Backup Documents 10/24/2017 Item #16D 7 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 0 7
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date /u
: ' . ►4 , •. •-..-• N / /A
2. County Attorney Office County Attorney Office h �/
4. BCC Office Board of County iT
Commissioners
4. Minutes and Records Clerk of Court's Office1-)4k7)
6o/ (/(7 3:2.
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Barbara Lance for Sandra Herrera Contact Information 239-252-8998
Contact/ Department
Agenda Date Item was October 24,2017 ✓ Agenda Item Number 16.D.7
Approved by the BCC
Type of Document Amendment#2 Number of Original ]/
Attached Documents Attached V.
PO number or account N/A ,..W-6277 Facility Event CaterMas er
number if document is it Coordinator
to be recorded keNclovuort-
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP O N/A
2. Does the document need to be sent to another agency for additiona signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be BL
signed by the Chauinan,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the BL
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's BL
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 10/24/2017 and all changes made during
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable. .
9. Initials of attorney verifying that the attached document is the version approved by the i
BCC,all changes directed by the BCC have been made,and the document is ready for the Ill!►
I i _ .._.
Chairman's signature.
16D 7
MEMORANDUM
Date: November 1, 2017
To: Barbara Lance for Adam Northrup,
Procurement Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Amendment #2 to Contract #14-6277 "Facility Event
Coordinator"
Contractor: CaterMasters, Inc.
Attached for your records is one (1) original of the referenced contract above,
(Item #16D7) adopted by the Board of County Commissioners on Tuesday,
October 24, 2017.
The Board's Minutes & Records Department has kept an original as part of the
Board's Official Records.
If you have any questions, please feel free to contact me at 252-7240.
Thank you.
Attachment
160 7
SECOND AMENDMENT TO AGREEMENT #14-6277
"FACILITY EVENT COORDINATOR"
BETWEEN COLLIER COUNTY
AND
CATERMASTERS,INC.
THIS AMENDMENT, made and entered into on this 21.101 day of OC-!'Q 2017, by and
between CaterMasters, Inc., authorized to do business in the State of Florida, whose business address
is 2391 Davis Boulevard, Naples, Florida 34112 (the "Lessee") and Collier County, a political
subdivision of the State of Florida, (the "County" or"Lessor"):
WHEREAS, on September 23, 2014, Item 16.D.19, the County entered into an Agreement
with Lessee to implement and professionally manage, promote and coordinate rental of Museum
facilities for private functions after normal business hours; and
WHEREAS,on December 15, 2014,the first amendment to agreement was administratively
approved by the Procurement Director to add the Everglades Museum, location address and include
operational hours for event rental times at that location; and
WHEREAS,the parties desire to amend the Agreement further to remove the renewal options
and the exclusive use provision. The County will be extending the contract administratively, as allowed
by the Agreement, for the sole purpose of allowing the Lessee to honor pre-booked events.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein, the
parties agree as follows:
Words Slough are deleted; Words Underlined are added
* * * * *
1. Commencement: The agreement shall be for a three (3) year period, commencing on Date of
Board award and terminating three (3) years from that date. The County may, at its discretion
The County Manger, or his designee, may, at this discretion, extend the Agreement under all of
the terms and conditions contained in this Agreement for up to one hundred eighty (180) days.
The County Manager, or his designee, shall give the Lessee written notice of the County's
intention to extend the Agreement term not less than ten (10) days prior to the end of the
Agreement term then in effect.
[17-PRC-03379/1360997/1] Page 1 of 3
SECOND AMENDMENT TO AGREEMENT#14-6277
"FACILITY EVENT COORDINATOR"
160 7
* * * * *
12. Exclusive Use: Lessee shall have the exclusive right to use the Premises during the Events.
, • • . • -. .- - -
SO,.OJ iI .:T.sum •-ma :o.;•;. a lISA 1 ,mo Sr wv R..rase.X..4 •ia�Oa.,i a;Nip t," *fl .moi,_-
* * * * *
33. The Lessee shall not schedule any new events after the execution of this Amendment and only
the following previously booked events taking place at the Naples Depot Museum scheduled for
December 31, 2017 and on January 9, 2018,may proceed.
* * * * *
SIGNATURE PAGE TO FOLLOW
**Remainder of this page left blank intentionally**
[17-PRC-03379/1360997/1] Page 2 of 3
SECOND AMENDMENT TO AGREEMENT#14-6277
0"FACILITY EVENT COORDINATOR"
160 7
IN WITNESS WHEREOF,the parties hereto,have each,respectively,by an authorized person or
agent,have executed this Amendment on the date and year first written above.
ATTEST
Dwight E,BrOck,Clerk of Courts BOARD OF s 4,1 11SSIONERS
COLLIER CO RIDA
By. ILW By.
191 11, 17 Taylor,
Datcd: si kci 1 I-7
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Attest as to Chairman's
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a CATERMASTERS,INC.
fitness Lessee
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