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Minutes 09/07/2017MINUTES OF MEETING HERITAGE, BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday, September 7; 2017 at 9:04 a.m. in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard, Naples, Florida. S Present and constituting a quorum were: Edwin Hubbard John May Jack Arcurie Dennis Gagne Philip Magnarella Also present were: Justin Faircloth Bob Koncar Alan Baldwin Josh Lockhart Residents Chairman Vice Chairman Assistant Secretary Assistant Secretary (via telephone) Assistant Secretary (via telephone) District Manager General Manager (via telephone) Severn Trent (via telephone) CPH The following is a summary of the actions taken at the September 7, 2017 Heritage Bay Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Faircloth called the meeting to order and called the roll. On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in favor Supervisors Gagne and Magnarella were authorized to attend the meeting and to vote on items via telephone. SECOND ORDER OF BUSINESS Approval of Agenda �[On MOTION by Mr. May seconded by Mr. Arcurie with all in favor the agenda was approved as presented. September 7, 2017 Heritage Bay CDD THIRD ORDER OF BUSINESS Public Comments on Agenda Items Hearing no comments from the audience, the next item of business followed. FOURTH ORDER OF BUSINESS Engineer's Report A. CPH Update on Lake 30A/30B Erosion Restoration Project • Mr. Lockhart gave an update on the erosion restoration project reporting an RFP has been advertised; a September 19"' pre-bid walk thru of the site is scheduled; and an October 2" d bid opening date is anticipated. • Discussion ensued with regards to the RFP process. B. Water Quality Monitoring Report July 2017 • The 2017 Third Quarter Water Quality Monitoring Report dated August 2017 was reviewed. The testing was performed in July 2017. • Discussion ensued with regards to timing of testing and deferring the 4"' monitoring report to allot funds for bathymetric testing. This will be placed on the next agenda for discussion. • Mr. Gagne will prepare a water quality testing summary report for submission to the various HOAs. C. Stormwater Management Rules and Policies Discussion • Discussion ensued with regards to developing formal rules and policies for stormwater management. • A public hearing will be required if the Board moves forward with developing/adopting rules and policies. On MOTION by Mr. May seconded by Mr. Hubbard with all in favor staff was authorized to continue developing the Stormwater Management Rules and Policies; and upon completion, copies shall be forwarded to all supervisors for review prior to a meeting to vote on the document. • Responding to the request by the Veranda's will be placed on hold until adoption of rules and policies are completed. • Discussion ensued with regards to the Lake 20 drainage issue. 2 September 7, 2017 Heritage Bay CDD Mr. Magnarella MOVED to authorize staff to approach the entities involved and notify them of the drainage issues discovered on the North Bank of Lake 20 and that the CDD intends to repair the damage and expects reimbursement for the damages. Staff will notify the appropriate entities that the berm has not been built and will seek a letter modification from South Florida Water Management District in an effort to resolve the drainage issue. If the letter modification is denied, staff will seek to have the berm built as required and be reimbursed for all costs associated. Staff is further empowered to have any necessary meetings to bring resolution to this issue and Mr. Arcurie seconded the motion. • The prior motion was discussed. On VOICE vote with Mr. Hubbard, Mr. May, Mr. Magnarella and Mr. Arcurie voting aye and Mr. Gagne voting nay the prior motion was approved. D. Stantec Document Update Mr. Lockhart will provide District Counsel with an updated list of documents to be requested from Stantec. The record will reflect Mr. Lockhart left the meeting. FIFTH ORDER OF BUSINESS Old Business A. Carp Discussion i. Lake 19 Lake & Wetland Management Proposal A proposal from Lakes & Wetland to install Carp in Lake 19 was discussed. • This item was tabled until further notice. ii. Recreational Lakes Discussion • This item was tabled until further notice. SIXTH ORDER OF BUSINESS New Business A. Umbrella Association Fee Discussion • The Board discussed changes requested on behalf of the Quarry. It was decided not to request any changes on behalf of Heritage Bay. September 7, 2017 Heritage Bay CDD SEVENTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of the July 20, 2017 Regular Meeting Mr. Faircloth stated each Board member received a copy of the minutes of the July 20, 2017 regular meeting and requested any additions, corrections or deletions. There not being any, On MOTION by Mr. May seconded by Mr. Arcurie with all in favor the July 20, 2017 regular meeting minutes were approved. B. Approval of Financials • The financials for the period ending July 31, 2017 were reviewed. On MOTION by Mr. May seconded by Mr. Hubbard with all in favor the July 31, 2017 financials were accepted. C. Field Manager's Report • The Field Management Report for site inspection conducted on August 24, 2017 was reviewed; a copy of which is attached for the record. D. Lake & Wetland Management Monthly Inspection Report • A report was not available due to high water. E. Follow up Items • Items were previously addressed. EIGHTH ORDER OF BUSINESS Attorney's Report A. Lake 30A/30B Erosion Restoration Loan Update • Discussion ensued with regards to the loan validation process and estimated fees from District Counsel, U.S. Bank and Severn Trent. • It needs to be clarified if a new assessment methodology will be necessary. • There being no objection from the Board, staff will move forward with the validation process. The record will reflect Mr. Baldwin left the meeting. 4 September 7, 2017 Heritage Bay CDD B. Lake 30A/30B Boating Regulations Update • The Quarry Recreational Lakes & Docks Use Regulations was discussed. • The Board authorized District Counsel to review and work with the Quarry's attorney and then present to Board for discussion. NINTH ORDER OF BUSINESS Supervisors' Reports, Requests and Comments • Supervisor Magnarella commented on completion of the agenda package. • Supervisor Gagne requested information be disseminated to all Board members in a timely manner. TENTH ORDER OF BUSINESS Chairman's Comment • Mr. Hubbard commented on the Smokehouse Bay Drive flooding issue. • Mr. Faircloth reported Molly Meadows is no longer with Severn Trent. He will continue to prepare the Field Reports until her positon is filled. ELEVENTH ORDER OF BUSINESS Audience Comments • Douglas Degatta thanked the CDD Board members for all they do. He questioned what the water control procedure will be with the onset of the impending storm. • Rick Jerabek commented on his request to do work on the lake bank behind his house; and the letter received from the CDD. The Board informed Mr. Jerabek to remove the plants that had been installed and to leave the bank in its natural state, allowing the CDD to handle the maintenance of the bank. • The Board agreed Mr. Jerabek can contact Lake & Wetland for a proposal and if the Board approves, work can proceed at the homeowner's expense. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. ArcUrie seconded by Mr. Hubbard with all in favor the meeting was adjourned at 11:34 a.m. .Y ZXX z/i/9'/-1, Edwin Hubbard 1 ecretary/Assistant Secretary Chairman