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Forest Lakes MSTU Agenda 11/07/2017 FOREST ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112 NOVEMBER 7,2017 MEETING LOCATION: 1058 FOREST LAKES DRIVE, NAPLES, FL 34105 AGENDA I. CALL TO ORDER II. ATTENDANCE Advisory Committee George E.Fogg—Chair (4/21/2020) Marianne Fanning—Vice Chair (4/21/2018) Richard Barry (4/21/2018) Barbara Bell (4/21/2019) John Goody (4/21/2019) Staff Michelle Arnold—Director Dan Schumacher—Project Manager Contractors Aaron Gross—Ground Zero (12/31/2017) Scott Windham—Windham Studio (12/24/2017) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES— OCTOBER 3, 2017 V. CONTRACTOR REPORTS: A. Windham Studio—Scott Windham(not present), no report this month. B. Ground Zero Landscape Maintenance—Aaron Gross VI. PROJECT MANAGERS REPORT: A. Budget Report. B. Hurricane Irma-September 10' a. Clean-up status and activities— i. MSTU Entrance& Perimeter Trees. ii. Woodshire Lane—PO requested. C. Quotes & Bid Solicitations— a. Landscape Architect Services—Windham Studio. b. PO's requested: JuriStaff/Transcription, Ground Zero/Swales Maintenance, Mettauer/Lakes Weed Control. c. Landscape Maintenance. (Dec-31) d. Light Pole Number Duplicates. VII. NEW BUSINESS: VIII. OLD BUSINESS: A. Better Roads (contractor)—Pavement service life assessment. B. Roadway Re-striping&Reflectors—Paint or Thermoplastic. IX. PUBLIC COMMENTS X. ADJOURNMENT NEXT MEETING: DECEMBER 5, 2017 - 10:00 AM FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE, NAPLES, FL 34112 October 3, 2017 Forest Lakes MSTU 1/1 FOREST ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112 OCTOBER 3,2017 MEETING LOCATION: 1058 FOREST LAKES DRIVE, NAPLES, FL 34105 MINUTES I. CALL TO ORDER—by Chairman Fogg @ 10:04 AM II. ATTENDANCE Advisory Committee ✓George E.Fogg—Chair (4/21/2020) ✓Marianne Fanning—Vice Chair (4/21/2018) ✓Richard Barry (4/21/2018) ✓Barbara Bell (4/21/2019) E John Goody (4/21/2019) Staff Michelle Arnold—Director V Dan Schumacher—Project Manager Contractors V Aaron Gross—Ground Zero (12/31/2017) Scott Windham—Windham Studio (12/24/2017) Community Attendees V Joan Nease—Emerald Greens V Teresa Girouard—Emerald Greens V Marsha Soggs—Forest Lakes Villas III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES — SEPTEMBER 5, 2017—Approved as amended by Mr.Barry, section VI.B: • The Fire Department does not provide a portable radio during storm events to the Forest Lakes clubhouse office. • The Fire Department does not provide service when storm conditions have achieved a certain level, 40 mph. V. CONTRACTOR REPORTS: A. Windham Studio—Scott Windham(not present), no report this month.—Chairman Fogg expressed his disappointment that a landscape architect report had not been prepared to detail the damage to MSTU plants&trees. Later,during the Project Manager's report, agenda item VI.B.b, Mr. Schumacher addressed the timeline for this information. B. Ground Zero Landscape Maintenance—Aaron Gross • Mr. Gross summarized his clean-up activities and the failure modes of the ornamental trees around the perimeter: lack of irrigation,water logged roots in swales,root ball "pancaking,"tap roots snapped-off, and the severity of hurricane Irma. • Committee members discussed tree selection criteria for the replacements, including shade for the sidewalk, requesting alternatives and recommendations from Mr. Windham. VI. PROJECT MANAGERS REPORT: A. Budget Report.—Mr. Schumacher highlighted the line 30 Operating Expense remainder of$17,070.83 as a favorable FY-17 outcome,with a more thorough picture of the FY-18 budget to follow at the November Committee meeting. B. Hurricane Irma-September 10th a. Damage Assessments—Forest Lakes Blvd &Woodshire Ln. October 3, 2017 Forest Lakes MSTU 1/2 MINUTES(CONT.) • MSTU Entrance& Perimeter Trees • Woodshire Lane b. Clean-up plans,activities,and quotes. Mr Schumacher commented at length on items a. and b.: • The document, "MSTU Plan for Hurricane Irma Recovery"was reviewed. • Damage in the MSTU was assessed beginning September 13`h,with Ground Zero directed to begin emergency tree removal • Perimeter trees were evaluated the week of September 18`h and Ground Zero submitted quotes for additional work tasks,begun soon after. • Damage along the east community perimeter along Woodshire Lane is the most extensive, outside the scope of Ground Zero, and quotes are in process to undertake that clearing and removal. This may entail a month or more to complete. • Chairman Fogg motioned to seek reimbursement from Naples Bath&Tennis for damage repairs along Woodshire Lane, caused by trees falling over from their adjacent property. Motion was made and 2nd. Carried unanimously 4—0. • Ms.Soggs described the drainage condition of the swale behind her residences on Forest Lakes Drive and the limited flooding in the lenai at the back. C. Quotes&Bid Solicitations— a. MSTU Meeting Transcription Services.(Sep 30)—JuriStaff. • Motion was made and 2nd,NTE$3,537 annually. Carried unanimously 4—0. b. Swales Maintenance. (Sep-30) -Ground Zero,lowest bid. • Motion was made and 2nd, NTE$936 per Service. Carried unanimously 4—0. c. Lakes Weed Control Maintenance. (FY-18)-Mettauer. • Motion was made and 2nd, at$526 per Service. Carried unanimously 4—0, pending final quote review by Mr. Schumacher. d. Landscape Maintenance. (Dec-31) e. Light Pole Number Duplicates. VII. NEW BUSINESS: VIII. OLD BUSINESS: A. Better Roads(contractor)—Pavement service life assessment. B. Roadway Re-striping&Reflectors—Paint or Thermoplastic. IX. PUBLIC COMMENTS X. ADJOURNMENT—by Chairman Fogg @ 11:59 AM NEXT MEETING: NOVEMBER 7, 2017 - 10:00 AM FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE,NAPLES, FL 34112 October 3, 2017 Forest Lakes MSTU 2/2 FOREST LAKES MSTU FUND 159 NOVEMBER 7,2017 (FY18) Vendor Item PO# Budget Commitments Expenditures Budget Remainder 1 CUR AD VALOREM TAX $ (256,100.00) $ (256,100.00) 2 DEL AD VALOREM $ - $ - 3 OVERNIGHT INTEREST $ - $ - 4 INVESTMENT INTEREST $ - $ - 5 INTEREST TAX COLLECTOR $ - $ - 6 REVENUE STRUCTURE $ (256,100.00) $ - $ (256,100.00) 7 CARRY FORWARD GEN $ (245,600.00) $ - $ (245,600.00) 8 CARRY FORWARD OF ENCUMB AMT $ - $ - 9 NEG 5%EST REV $ 12,900.00 $ - $ 12,900.00 10 TRANSFERS&CONTRIB $ (232,700.00) $ - $ - $ (232,700.00) 11 TOTAL REVENUE $ (488,800.00) $ - $ - $ (488,800.00) 12 ENGINEERING FEES Windham Studio,Inc. Landscape Architect TBD $ 12,000.00 $ 12,000.00 13 ENGINEERING FEES OTHER Windham Studio,Inc. Landscape Architect TBD $ 8,000.00 $ 8,000.00 14 INDIRECT COST REIMBURS Collier County Direct Pay $ 4,800.00 $ 4,800.00 $ - 15 INTERDEPT.PAYMENT Collier County Direct Pay $ 500.00 $ 500.00 16 LANDSCAPE INCIDENTALS Ground Zero Landscape Incidentals 4500182149 $ 5,000.00 $ 2,000.00 $ 3,000.00 17 Ground Zero Basic Level Maintenance 4500182149 $ 7,000.00 $ (7,000.00) 18 Mattauer Aquatic Vegetation-lake TBD $ 6,300.00 Ground Zero Swales Maintenance TBD $ 12,000.00 OTHER CONTRACTUAL $ 100,000.00 S 25,300.00 $ - $ 74,700.00 19 ELECTRICITY FP&L Electricity Direct Pay $ 15,000.00 $ 12,455.54 $ 744.46 $ 1,800.00 20 WATER AND SEWER City of Naples Reclaimed Water Direct Pay $ 3,000.00 $ 1,335.88 $ 164.12 $ 1,500.00 21 RENT EQUIPMENT JM Todd Copier/Printer Lease(shared) TBD $ 300.00 $ 266.12 $ 33.88 22 INSURANCE GENERAL Collier County Insurance Direct Pay $ 200.00 $ 200.00 $ - 23 SPRINKLER SYSTEM MAIN FIS Irrigation Parts 4500181962 $ 1,500.00 $ 1,000.00 $ 500.00 24 MULCH Forestry Resources Mulch 4500181963 $ 1,000.00 $ 1,000.00 $ - 25 LIGHTING MAINTENANCE Harts Electric Electrical Repair Services TBD $ 5,000.00 $ 2,900.00 $ 2,100.00 26 OTHER MISCELLANEOUS Juristaff,Inc. Transcriptionist 4500182120 $ 3,500.00 $ 2,500.00 $ 1,000.00 27 OFFICE SUPPLIES Staples Advantage Office Supplies TBD $ 300.00 $ 200.00 $ 100.00 28 COPYING CHARGES JM Todd Monthly CPC (shared) TBD $ 300.00 $ 300.00 $ - 29 Florikan Fertilizer TDBD $ 1,300.00 FERT HERB CHEM $ 1,500.00 $ 1,300.00 $ - $ 200.00 30 OTHER OPERATING SUPPLIES $ 200.00 $ 200.00 31 OPERATING EXPENSE $ 162,100.00 $ 55,557.54 $ 908.58 $ 105,633.88 32 IMPROVEMENTS GENERAL $ 179,900.00 $ - $ - $ 179,900.00 33 CAPITAL OUTLAY $ 179,900.00 $ - $ - $ 179,900.00 34 TRANS TO 111 UNINCOR $ 50,700.00 $ - $ 50,700.00 35 TRANSFERS $ 50,700.00 $ - $ - $ 50,700.00 37 Budget Trans from Appraiser $ 2,000.00 $ 400.80 $ 1,599.20 38 Budget Trans from Tax Collector $ 5,700.00 $ 5,700.00 39 TRANSFERS CONST $ 7,700.00 $ 400.80 $ - $ 7,299.20 40 RESERVES FOR FUTURE CONST $ 88,400.00 $ - $ - $ 88,400.00 41 RESERVES $ 88,400.00 $ - $ - $ 88,400.00 42 TOTAL EXPENDITURES $ 488,800.00 $ 55,958.34 $ 908.58 $ 431,933.08 145,888,273 FY-11 Final Taxable Value 132,933,552 FY-12 Final Taxable Value 129,715,669 FY-13 Oct Taxable Value 129,977,881 FY-14 Oct Taxable Value 140,171,072 FY-15 Oct Taxable Value 152,711,783 FY-16 Oct Taxable Value 165,722,702 FY-17 Oct Taxable Value 190,671,629 FY-18 Oct Taxable Value 16.05% Increase, FY-17 to FY-18 Property Tax Summary I Operating Budget Summary 1 Millage Summary FY-18 Gross Taxable Value 190,671,629 FY 18 FY 17 Debt Service Operations Total Deduct New Under-construction 2,684,893 Millage: 1.3431 1.1438 2.7532 0.5228 3.2760 '.'FY-17 Net Taxable Value 187,986,736 Revenue: $256,091 $189,554 $401,700 I $76,300 $478,000 From: Joe Bonness Ill Sent: Tuesday, October 24, 2017 5:26 PM To: SchumacherDan <DanSchumacher@colliergov.net> Subject: Forest Lakes pavement Dan I looked over the Forest Lake pavement there is a 60' area that has shoved and should be replaced for the lane width. This is close to entrance. The rest of the area look good. What would you like done? Joe Bonness Better Roads