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Agenda 08/30/2017 PELICAN BAY SERVICES DIVISION Municipal Services Taxing and Benefit Unit NOTICE OF PUBLIC MEETING WEDNESDAY, AUGUST 30, 2017 THE BUDGET COMMITTEE OF THE PELICAN BAY SERVICES DIVISION WILL MEET ON WEDNESDAY, AUGUST 30th AT 9:00 AM AT THE PBSD OFFICE LOCATED AT 801 LAUREL OAK DRIVE, SUITE 302, NAPLES, FL. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Audience comments 5. FY2018 Approved Budget— Chairman's comments 6. Forward plan for addressing deferred maintenance/initiatives a. Sidewalks b. Lake bank erosion c. Beach "super renourishment" d. GIS layer mapping e. Facility replacement f. Transition from temp to full time employees 7. Other Business 8. Adjourn ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. Agenda Item#5 Page 1 of 21 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-July 31,2017 Operating Fund 109- FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 1,855,316.80 Interest Receivable - Improvements,Vehicles&Equipment 764,064.85 Due from Property Appraiser Due from Tax Collector Total Current Assets $ 2,619,381.65 Total Assets $ 2,619,381,65 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 39,260.50 Accrued Wages Payable - Goods Received/Inventory Recv'd 14,671.78 Total Liabilities $ 53,932.28 Fund Balance Fund Balance-unreserved $ 907,381.04 Excess Revenues(Expenditures) 1,658,068.33 Total Fund Balance $ 2,565,449.37 Total Liabilities and Fund Balance $ 2,619,381,65 Agenda Item#5 Page 2 of 21 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget•July 31,2017 Operating Fund 109-FY 2017 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: -- — . $ 608,800.00 $ 608,800.00 $ 608,800.00 $ - Special Assessment-Water Management Admin 1,009,100.00 968,700,00 972,231.60 3,531.60 Special Assessment-Right of Way Beautification 2,941,100.00 2,823,500,00 2,833,360.64 9,860.64 Plan Review Fees 1,500.00 - - - Miscellaneous(Surplus Sales,Ins.Refunds,tax coil) - - 7,714.28 7,714.28 Revenue Reserve(est.5%) (197,900.00) - - - Interest 6,300.00 5,250.00 15,187.17 9,937.17 Total Operating Revenues $ 4,368,900.00 $ 4,406,250.00 $ 4,437,293.69 $ 31,043.69 Operating Expenditures: Water Management Administration Payroll Expense $ 75,000.00 $ 65,600.00 $ 57,091.79 $ 8,508.21 Emergency Malntenace and Repairs 3,500.00 700.00 554.S8 145.42 IT Direct Capital 1,100.00 1,100.00 1,100.00 - IT Office Automation/Billing lir. 5,300.00 5,300.00 6,694.51 (1,394.51) Indirect Cost Reimbursement 104,900.00 104,900.00 104,900.00 - Inter Payment/Mnt.Site Ins. Assessment 13,600.00 13,600,00 13,600.00 . Other Contractural Services 51,500.00 38,600.00 35,908.10 2,691.90 Telephone 5,200.00 3,900.00 2,503.78 1,396.22 Postage and Freight 1,200.00 - - Rent Buildings and Equipment 13,700.00 12,600.00 12,221.20 378.80 Insurance-General 2,200.00 2,200.00 2,200.00 - Printing,Binding and Copying 1,800.00 100.00 85.12 14.88 Clerk's Recording Fees 1,000.00 - - - Legal Advertising 1,000.00 - - - Other Office and Operating Supplies 1,500.00 1,300.00 2,014.84 (714.84) Training and Education(Tuition Reimb.) 1,500.00 1,300.00 2,349.09 (1,049.09) Total Water Management Admin Operating $ 284,000.00 $ 251,200.00 $ 241,223.01 $ 9,976.99 Water Management Field Operations Payroll Expense $ 145,500.00 $ 126,800.00 $ 124,097.44 $ 2,702.56 Engineering Fees 60,000.00 51,300.00 49,111.51 2,188.49 IT Office Automation 700.00 700.00 1,063.38 (363.38) Flood Control Berm and Swale Mntc. 66,000.00 16,000.00 15,599.00 401.00 Flood Control Replanting Littorals 8,500.00 5,000.00 3,523.86 1,476.14 Flood Control Water Quality Testing Supplies 1,500.00 - (34.24) 34.24 Interdepartmental Payment(Water Quality Lab) 17,700.00 17,700.00 19,347.42 (1,647.42) Plan Review Charges 1,500.00 - - - Other Contractural Services 8,300.00 7,100.00 7,057.60 42.40 Temporary Labor 77,800.00 64,800.00 71,672.74 (6,872.74) Cell Phones 1,300.00 1,100.00 1,094.49 5.51 Trash and Garbage 5,900.00 4,200.00 4,107.15 92.85 Motor Pool Rental Charge 100.00 • - - Insurance-General 2,500.00 2,500.00 2,500.00 - Insurance-Auto 1,000.00 1,000.00 1,000.00 - Building Repairs&Mnlc. 500.00 250.00 168,27 81.73 Fleet Maintenance anti Parts 10,300.00 7,700.00 7,492.14 207.86 Fuel and Lubricants 2,300.00 1,500.00 1,145.69 354.31 Tree Triming 121,800,00 89,200.00 86,050.00 3,150.00 Page 1of3 Agenda Item#5 Page 3 of 21 Clothing and Uniforms 1,600.00 1,500.00 1,439.09 60,91 Personal Safety Equipment 800.00 300.00 251.98 48.02 Fertilizer and Herbicides 100,500.00 60,300.00 35,073.60 25,226.40 Other Repairs and Maintenance 1,500.00 1,300.00 2,320.74 (1,020,74) Other Operating Supplies and Equipment 2,500.00 2,100,00 2,305.53 (205.53) Total Water Management Field Operating $ 640,100.00 $ 462,350.00 $ 436,387.39 $ 25,962.61 Right of Way Beautification-Administration Payroll Expense $ 76,500.00 $ 66,900.00 $ 67,274.30 $ (374.30) Emergency Repairs and Maintenance 4,500.00 200.00 25.00 175.00 IT Capital - - - IT Of(ice Automation 500.00 500,00 661.50 (161.50) Other Contractural Services 52,400.00 39,300.00 35,108.91 4,191,09 Telephone 5,200.00 3,900.00 2,362.90 1,537.10 Postage 2,000.00 200.00 15.08 184.92 Rent Buildings/Equipment/Storage 15,000.00 13,800.00 13,181.54 618.46 Insurance-General 500.00 500.00 500.00 - Printing,Binding and Copying 2,300.00 100.00 57.36 42.64 Clerk's Recording 1,200.00 - - Legal Advertising 1,200.00 - - - Office Supplies General 2,000.00 1,700.00 3,092.78 (1,392.78) Training and Education(Tuition Reimb.) 8,500.00 5,000.00 2,953.00 2,047.00 Total Right of Way Beautification Admin Operating $ 171,800.00 $ 132,100.00 $ 125,232.37 $ 6,867,63 Right of Way Beautification•Field Operations Payroll Expense $ 1,032,600.00 $ 919,900.00 $ 882,32.5.14 $ 37,574.86 IT Capital&Office Automation&Hr.Billing 16,200.00 16,200.00 25,094.89 $ (8,894.89) Emergency Maintenance and Repairs 3,300.00 - - - Recycled Water Use 110,000.00 92,300.00 90,136.92. 2,163.08 Pest Control 1,000.00 500,00 400.00 100.00 Landscape Incidentals 2,500.00 1,300.00 1,262.58 37.42 Other Contractural Services 31,100.00 21,500.00 13,788.88 7,711.12 Temporary Labor 562,300.00 364,200,00 354,443.62 9,756.38 Cellular Telephone 5,800.00 3,400.00 2,630.36 769.64 Electricity 4,000.00 3,700.00 4,229.61 (529.61) Trash and Garbage 17,700.00 14,000.00 13,376.17 623.83 Cable TV/Internet 1,200.00 - - - Rent Equipment 5,000.00 3,300.00 3,174.71 125.29 Insurance-General 8,800.00 8,800.00 8,800.00 - huurance-Auto 10,100.00 10,100.00 10,100.00 - Insurance Claims Paid - - 878.01 (878.01) Building Repairs and Maintenance 500.00 300,00 208.78 91.22 Fleet Maintenance and Parts 42,600.00 35,500.00 32,959.20 2,540.80 Fuel and Lubricants 33,300.00 27,800.00 22,941.59 4,858.41 Licenses,Permits,Training 1,700.00 1,300.00 1,025.85 274.15 Tree Triming 181,000.00 162,900.00 161,375.00 1,525.00 Clothing and Uniforms 12,000.00 7,600.00 6,569.55 1,030.45 Personal Safety Equipment 5,000.00 3,300.00 2,418.07 881.93 Fertilizer and Herbicides 80,000.00 80,000.00 96,773.12 (16,773.12) Landscape Maintenance/Mtdch 75,000.00 52,300.00 41,338,85 10,961.15 Landscape Materials 73,200.00 73,200,00 83,075.80 (9,875.80) Road/Pathway Repairs(Sharrows) 2,000.00 2,000.00 2,453.42 (453.42) Sprinkler Maintenance 25,000.00 20,200.00 17,567.78 2,632.22 Painting Supplies 500.00 . - Traffic Signs 10,000.00 5,800.00 3,721.85 2,078.15 Minor Operating Equipment 12,000.00 9,000.00 7,328.78 1,671.22 Other Operating Supplies 11,000.00 9,200.00 8,424.60 715.40 Page 2 of 3 Agenda Item#5 Page 4 of 21 Total Right of Way Beautification•Field Operating $ 2,376,400.00 $ 1,949,600.00 $ 1,898,823.13 5 50,776.87 Total Operating Expenditures $ 3,472,300.00 $ 2,795,250.00 $ 2,701,665.90 $ 93,584.10 Capital Expenditures: Water Management Operations Other Machinery and Equipment-Field $ 17,000.00 $ 15,640.00 $ 15,425.04 $ 214.96 General-Admin 1,000.00 - Total Water Management Field Operations Capital $ 18,000.00 $ 15,640.00 $ 15,425.04 $ 214.96 Right of Way Beautification Autos and Trucks $ - - $ - $ • Other Machinery and Equipment 89,000.00 84,550.00 84,267.78 $ 282.22 General-Admin 1,000.00 - - $ Total Right of Way Beautification-Field Capital $ 90,000.00 $ 84,550.00 $ 84,267.78 $ 282.22 Total Capital Expenditures $ 108,000.00 $ 100,190.00 $ 99,692.82 $ 497.18 Total Operating Expenditures $ 3,580,300.00 $ 2,895,440.00 $ 2,801,35832 $ 94,081.28 Non-Operating Expenditures: Transfer to Fund 322 $ - $ - $ • 5 - Tax Collector Fees 98,800.00 83,980.00 76,111.84 7,868.16 Property Appraiser Fees 60,000.00 57,000.00 55,123.41 1,876.59 Reserves(2 1/2 months for Contingencies) 432,700.00 - - - Reserves for Capital 217,900.00 - - - Reserved for Attrition (20,800.00) - • Total Non•Operating Expenditures $ 788,600.00 $ 140,980.00 $ 131,235.25 $ 9,744.75 Total Expenditures $ 4,368,900.00 $ 3,036,420.00 $ 2,932,593.97 $ 103,826.03 Net Profit/(Loss) $ - $ 1,369,830.00 $ 1,504,699.72 $ 134,869.72. Page 3 of 3 Agenda Item#5 Page 5 of 21 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-July 31,2017 Street Lighting Fund 778-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 1,335,379.65 Interest Receivable - Improvements,Vehicles&Equipment 53,992,55 Due from Tax Collector Total Current Assets $ 1,389,372.20 Total Assets $ 1,389,372.20 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 7,105.78 Goods Received/Inventory Recv'd 185.90 Accrued Wages Payable - Total Liabilities $ 7,291,68 Fund Balance Fund Balance-unreserved $ 1,146,299.39 Excess Revenue(Expenditures) 235,781.13 Total Fund Balance $ 1,382,080.52 Total Liabilities and Fund Balance $ 1,389,372.20 Agenda Item#5 Page 6 of 21 Pelican t3ay Services Municipal Services Taxing Unit Income Statement w/Budget-July 31,2017 Street Lighting Fund 778-FY 2017 (Unaudited) Annual YTD YID Budget Budget Actual Variance Operating Revenues: ���` _.. _ Carryforward $ 1,119,300.00 $ 1,119,300.00 $ 1,119,300.00 $ Curent Ad Valorem Tax 535,300.00 513,900.00 515,785.36 1,885.36 Transfer from Tax Collector - - 33.09 33.09 Miscellaneous(i.e. Ins. Refunds,surplus,etr - - - - Revenue Reserve(est.5%) (26,900.00) - - - Interest 2,500.00 2,083.33 9,445.35 7,362.02 •Total Operating Revenues $ 1,630,2.00.00 $ 1,635,283.33 $ 1,644,563.80 $ 9,280.47 Operating Expenditures: Street Lighting Administration Payroll Expense $ 75,700.00 $ 66,200.00 $ 65,572.51 $ 627.49 Indirect Cost&IT Automation 8,300.00 8,300.00 8,300.00 - Other Contractural Services 33,700.00 29,500.00 29,431.75 68.25 Telephone 5,200.00 3,900.00 1,727.99 2,172.01 Postage and Freight 1,500.00 300.00 132.00 168.00 Rent Buildings/Equipment/Storage 14,500,00 13,300.00 12,739.49 560.51 Insurance-General 400.00 400.00 400.00 - Printing, Binding and Copying - - - Office Supplies General 800.00 500.00 350.66 149.34 - Tuition Reimbursement - - - Other Operating Supplies 1,000.00 - - - Total Street Lighting Admin Operating $ 141,100.00 $ 122,400.00 $ 118,654.40 $ 3,745.60 Street Lighting Field Operations Payroll Expense $ 69,400.00 $ 60,300.00 $ 58,414.61 $ 1,885.39 Enginnering Fees 10,000.00 10,000.00 10,658.00 (658.00) IT Office Automation 300.00 300.00 300.00 - Emergency Maintenance&Repairs 9,600.00 7,200.00 7,265.32 (65.32) Other Contractual Services 800.00 800.00 1,231.61 (431.61) Temporary Labor 42,400.00 35,300.00 29,697.65 5,602.35 Cellular Telephone 1,100.00 900.00 1,044.51 (144.51) Electricity 30,000.00 25,000.00 27,655.55 (2,655,55) Insurance-General 1,000.00 1,000.00 1,000.00 - Insurance-Auto 1,000.00 1,000.00 1,000.00 - Building Maintenace&Repairs 500.00 125.00 71.00 54.00 Page 1 of 2 Agenda Item#5 Page 7 of 21 Fleet Maintenance and Parts 5,400.00 4,100.00 2,497.80 1,602.20 Fuel and Lubricants 700.00 500.00 427.72 72.28 Other Equipment Repairs/Supplies 500.00 300.00 59.12 240.88 Personal Safety Equipment 800.00 700.00 723.55 (23.55) Electrical Contractors* 77,000.00 38,500.00 23,642.73 14,857.27 Light Bulb Ballast 16,800.00 12,500.00 8,704.29 3,795.71 Total Street Lighting Field Operating $ 267,300.00 $ 198,525.00 $ 174,393.46 $ 24,131.54 Total Street Lighting Expenditures $ 408,400.00 $ 320,925.00 $ 293,047.86 $ 27,877.14 Capital Expenditures: Street Lighting Operations Other Machinery/Equipment** $ 39,400.00 $ 39,400.00 $ 38,266.79 $ 1,133.21 General improvements-Admin 1,000,00 - - - Total Capital Expenditures $ 40,400,00 $ 39,400.00 $ 38,266.79 $ 1,133,21 Total Operating Expenditures $ 448,800.00 $ 360,325.00 $ 331,314.65 $ 29,010,35 Non-Operating Expenditures: Tax Collector Fees $ 14,000.00 $ 11,200.00 $ 10,359.17 $ 840.83 Property Appraiser Fees 7,500.00 $ 3,800.00 - 3,800.00 Reserve for Future Construction* 900,000.00 - - - Reserves(2 1/2 mos.for Contingencies) 124,700.00 - - - Reserves for Capital 135,200.00 - .. - Total Non-Operating Expenditures $ 1,181,400.00 $ 15,000.00 $ 10,359.17 $ 4,640.83 Total Expenditures $ 1,630,200.00 $ 375,325.00 $ 341,673.82 $ 33,651,18 Net Profit/(Loss) $ - $ 1,259,958.33 $ 1,302,889.98 $ 42,931.65 *BA Transferred$100K to Operating **Transferred$39,400 from Elec Contr Page 2 of 2 Agenda Item#5 Page 8 of 21 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-July 31,2017 Capital Projects Fund 322-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 1,157,761.67 Interest Receivable Improvements,Vehicles&Equipment 2,537,868.66 Due from Tax Collector - Total Current Assets $ 3,695,630.33 Total Assets $ 3,695,630.33 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ - Goods Received Inv. Received 420.00 Total Liabilities $ 420.00 Fund Balance Fund Balance-unreserved $ 1,291,916.45 Excess Revenues(Expenditures) 2,403,293.88 Total Fund Balance $ 3,695,210.33 Total Liabilities and Fund Balance $ 3,695,630.33 Agenda Item#5 Page 9 of 21 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-July 31,2017 Capital Projects Fund 322.-FY 2017 (Unaudited) Adopted Amended Vii) Y71) Budget Budget Budget Actual Variance • Operating Revenues: Carry Forward $1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ - Transfer from Fund 109 General - - Miscellaneous - - - - Special Assessment 428,100.00 428,100.00 411,000.00 412,330.35 1,330.35 Transfer from Tax Collector - - 26.47 26.47 Revenue Reserve (est.5%) (21,400,00) (21,400.00) - - Interest 5,000.00 5,000.00 4,200.00 9,865.76 5,665.76 Total Operating Revenues $1,692,142.46 $1,692,142.46 $1,695,642.46 $1,702,665.04 $ 7,022.58 Operating Expenditures: Irrigation&Landscaping Landscape Imp. Project(50066) Engineering Fees $ - $ 42,729.82 $ 4,300.00 $ 3,839.25 $ 460.75 Other Contractural Services - 311,282.02 43,579.48 37,339.51 6,239.97 Rent Equipment - 1,900.00 1,900.00 2,645.00 (745.00) Sprinkler System Repairs - - - 2,777.09 (2,777.09) Landscape Materials 175,000.00 232,210.50 92,900.00 75,839.95 17,060.05 Other Operating Supplies - 3,489.2.5 900.00 791.50 108.50 Sign Restoration Project(50103) Traffic Signs - 36,952.00 3,700.00 750.00 2,950.00 Lake Aeration(50108) Improvements 100,000.00 117,522.77 17,600.00 15,307.00 2,293.00 Field Site Improvements(50143) - Improvements 64,100.00 64,100.00 28,845.00 28,612.09 232.91 Beach Itenourishment(50126) Other Contractural Services 200,000.00 600,000.00 342,000.00 341,616.11 383.89 Lake Bank Protect(51026) Swale&Slope Maintenance 406.17 - - Engineering Fees 72,736.31 21,818.89 19,986.54 1,832.35 Landscape Materials 178.00 - - - Other Contractural Services 75,000.00 56,316.24 - - - Upgrade Irrigation System (51145) - Improvements 116,000.00 135,619.38 27,100.00 2.4,801.53 2,298.47 Total Project Expenditures $ 730,100.00 $1,675,442.46 $ 584,64338 $ 554,305.57 $ 30,337.81 Page 1 of 2 Agenda Item#5 Page 10 of 21 Non-Operating Expenditures: Tax Collector Fees $ 10,700.00 $ 10,700.00 $ 9,600.00 $ 8,246.61 $ 1,353.39 Property Appraiser Fees 6,000.00 6,000.00 6,000.00 5,522.04 477.96 Rolled Project Funds 945,342.46 - - - - Total Non-Operating Expenditures. $ 962,042.46 $ 16,700.00 $ 15,600,00 $ 13,768.65 $ 1,831.35 Total Expenditures $1,692,142.46 $ 1,692,142.46 $ 600,243.38 $ 568,074.22 $ 32,169.16 Net Profit/(Loss) $ - $ - $1,095,399.08 $1,134,590.82 $ 39,191,74 Page 2 of 2 Agenda Item#5 Page 11 of 21 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-July 31,2017 Clam Bay Fund 320-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 121,593.47 Interest Receivable - Improvements,Vehicles&Equipment 229,723.43 Due from Tax Collector - Total Current Assets $ 351,316.90 Total Assets $ 351,316.90 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 750.00 Goods Received/Inventory Recv'd - Accrued Wages Payable Total Liabilities $ 750.00 Fund Balance - Fund Balance-unreserved $ 113,012.86' Excess Revenues(Expenditures) 237,554.04 Total Fund Balance $ 350,566.90 Total Liabilities and Fund Balance $ 351,316,90 Agenda Item#5 Page 12 of 21 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-July 31,2017 Clam Bay Fund 320-FY 2017 (Unaudited) Adopted Amended YTD YID Budget Budget Budget Actual Variance Operating Revenues: Carry Forward $ 97,579.20 $ 97,579.20 $ 97,579.20 $ 97,579.20 $ - Special Assessment 126,900.00 126,900.00 121,800.00 12.2,397.01 597.01 Transfer from Tax Collector - 7.86 7.86 Miscellaneous Income - - 46.00 46.00 Revenue Reserve(est.5%) (6,400.00) (6,400.00) - - Interest 500.00 500.00 400.00 1,102.02. 702.02 Total Operating Revenues $ 218,579.20 $ 218,579.20 $ 219,779.20 $ 221,132.09 $ 1,352.89 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 55,000.00 $ 76,657.93 $ 53,700.00 $ 46,282.77 $ 7,417.23 Other Contractural Services 13,000.00 19,966.89 $ 15,000.00 13,385.00 1,615.00 Tree Trimming 38,000.00 43,390.00 $ 42,600.00 42,600.00 - Other Equipment Repairs 500.00 1,577.77 $ - - - Aerial Photography 7,500.00 25,698.60 $ 7,100.00 6,590.00 510.00 Minor Operating 500.00 9,688.01 $ - - - Other Operating Supplies 2,000.00 $ - - - Total Clam Bay Restoration $ 114,500.00 $ 178,979.20 118,400.00 $ 108,857.77 $ 9,542.23 Clam Bay Ecosystem Engineering Fees $ - $ - $ - $ - $ - Licenses and Permits - _ _ - - Other Contractual Services - _ - - - Total Clam Bay Ecosystem $ - $ $ - $ $ - Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ - $ 11,000.00 $ 2,750.00 $ 2,600.00 $ 150.00 Total Capital Expenditures $ - $ 11,000.00 $ 2,750.00 $ 2,600.00 $ 150.00 Total Operating Expenditures $ 114,500.00 $ 189,979.20 $ 121,150.00 $ 111,457.77 $ 9,692.23 Page 1 of 2 Agenda Item#5 Page 13 of 21 Non-Operating Expenditures: Tax Collector Fees $ 3,800.00 $ 3,800.00 $ 2,850.00 $ 2,447.95 $ 402.05 Property Appraiser Fees 2,700.00 2,700.00 1,755.00 1,639.17 115.83 Rolled Project Funds 75,479.20 ._ - - - Reserves for Contingencies 22,100.00 22,100.00 - - - Total Non-Operating Expenditures $ 104,079.20 $ 28,600.00 $ 4,605.00 $ 4,087,12 $ 517,88 Total Clam Bay Expenditures $ 218,579.20 $ 218,579.20 $ 125,755,00 $ 115,544.89 $ 10,210.11 Net Profit/(Loss) $ - $ - $ 94,024.20 $ 105,587.20 $ 11,563.00 Page 2 of 2 Agenda Item#5 Page 14 of 21 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-July 31,2017 Clam Bay Ecosystem Fund 111-FY 2017 (Unaudited) Adopted YTD YTD Budget Budget Actual Variance Operating Revenues: Fund 111 Distribution $ 150,000.00 $ 150,000.00 $ 150,000.00 $ - Total Operating Revenues $ 150,000.00 $ 150,000.00 $150,000,00 $ Operating Expenditures: Clam Bay Ecosystem Engineering Fees $ - $ - $ - $ - Other Contractural Services 150,000,00 $ 97,500.00 90,882.37 6,617.63 Total Clam Bay Dreging $ 150,000.00 $ 97,500,00 $ 90,882.37 $ 6,617.63 Capital Expenditures: Clam Bay Restoration improvements General $ - $ - $ - $ - Total Capital Expenditures $ - $ - $ _ $ - Total Clam Bay Operating Expenditures $ 150,000,00 $ 97,500,00 $ 90,882.37 $ 6,617,63 Net Profit/(Loss) $ - $ 52,500.00 $ 59,117.63 $ 6,617.63 Agenda Item#5 Page 15 of 21 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-July 31,2017 Clam Pass Dredging Fund 195/88032.1-FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Fund 195 Distribution $ $ $ _ $ $ Total Operating Revenues $ - $ - $ $ Operating Expenditures: Clam Pass Dredging(88032) Engineering Fees $ 20,000.00 $ 84,500.00 $ 84,500,00 $ 15,417.25 $ 69,082.75 General Improvements 1,250,000.00 43,029.27 43,029.27 - 43,029.27 Total Clam Pass Dredging $ 1,270,000.00 $ 127,529.27 $ 127,529.27 $ 15,417,25 $ 112,112.02 Agenda Item#5 Page 16 of 21 0 U) 0 0 0 0 0 0 to 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .0 - OOd' 000 0 00 00000000 00000000 0000 000 Ott U) 0Nr" 1� CO N0) (OCO0I.MCACOCO 0 - (' NCO (C) CDO 0)U) NO .2 3 N er r M r M Ci CO ONS r co 0) �t (O 1`• M C))�t NCV '�ct 0 r 06 N - N U) N 0 u' O ERS N. 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EuoiEYma � oOmOcviornc0_ CO La � � E ,�qo CO > to E t 0] is 5 it - - m (art a a U ac) 'C •c - '5 13- c a) na o c Q.- t -J N c a) b a 0. to co a) 0 '3 U o 0 'p'p r L a) a) ro o o a c,0 co o .c L- E -2 CO a) 6c 2 E a) e, o a) a) a) cr „ c L C' L. L. to N HF- CO 5i ..Jt) F- . 1;1 � ulls. (A2 W � u. xLL WOJ cl. CLF- W [0 A= 0! C.) ocoC Lu eI- CL U.1EL0. < < V 04 0 Agenda Item#5 Page 18 of 21 ORDINANCE NO.2013-61 AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, AMENDING ORDINANCE NO. 2002-27, AS AMENDED, WHICH CREATED THE PELICAN BAY MUNICIPAL SERVICE TAXING AND BENEFIT UNIT, BY AMENDING SECTION FOUR, PURPOSE AND POWERS, TO CLARIFY THAT BEACH RENOURISHMENT IS ONE OF THE PURPOSES OF THE UNIT; PROVIDING FOR CONFLICT AND SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE OF LAWS AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on May 28, 2002, the Board of County Commissioners (Board), adopted Ordinance No. 2002-27, which superseded, repealed, and consolidated prior ordinances relating to the Pelican Bay Municipal Service Taxing and Benefit Unit("Unit");and WHEREAS, the Board subsequently amended Ordinance No. 2002-27 by adopting Ordinance No.2006-05, Ordinance No. 2009-05,and Ordinance 2013-I9;and WHEREAS, the Board desires to further amend Ordinance No. 2002-27, as amended, in order to clarify that beach renourishment is one of the purposes of the Unit. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA,that: SECTION ONE: AMENDMENT TO SECTION FOUR OF ORDINANCE NO. 2002-27, AS AMENDED. Section Four is hereby amended as follows: SECTION FOUR: Purpose;powers. The Unit is formed for the purpose of providing street lighting,water management,beach renourislunent, ambient noise management, extraordinary law enforcement service and beautification, including but not limited to beautification of recreation facilities, sidewalk, street and median areas, identification markers, the maintenance of conservation or preserve areas including the restoration of the mangrove forest preserve and to finance the landscaping beautification of only that portion of U.S. 41 from Pine Ridge Road to Vanderbilt Beach Road in the above-described taxing and benefit unit and to that end shall possess all the powers to do all things reasonably necessary to provide such services. The Unit will be solely responsible for advising the County on dredging and maintaining Clam Pass for the purpose of enhancing the health of the affected mangrove forest,and will manage such activities for the County. Words Underlined are added:Words S44ar4k-chneigh are deleted. Page I of 2 Agenda Item#5 Page 19 of 21 99'Z99S N r 09'1699 0 N ato 99'9095 N N 2 O. Q 9E9614 N 0 U) S £1'96£S 3 NI C N eM n E Zl'96£S N Q d 2 N 1U N £l'96£S X 3 1, ( O Q ES .- >* E 9YOL£S 2 O N 0 o 4-,a)o o as 94'OL£S ■ j ct N E > N N Q 94'0L£S e Z Q O 0 � � m Z ` a OVUM N 13 TO U) .1 I:0 ti Q 0 g I 96'ZZ4$ 04'1919 U) SY9L4S g i 8 8 8 8 8 8 8 8 8 8 8 8 I 8 ;ueuassassd lenuud Agenda Item#5 Page 20 of 21 t tlOCSCFIr /p109624j coN o rC26ClS pp !fir SSSS N v-iii 968, �=OCtS Q C`l is N c _ o 8l d 6Cp® CL 6119 ®6SCts N ril 7 S6S, 0$ 2�, co e ® s2S1 86z1s N d U CO m- O c 6£' eef`� CVe- = s N 'poetS is N ` w 1 1 G S �10es °e' t N = CD• 0 ri .p 1CS��6S �Zlrt lS N N 0)• a N co E .(6o Z2y, 100, 5 §> a °P* lis cv04 aro c 66Zb6rbs �p:t: § do f 60rto SSS N 0S N W K H 44 r.. Agenda Item#5 Page 21 y2 4 \ ± E E -a f # 7 E / ƒ E § ) / S 0 ) { § \ / ) 1- E ® 2 & co $ § $ b § \ \ \ % 0 ) ® 7 7 § E b 2 . E 9 2 n E $ e co § ) % f 2 E : E. § z o 3 a k_ E k e } o . ' � ° 0 ® 8 t0 ƒ � 41 k k - f y \ 5 » _ 2_ / / k k � § \ § \ § 2f / L ƒ w c C \ CO c $ \ � ® E E o $ E C \ A a / \ f e « 0 § § z \ 2 § R k 3 j § z P : g � / _ \ g ' k k f 3 7 t .0 } X ° _ ~ / ® m 0 % ] 2 .E ] / ® R ƒk ƒ� as-Ft / / CO S . 7 2& n 2 k 2 S . 0 N ' c c , CO N « � Cr) k � Cl) E a § k / & / k$ kkƒkk� C { Cl) C ( - \ < a /64 2 69 / . \ 2 f 0 ' 0 ' 0 S" Eo0k2kkk \k o o 0 E � 9 _ = E d .00 0 A � ckkk ak k . as o u. 0 0N 00 LO 0 CO g 7 ƒ , Cot (.0 N w nt % _ % m 4 _ N /co k ® ® &§ Q 2 ® 0 0 S S . q B L. & CO A % o a co ; K % $ J % Q 2 ■ « k _ a) * f \ o e ] $ 5 / \ 2 $ a / t C C ■ e A > = / $ $ ca § 0 J 0 o. ƒ 7 Agenda Item#6a Page 1 of 3 Cost Analysis - Sidewalk Replacement and Maintenance The PBSD is considering the addition of Sidewalks to it's pallet of responsibilities. There is also an interest h replacing the existing asphalt sidewalks with concrete. This analysis includes: 1. Estimated cost to replace all existing sidewalks h Pelican Bay with 5' wide concrete sidewalks, built to Collier County specifications. 2. Estimated annual maintenance cost for concrete sidewalks a Increased ad valoreum mil rate to fund replacement and maintenance of concrete walks Replacement Cost Agnoli, Barber & Brundage recently completed a cost estimate to replace the existing asphalt walk along the west side of Pelican Bay Blvd, running from the Commons to the North Tram Station, with enlarged width concrete. Total replacement footage was roughly 46,503 square feet. The estimate included a number of charges which would not likely be common to sidewalk replacement throughout PB (tree removal, sign additions, bio-barrier root control, and 10% contingency) and therefore provides a conservative estimate of the "all in" unit cost for sidewalk replacement. Total AB&B estimate: $443,160 Total replacement area: 46,503 FT2 Unit Cost= $443,160 146,503 FT2 = $9.50 per square foot Pelican Bay currently has approximately 13.5 miles of asphalt sidewalk, averaging roughly 5' in width. Total PB sidewalk area = (13.5 miles)*(5,280 FT/mile)*(5') = 356,400 square feet Total cost to replace all PB asphalt sidewalks with concrete sidewalks = (356,400 Ff2)*($9.501 F>-2) = $3,385,800 If a replacement plan were spread over six (6) years, the cost per year for replacement wal d be roughly $564,300 /Year On-going maintenance Cost Pelican Marsh, a community similarly positioned within the greater Naples area, already has concrete sidewalks. Their maintenance experience suggests an ongoing cost (2017 dollars) of$8-12k per year. The exact square footage of walk is unknown, but a rough calculation via Google Maps suggests a total of 190,000 square feet, or an annual maintenance cost of$0.04-0.06 per square foot. If we were to assume a similar Agenda Item#6a Page 2 of 3 maintenance cost, the estimated ongoing expense for PB sidewalk maintenance would be $15,000 -$22,500 /Year Impact on ad valoreum tax rates. Our current millage for street light replacement is 0.0857. This millage provides roughly $537,800 annually. The estimated mil rate performance (based on$ per 0.1 mil) is therefore: $537,800 10.0857 mil / 10= $627,538 per 0.1 mil Mil rate to support six-year cost to replace PB sidewalks with concrete: $564,300 I$627,538 110 = 0.0899 mil Mil rate required to support on-going sidewalk maintenance: $22,500/ $627,538 / 10 = 0.0036 mil Discussion The assumed six-year replacement plan is arbitrary. Limiting construction to the four summer months would probably present challenges to completion at a more rapid rate. There is also an argument to be made that time frames longer than six years might create difficulty in generating support within the community. Many owners would express little interest n accruing funds for a replacement they are not likely to personally enjoy. The total replacement cost of$3,385,800 is large enough to consider bonding through Collier County. If such a bond were principled at $7,800,000 and retired over fifteen years with an interest rate of 4%, the retirement mil rate would be cn the order of 0.0545 There has been some talk of increasing the Pelican Bay sidewalk width from 5' to 6'. This would likely be a reasonable proposition only if such an increased width was accompanied with concrete replacement. If this were the case, the total cost of replacement and the millage impact would be increased by 20%. Replacement of asphalt walks with concrete might precipitate additional expenses to adhere to current Collier County development codes. These might include the requirement that walks be added to both sides of roadways which currently have walks cn only one side. If PBSD were to assume responsibility for sidewalks, but elect to preserve the existing asphalt walks, the on-going expense should be assumed to be similar to maintenance of concrete sidewalks... thus, a mil rate of 0.0036 would be required. Agenda Item#6a Page 3 of 3 Agnoll, Barber&Brundage, Inc Engineer's Preliminary Opinion of Probable Cost June 15,2017 PN: 16-0108(fka 11-0043) PELICAN BAY BOULEVARD PATHWAY(1010612011 Plans) WESTSIDE-THE COMMONS TO NORTH TRAM STATION A. CROSSWALK CONSTRUCTION hero No. Dtseriplion Unit Qittntity Unit 'Total Cost Cost 1 MOBILIZATION IS I $10,000.00 $40,000.00 2 MAINTENANCE OF TRAFFIC LS _ 1 $15,000.00 $15,000.00 3 DEN IOLITION-ASPHALT PAT'HWAY SY 3,262 S3.59 $11,417.00 4 DEMOLITION•CLEARING AND GRUBBING(SIMMS,SOD,;MSC.) LS I $2.500.00 $2,500.00 5 DEMOLITION-CURB LF 104 56.00 5624.00 6 ' DEMOLITION•CONCRETE SIDEWALK SY 20 52500 $500.00 7 DEMOLITION-TREE RIi5IO VAI.OAK IiA 8 91,700,00 $13,600.00 8 DEMOLITION-TREE REMOVAL SABAL PA 2 S600.00 $1,200.00 9 DEMOLITION-TREE RIIMOVALORCHID PA 2 5800.00 51,600.00 10 1)110101.1)ION•TREE REMOVAL.AMI IOOANY EA 3 SI,300.00 93,000.00 II ADA COMPLIANT DETECTABLE WARNINGS EA 30 9250.90 $7,500.00 12 PAVIIRS-REMOVE&REINSTALL WINE"'BOWERS AT CROSSWALKS SY 220 $105.00 $23,100,00 13 CONCRETE-6'1T1ICK(PATIIWAY) SY 5,131 544,00 9225,764.00 14 CONCRETE-2'VALLEY GUTTER LE 89 $20.10 $1,700.00 15 CONCRETE•6'THICK SIDEWALK SS' 36 $44.00 51,554.00 16 REGULATORY SIGNAGE-DECORA'T'IVE POST(RTELOCATE EXISTING SIONSI PA 2 9400.00 9800.00 17 REGULATORY SR-WAGE-RI-1 PA 2 5300.00 9600.00 18 THERMOPLASTIC STRIPING,5113,MOTE,SOLID-6"WIDrII LP 820 $3.00 ' 52,460.00 19 THERMOPLASTIC STRIPING,STD,WHITE,SOLID-24"WIDTH I.F 62 SI2.00 $744.00 20 ALUAIINIJM RAILING 1.1' 70 590.00 56,300,00 21 LANDSCAPE-RELOCATE ENSTINOIRRIGATION LS I 92.750.00 $2,750.00 22 LANDSCAPE-RESTORE L'NISTING SHRUBS,GRASSES,MULCH LS 1 $3,300.00 $3,300.00 23 LANDSCAPE-RESTORE SOD 1.5 1 55,500.00 $5,500.00 24ADJUST ELECTRIC HANDHOLRTOP TOORADE PA 2 $1,000.00 S2.000.00 25 ADJUST IRRIGATION VALVE BON TO GRADE EA 2 S250.00 5500.00 26 TEMPORARY SILT FENCE I.F 6,300 $1.50 99,450.00 27 R1O-BARRIER ROOT CONTROL EA 46 9400.00 $15,400.00 TOTAL. 5402,873.00 10%CONTINGENCY $10,287.30 I'TZOJE CT TOTAL S443,169.30 Agenda Item#6b Page 1 of 6 Agnoli, Barber & Brundage recently submitted a report detailing the condition of the 44 Pelican Bay lakes, for which the PBSD holds the maintenance permits. The summary spread sheet(s) from their report are attached. ABB finds that ten (10) of those lakes are now in need of bank maintenance. For each of those lakes, their recommendations include four optional levels of remediation, ranging from "A"which includes "best practices", down through "B", "C" and "D". The average cost, per lake, for these improvement levels range from $176,204 for"D" level repairs to $449,728 for"A" level repairs. From my days as an elementary student, I recall that performance below a "B" level was not particularly welcome in my family, so I summarize the adequate cost impact as $377,581 per lake. The water management committee has decided to make a proposal to the full board that we begin repairing the first lake in FY2019, largely because we do not have sufficient accrued funds in FY2018 to remediate even one lake sooner. The initial plan will be to work on one additional lake each year. One can reasonably forecast that this remediation effort will extend well beyond the first ten years, as additional lakes present themselves for necessary repair. Thus, we need to contemplate and accrual rate for FY2019 and beyond for lake maintenance, well beyond the levels we are accustomed to. The chair suggests an arbitrary rate of$400,000 per year. Agenda Item#6b Page 2 of 6 o f,`, ° .. :f ;1 3:4 3 t : .n h .. ., a d N 2 2 2 „ 1 1 1 1 ,1 1 X a A 1 .. 4 7 -4 9 1 1 a a d 4 f, \\;.,,,,,,,,,,, �,ty.'3 .<1\:,_, IlL---- _: „,..: .-v, \\\\ .„. \, ....4.; C.1 t s s • 1 t 3 a c . _ . t f . e c : 2 = > t r f. E q f ! z f s E t t ! c t . . ______, cy a r: t B r t ` £ i _ .. c . 1 . a t • . t 1 7 11 . , • r - t X . . • • • • c • t h £ . t 3 t , '%”: ki It ‘-.,'?: 1 i ! f tF5P it . _ 2 / t6 of a 1 6 • 4 x 4. t: 3 7 2 2 3 2 2 7 7 2 3 7 7 7 2 1 7 7 1 7 7 1 7 7 7 3 7 1 2 7 7 1 2 7 3 3 3 7 7 2 2 S4': 7 2 1 7 1 7 7 7 7 7 3 3 2 7 7 2 . ? 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