terminate. Upon receipt of a termination action under paragraphs (a) or (b) above, the contractor shall promptly discontinue all affected work (unless the notice directs otherwise) and deliver or otherwise make available to the local government all data, drawings, reports specifications, summaries and other such information, as may have been accumulated by the contractor in performing this contract, whether completed or in process. 9. Patents and Data - No reports, maps, or other documents produced in whole or in part under this contract shall be the subject of an application for copyright by or on behalf of the contractor. The grantor agency and the grantee shall possess all rights to invention or discovery, as well as rights in data which may arise as a result of the contractor's services. 10. Clean Air Act and Federal Water Pollution Control Act - (1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 FCP-3 16E EXHIBIT A FEDERAL CONTRACT PROVISIONS U.S.C. § 7401 et seq. (2) The contractor agrees to comply with all applicable stndards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. (3) The contractor agrees to report each violation to the County and understands and agrees that the County will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (4) The contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FEMA. 11. Suspension and Debarment (1)This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3)This certification is a material representation of fact relied upon by the County. If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Florida Department of Emergency Management, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions." (5) The Contractor's debarment and suspension status will be validated by the County at the System for Award Management at www.sam.gov and the State of Florida at http.Il ma, iorida.cor Ibusinessfoperations/state/PUr i a in tr:y.nu r information. 12. Reporting - The contractor will provide any information required to comply with the grantor agency requirements and regulations pertaining to reporting. It is important that the contractor is aware of the reporting requirements of the County, as the Federal or State granting agency may require the contractor to provide certain information, documentation, and other reporting in order to satisfy reporting requirements to the granting agency. 13. Access to Records— (1) The contractor agrees to provide the County, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. (2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The contractor agrees to provide the FEMA Administrator or his authorized representatives' access to construction or other work sites pertaining to the work being completed under the contract." Pursuant to Section 20.055(5), F.S., the contractor will cooperate with the State of Florida's Inspector General in any investigation, audit, inspection, review, or hearing. 14. Energy Efficiency Standards - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. 15. DHS Seal, Logo, and Flags - "The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre- approval." 16. No Obligation by Federal Government-The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. FCP-4 (C-54') 16E EXHIBIT A FEDERAL CONTRACT PROVISIONS 17. Program Fraud and False or Fraudulent Statements or Related Acts - The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract." 18. Recovered Materials — (1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA designated items unless the product cannot be acquired (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii) At a reasonable price. (2) Information about this requirement is available at EPA's Comprehensive Procurement Guidelines web site, http://www.epa.gov/cpq/. The list of EPA-designate items is available at http://www.epa.qov/cpq/products.htm. 19. Discriminatory Vendors List: In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 20. Inspector General Cooperation: The Parties agree to comply with Section 20.055(5), Florida Statutes, for the inspector general to have access to any records, data and other information deemed necessary to carry out his or her duties and incorporate into all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes. FCP-5 16E EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES GRANT CERTIFICATIONS AND ASSURANCES THE FOLLOWING DOCUMENTS NEED TO BE RETURNED WITH SOLICIATION DOCUMENTS 1. Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions 2. Certification regarding Lobbying 3. Conflict of Interest 4. Anticipated DBE, M/WBE or VETERAN Participation Statement 5. Opportunity List for Commodities and Contractual Services and Professional Consultant Services 6. Acknowledgement of Grant Terms and Conditions E` er GCA-1 16E b EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primary Covered Transactions (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State or local)with commission of any of the offenses enumerated in paragraph (I)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local)terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Name Project Name Title Project Number Firm Tax ID Number DUNS Number Street Address, City, State, Zip Signature 14 GCA-2 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Lobbying The undersigned (Vendor/Contractor) certifies, to the best of his or her knowledge and belief, that: (1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of the Legislature, an officer or employee of the judicial branch, or an employee of a State agency in connection with the awarding of any State contract, the making of any State grant, the making of any State loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any State contract, grant, loan, or cooperative agreement. (2) No grantee, nor its persons or affiliates, may employ any person or organization with funds received pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State agency. The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the cost for advertising, including production costs; postage; entertainment; and telephone and telegraph; and association dues. The provisions of this paragraph supplement the provisions of section 11.062, Florida Statutes, which is incorporated by reference into this solicitation, purchase order or contract. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The Vendor/Contractor, , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 11.062, Florida Statutes., apply to this certification and disclosure, if any. Name of Authorized Official Title Signature of Vendor/Contractor's Authorized Official Date • .; GCA-3 ��9' 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Conflict of Interest Certification Collier County Solicitation No. , hereby certify that to the best of my knowledge, neither I nor my spouse, dependent child, general partner, or any organization for which I am serving as an officer, director, trustee, general partner or employee, or any person or organization with whom I am negotiating or have an arrangement concerning prospective employment has a financial interest in this matter. I further certify to the best of my knowledge that this matter will not affect the financial interests of any member of my household. Also, to the best of my knowledge, no member of my household; no relative with whom I have a close relationship; no one with whom my spouse, parent or dependent child has or seeks employment; and no organization with which I am seeking a business relationship nor which I now serve actively or have served within the last year are parties or represent a party to the matter. I also acknowledge my responsibility to disclose the acquisition of any financial or personal interest as described above that would be affected by the matter, and to disclose any interest I, or anyone noted above, has in any person or organization that does become involved in, or is affected at a later date by, the conduct of this matter. Name Signature Position Date Privacy Act Statement Title I of the Ethics in Government Act of 1978 (5 U.S.C. App.), Executive Order 12674 and 5 CFR Part 2634, Subpart I require the reporting of this information. The primary use of the information on this form is for review by officials of The Justice Department to determine compliance with applicable federal conflict of interest laws and regulations. Additional disclosures of the information on this report may be made: (1) to a federal, state or local law enforcement agency if the Justice Department becomes aware of a violation or potential violation of law or regulations; (2)to a court or party in a court or federal administrative proceeding if the government is a party or in order to comply with a judge-issued subpoena; (3)to a source when necessary to obtain information relevant to a conflict of interest investigation or decision; (4) to the National Archives and Records Administration or the General Services Administration in records management inspections; (5)to the Office of Management and Budget during legislative coordination on private relief legislation; and (6) in response to a request for discovery or for the appearance of a witness in a judicial or administrative proceeding, if the information is relevant to the subject matter. This confidential certification will not be disclosed to any requesting person unless authorized by law. See also the OGE/GOVT-2 executive branch-wide Privacy Act system of records. GCA-4 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY ANTICIPATED DISADVANTAGED, MINORITY,WOMEN OR VETERAN PARTICIPATION STATEMENT Status will be verified. Unverifabis statuses will require the PIrME to either proivde a re,,,i.sed statement or provide source documentation that validates a status. A. PRIME VENDOR/CONTRACTOR INFORMATION PRIME NAME PRIME FED NUMBER CONTRACT DOLLAR AMOUNT IS THE PRIME A FLOW DA-CERTINED DISADVANTAGED, VETERAN If N 5 THE ACTIVITY OF THIS CONTRACT__ MINORITY OR WOMEN BUSINESS ENTERPRISE? DBE? Y N CONSTRUCTION? r,IDEUMBEIWEE)OR HAVE A SMALL DISADVANTAGED BUSINESS EA.CERTIFICATION FROM THE SMALL BUSINESS MBE? Y N CONSULTATON? ADMINISTRATION? A SERVICE DISABLED VETERAN' WEE? V N OTHER? SA.? t N IS Th S SUBM55 ON A REVISION? N F YES.RESION NUMBER B. If PRIME HAS SUBCONTRACTOR OR SUPPLIER WHO IS A DISADVANTAGED MINORITY,WOMEN-OWNED,SMALL BUSINESS CONCERN OR SERVICE DISABLED VETERAN,PRIME IS TO COMPLETE THIS NEXT SECTION DEE M/WEE SUBCONTRACTOR OR SUPPLIER TYPE OF WORK OR ETHNICITY CODE SUB/SUPPLIER PERCENT OF CONTRACT VETERAN NAME SPECIALTY pee Below) DOLLAR AMOUNT DOLLARS TOTALS: C. SECTION TO BE COMPLETED BY PRIME VENDOR/CONTRACTOR NAME OF SUBMITTER DATE TITLE OF SU MUTTER EMAIL ADDRESS OF PRIME(SUBMITTER) TELEPHONE NUMBER FAX NUMBER NOTE:This information is used to track and report anticipated DBE or MEE participation in federally-funded contracts. The anticipated DEE or MESE amount is yoitintari and will not become part of the contractual terms. This form must be submitted at time of response to a solicitation. if arid when awarded a County contract,the prime will be asked to update the information for the grant compliance files. ErtiNICfrY CODE Black American BA Hispanic American HA Native Arne-titan NA Submit.Asian American 554 Asian-Pacific American APA Non-Minority Women NMV Other:not of any.other group listed 0 D.SECTION TO BE COMPLETED BY COLLIER COUNTY DEPARTMENT NAME COWER CONTRACT e IFE/UP Of Kir RECOGRANT PROGPAM,CONTRACT ACCEPTED BY: DATE GCA-5 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES C OLLIT.n.COUNTY G R.;:,n1T COMPLJANCE FORM )3ID OPPORTUNITY UST FOR COMMODITIES AND CONTRACTUAL SERVICES AND PROFESSIONAL CONSULTANT SERVICES tt is the porky of Coilier County that o'isadvantaged businesses and retinae!), en dots,as defined in the Code of federal Regulations(CFRJ or Florida Statutes(FS),must have the opportunity to participate on contracts with federal andlor state orantassistance. Prime Contractor/Prime Consultant: Address and Phone Number: Procurement Number/Advertisement Number: The list below is intended to be a listing of firms that are,or attempting to,participate on the project numbered above. The list must include the firm bidding or quoting as prime,as well as subs and suppliers quoting for participation. Prime contractors and consultants must provide information for Numbers 1,,2,3,and 4,and,should provide any information they have for Numbers 5,6,7,and 8.This form must be submitted with the bid package.. 1. Federal Tax IC Number 6 — DBE /3: Annual Gross Receipts — 2. Firm Name — ricn-DBE Less than 51 rrrl lion — 3. Phone Number Between 51-5 million 4. Address Between 55-10 million 7. Subcontractor Between$10-15 million El Subconsultant More than 5 15 mlion — 5. Year Firm Established: 1. Federal Tax ID Number: 6. DBE El. Annual Gross Receipts 2. Firm Name: - Non-DBE Less than S 1 million ,--. — 3. Phone Number: Between 5 1-5 million 4. Address — Between 5 5-10 million 7 — Subcontractor Between 5 10-15 million --. — Subcorisultant More than 515 million 5. sear Firm Established 1. Federal Tax ID Number 6.E DBE S, Annual Gross Receipts 2. Firm Name Non-DBE Less than$1 midion — 3. Phone Number: Between 5 1-5 million — 4. Address — Between S 5-10 indica — 7 — Subcontractor Between 5 10-15 million — Subconsultant More than 5 15 million 5. Year Firm Established: — 1. Federal Tax ID Number 6 — DBE 8. Annual Gross Receipts 2. Firm Name — Non-DBE Less than 51 Milian 3. Phone Number Between 5 1-5 million 4. Address Between 5 5-10 million i— ---, 7. Subcontractor Between 5 10-15 million ,-- — Subconsultant More than 5 15 mi lion — — 5. Year Firm Established: _ ULM-b ID 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Acknowledgement of Terms, Conditions and Grant Clauses Flow Down of Terms and Conditions from the Grant Agreement Subcontracts: If the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be available to the Department for review and approval. The vendor agrees to include in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly report the subcontractor's progress in performing its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat. Certification On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identified in this solicitation document(s). Vendor/Contractor Name Date Authorized Signature Address Solicitation/Contract# GCA-7 V > 16E Colter County Email: brendabrilhart@colliergov.net Administrative Services Department Telephone:(239)252-8446 Pfocu,etnv n2 Ser res D ve;on FAX:(239)252-6697 ADDENDUM 1 Memorandum Date: August 4, 2017 From: Brenda Brilhart, Procurement Strategist To: Interested Bidders Subject: Addendum# 1 RFP 17-7116—Disaster Recovery Consulting Services The following clarifications are issued as an addendum identifying the following change(s) for the referenced solicitation: 1. Q: Will office space be provided to the selected contractor? Collier County can make "break-out room" space available for up to 10 individuals at the Emergency Operations Center without charge for a period not to exceed 60 days. Will office equipment and support be available? A: Collier County can provide wireless Internet connectivity,and 5 landline phones in the Emergency Operations Center without charge for a period not to exceed 60 days. Computers will not be available. Color and Black and white printing, copying and color maps will be charged at the prevailing rate per copy of the County's leased copier equipment per page charge -payable net thirty(30)days. 2. Q: Page 35, #11 • How often would the vendor require coordination meetings? A: It is Collier County Emergency Management's desire that the vendor meet in March and July of each year jointly with all consortium members to review,evaluate and train on current and best practices as it relates to assembly and nuances of FEMA Project Worksheet data needs, current FEMA policies and concerns,and other topics of interest. A two(2) business day format is suggested at each visit in March and July whereby a joint half day session could occur for mutual concerns of all consortium members and the remaining 1.5 day would be available for each consortium member to have one on one meetings. 3. Q: Has the Consortium and/or county identified standard positions in order to compare rates with other vendors, i.e., Project Manager, Public Assistance Coordinator, Insurance Specialist, Environmental Engineer, Administrative, etc. If so, please provide. A: Collier County has not identified standard positions as this is a new effort by the County. 4. Q: Will the selected vendor mobilize to the Collier County EOC during disaster operations to begin planning for recovery operations? A: The County would reserve the right receive a quote and issue a task order to deploy before landfall if feasible or immediately following landfall at its discretion. 16E 6 5. Q: Will the selected firm conduct an assessment of existing PA recovery documents, i.e., plans, procedures, guidance? A: If the County chooses to have a firm review existing recovery documents or intervene in pending FEMA PW activity,including the current Fire Management Assistance Grant the County would request a quote for such services and issue a purchase order or task order for such work. There are no requirements to have the vendor(s)review current work at the present time without charge. It is assumed that the vendor(s)would like to meet with consortium members to discuss in general terms what recovery business processes are presently in place so a fast-start can be initiated at the next emergency event. Such assessment of the current business processes for the consortium would be at no-charge. 6. Q: Clarify what information is sought in the requirement to"describe contacts and relationships with your other clients and interaction with FEMA and state agencies". Page 6, Tab II, bullet seven. A: Collier County and its consortium members expressed concern that a large hurricane event would stretch the capabilities of most firms if they had multiple awards within the impacted region, thereby delaying services and expertise to Collier County and the consortium members. Demonstration that Collier County and the Consortium members would be a high priority client is preferred. 7. Q: Please define"lead project staff'. Is this the primary point of contact or any staff with supervisory responsibility or some other standard?Page 6,Tab III,bullet two? A: Collier County and the Consortium members as individual governmental units would be tasking and paying individually for services. Each governmental unit could assign a supervisory level staff liaison to address each project worksheet or related effort. 8. Has the Selection Committee been identified? Yes If so, does it include members of the"Consortium"? Yes If so,which ones? A: Currently,the members severing are from the City of Marco,Naples Airport Authority, Collier Mosquito Control District and Collier County Public Schools. 9. Q: Will a designated Selection Committee member contact proposer's references? A: Typically our Procurement Services staff will contact references. 10. Q: What is the county's definition of a"large disaster"?Page 5, Tab II, bullet four. A: It is our general experience that we sustain substantial residential and commercial structural damage and experience a storm surge greater than 7ft or winds at or near Category 3. 11. Is the"Consortium"a formal quasi-governmental entity with an independent board as defined by Florida Statues, Section 163.01 or is it an informal intralocal agreement?If it is a formal agreement could you provide a copy of the agreement filed with the County Clerk's office? Page 4, "Brief Description of Purchase" A: It is an informal agreement,and requires each individual agency/municipality to negotiate and execute contracts with the awarded firms. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. 16E 6 EXHIBIT C — CONSULTANT'S PROPOSAL (Also attached hereto following this page) Page 13 of 13 #17-7116&Disaster Recovery Consulting Services -- Tidal Basin Government Consulting,LLC . 16E 6 EXHIBIT C - CONSULTANT'S PROPOSAL Response to Collier County RFP 1 7-7116 for Disaster Recovery Consulting Services TIDAL Title Page BASIN Response to Collier County Y , Recovery l ices Due: Agu th, 2017, 3:00 PM EST I f4 Submitted to Submitted yt Person: ,r,, Collier County Board of County Tidal Basin Holdings, Inc. John Marini Commissioners 126 Business Park Drive President & Chief Attn: Brenda Brilhart, Utica, NY 13502 Executive Officer 4 , Procurement Strategist Phone: 315-415-2963 cell '' , 3295 Tamiami Trail E marini@tidalbasin r "' 800-382-2468 g Naples, FL 34112315-797-3035;_ oup.com F: (239) 252-8446 a � @ TIDAL BASIN I 1 16E Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services Table of Contents Title Page 1 Table of Contents 2 Tab 1. Cover Letter/Management Summary 3 Tab 2. Firms Qualifications 5 Large Disaster Experience 11 Tab 3. Specialized Expertise of Team Members 15 Tab 4. Technical Approach 24 EOC Support Services 25 FEMA Public Assistance Advisory Services 26 FEMA 404 and 406 Hazard Mitigation Expertise 29 Financial and Grant Management Support 29 Public Adjusting Services 31 Gap Analysis and Suggestions 32 Tab 5. Cost of Services to the County 34 Pre-Disaster Cost Proposal 34 Post-Disaster Cost Proposal 34 FEMA Fee Recovery 34 Tab 6. References 35 Tab 7. Acceptance of Conditions 37 Tab 8. Required Form Submittals 38 TIDAL BASIN I 2 4.11111111111111111111111111111190 16 E Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services Tab 1. Cover Letter/Management Summary August 15th, 2017 Ms. Brenda Brilhart, Procurement Strategist Collier County Board of County Commissioners 3295 Tamiami Trail E Naples, FL 34112 Dear Ms. Brilhart, Tidal Basin Government Consulting, LLC(Tidal Basin) appreciates the opportunity to present our proposal in response to your Request for Proposals (RFP) 17-7116 for Disaster Recovery Consulting Services. Our primary mission is to provide the highest levels of advocacy to help expedite and maximize Collier County's levels of funding from your insurance claims to a wide-range of federal grant programs. Successfully recovering all your eligible costs requires a full understanding of not only the basics of the program, but of how insurance and FEMA complement one another. No one understands this interaction better than our team.We know what systems need to be in place to accurately track and account for all monies spent on the disaster. We deliver this key knowledge and experience together Why Tidal Basin is the Premier with unwavering client advocacy to help you receive all the Choice for Collier County funding you are entitled to from both your insurance claim and FEMA.After a disaster, applicants will not only face • Our team has responded to the challenges of emergency response but they will also every major disaster and face the many complications involved in funding their catastrophic event in the U.S. recovery.With our staff of experts in the FEMA Public for the past 20 years Assistance Program, as well as experienced public • We have experience working adjusters, we are able to fully integrate your insurance with other municipalities in claim with your FEMA recovery.This is the premise that the area, and understand its has driven Tidal Basin to become the front-runner in current strengths and disaster recovery, planning and preparedness. opportunities In order to provide the County with the highest possible • We possess unsurpassed quality of service,we have teamed with local company insurance expertise—key to Florida Disaster Consulting, LLC. We feel strongly that recovery and closeout. our team is uniquely suited to assist the County with this • We have Current hands-on scope of work due to our: knowledge of FEMA policy changes since Hurricanes Local Knowledge with Expert Staff: Our staff has a Sandy&Matthew strong understanding of the County and region, including extensive experience with FHWA and FEMA reimbursement. Our unique local knowledge will ensure that time is not wasted educating out-of-state contractors on local issues. Tidal Basin has over 45 offices throughout the country and maintains a strong regional presence with offices located in Melbourne and Ft. Lauderdale, FL. TIDAL BASIN I 3 16E 6 Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services Relationships at State and Federal Level: Our 30+ years in business makes the Tidal Basin team a formidable partner for the County as we leverage existing relationships in FEMA Region IV and FEMA Headquarters to expedite reimbursements as well as resolve issues.As our unparalleled client list will attest,we have provided consulting and management services for multiple streams of post-disaster funding and insurance issues in the State of Florida and around the nation, ensuring knowledge of and compliance with all programs. Our team has been actively engaged in the largest recovery operations in the country, including Hurricanes Katrina, Ike, Isaac, Rita, Gustav, Sandy and recently Matthew. The Tidal Basin team is therefore up-to-date and experienced on the latest FEMA guidelines and policies. Successful Debris Monitoring Experience:Tidal Basin serves as the debris removal contractor, overseeing the removal of eligible disaster debris for numerous clients including the City of Hialeah, City of Aventura, and the Florida State University System. We ensure that debris removal contractors only pick up the debris that is eligible under FEMA and FHWA programs ensuring maximum reimbursement from the Federal government. Our paperless system ensures the speed and efficiency to manage the FEMA process and ability to reconcile invoices in a timely manner. Tidal Basin has developed debris management plans for each of our clients that are implementable in times of disaster and informational in times of non-disaster. Due to this,we have the ability to provide Collier County with a robust debris monitoring and removal plan that will ensure the highest level of federal reimbursement. Successful Closeout and Audit Experience:The significance of our understanding of the total financial recovery process and multiple funding sources is a major difference between our team and all other competitors.We understand the issues and requirements inherent to coordinating public/private funding sources and their complex interactions. Due to this and our extensive and experience with the FEMA PA process, we will be able to guide the County around the pitfalls often associated with the disaster recovery process. Our core strengths—our hands-on expertise with federal funding programs and insurance, history of client advocacy, and dedication to enabling a full and efficient financial recovery—make us an essential component of the County's emergency management team. We are certain that the unique combination of our local knowledge and our national expertise and resources will prove to be the best value for the County. Our team looks forward to the opportunity to support Collier County in its disaster recovery and public assistance efforts. By signing this document on behalf of Tidal Basin, I, John Marini, an authorized signatory, will accept any awards as a result of this RFP. Please do not hesitate to contact me at(315) 415-2963 or by email at Jmarini@TidalBasinGrouo.com if you have any questions or wish to further discuss our qualifications and proposal. cerely i I fh / j n Marini resident and CEO 64 TIDAL BASIN 1 4 16E Response to Collier County RFP 1 7-71 1 6 for Disaster Recovery Consulting Services Tab 2. Firms Qualifications For over a decade, Tidal Basin has remained the front-runner in disaster planning, preparedness, and recovery. In 2016, we were acquired by Adjusters International—whose leadership in the public adjusting and emergency management fields spans over 30 years—to form the preeminent organization in our industry. Adjusters International and Tidal Basin are now • ' one organization—peerless in its ability to provide a Total � � � Solution for disaster preparedness and recovery,whether the Corporate Headquarters in Utica, NY need involves government grants or property insurance claims. Our integrated disaster preparedness and recovery services are provided under the Tidal Basin name. Tidal Basin is a privately held company that is governed by a board of directors who make decisions on the direction of the organization. Tidal Basin has extensive experience assisting clients plan for, prepare for, respond to, and recover from catastrophic disaster events such as floods, hurricanes, severe storms, and other natural and man-made events.As part of our portfolio of services, our team offers clients full-service emergency management consulting, including (but not limited to) public assistance(PA), hazard mitigation, and individual assistance(IA) programmatic support; damage assessment;estimating services; COOP, COG and EOP planning; resiliency services;and hazard mitigation planning and project management.We work with both state and local governmental agencies to ensure they are aware of all possible disaster hazards and have the proper resources and protocols in place to minimize potential risks, mitigate potential losses, respond to disaster events, and efficiently navigate the recovery process. Our consulting team includes over 250 licensed engineers, planners, emergency managers, project managers, insurance professionals, public adjusters (74 of which are licensed in Florida), instructors, and specialists in specific disaster-related disciplines such as debris management, utilities, emergency protective measures, building and contents valuation, environmental issues, historic preservation considerations, estimating, and hazard mitigation.We employ some of the most widely respected professionals in the industry, offering unparalleled, hands-on experience in the fields of emergency management, public safety, contingency development, disaster operations, all-hazard training, continuity of operations, and loss mitigation. Our leadership team includes seasoned senior staff and policy/program subject matter experts who have successfully negotiated every major disaster event in the last 20 years. Our staff consists of our own employees, not independent contractors or multiple sub- contractors.We are responsible for the actions of our employees,their training and their well-being.This practice allows us to ensure quality of service and maintain consistent product delivery. It also allows us to realistically predict, accurately communicate, and closely control the number and skill mix of available staff for any given assignment. Our reputation for strategic thinking and effective management of the total financial recovery process has gained us experience on some of the most challenging and high-profile losses of the past quarter century. We have assisted with recoveries that required extreme flexibility,technical expertise, and the ability to mobilize quickly.We recently responded within 24 hours to Hurricane Matthew up and down the east coast and assisted many of our clients in Florida, Georgia,the Carolinas, and Virginia to quickly recover;all while overseeing thousands of FEMA's housing inspections. TIDAL BASIN I 5 16E 6 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services We are up to date and familiar with compliance reviews FEMA is 41 , required to undertake regarding the Endangered Species Act, Coastal � ' i Barrier Resources Act, and National Historic Preservation Act.Our rt ► consultants are also up to date on recent legislative and FrAihi" _: v .. , programmatic changes within FEMA, including policy changes that -- `" resulted from the Sandy Recovery Improvement rovement Act of 2013 � � ` (SRIA), such as the Alternative Procedures Pilot Programs, , mow. it. I r3 Permanent Work,and Dispute Resolution;Section 324 Management Costs and Direct Administrative Costs and PA Program and Policy Guide FP 104-009-2/April 2017 Guide. Furthermore,we have many years of coordinating supplemental funding program sources. Our team is known for its dedication to client success and for building strong and positive long-term relationships.Clients such as the Port Authority of New York& New Jersey have relied on us to assist them through complex disasters since 1993. Lee County and Monroe County, Florida,and the Houston Independent School District in Texas have kept us on contract for 10 or more years.We have had a relationship with New York State since 2004.Clients such as Jefferson Parish in Louisiana and the Cedar Rapids Community School District in Iowa have chosen to keep our staff as part of their long-term recovery teams since 2007 and 2008 respectively to ensure a complete recovery from beginning to end. Additionally,the Baylor College of Medicine and the University of Texas System in Texas as well as Audubon asasTE Nature Institute in Louisiana regularly tap into our expertise oc O�ERy to resolve issues as they arise during closeout and audit.We are there for our clients at every stage of recovery, in whatever '''*•4 1, -,, ::•.,,r1,....,,,, form they require. We credit these enduring relationships to our dedication to ,�r unwavering professionalism; unsurpassed knowledge of policy, 8,A" IANIorrnA `" systems, and agencies; and a focus on tailoring our work product, communication, and reporting structures to fit your organizational needs. Everything from our personalized approach to service and dedicated leadership team to our k.."� "e, customized project management system and daily and weekly reports are designed to provide our clients with the insights, Our publication,Disaster Recovery Today, intelligence, and guidance necessary to make well-informed received by more than 50,000 industry leadership decisions before, during and after a disaster event. professionals nationwide. As a recognized leader in the insurance and emergency management fields,we produce publications Adjusting Today and Disaster Recovery Today, respectively. Florida Disaster Consulting (FDC) is a full-service Disaster Management Company specializing in emergency management planning, response, recovery, and mitigation ewe programs for all types of catastrophic events.Our primary focus has been helping state FDG and local government agencies navigate the many Federal Public, Individual and Mitigation Assistance Grant Programs. Based in Central Florida and with consultants located throughout the US, their team includes crisis and emergency management leaders with significant experience in the public sector that can provide consultation services when needed. Prior to creating FDC in 2008, Ron Anderson worked 28 years as a state of Florida official and was involved in the administration of the FEMA and FHWA disaster programs for over 31 federally declared events.With this knowledge and TIDAL BASIN I 6 Ci 16E 6 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services the unique experiences of FDC partners and staff, they have been successful in implementing an alternative contracting method for federal, state, and local agencies as well as other consulting firms involved in disaster management projects. • Extensive experience with the FHWA-ER program. • Managing/Staffing Emergency Operations Centers. • Preparing FHWA-ER detailed damage inspection reports and developing betterment projects. • Managing complex debris management activities. • Coordinating the FHWA-ER/Department of Transportation's local agency participation(LAP) Tidal Basin Wins Tidal Basin's qualifications and experience are highlighted below in this sample listing of clientele: • Guided more than 40 local public agencies throughout the Gulf Coast to successful recoveries following the 2004, 2005 and 2008 hurricane seasons, including Monroe County, Lee County,the City of Fort Myers, City of Sanibel, and Islamorada in Florida;the City of New Orleans, Port of New Orleans, New Orleans Sewerage&Water Board,City of Slidell, and Jefferson Parish in Louisiana;and Jefferson County, Port Arthur Independent School District, the Port of Houston and the Houston Independent School District in Texas.We have also provided consulting services to Charlotte County, Pinellas County, and the City of Gulf Breeze in Florida. • Providing support to Monroe County, FL to help Islamorada measure their building, business personal property and loss of income/extra expense damages and to negotiate for recovery on their flood& wind claims with the insurance carriers in response to Hurricane Wilma. • Coordinated the recovery from FEMA of approximately$100 million in disaster-related damage for the Mississippi State Port Authority, including compiling more than 60 PWs-approximately 28 for alternate and improved projects -- and more than doubling the amount of the Port's insurance claim from the initial insurance company offer to final settlement. • Managed debris removal operations and rectified contract procurement errors to save Hawaii County over$1 M during DR 4094 HI. • Guiding clients such as the City of Cedar Rapids, Linn County, and Cedar Rapids Community School District in Iowa through their recovery from more than $1 billion in damages following the 2008 floods. • Came to the assistance of the City of New Orleans nearly a year after Hurricane Katrina to help the City identify and correct issues with their FEMA and insurance claims.This process required the review and tracking of more than 950 PWs representing more than one-half billion dollars in grant funding, managing FEMA-State communications and correspondence for the City's Capital Projects Administration, addressing numerous environmental and historical concerns related to projects, and undertaking appeals and/or dispute resolution regarding contentious issues facing the City. • Providing PA, hazard mitigation, FTA,and insurance recovery support to the Port Authority of New York& New Jersey in managing their estimated loss of more than $2 billion following Hurricane Sandy. Previous work for the Port includes handling their FEMA PA and hazard mitigation recoveries following the 9-11 Terrorist Attacks and their insurance claim following the 1993 World Trade Center bombing. • Worked at the federal, state,and local levels to guide recipients and applicants through complex and unprecedented recoveries from major disaster events such as the 9-11 terrorist attacks, 1993 World Trade Center Bombing,Oklahoma City Bombing, and Deepwater Horizon BP Oil Spill. For the 9- 11 terrorist attacks, various members of our team in their roles at the time represented the Port Authority, State, and FEMA,working cooperatively and creatively to fit the parameters of the public assistance program to a unique and unprecedented major disastrous event. TIDAL BASIN I 7 16E 6 v rn CO vl �t o o co V oQ o O O '1" m W r/f O cu O) in to crl h. ry'1 v') = C 0 Qt r1 O 6� Q N O h+. v O Op _ ..R O Z +4-4 NO. O N m v, ,� d cc u, ,... Q c ko O ^ Lt-1 ,. .. M 111 h MI > Q'1 , 4A N CT) q3 44. 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V1 v1 27 d — N Co CO Co�� E E ps y yr a u u 3 ° o ---� N L It N 7 p x = = v, �� 16E 6 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services Hurricane Katrina For all of our sub-recipient clients:While working full time for our clients,we dealt with the following time consuming but necessary pre/post work daily interactions with FEMA and State which freed client employees to continue their important day to day activities. 1. Monitoring FEMA's daily activities 2. Identifying/documenting/detailing damaged facilities as well as attending & participating in site visits 3. Identifying potential mitigation opportunities 4. Coordinated with various departments. Located and provided necessary documentation to FEMA required to write the federal grants which reimburse the client for eligible storm related expenses 5. Presided over/attended meetings with client, FEMA, State 6. Kept clients abreast of status of all activities on a daily/weekly basis 7. Created files for each grant which provided the building block for the clients to properly retain and track documents necessary for future close outs and audits as required by policy 8. Guided clients on Alternate & Improved Projects 9. Worked to identify and allocate insurance proceeds to FEMA ineligible facilities 10. Review client grants received from other agencies and verify no duplication of benefits issues 11. Review available funding from other Federal Agencies (FHWA, NRCS, USACE, etc.)to verify applications were not missed 12. Upload all required documentation into the Recipient's E-Grant database 13. Work with client/State/FEMA to accurately determine required amounts of insurance to comply with FEMA's Obtain & Maintain policy 14. Track all work deadlines and submit work Extension Requests as required Mississippi State Port Authority (MSPA):3 Staff 65 Project Worksheets (PWs) Dollar amount of PWs: $104M Successful appeals (Arbitration in Washington DC)for replacement of two storage warehouses netted additional $13M for the MSPA.Total duration was approximately 6 months. Appealed to the State and FEMA to implement the use of the Cost Estimating Format(CEF) in Mississippi, which FEMA was not going to use in the state. FEMA eventually agreed to utilize the CEF statewide, resulting in additional funding of approximately$40M for the Port alone.Total duration was approximately 3 months. Jefferson Parish (Louisiana):4 Staff 395 Project Worksheets (PWs) Dollar amount of PWs: $234M Successful appeal (Arbitration in Washington DC)for Parish wide road repairs that FEMA had denied.The Arbitration resulted in an award of$100M to the Parish.Total duration was approximately 6 months. Successful appeals for mold remediation and drying out of 13 libraries resulted in an increase of eligible funding totaling over$13M.Total duration was approximately 2 years. We successfully guided the Parish through multiple OIG Audits.All minor findings identified by the OIG were corrected immediately resulting in a final report of no significant findings. • Some of the successful reimbursements we achieved for our client, included: o Identified $322K, FEMA incorrectly deducted for anticipated insurance o An additional $290K for replacing equipment instead of cleaning o Identified $230K in equipment that should have been eligible TIDAL BASIN I 12 16E 6 Response to Collier County RFP 1 7-71 1 6 for Disaster Recovery Consulting Services o Identified $130K in debris invoices, originally omitted by FEMA o Identified $169K in emergency repairs, originally omitted by FEMA o Identified a higher percentage for Parish fringe benefit rate resulting in a higher reimbursement dollar amount for force account labor Port of New Orleans (Louisiana):30 Staff at peak 350Project Worksheets (PWs) Dollar amount of PWs: $247M Following Hurricane Katrina, we mobilized staff to assist the Port of New Orleans with the development and processing of public infrastructure damage claims. Between 2005 and 2007 a team of up to 30 technical, management and administrative staff qualified, estimated, and documented losses for processing through insurance and disaster aid programs. Property, revenue, and extra expense losses in excess of$247,000,000 were stated under multiple coverage limits and resulted in over 350 FEMA PA Project worksheets. In 2008 and 2009 the Port was impacted by Hurricanes Gustav and Ike requiring the management of multiple federal declarations and overlapping PA project funding requests.We conceived and negotiated an alternate funding option where the entire Port district was considered the damaged facility.This option, referred to as the "system approach"allowed the redistribution of PA funds anywhere within the Port region (improved project) due to lost functional capacities imposed by regional mitigation actions (closed Mississippi River Gulf Outlet). We conceived and executed an insurance proration, allocation, and offset process to account for ineligible losses and insurance contributions (business interruption)within a calculated maximum PA program contribution.The calculation allowed consideration for claims processing expenses such as legal, financial, public adjusting administrative expenses (including direct administrative costs) under the PA program.The use of this approach combined with the award of insurance waivers for each of three events resulted in an increase in PA funding for Hurricane Katrina of$58,000,000 for reconstruction efforts. Between 2010 and 2011 our staff assisted the Port with an OIG interim audit of Hurricane Katrina grants. The Port was found to have accounted for and expended FEMA grant funds according to federal regulations and FEMA guidelines. Of the $70,000,000 reviewed a single recommendation to de-obligate $670,000 due to unspent estimated project costs.The audit acknowledged that the insurance offset process was incomplete and the finding was resolved with no consequence. Super Storm Sandy State of New York(New York): 190 Staff at peak Wrote approximately 2000 Project Worksheets (PWs) Dollar amount of PWs: $6B Reimbursements reviewed/approved for Alternative Procedures (Section 428): $1.8B Total Reimbursements submitted to Date: $2.3B • Contracting to the State of New York, we supplemented their staff in performing their responsibilities in both administrating the disaster and providing guidance and advocacy to sub- recipients throughout the presidentially declared disaster region. Our staff: o Liaison to FEMA for the State Director of Recovery o Supplemented state staff in the positions of Project Specialist, Public Assistance Coordinator, Task Force Lead, Public Assistance Group Supervisor, Technical/Insurance/Mitigation Specialist, Disaster Assistance Officer, Disaster Assistance Manager o Collected and submitted Sub-recipient RPA's for FEMA review &approval o Conducted Kick off Meetings, Site Visits, Exit Briefings TIDAL BASIN I 1315) 16E Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services o As representatives of the State, our staff attended and conducted meetings with sub- recipients and FEMA;always advocating for the sub-recipient during discussions on eligibility o Assisted sub-recipients in locating and gathering necessary documentation for submittal to FEMA for grant processing o Reviewed/supplemented/forwarded grant version requests from sub-recipients to FEMA o Reviewed/supplemented/forwarded/recommended approval of Progress Payment Requests for sub-recipients o Processed Progress Payments for sub-recipients, including those associated with the recently implemented Section 428 of the Stafford Act o Performed reconciliations and closeouts of Project Worksheets o Reviewed/supported/forwarded sub-recipient appeals on behalf of the State o Reviewed/forwarded sub-recipient Quarterly Reports o Attended/participate in sub-recipient OIG Audit meetings Port Authority of NY/NJ (New York/New Jersey):20 Staff at peak 242 Project Worksheets (PWs) Dollar amount of PWs: $299M Projected Reimbursement Amount: $2B(FTA, FHWA, FAA, Insurance, etc.) Onsite immediately after the event,working with PANYNJ to develop a preliminary damage scope and cost estimate on a project by project basis. From the very beginning we worked with PANYNJ and their financial team and systems to implement a system for tracking the complex costs associated with the two billion dollar-plus recovery.We guided the client in maximizing recoveries from all available sources, e.g., Insurance, FEMA, FTA including mitigation opportunities. In addition,we provided expert services for facility inspections and baseline reports on damages to many of the major facilities affected by the brackish or saltwater flooding that occurred. PW development and obligation-Our team participated and worked closely with the client, FEMA,and State partners in the development of damage descriptions, scopes of work and obligation issues. We were successful in working with State and Federal Officials to reverse over$300 million dollars in initial negative eligibility determinations for several of the Port Authority's project worksheets prior to reaching an appeal level. In addition,we took an active role in the development and submittal of successful appeals (legal responsibility) affecting six PWs for one of the Port Authority's airport facilities totaling $5,000,000 for the version 0 PWs. With the anticipated versions at the time it was anticipated to represent over$20 million in the end. Total duration was approximately 11 months. During our time at the Port Authority the US OIG conducted an audit of PANYNJ's recovery to determine if they were properly meeting the requirements of the FEMA Public Assistance Program. Early in the disaster recovery process we assisted the Port Authority in looking at administrative policies and processes for managing their recovery and assisted with developing, changing, and implementing new processes and policies to ensure compliance and the retention of funding. We also assisted in the OIG audit OIG_15-67-D with positive findings thanks in large part to our efforts. TIDAL BASIN ( 14 16E Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services Tab 3. Specialized Expertise of Team Members • Provide the number of employees who serve in Florida who would be available during normal business times versus during time of emergency or disaster. Describe the experience that these types of employees have in working with FEMA and the State in handling the documentation required for receiving reimbursement, e.g. Project Worksheets, in resolving reimbursement issues, and dealing with FEMA and State appeals, and audits. o Our entire cadre of over 250 individuals is available to the County during both normal AND emergency or disaster times. Our entire team of individuals has extensive experience working with FEMA at both the State and local level and with all aspects of the disaster recovery process. They have guided states and local municipalities through writing project worksheets, resolving complex reimbursement issues, navigating successful appeals, and retaining funds through federal audits. • Describe the training that your employees have had regarding FEMA and FHWA grant rules and guidelines, State pass-through grant rules for reimbursement, debris recovery reimbursement, and any further training for reimbursement. o All Tidal Basin Employees are required to go through a three-part proprietary training system on the FEMA PA program and other federal reimbursement outlets. Both active and non- active consultants are also required to participate in continued education classes through FEMA's Independent Study program. • Describe if your employees are full time employees or contracted employees. o Although most of our cadre are contracted employees, all the staff being proposed as key members to the County are full time employees that will be fully committed to the needs and well-being of the County. Proposed Personnel Chart C Project Manager (Primary Contact) Kim Sekolr Senior Disaster Recovery Consultant John Rgling Senior Disaster Recovery Consultant Linda ienners Senior Disaster Recovery Consultant Rob Koch Insurance Specialist Cesare Cerminaro will be the primary Ron Anderson FHWA Specialist contact for this engagement. He is PatCuccaro Public Adjuster 100%committed to the County and will have no other involvement with any engagements. TIDAL BASIN ( 15 Now w 16E Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services CESARE CERMINARO DISASTER RECOVERY CONSULTANT (PRIMARY CONTACT) AREAS OF EXPERTISE Cesare"Skip" Cerminaro has a strong business management background and years of 404 HMGP experience in the engineering field. He has worked for the New York State Department of 406 Hazard Mitigation Transportation and the U.S. Department of Civil Defense as an Engineering Technician. Since joining Adjusters International in 2006, Cerminaro has consulted on projects Appeals ranging from large-scale State operations to complex applicant recoveries. Closeout PROJECT EXPERIENCE Cost Estimating Format New York State: Disaster Closeout Team, September 2013 — Present Debris Management Project Manager overseeing New York State Office of Emergency Management's large Disaster Planning project cost reconciliation. Cerminaro and his staff are instrumental in reconciling the FEMA Public Assistance department's expedited and incomplete large Project Worksheets with the goal of recovering the maximum funding for these projects. Cerminaro is also instrumental in PE assisting the closeout team with bringing complex open projects to closure. Preliminary Damage City of Boulder, Colorado: 4145-DR-CO, Flooding, September - November 2013 Assessment Senior Consultant/Project Manager working with the City familiarizing them with the Public Assistance process through the initial stages of their recovery.The damages Project Management included their complex waterway conveyance systems, buildings, roads and bridges and PW Formulation extensive debris removal operations. Cerminaro completed initial informational meetings with all major City departments.The City utilized contract procurement extensively for Roads/Bridges their recovery efforts. Cerminaro was instrumental in guiding the City through their Sewerage and Water procurement process in order to achieve compliance to federal Public Assistance requirements. Cerminaro and his staff provided guidance through the complex and rigid Xactimate debris removal requirements involving environmental and permitting that must be Business Interruption followed in order to retain funding.They also developed a Benefit Cost Analysis pertaining to the Public Assistance Alternative Procedures Pilot Program for debris CERTIFICATIONS+ removal that resulted from the Sandy Recovery Improvement Act signed into law January LICENSURE 29, 2013 N-137 NEMIS Data Tech Callayomi County Water District (CCWD), California:4240-DR-CA, Fires, N-139 NEMIS Project December 2014 - Present Officer Senior Consultant/Project Manager working with the CCWD familiarizing them with the Public Assistance process.The damages included their complex water 2.4 IACET CEU— Debris filtration/distribution systems, buildings and emergency protective measures.Cerminaro Operations was successful in identifying unaccounted for damages and disaster related expenses that were eventually included in Project Worksheets. State of Hawaii Emergency Services:4194-DR-HI, Tropical Storm Iselle &4201- DR-HI, The Pu'u `®'a volcanic eruption and lava flow, August 2014— February 2015 Senior Consultant/Debris Specialist guiding the affected Counties through the massive debris operations and Public Assistance program compliance pre-declaration.Assisted the State with their Preliminary Damage Assessment which led to the 4194-DR-HI declaration. Cerminaro was assigned to several County Applicants assisting them through their recovery process. TIDAL BASIN I 16 �.�� 16E 6 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services PROJECT EXPERIENCE (CONTINUED) City of Gulf Breeze, Florida: 4177-DR-FL, Flooding, June 2014—June 2015 Senior Consultant/Project Manager working with the City's Public Assistance process through the initial stages of their recovery.The City's major damages were concentrated throughout their city streets and municipal golf course. Cerminaro experience in the Civil Engineering field and golf industry made him successful in aiding the City with identifying flood related damages and including them in their Project Worksheets. New York State:4020,4031, 4085-DR-NY, Orange County Flooding, August 2011 Senior Consultant/Project Manager working with the County to manage their Public Assistance process for three concurrently running disasters.The damages include highly complex projects that require architectural&engineering involvement for buildings,dams,and infrastructure.Cerminaro worked with various County departments to organize their documentation in preparation for Project Worksheet development,formulation,and review. In addition, he also developed a strategy for the County to adopt that allows them to expedite the Public Assistance processes for future declared disasters. State of Louisiana: BP Oil Spill, January 2010 -July 2011 Cerminaro served as part of an elite, dedicated team providing financial support to assist the State of Louisiana to determine the overall financial impact to the state resulting from the BP Oil Spill. He was hand-picked due to his financial expertise and his extensive knowledge of working with applicants following a federally declared disaster. Cerminaro performed outreach activities aimed at helping individual businesses who were considering or had already submitted claims for recovery of lost income. City of Minot, North Dakota: 1981-DR-ND, Severe Flooding, July 2011 - August 2011 Completed Phase I work for FEMA Grant Management Services in response to anticipated $50 million in damages following flooding of the Souris River.Cerminaro developed strategies for the County to consider in regards to prominent issues concerning their Public Assistance(PA) process. He also developed a Next Steps agenda to move forward with their PA process, and guidance for project formulation, proposed filing system and Direct Administrative Costs clarification. Steele County, Minnesota: 1941-DR-MN, Severe Storms and Flooding, October 2010 Project Specialist/Consultant working with Steele County,guiding them through their Public Assistance process including 35 PWs for one of the most devastating floods to date. Presently overseeing the complexities of possible replacement and relocation of the County's Highway Operations Complex made up of five heavily-damaged buildings in a floodplain at an estimated cost of over$2 million.Cerminaro has also successfully won numerous first appeals reversing original FEMA ineligibility determinations. New York State: 1899-DR-NY, Severe Storms and Flooding, May - August 2010 Project Specialist assigned to 10 applicants totaling more than 60 PWs. Declared April 16, 2010 after severe storms caused devastating flooding and wind damage during the period of March 3,2010 to March 15, 2010.Total damages including emergency work was over$85.5 million. New York State: 1857-DR-NY, Severe Storms and Flooding, September 2009 - February 2010 Project Specialist assigned to 9 applicants totaling more than 80 PWs. Declared September 1,2009 after severe storms caused devastating flooding,tornados and high wind damages during the period of July 25,2009 to August 16,2009. Preliminary Damage Assessments were estimated for$60 million. City of Cedar Rapids, Iowa: 1763-DR-IA, Severe Storms, Tornadoes, and Flooding, June 2008 - June 2009 Member of specialized consulting team that worked with the City of Cedar Rapids,guiding them through an estimated $1 billion recovery that is complicated by historical concerns and hazardous materials issues following wide-scale flood damage to a variety of city departments. Duties included performing QA/QC for Project Worksheets and consultation for the formulation of some of the more complicated PWs.Along with the Project Manager met for weekly progress reviews with the city, FEMA and IA state representatives. In addition to these duties,was the lead consultant guiding the city through the buyout and eventual demolishing of a proposed 1200 plus damaged residences. City of Batesville, Arkansas: 1751-DR-AR, Severe Storms and Flooding, 2008 Member of consulting team guiding the City of Batesville through its financial recovery following severe storms in early 2008. TIDAL BASIN I 1 7 16E 6 Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services KIMBERLY SEKOL SENIOR DISASTER RECOVERY CONSULTANT AREAS OF EXPERTISE Sekol has more than twenty years' experience working in both the public and private 404 HMGP sectors. Sekol's experience not only includes nearly 10 years in the disaster recovery field 406 Hazard Mitigation but also includes her position as Deputy Assessor for Ada County in Boise, Idaho, contract administrator of block grant funding for the State of Idaho and work with the Alternate Projects City of Las Vegas in Nevada.Through this experience Sekol has developed an expertise in Cost Estimating Format resolution of complex eligibility issues and the management of grant funding. (CEF) PROJECT EXPERIENCE Dispute Resolution Metropolitan Transit Authority of Harris County, Texas (METRO) Planning, Education/School December 2013 - Present Districts As a Senior Consultant,Sekol is currently assisting METRO in working with the Texas Department of Emergency Management in closing out project worksheets for damages sustained in September of Electrical Authorities 2008 during Hurricane Ike.Sekol is also assisting METRO in the development of a financial recovery plan and associated training, in preparation for future disasters and loss events. • Environmental Port Authority of New York and New Jersey:4085-DR-NY &4086-DR-NJ, FEMA Public Assistance Hurricane Sandy, November 2012 - March 2015 FHWA-ER As a member of the Adjusters International team Sekol served as a Deputy Project Manager Historical Procedures working with The Port Authority of New York and New Jersey,a bi-state agency,in their recovery from Hurricane Sandy,the second costliest hurricane in United States history.Sekol had primary HUD/CDBG responsibility for working with the client, FEMA and both states, in the resolution of eligibility issues. These efforts resulted in over$100 million dollars in initial determinations of ineligibility Improved Projects being reversed. Port Authorities Alaska State Disasters: AK-236 & AK-237, Severe Storms, February— March 2012 Preliminary Damage Two consecutive storms in late 2011 brought hurricane force winds,storm surge and waves that Assessment pounded Alaska's coast causing damage that resulted in federal disaster declarations 4050-DR-AK and 4054-DR-AK. Following the federal declarations,the State of Alaska,through their self- Private Non-Profits administered state level disaster program,declared funding available for applicants who were not eligible under the FEMA PA program.As part of the team deployed to assist with the Alaska Project Management disaster programs, Sekol served as a Public Assistance Specialist. In this capacity she worked with PW Formulation,Writing the Kenai Peninsula Borough cities of Kenai, Homer,Soldotna and Seward visiting sites to assess &Versions damages and assemble documentation to submit for reimbursement by the State of Alaska. Roads/Bridges Louisiana State: BP Oil Spill, February 2011 - May 2012 Sekol served as part of an elite,dedicated team providing financial support to assist the State of Sewerage and Water Louisiana to determine the overall financial impact to the state resulting from the BP Oil Spill.Sekol State Grant Programs worked with state representatives,gathering and organizing documentation for the formulation and support of the state's loss claim. Transportation New York State: 1899-DR-NY, Severe Storms and Flooding, May— September Authorities 2010 Xactimate In response to a Nor'easter that ripped through nine southern-tier counties in March 2010,Sekol CERTIFICATIONS+ was deployed as a Project Officer on the team of 26 consultants assisting over 241 applicants.Sekol worked in Westchester and Suffolk Counties.While in Westchester County she worked with FEMA LICENSURE Beach Specialists to re-evaluate damages to county beaches.After an initial denial from FEMA, her Certified Residential continued efforts resulted in the county receiving an additional$250,000 in funding under Appraiser Category B. TIDAL BASIN I 18 tFuj 16E Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services JOHN RIG LING SENIOR TER RECOVERY CONSULTANT Mr.John Rigling has over 30 years of experience in project management including eight AREAS OF EXPERTISE years as a FEMA PA technical specialist and deployed on five New York State disasters. He 406 Hazard Mitigation worked with the Port of Houston Authority and Houston Independent School District as After Action Reporting part of the management team assisting with recovery from the May storms and flooding in Texas. Previously has served as Project Manager on the long-term recovery team for New Alternate Projects York State, Rigling played a key role in transitioning New York State's Hurricane Sandy Debris recovery operation to meet the long-term goals of the State and its applicants. Rigling has applied his knowledge for the Port of Houston in program compliance requirements to FEMA Public Assistance help prepare applicants for closeout and ensure that they retain funding when work is FEMA Individual complete.Additionally, Rigling has served as Project Officer for Louisiana, Minot North Assistance Dakota, Florida, and Alaska He is currently working under an existing contract with Houston Independent School District regarding damages that resulted from the storm and flooding HMGP event DR-4223-TX. (Incident Period May 4, 2015 through June 19th that includes the 2015 Historical Procedures Memorial weekend storms and Tropical Storm Bill). Rigling joined Adjusters International with nearly three decades of management experience, which he has put to use serving New Improved Projects York, Louisiana, Minot North Dakota, Florida, and Alaska, as a Project Officer guiding PNP applicants through the FEMA Public Assistance grant application process. PW Formulation, Writing PROJECT EXPERIENCE &Versioning Roads/Bridges Port of Houston, TX: Assessment of Disaster Recovery Administrative Capabilities (Phase I): 2015 PROFESSIONAL As a Senior Consultant, Rigling is applying his knowledge for the Port of Houston in program AFFILIATIONS compliance requirements to help prepare applicants for closeout and ensure that they retain Secured Worker Access funding when work is complete. His responsibilities include management of staff scheduling, Consortium assignments,technical support,and equipment. New York State:4085-DR-NY, Hurricane Sandy Long Term Recovery Operations, EDUCATION January 2014 - 2015 Coursework: Onondaga As a Project Manager on the long-term recovery team for New York State, Rigling played a key role Community College, in transitioning New York State's Hurricane Sandy recovery operation to meet the long-term goals 1984 of the State and its applicants. Rigling is applying his knowledge of program compliance requirements to help prepare applicants for closeout and ensure that they retain funding when work is complete.His responsibilities include management of staff scheduling,assignments, technical support,and equipment. Port Authority of New York and New Jersey: 4085-DR-NY&4086-DR-NJ, Hurricane Sandy, November 2012—November 2014 As a member of the Adjusters International team Rigling served as a disaster recovery consultant and worked with The Port Authority of New York and New Jersey,a bi-state agency,in their recovery from Hurricane Sandy,the second costliest hurricane in United States history.Rigling served as Lead Consultant for Aviation (JFK, LGA,Teterboro,and Stewart Airports)with responsibilities that included scheduling of all FEMA site visits,damage inspections, FEMA/ Applicant meetings and agendas.Vetting&Validation and collection of all applicant supplied data, force account labor,equipment,expenditures. Final review of all FEMA written Project work sheets, and eligibility determinations.20 projects were submitted with a total of$48 million in anticipated reimbursements. TIDAL BASIN I 19 16E 6 Response to Collier County RFP 1 7-71 1 6 for Disaster Recovery Consulting Services LINDA JENNERS GRANT CONSULTANT. Jenners has eight years of experience leveraging her business acumen, customer service AREAS OF EXPERTISE skills, and extensive disaster training to assisting applicants through the FEMA Public Preliminary Damage Assistance program as part of the disaster recovery team. She has served as a State Assessment Public Assistance Liaison/ Project Officer for several New York State disasters, as well as Private Non Profits serving as part of a hand-picked team supporting the State of Louisiana and its claimants in their recovery from the BP Oil Spill. Public Assistance PROJECT EXPERIENCE Public Sector Experience New York State:4085-DR-NY, Hurricane Sandy, November 2012 — December PW Formulation, Writing 2013 &Versions As a member of the Adjusters International team deployed in the greater New York City and Lower Roads/ Bridges Hudson Valley regions,Jenners is serving as a Public Assistance Coordinator(PAC) managing the application process and generation of project worksheets(PWs).She is currently working with Xactimate private non -profits.The guidelines for eligibility of PNP organizations and facilities have been refined over the past several years as eligibility issues have surfaced.Jenners provides guidance to CERTIFICATIONS+ these organizations and assists personnel involved in making eligibility determinations.She also LICENSURE works with departments to accurately document damages, identify eligible work projects in Xactimate Estimating accordance with FEMA policy,and assists applicants with developing their scope of work. Software State of Alaska:4054-DR-AK, Severe Winter Storms, December 2012 -January 2013 EDUCATION A series of storms beginning on September 15 and continuing through September 30, brought Advanced coursework in flooding and/or high wind warnings that impacted all areas of Prince William Sound,the Kenai Marketing/Advertising, Peninsula Borough,the Municipality of Anchorage, Matanuska Susitna Borough, Denali Borough Business Law & and as far north as the Yukon-Koyukuk area.As a member of our team,Jenners assisted the state Accounting, Robert with the Public Assistance Grants and helped sub-grantees to compile the documents for their Morris College, 1969 - Public Assistance Grant. In addition,she worked in the field inspecting and measuring flood 1972 damaged infrastructures with FEMA project specialists,and prepared cost estimates. New York State:4020, 4031-DR-NY, Hurricane Irene Orange County Flooding & Tropical Storm Lee Flooding, February - September 2012 Jenners is currently serving the County as part of the Team assigned to guide them in the preparation of damage estimates working with FEMA Project Specialists and their insurance carrier. The damages include highly complex projects that require architectural &engineering involvement for buildings,dams and infrastructure. State of Louisiana: BP Oil Spill,January - November 2011 Jenners was selected to an elite dedicated team providing financial support to assist the State of Louisiana to determine the overall financial impact to the state resulting from the BP Oil Spill. Jenners was hand-picked due to her business expertise and knowledge of working with applicants following a federally declared disaster,as well as for her financial expertise. New York State: 1899-DR-NY, Severe Storms and Flooding, 2010 In response to a Nor'easter that ripped through nine southern tier counties in March 2010,Jenners was deployed as part of the team of 26 consultants assisting over 241 applicants to document 1170 PWs totaling an estimated $113 million in damages.Jenners served as a State Public Assistance Liaison/Project Officer for this disaster,advising applicants regarding FEMA policy and eligibility guidelines;assessing and quantifying damages;assisting in the gathering of proper documentation; formulating projects;and writing project worksheets. TIDAL BASIN I 20 16E 6 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services ROBERT KOCH INSURANCE 5„; ECI .I...I T AREAS OF EXPERTISE Robert Koch has nearly 20 years of experience in construction, estimating and managing 406 Hazard Mitigation millions of dollars in governmental, residential, and commercial construction projects, Alternate Projects including the management of a 42-building new construction project.Additionally, Koch was vice president and senior estimator for a firm specializing in government projects, Appeals successfully acquiring proposal awards to complete projects on military bases, Closeout government buildings and schools. Koch also has worked as a project manager and estimator on special projects such as asbestos, lead and hazardous abatement. Construction Mgt. Cost Estimating Format PROJECT EXPERIENCE (CEF) New York State: 4085-DR-NY, Hurricane Sandy Long Term Recovery Operations, Debris Management November 2013 —April 2015 As part of the long-term recovery team for New York State, Koch played a key role as the State Environmental Task Force Lead/Insurance,in transitioning New York State's Hurricane Sandy recovery operation FEMA Public Assistance to meet the long-term goals of the State and its applicants.Koch reviewed all projects for potential insurance reductions,applying his knowledge of program compliance requirements to help prepare Historical Procedures applicants for closeout and ensure that they retain funding when work is complete. Improved Projects New York State: Disaster Closeout Team, October 2013 - November 2013 At the request of the State,a closeout team assisted with Hurricane Sandy, Hurricane Irene,and Preliminary Damage Tropical Storm Lee closeouts,as well as back-log of other PA projects.As part of this team, Koch Assessment helped to reach out to applicants and work with them to gather the required details and Project Management documentation so that funds could be correctly allocated, PWs reconciled, monies properly reimbursed,and projects closed out. Public Sector Experience New York State: 4085-DR-NY, Hurricane Sandy, November 2012 - October 2013 PW Formulation,Writing As a member of the team deployed in the greater New York City area, Koch served as the State &Version Insurance Specialist Task Force Lead. In this role he reviews all insurance items for the State as well as the applicants. Roads/Bridges State of Alaska:4161, 4162-DR-AK, Severe Storms, November 2012 Xactimate A series of storms beginning on September 15 and continuing through September 30, brought CERTIFICATIONS+ flooding and/or high wind warnings that impacted all areas of Prince William Sound,the Kenai Peninsula Borough,the Municipality of Anchorage, Matanuska Susitna Borough, Denali Borough LICENSURE and as far north as the Yukon-Koyukuk area.On September 21 the governor signed an emergency All Line Property& disaster declaration and the State conducted Preliminary Damage Assessments(PDAs).As a Casualty Adjusting member of the team, Koch worked in the field inspecting and measuring flood damaged License, State of Texas properties, interviewing applicants,and preparing cost estimates. NFIP Certified Adjuster— State of Louisiana: BP Oil Spill, January - May 2011 FCN 70004154 Koch was selected to an elite dedicated team providing financial support to assist the State of Louisiana to determine the overall financial impact to the state resulting from the BP Oil Spill.Koch EDUCATION was hand-picked due to his insurance expertise and extensive knowledge of working with Coursework, Business & applicants following a federally declared disaster. Accounting, Niagara County Community College TIDAL BASIN I 21 0 16E 6 Response to Collier County RFP 1 7-7116 for Disaster Recovery Consulting Services RON ANDERSON I-HWA CONSUL ..ANT Prior to creating Florida Disaster Consulting (FDC) in 2008, Ron Anderson worked as a state of Florida official for 28 years. He was involved in the administration of the FEMA and FHWA disaster programs for over 25 federally- declared events.With this knowledge, Ron has been successful in creating a company that offers a contracting alternative for federal, state,and local agencies, as well as other consulting firms involved in disaster management projects. Florida Department of Transportation, Emergency Coordination Officer/Incident Commander, 1995— 2008 • Managed the District 7 Emergency Operations Center and 50 individuals at full activation. • Managed District 7's response to all emergencies within the District including responses to workplace, local State, and national emergencies such as terrorist threats, earthquakes, hazardous material spills,wildfires, tornadoes, hurricanes, sinkholes and major traffic incidents. • Managed the organizational development, recruitment, selection, training, deployment, and operations of all District 7 Emergency Response Teams. • Managed preparation, response and recovery operations for incidents that directly or indirectly impact the District with regards to FEMA Public Assistance Program and the FHWA - ER Program. • Provided annual training to 42 individual local governments on the FEMA Public Assistance Program,the FHWA-ER Program and other State disaster programs. • Developed and maintained Central Florida's Contraflow Plans for Interstate 4 and Interstate 75, • Developed and maintained the District's Debris Operations Plan. Comprehensive Emergency Management Plan. Served as a State Continuity of Operations Plan Administrator. • Assisted the Florida Turnpike Authority and the Hillsborough County Expressway Authority in responding to events that negatively impact their operations. • Managed the Annual $500,000 Emergency Management General Engineering Contract and individuals that provide emergency management and engineering support for the District Emergency Operations Center. • Served as the Transportation/Public Works Committee Chairman on the Regional Terrorism Task Force. • Managed all activities related to emergency contracts and FHWA/FEMA reimbursement of recovery costs for District Seven and its local governments. • Served in various Federal and State positions as deployed under FEMA and FHWA Declarations during incident response and recovery operations. TIDAL BASIN I 22 16E Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services PASQUALE "PAT" CUCARRO INSURANCE SP CIALIST 6767 N. Wickham Road, Suite 501/Melbourne, Florida 32940/321-255-1434 /8 0 0-248-2353 SENIOR VICE PRESIDENT/MANAGING PARTNER, GOODMAN-GABLE-GOULD/ADJUSTERS INTERNATIONAL—has worked since 1982 on behalf of policyholders. Pat is an active board member of NAPIA (National Association of Public Insurance Adjusters),was the former President and is an active member of FAPIA (Florida Association of Public Insurance Adjusters) and has served on various committees in each organization. Mr. Cuccaro is a licensed public adjuster in numerous states, oversees all of the GGG/AI Florida offices,has been the lead engagement partner on numerous multi-million-dollar claims and has worked with several law firms in providing consulting advice and litigation and trial support. He has also had a noteworthy impact on effecting legislative change on the state level in Florida regarding the insurance adjusting industry. Pat has been the Engagement Partner for many significant claims including: 1221 Brickell Avenue,The InterTrade Imports, Inc. Port Consolidated Greenberg Traurig Building Best Western Beach Resort, Investment Equities of Miami Putnam County, Florida Fort Myers Beach, Florida Central Dental Creations Investors Management Group Riverside National Bank Charley Toppino&Sons, Inc. J.G.Financial Seabonay Beachfront Resort. Cornerstone Group The Marina Club at Black Water Southern Management and Development Sound Drucker&Falk Meg O'Malley's Restaurant Sterling House of Melbourne Beach Dutch Packing Company Monroe County, Florida Sunsations Entegra Roof Tile Niagara Distributors Vista Properties Flanders Corporation Orlando Family Resort Wentworth Gallery Insula Companies Pebblebrook Hotel Trust Westshore Glass Corporation BOARD MEMBER, NATIONAL ASSOCIATION OF PUBLIC INSURANCE ADJUSTERS (NAPIA) BOARD MEMBER, COUNCIL OF PROPERTY CLAIMS PROFESSIONALS, INC. (CPCPI) PAST PRESIDENT AND STANDING MEMBER, FLORIDA ASSOCIATION OF PUBLIC ADJUSTERS (FAPIA) CERTIFICATION, PCCP ASSOCIATION, FLORIDA WINDSTORM NETWORK CERTIFICATION, NFIP (NATIONAL FLOOD INSURANCE PROGRAM) AUTHOR,ADJUSTING TODAY, "VALUABLE PAPERS AND RECORDS" Licensed Public Adjuster in the following states: Colorado Michigan Tennessee Florida North Carolina Virginia Georgia Pennsylvania Louisiana South Carolina TIDAL BASIN ( 23 16E 6 Response to Collier County RFP 1 7-71 1 6 for Disaster Recovery Consulting Services Tab 4. Technical Approach Tidal Basin is undoubtedly the best positioned to take on the responsibilities requested by Collier County. Our experience in Florida (see map below listing some of our past clients) as well as the breadth and depth of our national experience is unmatched, making Tidal Basin the logical choice for the County. Our local team members'familiarity with numerous jurisdictions in the State of Florida means our team can provide an unsurpassed level of personalized technical assistance.We are able to literally hit the ground running, as we are intimately familiar with the area's needs as a Florida County. ,a v Flay ar:c0 S, i.Kh r". I l 'ii 0 • ai' J t n C [Y l .aro tt _ i tea.' ilrP+I f sl�TlS HN Ffo J(•. l�r�ild � LV 3(j 9 i / 33 r,*/r Over a period of 30 years, our methodology has been fine-tuned and proven highly effective, thereby guaranteeing that we wilt guide the County's emergency operations, disaster recovery, and all support staff(to include assignees of the Finance and Administration Department)requirements and tasks, through the primary vehicle of the FEMA PA Program. The Tidal Basin team's broad-based support services are designed to help maximize federal funding, expedite the process, and retain funds during the closeout audit.Our team has dealt with coastal and river flooding during our extensive engagements with Katrina and Sandy. We will work to advise the County, and help develop a priority-based plan that maximizes funding from all sources such as PA, NFIP, FHWA and CDBG. The Tidal Basin team is unique in that we deliver a total financial recovery solution that includes FEMA Public Assistance, FEMA Individual Assistance, FHWA ER Program, HMGP, insurance consulting, HUD CDBG, and other disaster relief funding integration as what we call the Total Solution®.We have also offered insurance adjusting and FEMA consulting together since 1996.The significance of our understanding of each area of expertise—insurance and the FEMA Public Assistance program and how each work together and complement each other—is a major difference between our team and all other TIDAL BASIN I 24 16E 6 Response to Collier County RFP 1 7-71 1 6 for Disaster Recovery Consulting Services competitors.We will help the County to develop and 1)isaster .Recovery Process maintain a grant `tAit ) .. management and recovery strategy that includes hazard mitigation; y ,:'<< c.•,. Ftu d C 1pplir>ttinn I' I lorOelmol 1 un (d xemtt formulate project imp np ,ClaimStratogy Claim Ar„ttz,tng Claim 6 worksheets (PW)that are 1 acs nova(op. Process 9otM�- (tIna Loaa A6,eesment a,ert m.nt 471ZAA fully coordinated with the I insurance claim settlement _, z,;meow „, �H process;accurately track TM”' , 1 ,,. 4, projects;and provide x ntdr,tn -solo, ...r... � 3y antdt- �3 �,�� ,�d� S' 3 e^ expert program guidance I t with respect to eligibility I ag . _ and options. Because we I i os - amara ,. . .. . krix1f1AASIG A"" AY I aa„a,ad "� - _ understand the issues and requirements inherent to The Tidal Basin team's Total Solution® offers insurance adjusting and FEMA coordinating public/private consulting together to maximize your financial recovery. funding sources and their complex interactions,we are able to guide the County around the pitfalls often associated with the disaster recovery process.Our team will assist in coordinating efforts with all surge-capacity add-ons - architects, engineers, contractors, etc.to make sure we meet State/FEMA requirements in a timely, but accurate fashion. Our team will also develop priority and plan-based project formulation to keep funds flowing while logically formulating longer-term projects e.g. Section 428, Alternate, Improved, etc.We have experience with CDBG funding and experience in combining programs to minimize local match, specifically under 404 and will ensure that all legal responsibility and OFA issues are handled appropriately. Due specifically to our involvement with Hurricane Sandy in New York and New Jersey, Alaska's and Hawaii's recent disasters and the numerous clients we served in response to Hurricane Matthew,we are current on the various nuances and policy changes associated with the PA program, including the implications of the Sandy Recovery Improvement Act 2013 (SRIA);Alternative Procedures Pilot Programs for Debris Removal, Permanent Work, Post-Katrina Emergency Management Reform Act of 2006, and Dispute Resolution;Assistance Program and Policy Guide (PAPPG) FP 104-009-2 and Section 324 Management Costs and Direct Administrative Costs. EOC Support Services Our incident support staff have extensive experience within Florida dealing in an all-hazard environment to plan for, respond to, and recover from disaster occurrences.Actual incidents include numerous tropical cyclones, severe weather events, tornados,floods, oil spill responses, bio and chemical hazardous materials, mass immigration, urban search and rescue, aviation crashes and civil riots and unrest. Regardless of experience, continued education is extremely important. Our staff will Participate annually in WebEOC training with Emergency Services to ensure our methods and information are up to date and will be most useful to the County. In the event that a disaster escalates to a proportion where the County requires addition Emergency Operations Center(EOC) support services, our team can provide Incident Management Support Teams (IMSTs)to support and augment staffing at the Collier County EOC. This service allows local jurisdictions TIDAL BASIN I 25 16E 6 Response to Collier County RFP 1 7-71 1 6 for Disaster Recovery Consulting Services to maintain continuity of government while effectively managing the incident.We can provide short-term and long-term staff support to assist the County with its Incident Management System (e.g., operations section chief, planning section chief, logistical section chief, finance/admin section chief, or Emergency Support Functions (ESF) positions, based on need and the level of response). Our team can provide subject matter experts (SMEs) comprehensively experienced in all components of the National Incident Management System (NIMS), the Incident Command System (ICS) and the National Response Framework (NRF).When activated, our personnel shall be prepared to integrate with the County staff, and shall function as an integral part of the EOC staffing. However, decision-making authority shall remain at all times with the County Emergency Management staff. All of our SMEs have the extensive, in-depth experience necessary to staff the EOC supporting the command and general staff in the areas of command, operations, planning, logistics, administration/finance, liaison, public information, safety, or Emergency Support Functions (ESF) positions during an extended emergency event, as necessary.All SME staff members have written, produced and managed hundreds of incident action plans during large emergencies, disasters, and pre-planned events. Additionally, our staff has extensive experience working in Multiagency Coordination Systems/Emergency Operations Centers, Area Command and Unified and Single Command Posts. All services shall comply with and conform to industry standards,the National Incident Management System, Incident Command System, and National Response Plan/National Response Framework, as defined by the Department of Homeland Security, National Integration Center(NIC) Incident Management Systems Division and state and local emergency plans and procedures, including the County's and State of Florida's CEMPs. FEMA Public Assistance Advisory Services Objective) €_ The Tidal Basin team will work hand-in-hand with Estimate Size nope, : the County to develop a grant management and Staffing Requirements strategy that will maximize qualified FEMA reimbursements.Once the State forwards the Governor's request to the federal government,the Objective 2 Objective 3 Define Roles& update EngagementTidal Basin management team will coordinate with the Responsibilities Controlling ;Om Chart) Document County's management staff to identify staffing requirements following the State's receipt of a .,_ disaster declaration.At this time,we initiate to active recovery mode. Our team provides general grant Objective a Objective S Objective 6 Plan and Manage initial Training, management services throughout all phases of the Software - Logistics `' Inbrief,and Modification Debrief recovery process.Our team will work closely with the °� 16E 6 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services We work in close coordination with all relevant stakeholders to ensure that state and federal regulations are being followed, and that policy requirements are met related to versioning PWs.As projects are versioned, we will work with the County to collect the necessary documentation to support proper reconciliation of work completed, 'frt as well as work yet to be completed.We work closely with all relevant departments throughout the process, providing training ► . 4;1 and guidance to help the County prepare for closeout and audit from the outset of your recovery.Our consultants also serve as a v " centralized program management resource to facilitate the iY1 coordination and communication for the County, guiding key staff through the preparation of a program management plan, and providing decision makers with the information they need to drive the recovery from beginning to end—all with an eye to FEMA eligibility and compliance. Our closed-loop management process provides both oversight and control over both technical and management aspects of the program.Our Program Management approach includes regular internal and external meetings/reviews,to assess overall progress, identify and manage risks, ensure close coordination, and foster effective internal and external team communications.We measure and assist with all critical aspects of the program's progress to monitor trends and react in a timely manner as the County necessitates. Our plan is designed to provide continuous management and improve customer visibility into program technical, cost, schedule, and risk performance. If requested, our consultants will assist the County to: • Develop a Management Approach (Plan) o Assist in the development of the County's Disaster-Recovery Team o Determine roles and responsibilities • Emergency planning • Disaster recovery • Mitigation planning o Facilitate communications and coordination • Determine losses o Clean-up and emergency response o Evaluate construction contracts, construction cost estimates, and codes and standards Buildings/Equipment/Supplies o Road/Utilities/Recreation o Immediate needs funding o Temporary relocation costs • Categorize losses and prioritize funding source potential o Insurance Extra Expense and Property o FEMA categories A-G o Responsibility of other Federal Agency o Special Considerations (Historical, Environmental, Floodplain, etc.) • Determine project eligibility and cost allowability determinations o Fully describe and document loss elements o Provide verification and reporting, o Research and maintain appropriate documentation of activities • Develop and maintain a comprehensive recovery strategy o Assist with design and scope development TIDAL BASIN I 27 16E 6 Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services o Discuss mitigation options and help formulate approach • Section 406 Hazard mitigation funds o Prepare project worksheets and damage inspection reports o Documentation preparation and review • HMGP applications • LMS strategy • Emergency Management Plan • Develop a funding approach o Identify and document any changes o Document unaccounted-for damages, change orders, or other issues, which require versioning of the PW • Implementation Plan o Development of applicable project worksheets and proposals o Completion of approved projects o Make routine site visits to evaluate progress, performance and compliance o Provide verification and reporting, as well as appropriate documentation of activities o Attend progress meetings o Prepare and maintain detailed project files, reviewing all addenda for eligibility and compliance • Final inspection and closeout o Assist the County with change order processing and review o Manage/oversee any required owner-furnished testing and inspection services o Maintain schedules of documentation deadlines and construction milestones o Provide ongoing monitoring and status reporting to the County Our consultants put their unparalleled technical expertise to work on behalf of the County, analyzing insurance-related issues as they relate to specific projects-not just applying a one-size-fits-all approach to insurance considerations.We then break these down into understandable components and key decision points, always taking the approach of educating and mentoring our federal, state, and local counterparts in the intricacies and specific applications of insurance considerations.ir"` Appeals are an important part of the PA program.According to a December 2009 OIG report, the average processing time for first appeals is seven months, with second appeals extending the timeline an average of 10 additional months; resulting in an appeal process that in some cases can span several years. Because the appeal process can add months, and even years,to the timeline of a project, the Tidal Basin team makes every effort to ensure clear and ongoing communication, and to proactively identify contentious issues.We work toward swift resolution of these issues and to clear up any misunderstandings in the field, before they enter the time-consuming appeals process. When appeals do become necessary, however, our team has unsurpassed expertise to assist the County in articulating its position.We have drafted for numerous sub-recipients successful first and/or second appeals. Our team is fully qualified to apply its combined insurance and FEMA PA experience to untangling and resolving insurance-related closeout issues. In fact, we have assisted numerous applicants to appeal incorrect de-obligation determinations by FEMA that were based on misunderstandings regarding insurance claim settlements and their impact on FEMA funding. For example, this specialized knowledge TIDAL BASIN I 28 CD 16E 6 Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services has resulted in more than $53 million in insurance-related de-obligation reversals for New York State sub- recipients following Hurricane Sandy. Tidal Basin can respond to Collier County in 24 to 48 hours of any disaster. Steps the County should take to initiate our firm's response are simple: • We will assist the County in preparing the Task Order or Notice to Proceed documentation.We will receive the Notice to Proceed and verify our resources available to deploy to the disaster location. • We will then send out an activation message to our available personnel. • We will secure airfare and other travel accommodations for our staff. • We will deploy within 24-48 hours of notification and activation. We maintain a strong regional presence in the South, with our During Hurricane Matthew,we Melbourne and Ft. Lauderdale locations being our primary operations had 8 contracts activated centers for the County. However, we have immense support from our simultaneously: •corporate headquarters and trainingfacilitylocated in Utica, New York, Bryan County,GA p q • Clay County,FL along with more than 45 offices throughout the country to support the • Flagler County,FL County.We are confident of our ability to respond quickly and • City of Flagler Beach,FL effectively,without risk of airline- or distance-based delays,to the needs • Pender County,NC •of the County. Further, we will sign a warrantystatement aspart of Pender EMS&Fire Y ▪ Seminole County,FL contract execution that the Tidal Basin Team will deploy the necessary • Florida International resources to meet the County's deadlines.Tidal Basin is 100% University committed to the needs of the County and will not waiver in our responsibilities, regardless of nearby areas being affected by the same event.With our cadre of full time and on call staff,we will be able to provide experienced team members to the County's Disaster Recovery and Emergency Management Team with any number of individuals that an event necessitates. We are local experts with national expertise- eager to demonstrate our dedication to the County. FEMA 404 and 406 Hazard Mitigation Expertise Hazard mitigation funding is one of the most often overlooked and underutilized aspects of the PA program. The Tidal Basin team focuses on actively identifying and educating clients regarding hazard mitigation opportunities and ranking exiting long-term capital plan priority projects.We will work with the County to take advantage of this additional funding to strengthen and improve infrastructure,taking every opportunity to protect against future damage. This includes actively seeking out opportunities to build Section 406 hazard mitigation projects into PWs,as well as documenting opportunities for 404 Hazard Mitigation Grant Program funding.We deliver this via a coordinated approach to mitigation that takes full advantage of disaster relief(406) and hazard mitigation assistance (HMA) program funding. If CDBG-DR funds become available, the Tidal Basin team can help integrate those funds in to help cover required FEMA match expenses to reduce out-of-pocket expenses to the County. Financial and Grant Management Support One of our core competencies is successfully guiding clients through the ins and outs of developing an appropriate grant management strategy, including determinations of how to organize projects and which to select for improved or alternate project status.What is best for the County's recovery and rebuilding is not always as straightforward as replacing damaged facilities exactly as they were prior to the storm. TIDAL BASIN ( 29 16E 6 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services While the PA program was designed to accommodate this reality,the guidelines and parameters are open to interpretation and contingent upon specific circumstances.We have proven experience when it comes to assisting clients with decisions on whether to repair or replace, how to fund required code upgrades, and how to strategize and present hazard mitigation opportunities.We are also familiar with FEMA's application of its new PA Pocket Guide,which provides guidance to FEMA field staff regarding the formulation of projects and allows for your logical groupings of projects to maximize funding and minimize administrative burdens. Tidal Basin is an industry leader in automated record keeping due to our state of the art software portal, Tempest-GEMS for project and grant management. • Tempest-GEMS—Tempest-GEMS is a grant expense management system designed for US federal grants.Tempest-GEMS simplifies financial tracking. It collects and collates required documents. It advises users if they are missing documents.The application includes policy self- assessment tools.And, it scores the compliance of each procurement effort. Tempest-GEMS prevents errors such as failure to follow federal procurement law, failure to provide supporting evidence of expenditure, and duplication of expenses. The tools are more than just grant expense management, but also provide: o Document management o Compliance management o Time tracking o PW tracking and status Our goal at all times is to provide guidance that allows maximumJ, recovery under the FEMA Public Assistance(PA)Grant Program, �,. D;aas:e oo-�. , mer coordinating this with anticipated and actual insurance contributions (if r~ �iOYE.:J'S Y30�F3fTdLKM DedereteenM any) and then documenting insurance purchase requirements.We also 1 �4 ' 1 ``:-. work with the County to document the project in such a way that they 1—'"'"" State Letter di.�r meet FEMA's standards during program design, data collection, data and ,..., , __.. N,FHWA i rude° project metric reporting, audits,final inspection, and closeout. Mee Admosektemest I t, SJ .. We will provide broad-based support services designed to help maximize -R'�,..,,,,,,, � Dtsxsteaasnssmeat all federal and state funding sources available to the County, provide — 4 advice on federal funds matching to maximize reimbursement of '"°...1 //y \\\ 4"`k "° / , lie haC _.... \ .,., expenditures made by the County, expedite the reporting process and ., --1 / Detailed Site Impatiens: 1 Media itepmtstAxid Survey funding recovery, and work to assure that funding reimbursement claims R'mds6 dd ia:patimm are maintained in proper form for the closeout audit. It is our experience dl that to fully recover what is due under the Stafford Act and from other State Requests EA Feeds ` State Requests.._.uest.....___.._._ federal and state funding sources;there are multiple steps, processes, a FHWA D.O.Fmdmrxmeffi Damage Survey (.lbbsarymwd Damage Sarty and compliance issues to be addressed before completing any project 1 semma� rt Samsnany Repon mbmandtam7 worksheets (PW) and in building and maintaining all records in audit a .. - ---- ""- -------•--. u FHWA D_O.Amex ready form. FHWA Demise adm;entretar Apprasni end With over 250 personnel available to support disaster recovery Request for HQ Fend.t0aati°n 1 operations, our team will ensure that adequate,trained, staff are available eti dreads to support any client requirement,whether relating to logistical 1 conditions, staffing, or mapping. With extensive experience helpingF`°a'm°`!" ' localities within Florida,Tidal Basin has the experience necessary to FHWADD.Aga of Praire "i navigate regulations regarding state and federal departments such as .. ......_ .._.. , FDEM, FDOT, and FHWA.With our combined experience and use of >IepnPermeated Aep°��°" FHWA Process TIDAL BASIN I 30 0 16E 6 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services efficient and streamlined software such as Tempest-GEMS and DLAN-R, our team is undoubtfully the best fit to assist the County with their disaster related financial recovery. Our role is to work as an advocate on the County's behalf proactively addressing any misunderstandings or problems involving any aspect of eligibility,funding, or the FEMA PA Program in general.We have interacted with representatives at all levels of FEMA, helping to clarify and challenge, when necessary, policies and procedures that proved—for recipients and sub-recipients—too onerous or counter-intuitive to the intentions of the PA Program. In concert with the Finance and Administration Department, we have the capability to reduce the risks associated with incomplete or inaccurate submissions for reimbursement.Because the TB team specializes in the FEMA PA Program, the County is at minimal risk for having PWs and other program documentation rejected due to incompleteness and/or inaccuracies. That's the Tidal Basin difference! There are also no other respondents that have our level of insurance knowledge, particularly as it applies to the FEMA PA program-a factor which, given the 24% OIG audit failure rate associated with insurance issues, is critical to maximizing disaster relief funding for State applicants and resolving closeout issues.The TB Team will assist the County in proactively addressing multiple issues and challenges in the administration of the FEMA PA program. We will strategically advise and guide County staff on the rules, regulations, common practices, acceptable procedures, and share/demonstrate specific knowledge of tracking costs (to include DAC)for the facilitation and reimbursement of costs to both clients as well as contractor personnel. The TB team has successfully completed recipient closeouts for New York State and Alaska, as well as participated in numerous closeouts and audits for applicants nationwide. Our direct experience with the grant management process means that we not only understand the requirements in theory, but in practice and application. We have proven our ability to comply with the requirements of the Stafford Act, Title 44 of the CFR, OMB Circulars and related regulations, and to anticipate the needs of the recipient, providing exceptional client service throughout the process. Our team is up-to-date on the latest FEMA guidelines and policy nuances, and we use this knowledge to help clients develop well- articulated and substantiated justifications for presentation to FEMA and the State.We are aware of variations of policy from state to state, which allows us to advocate effectively on behalf of our clients when it comes to questions of eligibility.As part of our consultancy, we will advise the County on grant management protocols, and in documenting all activities,provide and perform internal controls assessments. This process will be outlined in greater detail in our Management Plan, as part of the kick-off meeting. Public Adjusting Services Our corporation has been providing public insurance adjusting services to policyholders for more than 30 years.We have more than 45 offices throughout the nation and more senior and certified professional public adjusters on staff than any other organization of our kind.Tidal Basin's 250 staff in our public adjusting division cover every aspect of insurance claim expertise,with 74 public adjusters licensed to practice in the State of Florida. Our leadership position within the insurance adjusting arena is unrivaled, whether in the public adjusting industry or by our disaster recovery competitors. Because FEMA funding is secondary to insurance, an understanding of the complicated language and the detailed extensions, exclusions, and negotiations involved in the insurance claim settlement process is critical to expediting and accurately assessing the funding which will be provided by FEMA. Simply put, this essential and often overlooked element of delivering the Public Assistance program is a key underpinning of a vital grant management strategy and a key component of easing the closeout process. TIDAL BASIN ( 3 1 16E 6 Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services Our consultants put their technical expertise to work on behalf of the State and its applicants, analyzing insurance-related issues as they relate to specific projects and applicants-not just applying a one-size- fits-all approach to insurance considerations.We then break these down into understandable components and key decision points, always taking the approach of educating and mentoring our federal, state and local counterparts in the intricacies and specific applications of insurance considerations. Gap Analysis and Suggestions Tidal Basin fully understands that a primary component to improving the effectiveness of an existing disaster recovery program is to gain a better understanding of the current processes, procedures, and workflows.This can be achieved through a thorough analysis.The primary goal of the Gap Analysis will be to conduct a review of Collier County's overall administrative capabilities with regard to financial recovery from both state and federally declared disasters. Additionally, Tidal Basin will make recommendations that improve and streamline the County's use of the FEMA Public Assistance (PA) Program processes, while identifying and minimizing risks to ensure obligation and retention of the maximum allowable funding. Basically,we will conduct a comparison of your current actual performance with your potential or desired outcomes. Tidal Basin has extensive experience conducting these analyses for several government agencies and other large organizations,to include, MD Anderson Center, Houston Independent School District, City of Sanibel, FL, Village of Islamorada, FL just to name a few. Because the Gap Analysis will ultimately enhance and streamline the County's overall disaster recovery process,Tidal Basin will devote sufficient time and resources to this effort. Past experience has shown us that the amount of time needed to conduct these analyses can vary from one week to several weeks, depending on the magnitude of the analysis and the current levels of readiness that already exist. However, as a client of Tidal Basin,the analysis would be part of our initial efforts and we would conduct these analyses as a pre-disaster function,to ensure Collier County was fully prepared for any future events. Our process involves a phased approach with each phase having a clear start point, some well-defined tasks, and a defined end point.The end of a particular project phase will often be the production of a particular deliverable. The deliverable can be a document such as a progress report, or a tangible product. It has been our experience that a phased approach helps to overcome resistance to change, allows for lessons learned in early phases to be incorporated in systems installed in later phases and reduces risk by working through the project step by step.This ensures the involvement of the right people at the right time with the right tasks reducing the complexity of planning and control, fosters continuous improvement in emergency management capabilities, and provides organizations with a level of confidence that they are adequately prepared for all hazards and risks. By conducting numerous Gap Analyses over the years, Tidal Basin has seen first-hand the benefits provided to our clients. Our efforts have helped agencies foster continuous improvement in emergency management capabilities and developed a more effective and timely process to address emergency response and recovery needs. Phases: Phase I: Identify strategic objectives (what are your goals or desired end state?) Wale•yA^ ii$W# Phase II: Identify current standings and deficiencies (where Co„t,nuou are you now against where you want to be?)and IdentifyImovement Roos proven :' gaps/needs Phase III: Develop an Action Plan (convey the goals/objectives and the actions needed to achieve them. TIDAL BASIN ( 32 16E 6 Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services Look at areas of deficiency and create a plan for improvement based upon these areas given the resources available.) Phase IV: Plan implementation Phase I focus will be on identifying the County's strategic objective and would include the following tasks: ➢ Determine goals and objectives ➢ Define Issue/Challenge ➢ Define the scope • Stakeholder Engagement(Gain consensus) • Define parameters and identify roadblocks or constraints > Expectations/Acceptance:take into account the satisfaction of the end-user Phase II is the actual Gap Analysis/Needs Assessment and includes the following tasks: > Obtain background information. ➢ Review existing plan(s), procedures, and relevant written materials > CEMP, EOP, Recovery, Hazard Mitigation and Debris Management Plans ➢ Review of current exercise/training programs > Review any previous exercise after action plans • Identify existing processes and outcomes > Interviews with relevant staff(technical, leadership, emergency management, etc.) > Review previous emergency management operations/disaster declarations • Gain an understanding of how the organization is organized, and how it intends to function during emergency and disaster conditions • Conduct an exit interview summarizing our observations, findings, and recommendations Phase III would involve developing an action plan to address any noted gaps where improvements could be made to existing procedures or processes.Tasks conducted during this phase would include: > Prioritize gaps/needs ➢ Develop an implementation timeline > Could be conducted in phases based on priorities ➢ Regular meetings and updates on progress y Exit briefings upon completion and discussion of next steps Phase IV is where we begin to implement the plan developed to helps ensure the County is fully prepared for the next disaster.Tasks included in the phase are: ➢ Conduct necessary training and exercises • Raise Awareness o Who needs to know o What do they need to know (differs with audience) o Organizing events,workshops, conferences, summits etc., for the dissemination of the Action Plan ➢ Monitoring and Reporting o Conduct periodic reviews o Identify necessary corrective actions o Perform regular updates ►`•rf TIDAL BASIN I 33 16E Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services Tab 5. Cost of Services to the County Pre-Disaster Cost Proposal Hourly Rate: $195.00 Post-Disaster Cost Pro aosal Hourly Rate: $195.00 FEMA Fee Recovery History shows that FEMA is very inconsistent with how they do or don't pay consultant DAC. Although our firm has experienced 100%of Direct Administrative Costs (DAC) including labor and expenses for only one client,Orange County, NY,we have had incredible success getting our DAC paid in part to the satisfaction of our clients including, but not limited to,the following: • Jefferson Parish, LA • Minot, ND • New York State • Jersey City Municipal Utilities Authority, • Iowa County, IA NJ • Jefferson County,TX • North Hudson Sewage Authority, NJ • Port Authority of New Orleans, LA • Sabine Neches Navigation District,TX • Port Authority of NY/NJ • LA, Memorial Hermann Medical,TX * Because this is a standby contract with services based on events, we are unable to provide an estimate of hours per position. If the County requests hourly estimates per task when services are activated, we will be able to provide them based on the event. TIDAL BASIN I 34 16E Response to Collier County RFP 1 7-711 6 for Disaster Recovery Consulting Services Tab 6. References Client Lee County, City of Ft. Myers, City of Sanibel Roger Desjarlais Judy Hartwell, County Manager, Judith Ann Zimomra Lee CountySpecial Projects Accountant,City of Fort CityManager,Cityof Sanibel Reference Myers g Point of PO Box 398 800 Dunlop Road Contact Fort Myers, FL P.O. Drawer 2217 Sanibel, FL 33957 33901 Fort Myers, FL 33902-2217 239-472-3700 239-533-2304 239-321-7321 j.zimomra@mysanibel.com bwick@leegov.com JHartwell@cityftmyers.com Date August 2004-October 2006 Value$971,000(met budget and schedule) Project No. Hurricane Wilma(DR-1609); #of Staff 8 Hurricanes Charley(DR-1539),Jeanne(DR-1564), Ivan (DR-1551),and Frances(DR-1545) Service(s) Public Assistance Consulting An unprecedented four storms ravaged Florida in 2004—Hurricanes Charley,Jeanne, Ivan,and Frances.Adjusters International was contracted in August 2004 to assist Lee County, in addition to two of its component cities, Sanibel and Ft. Myers.The 2004 storms damaged more than 400 buildings across the County,with net losses of$40 million and an additional $20 million in debris costs.The job was large and complex,and Adjusters International developed and implemented a cohesive grant-management process for recovery from all four hurricanes. "Without hesitation,we would recommend you and This strategy integrated the overlapping yourfirm to anyone faced with the task of processing layers of Federal disaster relief, allowing large and/or complex loss claims in a disaster systematic funding for recovery from environment.Your firm's ability tobring together the private insurance, FHWA and NRCS.Al right team of professionals at the right time resulted in has the expertise to integrate and the creation of a superiorproduct." manage the grants from all such funding R-12p Ma ui Ba/gat, rector; Ay La s c ;',,,figot I sources.Our team worked successfully Serv2ees Irlanager,Wayne iyalka, Rsk Manatr;er; with FDOT and FHWA to secure funding, Project Roger Good, Grants Manager compiling the Detailed Damage Description Inspection Reports(DDIR)for submission to FDOT, meeting with FDOT representatives,and submitting support for our clients'claims. Reimbursement was made based on the information and format provided by Al's team. Major projects included the Sanibel Causeway,which was eligible for funding from multiple resources. Projects of a smaller scope include funding from FEMA to remove non-native(and as such, non-hurricane resistant)Australian Pine trees from Sanibel.The 70-foot-tall trees snapped under hurricane-force winds,with the potential to cause serious damage. Adjusters International coordinated the recovery process with 15 different County departments including Public Works, Fleet Management, Fire&Rescue, Social Services and FHWA within the recovery process. Hurricane Wilma When Wilma came in 2005,Al was asked to continue its operations in the storm-struck County and the cities of Ft. Myers and Sanibel,immediately beginning debris removal operations with a $10 TIDAL BASIN I 35 16E Response to Collier County RFP 1 7-711 6 for Disaster Recovery Consulting Services million FEMA grant.The expedited grant was issued by FEMA without pause because of the County's demonstrated sound management of the FEMA Public Assistance Program in 2004. Particular to a territory hit repeatedly by disasters,Adjusters International orchestrated a successful appeal to a denial of funds that requires an entity to carry insurance equal to its FEMA grant.As a result, areas hit by both Charley(2004)and Wilma(2005)were fully eligible for FEMA grants. Client Charlotte County, FL Reference Cari Branco Point of Senior Division Manager Contact 941-743-1255 Date December 2014-Present Services Grant Management Services Value $80,000 (met budget and schedule) After assisting neighboring Lee County during and following the 2004-2005 hurricane seasons, Al was contracted in November 2014 to assist Charlotte County with closeouts for Hurricane Charley.Al was brought in to work on appeals for various open projects and to assist with project closeout.The Al team utilized our insurance expertise to Project successfully maximize FEMA funding by properly reconciling actual vs.anticipated Description insurance proceeds, and assisted the County in retaining funds during project closeout. Our experience and attention to detail allowed us to not only eliminate a$371,000 de- obligation of FEMA funds, but we also uncovered erroneous insurance reductions that are in the process of being appealed which, if successful, will increase the County's FEMA funding by$3.2 million. Client Clay County, FL John Ward Reference Clay County Board of Commissioners Point of 2519 SR 16 West Contact Green Cove Springs, FL 32043 904-541-2767 john.ward@claycountygov.com Date October 2016-Present Services FEMA Public Assistance Program-Management and Administration Value $74,400 (met budget and schedule) TB staff is engaged with Clay County to assist with disaster claims management and administrative tasks associated with Hurricane Matthew.At the direction of the County Project Emergency Manager, event response expenses including widespread property Description damage exceeded$10,000,000. Claim development and processing operations continue and TB staff remain available to support the County in an on-call/as needed capacity. TIDAL BASIN I 36 0',.�j 16E 6 Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services Tab 7. Acceptance of Conditions Tidal Basin accepts all conditions and takes no exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in this RFP. TIDAL BASIN I 37 16E 6 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services Tab 8. Required Form Submittals TIDAL BASIN I 38 70 16E 6 Goiter Cou>~rty Administrative Services Department Procjernerl Seivtce.D,vsikn Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: The Proposal has been signed. X❑ All applicable forms have been signed and included, along with licenses to complete the requirements of the project. XD Any addenda have been signed and included. Name of Firm: Tidal Basin Government Consulting, LLC Address: 126 Business Park Drive City, State, Zip: Utica, NY 13502 Telephone: (315) 797-3035 Email: J 'arin Mtidalb s up.com Representative Signature: 0 ✓`' Representative Name: J. n Marini Date 8/15/2017 17-7116 Disaster Recovery Consulting Services 23 16E 6 Co tier County Administrative Services Department Procurement Services Division Attachment 3: Conflict of Interest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with: RFP 17-7116 Disaster Recovery Consulting Services does not pose an organizational conflict as described by one of the three categories below: Biased ground rules—The firm has not set the"ground rules"for affiliated past or current Collier County project identified above (e.g., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement)which appears to skew the competition in favor of my firm. Impaired objectivity—The firm has not performed work on an affiliated past or current Collier County project identified above to evaluate proposals/past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information—The firm has not had access to nonpublic information as part of its performance of a Collier County project identified above which may have provided the contractor (or an affiliate)with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor/consultant must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and, 2. Indicate if the information produced was obtained as a matter of public record (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s)and/or other means. 3. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise)which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. Firm: Tidal Basin Government Co) /ng, LLC Signature and Date: �l�/17 Print Name: Greg Raab Title of Signatory: Vice President State of Nein yor County of 0/ter ce SUBSCRIBED AN,9 SWORN to before me this /6 day of Aug�Sj- ,20 / 7 by Grz.c t,a10 , who is per onally known to me to be the ,"(..z. for the Firm, OR who produced the following identification Notary P + Commission Expiration Stephen T.Surace Notary Public,State of New York No.01SU6269861 Qualified In Oneida County Commission Expires 10/09120to 17-7116 Disaster Recovery Consulting Services ;• 24 16E 6 Co Yer County Administrative Services Department Procurement Services Dhrision Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 • RE: RFP 17-7116 Disaster Recovery Consulting Services Dear Commissioners: The undersigned, as Contractor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Contractor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced RFP 17-7116 Disaster Recovery Consulting Services (Proposal Continued on Next Page) 17-7116 Disaster Recovery Consulting Services 25 16E 6 PROPOSAL CONTINUED IN WITNESS WHEREOF,WE have hereunto subscribed our names on this 15th day of August , 20 •• in the County of Oneida , in the State of NY • Firm's Legal Name: Tidal Basin Government Consulting, LLC Address: 126 Business Park Drive City, State, Zip Code: Utica, NY 13502 Florida Certificate of M10000000434 Authority Document Number: Federal Tax Identification 20-5926493 Number CCR#or CAGE Code 5HAW1 Telephone: (315)797-3035 FAX: (315)797-, Signature by: / 1.1111111 Greg Raab (Typed and written) Title: Vice 'trsident Additional Contact Information Send payments to: Same as Above (required if different from above) Company name used as payee Contact name: Title: Address: City,State,ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Same as Above • Title: Address: City,State,ZIP Telephone: Email 17-7116 Disaster Recovery Consulting Services 26 16E 6 Colt-ter County Administrative Services Department Procurement Services Division Attachment 5: Immigration Affidavit Certification Solicitation: RFP 17-7116 Disaster Recovery Consulting Services This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section 274A(e)of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration . Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name Tidal Basin Government Consulting, LLC Print Name Greg Raab / _ Title Vice President Signature / ..�------ Date 74/7 lr /. State of V&A) Yvr k-- County of U1)-eleg .. The foregoing,instrument was signed and acknowledged before me this ( -day of it c)ur/ , 20 /7,by Lrec l4aet� who has produced wrle-cll k,v�., hme_ as identification. (Print✓ T e Name) (1- pe of Identification and Number) __ SU Nota } ar, StephenT. -e lie,, / 4�� � :y Public,State of Ne wYCtk No.01SU6269861 Printed Name of Notary Public C,;;ai.ried in Oneida County 01St)(,A q96)/ ommission Expires 10109l2Q Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy of this affidavit to interrogatories hereinafter made. 17-7116 Disaster Recovery Consulting Services 27 16E 6 Co -1er Cou. ty Administrative Services Department Procurement Services Division Attachment 6:Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County(including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name Tidal Basin Government Consulting, LLC (as shown on income tax return) Business Name (if different from taxpayer name) Address 126 Business Park Drive City Utica State NY Zip 13502 Telephone (315)797-3035 FAX (315)797-1090 Email Jmarini@tidalbasingroup.com Order Information Remit/Payment Information Address 126 Business Park Drive Address 126 Business Park Drive City Utica State NY Zip 13502 City Utica State NY Zip 13502 FAX (315)797-1090 FAX (315)797-1090 Email JmariniAtidalbasingroup.com Email Jmarini@tidalbasingroup.com 2. Company Status (check only one) _Individual/Sole Proprietor _.,Corporation _Partnership _Tax Exempt(Federal income tax-exempt entity X Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) C Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) 20-5926493 (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification:Under penal ti: of.erjury, I certify that the information shown on this form is correct to my knowledge. Signature a��% LAIIWO Date )4 / Title /' l DfnfT Phone Number (315)797-3035 17-7116 Disaster Recovery Consulting Services 28 16E 6 Co ie-r County Administrative Services Department Procurement Services Division Attachment 7: Insurance and Bonding Requirements Insurance I Bond Type Required Limits 1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $100,000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability 4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor/ Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities,damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the ContractorNendor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an •• indemnified party or person described in this paragraph.This section does not pertain to any incident arising from the sole negligence of Collier County. 4. ®Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage, Owned/Non-owned/Hired;Automobile Included 5. ® Other insurance as ❑Watercraft $ Per Occurrence noted: • ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage (Jones Act)shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ® Professional Liability $1,000,000 Per Occurrence • $ 500,000 each claim and in the aggregate • $1,000,000 each claim and in the aggregate • $2,000,000 each claim and in the aggregate ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate 16E b ❑Valuable Papers Insurance $ Per Occurrence ❑ Employee Dishonesty / Crime $ Per Occurrence Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss Payee endorsement naming Collier County. 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-"or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty (30) Days Cancellation Notice required. RLC 7/7/2017 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Tel Bas Gover onsulti g, LLC Date R/15/2017 Vendor Signature ✓�" Print Name hn Marini Insurance Agency Gilroy Kernan and Gilroy Inc Agent Name RnhPrt Rrnr..r.nli Telephone Number (315) 768-8888 17-7116 Disaster Recovery Consulting Services 30 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primary Covered Transactions (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State or local)with commission of any of the offenses enumerated in paragraph (I)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local)terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. RFP 17-7116 Tidal Basin Disaster Recovery Consulting Services Name Project Name Disaster Recovery Consulting Services RFP 17-7116 Title Project Number Tidal Basin Government Consulting. LLC 20-5926493 Firm Tax ID Number 828636741 DUNS Number 126 Business Park I rive, Utica, NY, 13502 rE et AQdress, •t : ate, Zip ^ S' ature `a GCA-2 \—'`-. E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Lobbying The undersigned Tidal Basin Government Consutling. LLC (Vendor/Contractor) certifies, to the best of his or her knowledge and belief, that: (1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of the Legislature, an officer or employee of the judicial branch, or an employee of a State agency in connection with the awarding of any State contract, the making of any State grant, the making of any State loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any State contract, grant, loan, or cooperative agreement. (2) No grantee, nor its persons or affiliates, may employ any person or organization with funds received pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State agency. The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the cost for advertising, including production costs; postage; entertainment; and telephone and telegraph; and association dues. The provisions of this paragraph supplement the provisions of section 11.062, Florida Statutes, which is incorporated by reference into this solicitation, purchase order or contract. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The Vendor/Contractor, Tidal Basin Government Consutling, LLC certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 11.062, Florida Statutes., apply to this certification and disclosure, if any. John Marini Name of Authorized Official CP4-esi nt & C' Title — / / • ature of Vendor/Contractor's Authorized Official 8/15/2017 Date GCA-3 'y: 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Conflict of Interest Certification 17-7116 Collier County Solicitation No. I, John Marini , hereby certify that to the best of my knowledge, neither I nor my spouse, dependent child, general partner, or any organization for which I am serving as an officer, director, trustee, general partner or employee, or any person or organization with whom I am negotiating or have an arrangement concerning prospective employment has a financial interest in this matter. I further certify to the best of my knowledge that this matter will not affect the financial interests of any member of my household. Also, to the best of my knowledge, no member of my household; no relative with whom I have a close relationship; no one with whom my spouse, parent or dependent child has or seeks employment; and no organization with which I am seeking a business relationship nor which I now serve actively or have served within the last year are parties or represent a party to the matter. I also acknowledge my responsibility to disclose the acquisition of any financial or personal interest as described above that would be affected by the matter, and to disclose any interest I, or anyone noted above, has in any person or organization that does become involved in, or is affected at a later date by, the conduct of this matter. John Marini ✓`— Name Signature President& CEO 8/15/2017 Position Date Privacy Act Statement Title I of the Ethics in Government Act of 1978 (5 U.S.C. App.), Executive Order 12674 and 5 CFR Part 2634, Subpart I require the reporting of this information. The primary use of the information on this form is for review by officials of The Justice Department to determine compliance with applicable federal conflict of interest laws and regulations. Additional disclosures of the information on this report may be made: (1) to a federal, state or local law enforcement agency if the Justice Department becomes aware of a violation or potential violation of law or regulations; (2)to a court or party in a court or federal administrative proceeding if the government is a party or in order to comply with a judge-issued subpoena; (3)to a source when necessary to obtain information relevant to a conflict of interest investigation or decision; (4) to the National Archives and Records Administration or the General Services Administration in records management inspections; (5)to the Office of Management and Budget during legislative coordination on private relief legislation; and (6) in response to a request for discovery or for the appearance of a witness in a judicial or administrative proceeding, if the information is relevant to the subject matter. This confidential certification will not be disclosed to any requesting person unless authorized by law. See also the OGE/GOVT-2 executive branch-wide Privacy Act system of records. GCA-4 1 6 E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY ANTICIPATED DISADVANTAGED, MINORITY,WOMEN OR VETERAN PARTICIPATION STATEMENT Status will be verified. unvertfable statuses will require the PR ME to either proivde a revised statement or provide source documentation that validates a status. A. PRIME VENDOR/CONTRACTOR INFORMATION PRIME NAME PRIME FED NUMBER CONTRACT DOLLAR AMOUNT Tidal Basin Government Consulting, LLC 20-5926493 Unknown IS THE PRIME A FLORIDA-CERTIFIED DISADVANTAGED, VETERAN V 0 IS THE ACTIVITY OF THIS CONTRACT... MINORITY OR WOMEN BUSINESS ENTERPRISE' DEE? Y CONSTRUCTION? Y (DISE/MBE,,WBE OR HAVE A SMALL DISADVANTAGED BUSINESS&A CERTIFICATION FROM THE SNIALL BUSINESS MBE? t 0 CONSULTArON? N0 A.DMINISTRATION? A SERVICE DISABLED VETERAN, WEE? V OTHER? SOB SA.? Y IS THIS SUBMIS5 ON A REVISION? 6.4) F'r ES,REV SION FiLitol FIER B. IF PRIME HAS SUBCONTRACTOR OR SUPPLIER WHO IS A DISADVANTAGED MINORITY,WOMEN-OWNED,SMALL BUSINESS CONCERN OR SERVICE DISABLED VETERAN,PRIME IS TO COMPLETE THIS NEXT SECTION DBE M/WBE SUBCONTRACTOR OR SUPPLIER TYPE OF'NOM(OR ETHNICITY CODE SUB/SUPPLIER PERCENT OF CONTRACT VETERAN NAME SPECIALTY I5ee Below) DOLLAR AMOUNT DOLLARS TOTALS C. SECTION TO BE COMPLETED BY PRIME VENDOR/CONTRACTOR NAME OF SUBMITTER DATE TITLE OF SUBMITTER John Marini 8/15/2017 President & CEO EMAIL ADDRESS OF PRIME(SUBMITTER) TELEPHONE NUMBER FAX NUMBER Jmarini@tidalbasingroup.com (315)797-3035 (315) 797-1090 NOTE:This inform atiori is used to track and report anticipated DBE or MBE participation in federally-funded contracts. The anticipated DEE or MBE amount is voluntar?and will not become part of the contractual terms. This form must be submitted at time of response to a solicitation.'ff and.when a.arded a county contract,the prime will be asked to update the information for the grant compliance files. - 'EMMERTCODE Black American BA Hispanic American HA Natilie American NA Subcont.Ascan American SAA Asian-Pacific American SPA Non-Minority Women NINM Other:not of any other group Issted 0 D.SECTION TO BE COMPLETED BY COLLIER COUNTY DEPARTMENT NAME COWER CONTRACT# PEP or PD RED GRANT PROGRAM/CONTRACT ACCEPTED BY: DATE GCA-5 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES )3ID OPPORTUNITY LIST FOR COMMODITIES AND CONTRACTUAL SERVICES AND PROFESSIONAL CONSULTANT SERVICES ,t is the policy of Collier County that disadvantaged businesses and minority vendors,as defined in the Code of Federal Regulations(CFR)or Florida Statutes(FS),roust have the opportunity to participate an contracts with federal and/orstate grant assistance. pnrrse Contractor/Prime Consultant Tidal Basin Government Consulting. LLC Address and Phone Number: 126 Business Park Drive Procurement Number 16E EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Acknowledgement of Terms, Conditions and Grant Clauses Flow Down of Terms and Conditions from the Grant Agreement Subcontracts: If the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be available to the Department for review and approval. The vendor agrees to include in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly report the subcontractor's progress in performing its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat. Certification On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identified in this solicitation document(s). Vendor/Contractor Name Tidal Basin Government Consulting, LLC Date 8/15/2017 Authorized Signature Cf)%,-- Address 126 Busines Park Drive, Utica_ NY 13502 Solicitation/Contract# 17-7116 GCA-7 i'a 16E b Colter County Email: brendabrilhart@colliergov.net Administrative Services Department Telephone: (239)252-8446 Pt ocurement ser{Fces Dreison FAX:(239)252-6697 ADDENDUM 1 Memorandum Date: August 4, 2017 From: Brenda Brilhart, Procurement Strategist To: Interested Bidders Subject: Addendum # 1 RFP 17-7116—Disaster Recovery Consulting Services The following clarifications are issued as an addendum identifying the following change (s) for the referenced solicitation: 1. Q: Will office space be provided to the selected contractor? Collier County can make "break-out room" space available for up to 10 individuals at the Emergency Operations Center without charge for a period not to exceed 60 days. Will office equipment and support be available? A: Collier County can provide wireless Internet connectivity,and 5 landline phones in the Emergency Operations Center without charge for a period not to exceed 60 days. Computers will not be available. Color and Black and white printing,copying and color maps will be charged at the prevailing rate per copy of the County's leased copier equipment per page charge -payable net thirty(30)days. 2. Q: Page 35, #11 • How often would the vendor require coordination meetings? A: It is Collier County Emergency Management's desire that the vendor meet in March and July of each year jointly with all consortium members to review, evaluate and train on current and best practices as it relates to assembly and nuances of FEMA Project Worksheet data needs, current FEMA policies and concerns,and other topics of interest. A two(2) business day format is suggested at each visit in March and July whereby a joint half day session could occur for mutual concerns of all consortium members and the remaining 1.5 day would be available for each consortium member to have one on one meetings. 3. Q: Has the Consortium and/or county identified standard positions in order to compare rates with other vendors, i.e., Project Manager, Public Assistance Coordinator, Insurance Specialist, Environmental Engineer, Administrative, etc. If so, please provide. A: Collier County has not identified standard positions as this is a new effort by the County. 4. Q: Will the selected vendor mobilize to the Collier County EOC during disaster operations to begin planning for recovery operations? A: The County would reserve the right receive a quote and issue a task order to deploy before landfall if feasible or immediately following landfall at its discretion. 16E 6 5. Q: Will the selected firm conduct an assessment of existing PA recovery documents, i.e., plans, procedures, guidance? A: If the County chooses to have a firm review existing recovery documents or intervene in pending FEMA PW activity,including the current Fire Management Assistance Grant the County would request a quote for such services and issue a purchase order or task order for such work. There are no requirements to have the vendor(s) review current work at the present time without charge. It is assumed that the vendor(s) would like to meet with consortium members to discuss in general terms what recovery business processes are presently in place so a fast-start can be initiated at the next emergency event.Such assessment of the current business processes for the consortium would be at no-charge. 6. Q: Clarify what information is sought in the requirement to "describe contacts and relationships with your other clients and interaction with FEMA and state agencies". Page 6, Tab II, bullet seven. A: Collier County and its consortium members expressed concern that a large hurricane event would stretch the capabilities of most firms if they had multiple awards within the impacted region, thereby delaying services and expertise to Collier County and the consortium members. Demonstration that Collier County and the Consortium members would be a high priority client is preferred 7. Q: Please define "lead project staff'. Is this the primary point of contact or any staff with supervisory responsibility or some other standard?Page 6, Tab III, bullet two? A: Collier County and the Consortium members as individual governmental units would be tasking and paying individually for services. Each governmental unit could assign a supervisory level staff liaison to address each project worksheet or related effort. 8. Has the Selection Committee been identified? Yes If so, does it include members of the"Consortium"? Yes If so, which ones? A: Currently,the members severing are from the City of Marco,Naples Airport Authority, Collier Mosquito Control District and Collier County Public Schools. 9. Q: Will a designated Selection Committee member contact proposer's references? A: Typically our Procurement Services staff will contact references. 10. Q: What is the county's definition of a"large disaster"? Page 5, Tab II, bullet four. A: It is our general experience that we sustain substantial residential and commercial structural damage and experience a storm surge greater than 7ft or winds at or near Category 3. 11. Is the "Consortium"a formal quasi-governmental entity with an independent board as defined by Florida Statues, Section 163.01 or is it an informal intralocal agreement? If it is a formal agreement could you provide a copy of the agreement filed with the County Clerk's office? Page 4, "Brief Description of Purchase" A: It is an informal agreement,and requires each individual agency/municipality to negotiate and execute contracts with the awarded firms. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. 16E 6 ___fr....,,. ADJUS-1 OP ID: DH '4 Rp CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDTYYYY) 09/19/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER COONNEACT Robert Broccoli Gilroy,Kernan&Gilroy,Inc. PHONE FAX 210 Clinton Road (ATC,No,Ext):315-768-$SSS (AJC,No): 315-768-8600 P.O. Box 542 E-MAIL New Hartford,NY 13413-0542 ADDRESS: Robert Broccoli INSURER(S)AFFORDING COVERAGE NAIC o INSURER A:Hartford Fire Insurance Co 19682 INSURED Tidal Basin Government INSURER B:TraVelerS Casualty Insurance 19046 Consulting LLC INSURER C:Travelers Indemnity Company 25658 126 Business Park Drive Utica, NY 13502 INSURER D:Westchester Fire Insurance Co 10030 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AllaSUBIY POLICY EFF POLICY EXP INSD WVD POLICY NUMBER (MM/DDIYYYY) (MMIDD/YYYY) LIMITS B X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR X 680-6H700760 12/09/2016 12/09/2017 DAMAGE-?S(Ea RI=NTEDoccurrence) $ 300r 000 PREMISE MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 PRO- X POLICY JECT LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY {Ea acBcideDtSINGLE LIMIT $ 1,000,000 B ANY AUTO X 680-6H700760 12/09/2016 12/09/2017 BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE $ - AUTOS (Per accident) X UMBRELLA LIAB X OCCUR • EACH OCCURRENCE $ 10,000,000 C EXCESSLIAB CLAIMS-MADE X CUP-0J924924 12/09/2016 12/09/2017 AGGREGATE $ 10,000,000 DED X RETENTION$ 10,000 $ WORKERS COMPENSATION Xv PERTUTE 0R H AND EMPLOYERS'LIABILITY A ANY PROPRIETOR/PARTNER/EXECUTIVE Y 1 N 01 W BCAA3E80 06/06/2017 06/06/2018 E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 D E&O/Cyber G27456298004 06/01/2017 06/01/2018 Ea Occur 5,000,000 Agg reg ate 5,000.000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) �• Collier County Board of County Government is Additonal Insured and Certificate Holder. CERTIFICATE HOLDER CANCELLATION COL L-09 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Collier County Board of County ACCORDANCE WITH THE POLICY PROVISIONS. Government 3295 Tam iam i Trail East AUTHORIZED REPRESENTATIVE Naples, FL 34112 64-2aA-4-e, -T---Atx„,y21 _ . ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD