Agenda 10/04/2017 PELICAN BAY SERVICES DIVISION
Municipal Services Taxing & Benefit Unit
NOTICE OF PUBLIC MEETING WEDNESDAY, OCTOBER 4, 2017
THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON
OCTOBER 4 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT
8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108.
AGENDA
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 07/05/17 Regular Session meeting minutes
5. Audience comments
6. Administrator's report (45 minutes)
a. Clam Pass excavation and re-grading
b. Hurricane Irma and rebuilding our community
c. Irrigation project update
d. July, August, and September financial reports
e. Cobblestones removal update
7. Committee reports (50 minutes)
a. Clam Bay
b. Landscape & Safety
i. *Consideration to take over the responsibility for PB sidewalks
ii. *Median cut-through project on Gulf Park Drive
c. Beach Renourishment
d. Budget
e. Water Management
8. Chairman's report (5 minutes)
9. Old business
10. New business (10 minutes)
a. Voting Conflict Form 8B
b. Root pruning
c. Updates to PBSD Board members and PB members
11. Adjournment
*indicates possible action items
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO
ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND
ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO
SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING.ANY PERSON WHO DECIDES TO APPEAL A
DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO,AND THEREFORE
MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,WHICH INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF
CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT
PELICAN BAYSERVICESDIVISION.NET.
09/27/2017 2:06:09 PM
PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION
JULY 5,2017
The Pelican Bay Services Division Board met on Wednesday, July 5, 2017, at 1:00 p.m. at the
Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board Ken Dawson
Scott Streckenbein, Chairman Bohdan Hirniak (absent)
Mike Shepherd, Vice-Chairman Susan O'Brien
Joe Chicurel Peggy Pinterich (absent)
Tom Cravens Dave Trecker
Jacob Damouni Gary Ventress
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present Mohamed Dabees, Humiston& Moore
Dave Cook, Pelican Bay Foundation
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 06/07/17 Regular Session meeting minutes
5. Audience comments
6. Administrator's report (30 minutes)
a. Clam Pass excavation and re-grading
b. Cobblestones removal update
c. Irrigation project update
d. Phase 2 lake bank erosion study update
e. June financial report
7. Committee reports (60 minutes)
a. Clam Bay
b. Landscape & Safety
i. *LED conversion throughout Pelican Bay
ii. *Median cut-through project on Gulf Park Drive
iii. Discussion on taking over responsibility for PB sidewalks
c. Beach Renourishment
i. *Decision on 2017 beach renourishment
d. Budget
e. Water Management
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Pelican Bay Services Division Board Regular Session
July 5,2017
8. Chairman's report (5 minutes)
9. Old business
10. New business
11. Adjournment
*indicates possible action items
ROLL CALL
Mr. Hirniak and Ms. Pinterich were absent and a quorum was established
AGENDA APPROVAL
Mr. Cravens motioned, Dr. Trecker seconded to approve the agenda as presented.
The motion carried unanimously.
APPROVAL OF 06/07/17 REGULAR SESSION MEETING MINUTES
Mr. Cravens motioned, Mr. Dawson seconded to approve the 06/07/17 regular
session meeting minutes as amended. The motion carried unanimously.
AUDIENCE COMMENTS
None
ADMINISTRATOR'S REPORT
CLAM PASS EXCAVATION AND RE-GRADING
Mr. Dorrill provided an update on the key events leading up to and the current status of the
Clam Pass excavation and re-grading project, proposed to mitigate the unstable conditions in Clam
Pass, resulting from the passing of Tropical Storm Cindy as well as unusual adverse weather
conditions which have occurred since the last dredging event in 2016. Update highlights included:
• Mr. Dorrill made a presentation at the June 23 TDC meeting, where he received unanimous
approval for the excavation and re-grading project.
• Mr. Dorrill made a presentation at the June 27 BCC meeting, where he received unanimous
support for the project. At this time, contractor estimates were approximately $57,000
(without having the benefit of a completed survey).
• On June 30, contractor quotes were received in excess of original estimates. The quotes were
based on a current completed survey, whereby the scope of work was amended to allow for
trucking sand much further south (public beach) and/or north to the PB beach (which would
be paid for by the PBF in this case). The beach directly south of(and adjacent to) Clam Pass
is currently significantly wider than normal, and not eligible to receive sand. The Clam Bay
Management Plan states that available sand, to the maximum extent possible, is intended to
be place on the public beach, and until this template is filled, the Pelican Bay beach is not
eligible to receive sand.
• Per direction by the County Manager, Mr. Dorrill will return to the BCC on July 11 to
request that the BCC (1) award the bid under emergency conditions, and (2) award the bid of
• 2
Pelican Bay Services Division Board Regular Session
July 5,2017
$81,000 (which includes a 7% contingency) to Donald Dachuk, as the lowest responsive
bidder. Once the executive summary is finalized, it will be provided to the PBSD board.
• Construction drawings were provided in the agenda packet, identifying excavation and
receiving areas.
• Deputy County Manager Nick Casalanguida suggested that the PBSD consider revisiting the
Clam Pass dredge cut template to include a wider and deeper dredge. Mr. Dorrill cited
scientific data which shows exceptional wave heights and sustained winds for extended
periods of time, since the last dredging event in 2016, which have contributed to the current
unstable conditions in Clam Pass.
• If time and funds permit, the contractor will remove some of the "excess shoaling material"
which has accumulated in the western end of "Section B," if it is accessible with the
contractor's equipment (long-reach track hoe).
• Provisions are in place to protect the turtle nests in the project area. If any new turtle nests
are discovered prior to or during the project, the plans will be altered to protect them.
Mr. Cravens motioned, Mr. Damouni seconded that the PBSD Board is in support
of the increase in the project (Clam Bay excavation) by $50,000. The motion
carried unanimously.
COBBLESTONES REMOVAL UPDATE
Mr. Dorrill reported that the plans for the cobblestone removal project were expected to be
received by the end of June; staff will now begin the process of obtaining quotes from contractors.
He expects the project to be completed within 90 days.
IRRIGATION PROJECT UPDATE
Mr. Dorrill reported that the County Procurement Dept. has solicited bids for our irrigation
project, completed the pre-bid conference, has scheduled the bid opening for July 12, and will
subsequently seek County Manager approval to award the bid during the BCC's summer recess.
PHASE 2 LAKE BANK EROSION STUDY UPDATE
Mr. Dorrill reported that our phase 2 lake bank erosion study report (including a schedule of
related severity of lake bank erosion of our lakes) has been received and will be provided to the
Water Management Committee for discussion at their next committee meeting (early August). He
commented that a recommendation from the Water Management Committee on this issue will be
brought to the PBSD Board in September.
JUNE FINANCIAL REPORT
Mr. Cravens motioned, Mr. Shepherd seconded to accept the June financial
report. The motion carried unanimously.
COMMITTEE REPORTS
3
Pelican Bay Services Division Board Regular Session
July 5,2017
CLAM BAY REPORT
Ms. O'Brien summarized her July 2017 Clam Bay update included in the agenda packet and
specifically noted: (1) THA's June report shows no appreciable change in the size of the mangrove
die-off area, (2) water quality results continue to look good, and (3) the next FWC hearing on a
possible Clam Bay manatee protection zone designation is scheduled for mid-July.
Dr. Dabees reported that the bathymetric survey data is complete. He noted that the work
order did not include providing a report on the data. •
LANDSCAPE & SAFETY REPORT
Dr. Chicurel reported that the Landscape & Safety Committee met on June 20 and the
following items were discussed.
1. Sgt. Thad Rhodes introduced Cpl. Natalie Ashby to the committee as Pelican Bay's
CCSO liaison officer.
2. By a unanimous vote, the committee recommended that the PBSD not build a berm
and wall along US 41 in Oak Lake Sanctuary to achieve noise mitigation in an area ordered
cleared by the County due to invasive vegetation. In an effort to help the property owners
affected by the clearing, staff will investigate what effective noise mitigation is available.
Subsequently, an onsite meeting of the committee will take place in order to evaluate the
recommendations both for noise and sight issues.
3. A unanimous vote of the committee recommended that the PBSD complete the
conversion to LED bulbs throughout the remaining streets in Pelican Bay (80W bulbs along
Pelican Bay Blvd. and 30W bulbs along the residential streets).
4. The committee voted unanimously to recommend that the PBSD fund the construction
of a cut-through in the median opposite the street exit in Oak Lake Sanctuary. Collier County is
expected to provide the necessary engineering of the project.
5. It was the unanimous consensus of the committee not to proceed with making Gulf
Park Drive &US 41 a"right turn only."
6. It was the unanimous consensus of the committee to recommend to the full PBSD
Board that the PBSD begin the process to replace the crumbling, cracking, poorly maintained,
unsafe, non-ADA (Americans with Disabilities Act) and unattractive asphalt County owned
sidewalks. The process can be broken down into 3 steps: (1) seek County support (i.e. County
contribution in lieu of County maintenance) and an ordinance modification allowing the PBSD
to take full responsibility for our sidewalks and their maintenance, (2) determine design
specifications, and (3) determine the material nature of the sidewalk.
LED CONVERSION THROUGHOUT PELICAN BAY
Dr. Chicurel motioned, Dr. Trecker seconded that the PBSD Board completes the
LED conversion throughout Pelican Bay including 80 watt equivalent bulbs on
Pelican Bay Blvd. and that 30 watt versions be placed throughout the residential
areas as per "option 1" of the agenda summary sheet included in the backup
material. The motion carried unanimously.
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Pelican Bay Services Division Board Regular Session
July 5, 2017
MEDIAN CUT-THROUGH PROJECT ON GULF PARK DRIVE
Dr. Chicurel commented on the Landscape & Safety Committee's recommendation to
approve the median cut-through project on Gulf Park Drive.
Mr. Dorrill informed the PBSD Board, that as residents of Oak Lake Sanctuary, Mr.
Dawson and Mr. Ventress must abstain from a vote on this issue.
Mr. Dawson motioned, Mr. Damouni seconded that the PBSD Board approve the
median cut-through in front of Oak Lake Sanctuary not to exceed a total of
$45,000 with Oak Lake Sanctuary approval for $5000 community
involvement/cost-sharing. After discussion by the board, Mr. Dawson withdrew
his motion, and Mr. Damouni withdrew his second.
After discussion by the board, it was agreed that a vote would be premature without
substantial information on funding of the project.
Mr. Jim Issenmann commented that Oak Lake Sanctuary residents were surveyed, and 18
out of 22 responded in favor of the median cut-through project and were willing to cost share.
Mr. Ray Kretz commented in favor of the median cut-through project.
Mr. Dorrill commented that staff will (1) update our engineer's opinion of cost for the
median cut-through construction, and (2) obtain a written commitment from the County to fund
all related engineering costs for the project.
DISCUSSION ON TAKING OVER RESPONSIBILITY FOR PB SIDEWALKS
Dr. Chicurel presented a slide show of poorly maintained sidewalks throughout Pelican
Bay. Mr. Shepherd commented that the County maintenance of these sidewalks is inadequate.
Mr. Cravens expressed concerns over the PBSD funds, annual County contributions, and PBSD
resources that would be necessary for the PBSD to take over the maintenance of the PB
sidewalks.
Ms. O'Brien commented on (1) the sidewalk complaint e-mails provided in the agenda
packet were from six residents from 2014-2017, (2) the resident responses to the PBF Strategic
Planning Survey showed 97% satisfaction with pedestrian pathways, and (3) the need to reach
out to the County on existing sidewalk concerns.
Mr. Shepherd motioned, Dr. Trecker seconded that the PBSD Board authorize
our administrator to begin negotiations with the County to see whether they
would allow us to take over responsibility for the sidewalks and if so,what kind of
financial arrangements might they be willing to engage in to help us with the cost
implications. Ms. O'Brien motioned to amend the motion that we include in the
discussion our administrator would have with County officials, how we can get the
County to address some of the immediate repair concerns on our pathways.
Because no board member seconded the motion to amend, this amendment was
not voted upon and did not become part of the motion. The motion carried 8-1,
with Ms. O'Brien dissenting.
5
Pelican Bay Services Division Board Regular Session
July 5, 2017
BALANCE BETWEEN COUNTY AND TEMPORARY LANDSCAPE
MAINTENANCE EMPLOYEES
Mr. Shepherd motioned, Mr. Cravens seconded that the PBSD Board formally
agree that the balance between County employees and temporary employees is
appropriately a staff decision and that the routine adjustments and number of
employees and/or temporary help will accomplish the job at hand in the most
efficient manner be that of the staff, and will make those adjustments routinely as
long as there are no negative budgetary implications. Mr. Shepherd motioned,
Mr. Cravens seconded to modify the motion to define a significant change; an
administrative decision shall not result in negative budgetary consequences or
involve a significant change, defined as a change of more than 20%, in the number
of full time or temporary employees. The motion carried 8-1, with Ms. O'Brien
dissenting.
BEACH RENOURISHMENT REPORT
Dr. Trecker provided an update to his beach renourishment discussion at the June 7
PBSD Board meeting. He reviewed the available options for Pelican Bay 2017 beach
renourishment, and reported that the County has no plans to do a sand truck haul in 2017.
Dr. Trecker motioned, Mr. Cravens seconded that the PBSD Board notify Coastal
Zone Management that it does not plan to fund any renourishment this year at the
Pelican Bay beach for which PBSD has responsibility. The motion carried
unanimously.
Dr. Trecker reiterated that a PBSD beach workshop has been scheduled for Oct. 16 from 1:00
— 3:00 p.m. at the Community Center, to discuss long range beach renourishment options, including
a large forward renourishment project.
BUDGET REPORT
Mr. Shepherd commented that the FY18 PBSD budget was successfully reviewed by the
BCC at the June budget workshop; the budget is expected to be formally approved at the public
hearing in early September. The Budget Committee will meet on August 30 for a preliminary
discussion of the FY19 PBSD budget.
WATER MANAGEMENT REPORT
Mr. Cravens provided a powerpoint presentation and commented on (1) recently installed sod
along the berm, (2) recent problems with two solar-powered aeration systems, (3) Nile tilapia
observed on the east side of the berm.
CHAIRMAN'S REPORT
6
Pelican Bay Services Division Board Regular Session
July 5,2017
Mr. Streckenbein commented on (1) employee recognition will be brought to the PBSD
Board "as appropriate," (2) the PBF has responded positively to our request to change the PB
covenant for sign requirements from verde green to glossy black, and (3) the manatee protection
zone hearings are scheduled for July 18.
OLD BUSINESS
None
NEW BUSINESS
None
ADJOURNMENT
IThe meeting was adjourned at 3:15 p.m.
Scott Streckenbein, Chairman
Minutes approved [ ] as presented OR [ ] as amended ON [ ] date
7
Agenda Item#6a
Page 1 of 1
s ' -et HUMISTON
ligE, , ;:,F &MOORE
`4 - -. ENGINEERS
f
I COASTAL 5679 STRAND COURT
ENGINEERING DESIGN NAPLES,FLORIDA 34110
FAX:239 594 2025
AND PERMITTING PHONE:239 594 2021
August 21,2017 SENT VIA EMAIL(JCPCompliance@dep.state.fl.us)
Department of Environmental Protection
JCP Compliance Officer
Bureau of Beaches and Coastal Systems
2600 Blair Stone Road Rm 510B
Tallahassee,Florida 32399
Re: Clam Pass Maintenance Dredging Project
Notification of Completion
DEP File No.0296087-001-JC
USACE File No. SAJ-1996-02789(SP-BEM)
H&M File No.23-065
In accordance with General Condition #11 of the referenced permit, this is to certify the Clam Pass
Maintenance Dredging Project was substantially completed on August 9, 2017. All locations &
elevations specified by the permit have been verified; the activities authorized by the permit have
been performed substantially in compliance with the plans and specifications approved as a part of the
permit,and all conditions of the permit.
If you have any questions please give me a call.
Sincerely yours,
HUMISTON& MOORE ENGINEERS
s
Mohamed Dabees,Ph.D.,P.E.
Vice-President
Copy to:
Ivana Kenny-Carmola,FDEP
Lisa Jacob,Pelican Bay Services Division, Collier County
Neil Dorrill, Pelican Bay Services Division Administrator
Don Dachuk,Donald Dachuk Tractor Service
f\coilier1300-cinrn pass 12017-dredge Acon structionlcompletionlclar pass 2017 notice of completion-dap.dos
Agenda Item#6a-1
Page 1 of 1
Board of County Commissioners INVOICE
801 laurel Oak Drive,Ste.302
Naples,FL 34108
Phnna 7.14/547-1744
Agenda Item#6a-1
Page 1 of 1
Board of County Commissioners INVOICE
801 Laurel Oak Drive,Ste.302
Naples,FL 34108
Phone 239/597-1749
Fax 239/597-4502
INVOICE FOR DREDGING
DATE:9/8/2017
TO: FOR:
Mr.ilm Hoppenstead Clam Pass Dredging
Pelican Bay Foundation,Inc.
6259 Pelican Bay Blvd.
Naples,FL 34108
239/597-8081
DESCRIPTION AMOUNT RATE AMOUNT
2,944 C.Y.of sand placed on Foundation Property from Clam Pass Dredging 2,944 c.y. $8.75/per c.y. $25,760.00
(SEE ATTACHED CALCULATIONS FROM HUNISTON&MOORE)
TOTAL $25,760.00
Make all checks payable to Board of County Commissioners
Total due in 30 days.
THANK YOU FOR YOUR BUSINESS!
Agenda Item#6b
Page 1 of 2
Pelican Bay Irma Operations Chronological Events
Hurricane Irma Timeline 9/6/17 to 9/19/17
Monday 9/4/17 Labor Day. Initial communication with Operations Managers to watch storm
closely and evaluate supplies as track resembles Donna/Charlie
Wednesday 9/6/17 Mr. Dorrill attends Sr. County staff briefing at Emergency Operations Center
(EOC). Emergency Operations Center Activated and Phone Bank Operational;
field staff pre-storm preparations begin; PBSD Budget Hearing (Non-Ad Valorem
Annual Assessment Approved by BCC 5-0)
Thursday 9/8/17 Mr. Dorrill contacts Division Chairman to brief him on recovery debris removal
plans. Field staff pre-storm preparations continue
Fri-Sat.9/7-8 Field staff pre-storm preparations completed
Sunday 9/10/17 Hurricane Irma hits Naples
Monday 9/11/17 Field staff post-storm clean-up begins; Lisa to EOC to work phone bank and
obtain information and resources for PBSD
Tuesday 9/12/17 Field staff post-storm clean-up continues; Lisa to EOC to work phone bank and
obtain information & resources for PBSD
Wednesday 9/13/17 Field staff post-storm clean-up continues; Lisa and Barbara to EOC to work
phone bank and obtain information and resources for PBSD; Lisa and Barbara
attend County FEMA reimbursement information meeting
Mr. Dorrill meets with Deputy County Manager, Emergency Management
Director Re: Debris removal
Thursday 9/14/17 Field staff post-storm clean-up continues; Lisa, Barbara, & Dee food shopping
for field staff; Lisa and Barbara to EOC to work phone bank and obtain
information and resources for PBSD. Mr. Dorrill meets with Utilities Facility
Manager Re:Sewage lift station status.
Friday 9/15/17 Field staff post-storm clean-up continues; Lisa pick-up meals for field staff from
Facilities; Lisa, Barbara, & Dee food shopping for field staff; Lisa and Barbara to
EOC to obtain information and resources for PBSD
Saturday 9/16/17 Field staff post-storm clean-up continues; Lisa pick-up meals for field staff from
Facilities; Lisa food shopping for field staff; Lisa to EOC to obtain information
and resources for PBSD
Agenda Item#6b
Page 2 of 2
Sunday 9/17/17 No work done
Monday 9/18/17 Field staff post-storm clean-up continues; Lisa pick-up meals for field staff from
Facilities; Lisa & Barbara to EOC to obtain information and resources for PBSD;
field employee injured by tree limb falling on him while working; additional
enhanced safety gear is ordered with expedited delivery (chaps and helmets
with face and ear protection)
Tuesday 9/19/17 Field staff post-storm clean-up; Lisa pick-up meals for field staff from Facilities;
Lisa to Traffic-Ops for temporary stop signs for placement at PB Blvd & GP Dr.;
Enhanced safety gear is delivered
From: LopezKristofer Agenda Item#6c
Sent: Monday, July 31, 2017 9:58 AM Page 1 of 1
To: Jacoblisa
Subject: RE: Pelican Bay Irrigation
Lisa,
Nb Bid shall be considered or accepted unless at the time of Bid filing the same shall be accompanied by
a cashier's check, a cash bond posted with the County Clerk, a certified check payable to Owner on some
bank or trust company located n the State of Florida insured by the Federal Deposit Insurance
Corporation, or Bid Bond, in an amount not less than 5%of the bidder's maximum possible award (base
bid plus all add alternates) (collectively referred to herein as the "Bid Deposit"). The Bid Deposit shall be
retained by Owner as liquidated damages if the Successful Bidder fails to execute and deliver to Owner
the unaltered Agreement, or fails tra deliver the required Performance and Payment Bonds or
Certificates of Insurance.
v/r
Kristofer Lopez
Procurement Strategist
Collier County Procurement Services
3295 Tamiami Trail East
Naples, FL 34112
•
•
(239) 252-8944
•
From: LopezKristofer
Sent: Monday, July 31, 2017 8:45 AIVI
To: Jacoblisa
Subject: Pelican Bay Irrigation
Lisa,
I have bad news. I received final word that e have to cancel the irrigation project and rebid it. Give me
a call when you have time.
v/r
Kristofer Lopez
Procurement Strategist
Collier County Procurement Services
3295 Tamiami Trail East
Naples, FL 34112
Agenda Item#6d
Page 1 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet -July 31, 2017
Operating Fund 109 - FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,855,316.80
Interest Receivable -
Improvements, Vehicles & Equipment 764,064.85
Due from Property Appraiser
Due from Tax Collector -
Total Current Assets $ 2,619,381.65
Total Assets $ 2,619,381.65
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 39,260.50
Accrued Wages Payable -
Goods Received/Inventory Recv'd 14,671.78
Total Liabilities $ 53,932.28
Fund Balance
Fund Balance - unreserved $ 907,381.04
Excess Revenues (Expenditures) 1,658,068.33
Total Fund Balance $ 2,565,449.37
Total Liabilities and Fund Balance $ 2,619,381.65
Agenda Item#6d
Page 2 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-July 31, 2017
Operating Fund 109-FY 2017
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carryforward $ 608,800.00 $ 608,800.00 $ 608,800.00 $ -
Special Assessment-Water Management Admin 1,009,100.00 968,700.00 972,231.60 3,531.60
Special Assessment-Right of Way Beautification 2,941,100.00 2,823,500.00 2,833,360.64 9,860.64
Plan Review Fees 1,500.00 - -
Miscellaneous (Surplus Sales, Ins. Refunds,tax coil) - 7,714.28 7,714.28
Revenue Reserve (est. 5%) (197,900.00) - -
Interest 6,300.00 5,250.00 15,187.17 9,937.17
Total Operating Revenues $ 4,368,900.00 $ 4,406,250.00 $ 4,437,293.69 $ 31,043.69
Operating Expenditures:
Water Management Administration
Payroll Expense $ 75,000.00 $ 65,600.00 $ 57,091.79 $ 8,508.21
Emergency Maintenace and Repairs 3,500.00 700.00 554.58 145.42
IT Direct Capital 1,100.00 1,100.00 1,100.00
FT Office Automation/Billing Hr. 5,300.00 5,300.00 6,694.51 (1,394.51)
Indirect Cost Reimbursement 104,900.00 104,900.00 104,900.00 -
Inter Payment/Mnt. Site Ins. Assessment 13,600.00 13,600.00 13,600.00
Other Contractural Services 51,500.00 38,600.00 35,908.10 2,691.90
Telephone 5,200.00 3,900.00 2,503.78 1,396.22
Postage and Freight 1,200.00 - - -
Rent Buildings and Equipment 13,700.00 12,600.00 12,221.20 378.80
Insurance-General 2,200.00 2,200.00 2,200.00 -
Printing, Binding and Copying 1,800.00 100.00 85.12 14.88
Clerk's Recording Fees 1,000.00 - -
Legal Advertising 1,000.00 -
Other Office and Operating Supplies 1,500.00 1,300.00 2,014.84 (714.84)
Training and Education (Tuition Reimb.) 1,500.00 1,300.00 2,349.09 (1,049.09)
Total Water Management Admin Operating $ 284,000.00 $ 251,200.00 $ 241,223.01 $ 9,976.99
Water Management Field Operations
Payroll Expense $ 145,500.00 $ 126,800.00 $ 124,097.44 $ 2,702.56
Engineering Fees 60,000.00 51,300.00 49,111.51 2,188.49
IT Office Automation 700.00 700.00 1,063.38 (363.38)
Flood Control Berm and Swale Mntc. 66,000.00 16,000.00 15,599.00 401.00
Flood Control Replanting Littorals 8,500.00 5,000.00 3,523.86 1,476.14
Flood Control Water Quality Testing Supplies 1,500.00 - (34.24) 34.24
Interdepartmental Payment(Water Quality Lab) 17,700.00 17,700.00 19,347.42 (1,647.42)
Plan Review Charges 1,500.00 - - -
Other Contractural Services 8,300.00 7,100.00 7,057.60 42.40
Temporary Labor 77,800.00 64,800.00 71,672.74 (6,872.74)
Cell Phones 1,300.00 1,100.00 1,094.49 5.51
Trash and Garbage 5,900.00 4,200.00 4,107.15 92.85
Motor Pool Rental Charge 100.00 - •
I-surance -General 2,500.00 2,500.00 2,500.00
Insurance-Auto 1,000.00 1,000.00 1,000.00 -
Building Repairs&Mntc. SOD.OD 250.00 168.27 81.73
Fleet Maintenance and Parts 10,300.00 7,700.00 7,492.14 207.86
Fuel and Lubricants 2,300.00 1,500.00 1,145.69 354.31
Tree Triming 121,800.00 89,200.00 86,050.00 3,150.00
Page 1 of 3
Agenda Item#6d
Page 3 of 15
Clothing and Uniforms 1,600.00 1,500.00 1,439.09 60.91
Personal Safety Equipment 800.00 300.00 251.98 48.02
Fertilizer ad Herbicides 100,500.00 60,300.00 35,073.60 25,226.40
Other Repairs ad Maintenance 1,500.00 1,300.00 2,320.74 (1,020.74)
Other Operating Supplies ad Equipment 2,500.00 2,100.00 2,305.53 (205.53)
Total Water Management Field Operating $ 640,100.00 $ 462,350.00 $ 436,387.39 $ 25,962.61
Right of Way Beautification -Administration
Payro9 Fie $ 76,500.00 $ 66,900.00 $ 67,274.30 $ (374.30)
Emergency Repairs ad Maintenance 4,500.00 200.00 25.00 175.00
IT Capital - - - -
If Office Automation 500.00 500.00 661.50 (161.50)
Other Contractural Services 52,400.00 39,300.00 35,108.91 4,191.09
Telephone 5,200.00 3,900.00 2,362.90 1,537.10
Postage 2,000.00 200.00 15.08 184.92
Rent Buildings/Equipment/Storage 15,000.00 13,800.00 13,181.54 618.46
lrsuanoe -General 500.00 500.00 500.00 -
Printing, Binding ad Copying 2,300.00 100.00 57.36 42.64
Clarkes Recortfg 1,200.00 .. - -
LEO Advertising 1,200.00 - - -
Office &pies General 2,000.00 1,700.00 3,092.78 (1,392.78)
Training and Education (Tuition Reimb.) 8,500.00 5,000.00 2,953.00 2,047.00
Total Right of Way Beautification Admin Operating $ 171,800.00 $ 132,100.00 S 125,232.37 $ 6,867.63
Right of Way Beautification -Field Operations
Payroll Fuse $ 1,032,600.00 $ 919,900.00 $ 882,325.14 $ 37,574.86
R Capital &Office Automation &F . Billing 16,200.00 16,200.00 25,094.89 $ (8,894.89)
Emergency Maintenance and Repels 3,300.00 -
Recycled Water Lis 110,000.00 92,300.00 90,136.92 2,163.08
Pest Control 1,000.00 500.00 400.00 100.00
Landscape Incidentals 2,500.00 1,300.00 1,262.58 37.42
Other Contractural Services 31,100.00 21,500.00 13,788.88 7,711.12
Temporary Labor 562,300.00 364,200.00 354,443.62 9,756.38
Cellular Telephone 5,800.00 3,400.00 2,630.36 769.64
Electricity 4,000.00 3,700.00 4,229.61 (529.61)
Trash and Garbage 17,700.00 14,000.00 13,376.17 623.83
Cable TV/Internet 1,200.00 - - -
Rent Equipment 5,000.00 3,300.00 3,174.71 125.29
lrsuan e -General 8,800.00 8,800.00 8,800.00 -
Irsuance -Auto 10,100.00 10,100.00 10,100.00 -
Insurance Clains Pad - - 878.01 (878.01)
Building Repels and Maintenance 500.00 300.00 208.78 91.22
Fleet Maintenance and Pats 42,600.00 35,500.00 32,959.20 2,540.80
Rai aid lubricants 33,300.00 27,800.00 22,941.59 4,858.41
Licenses, Permits, Training 1,700.00 1,300.00 1,025.85 274.15
Tree Triming 181,000.00 162,900.00 161,375.00 1,525.00
Clothing ad Uniforms 12,000.00 7,600.00 6,569.55 1,030.45
Personal Safety Equipment 5,000.00 3,300.00 2,418.07 881.93
Fertilizer and Herbicides 80,000.00 80,000.00 96,773.12 (16,773.12)
landscape Maintenance/Mulch 75,000.00 52,300.00 41,338.85 10,961.15
Landscape Materials 73,200.00 73,200.00 83,075.80 (9,875.80)
Road/Pathway Relies (Shanddvs) 2,000.00 2,000.00 2,453.42 (453.42)
Sprinkler Maintenance 25,000.00 20,200.00 17,567.78 2,632.22
Painting Stlppies 500.00 - - -
Traffic Sips 10,000.00 5,800.00 3,721.85 2,078.15
Minor Operating Equipment 12,000.00 9,000.00 7,328.78 1,671.22
Other Operating Su.ppfes 11,000.00 9,200.00 8,424.60 775.40
Page 2 of 3
Agenda Item#6d
Page 4 of 15
Total Right of Way Beautification -Field Operating $ 2,376,400.00 $ 1,949,600.00 $ 1,898,823.13 $ 50,776.87
Total Operating Expenditures $ 3,472,300.00 $ 2,795,250.00 $ 2,701,665.90 $ 93,584.10
Capital Expenditures:
Water Management Operations
Other Machinery and Equipment-Field $ 17,000.00 $ 15,640.00 $ 15,425.04 $ 214.96
General -Admin 1,000.00 - -
Total Water Management Field Operations Capital $ 18,000.00 $ 15,640.00 $ 15,425.04 S 214.96
Right of Way Beautification
Autos and Trucks $ $ $
Other Machinery and Equipment 89,000.00 84,550.00 84,267.78 $ 282.22
General -Admin 1,000.00 $ -
Total Right of Way Beautification-Field Capital $ 90,000.00 $ 84,550.00 $ 84,267.78 $ 282.22
Total Capital Expenditures $ 108,000.00 $ 100,190.00 $ 99,692.82 $ 497.18
Total Operating Expenditures $ 3,580,300.00 $ 2,895,440.00 $ 2,801,358.72 $ 94,081.28
Non-Operating Expenditures:
Transfer to Fund 322 $ $ - $ $
Tax Collector Fees 98,800.00 83,980.00 76,111.84 7,868.16
Property Appraiser Fees 60,000.00 57,000.00 55,123.41 1,876.59
Reserves (2 1/2 months for Contingencies) 432,700.00 -
Reserves for Capital 217,900.00 - -
Reserved for Attrition (20,800.00) - -
Total Non-Operating Expenditures $ 788,600.00 $ 140,980.00 $ 131,235.25 $ 9,744.75
Total Expenditures $ 4,368,900.00 $ 3,036,420.00 S 2,932,593.97 $ 103,826.03
Net Profit/(Loss) $ $ 1,369,830.00 $ 1,504,699.72 $ 134,869.72
Page 3 of 3
Agenda Item#6d
Page 5 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-July 31, 2017
Street Lighting Fund 778 - FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,335,379.65
Interest Receivable -
Improvements, Vehicles & Equipment 53,992.55
Due from Tax Collector -
Total Current Assets $ 1,389,372.20
Total Assets $ 1,389,372.20
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 7,105.78
Goods Received/Inventory Recv'd 185.90
Accrued Wages Payable -
Total Liabilities $ 7,291.68
Fund Balance
Fund Balance - unreserved $ 1,146,299.39
Excess Revenue (Expenditures) 235,781.13
Total Fund Balance $ 1,382,080.52
Total Liabilities and Fund Balance $ 1,389,372.20
Agenda Item#6d
Page 6 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget -July 31, 2017
Street Lighting Fund 778 - FY 2017
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carryforward $ 1,119,300.00 $ 1,119,300.00 $ 1,119,300.00 $ -
Curent Ad Valorem Tax 535,300.00 513,900.00 515,785.36 1,885.36
Transfer from Tax Collector - - 33.09 33.09
Miscellaneous (i.e. Ins. Refunds, surplus, et - - - -
Revenue Reserve (est. 5%) (26,900.00) - -
Interest 2,500.00 2,083.33 9,445.35 7,362.02
Total Operating Revenues $ 1,630,200.00 $ 1,635,283.33 $ 1,644,563.80 $ 9,280.47
Operating Expenditures:
Street Lighting Administration
Payroll Expense $ 75,700.00 $ 66,200.00 $ 65,572.51 $ 627.49
Indirect Cost & ET Automation 8,300.00 8,300.00 8,300.00 -
Other Contractural Services 33,700.00 29,500.00 29,431.75 68.25
Telephone 5,200.00 3,900.00 1,727.99 2,172.01
Postage and Freight 1,500.00 300.00 132.00 168.00
Rent Buildings/Equipment/Storage 14,500.00 13,300.00 12,739.49 560.51
Insurance -General 400.00 400.00 400.00 -
Printing, Binding and Copying - - - -
Office Supplies General 800.00 500.00 350.66 149.34
Tuition Reimbursement - - .. -
Other Operating Supplies 1,000.00 - - -
Total Street Lighting Admin Operating $ 141,100.00 $ 122,400.00 $ 118,654.40 $ 3,745.60
Street Lighting Field Operations
Payroll Expense $ 69,400.00 $ 60,300.00 $ 58,414.61 $ 1,885.39
Enginnering Fees 10,000.00 10,000.00 10,658.00 (658.00)
IT Office Automation 300.00 300.00 300.00 _ -
Emergency Maintenance & Repairs 9,600.00 7,200.00 7,265.32 (65.32)
Other Contractual Services 800.00 800.00 1,231.61 (431.61)
Temporary Labor 42,400.00 35,300.00 29,697.65 5,602.35
Cellular Telephone 1,100.00 900.00 1,044.51 (144.51)
Electricity 30,000.00 25,000.00 27,655.55 (2,655.55)
Insurance -General 1,000.00 1,000.00 1,000.00 -
Insurance -Auto 1,000.00 1,000.00 1,000.00 -
Building Maintenace & Repairs 500.00 125.00 71.00 54.00
Page 1 of 2
Agenda Item#6d
Page 7 of 15
Fleet Maintenance and Parts 5,400.00 4,100.00 2,497.80 1,602.20
Fuel and Lubricants 700.00 500.00 427.72 72.28
Other Equipment Repairs/Supplies 500.00 300.00 59.12 240.88
Personal Safety Equipment 800.00 700.00 723.55 (23.55)
Electrical Contractors* 77,000.00 38,500.00 23,642.73 14,857.27
Light Bulb Ballast 16,800.00 12,500.00 8,704.29 3,795.71
Total Street Lighting Field Operating $ 267,300.00 $ 198,525.00 $ 174,393.46 $ 24,131.54
Total Street Lighting Expenditures $ 408,400.00 $ 320,925.00 $ 293,047.86 $ 27,877.14
Capital Expenditures:
Street Lighting Operations
Other Machinery/Equipment** $ 39,400.00 $ 39,400.00 $ 38,266.79 $ 1,133.21
General Improvements -Ad min 1,000.00 - - -
Total Capital Expenditures $ 40,400.00 $ 39,400.00 $ 38,266.79 $ 1,133.21
Total Operating Expenditures $ 448,800.00 $ 360,325.00 $ 331,314.65 $ 29,010.35
Non-Operating Expenditures:
Tax Collector Fees $ 14,000.00 $ 11,200.00 $ 10,359.17 $ 840.83
Property Appraiser Fees 7,500.00 $ 3,800.00 - 3,800.00
Reserve for Future Construction* 900,000.00 - - -
Reserves (2 1/2 mos. for Contingencies) 124,700.00 - - -
Reserves for Capital 135,200.00 - - -
Total Non-Operating Expenditures $ 1,181,400.00 $ 15,000.00 $ 10,359.17 $ 4,640.83
Total Expenditures $ 1,630,200.00 $ 375,325.00 $ 341,673.82 $ 33,651.18
Net Profit/(Loss) $ - $ 1,259,958.33 $ 1,302,889.98 $ 42,931.65
*BA Transferred $100K to Operating
**Transferred $39,400 from Elec Contr
•
Page 2 of 2
Agenda Item#6d
Page 8 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet -July 31, 2017
Capital Projects Fund 322 - FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,157,761.67
Interest Receivable
Improvements, Vehicles & Equipment 2,537,868.66
Due from Tax Collector -
Total Current Assets $ 3,695,630.33
Total Assets $ 3,695,630.33
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $
Goods Received Inv. Received 420.00
Total Liabilities $ 420.00
Fund Balance
Fund Balance - unreserved $ 1,291,916.45
Excess Revenues (Expenditures) 2,403,293.88
Total Fund Balance $ 3,695,210.33
Total Liabilities and Fund Balance $ 3,695,630.33
Agenda Item#6d
Page 9 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget -July 31, 2017
Capital Projects Fund 322 - FY 2017
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
Operating Revenues:
Carry Forward $1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ -
Transfer from Fund 109 General - - - -
Miscellaneous - - - - _
Special Assessment 428,100.00 428,100.00 411,000.00 412,330.35 1,330.35
Transfer from Tax Collector - - 26.47 26.47
Revenue Reserve (est. 5%) (21,400.00) (21,400.00) - -
Interest 5,000.00 5,000.00 4,200.00 9,865.76 5,665.76
Total Operating Revenues $1,692,142.46 $ 1,692,142.46 $1,695,642.46 $1,702,665.04 $ 7,022.58
Operating Expenditures:
Irrigation & Landscaping
Landscape Imp. Project (50066)
Engineering Fees $ - $ 42,729.82 $ 4,300.00 $ 3,839.25 $ 460.75
Other Contractural Services - 311,282.02 43,579.48 37,339.51 6,239.97
Rent Equipment - 1,900.00 1,900.00 2,645.00 (745.00)
Sprinkler System Repairs - - - 2,777.09 (2,777.09)
Landscape Materials 175,000.00 232,210.50 92,900.00 75,839.95 17,060.05
Other Operating SupP,Iies - 3,489.25 900.00 791.50 108.50
Sign Restoration Project (50103)
Traffic Signs - 36,952.00 3,700.00 750.00 2,950.00
Lake Aeration (50108)
Improvements 100,000.00 117,522.77 17,600.00 15,307.00 2,293.00
Field Site Improvements (50143) -
Improvements 64,100.00 64,100.00 28,845.00 28,612.09 232.91
Beach Renourishment (50126)
Other Contractural Services 200,000.00 600,000.00 342,000.00 341,616.11 383.89
Lake Bank Project (51026)
Swale &Slope Maintenance 406.17 - -
Engineering Fees 72,736.31 21,818.89 19,986.54 1,832.35
Landscape Materials 178.00 - - -
Other Contractural Services 75,000.00 56,316.24 - - -
Upgrade Irrigation System (51145) _
Improvements 116,000.00 135,619.38 27,100.00 24,801.53 2,298.47
Total Project Expenditures $ 730,100.00 $ 1,675,442.46 $ 584,643.38 $ 554,305.57 $ 30,337.81.
Page 1 of 2
Agenda Item#6d
Page 10 of 15
Non-Operating Expenditures:
Tax Collector Fees $ 10,700.00 $ 10,700.00 $ 9,600.00 $ 8,246.61 $ 1,353.39
Property Appraiser Fees 6,000.00 6,000.00 6,000.00 5,522.04 477.96
Rolled Project Funds 945,342.46 - - - -
Total Non-Operating Expenditures: $ 962,042.46 $ 16,700.00 $ 15,600.00 $ 13,768.65 $ 1,831.35
Total Expenditures $1,692,142.46 $1,692,142.46 $ 600,243.38 $ 568,074.22 $ 32,169.16
Net Profit/(Loss) $ - $ - $ 1,095,399.08 $ 1,134,590.82 $ 39,191.74
Page 2 of 2
Agenda Item#6d
Page 11 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet -July 31, 2017
Clam Bay Fund 320 - FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 121,593.47
Interest Receivable -
Improvements, Vehicles & Equipment 229,723.43
Due from Tax Collector -
Total Current Assets _,S 351,316.90^
Total Assets $ 351,316.90
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 750.00
Goods Received/Inventory Recv'd -
Accrued Wages Payable -
Total Liabilities $ 750.00
Fund Balance
Fund Balance - unreserved $ 113,012.86'
Excess Revenues (Expenditures) 237,554.04
Total Fund Balance $ 350,566.90
Total Liabilities and Fund Balance $ 351,316.90
Agenda Item#6d
Page 12 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget -July 31, 2017
Clam Bay Fund 320- FY 2017
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
Operating Revenues:
Carry Forward $ 97,579.20 $ 97,579.20 $ 97,579.20 $ 97,579.20 $ -
Special Assessment 126,900.00 126,900.00 121,800.00 122,397.01 597.01
Transfer from Tax Collector - - 7.86 7.86
Miscellaneous Income - - 46.00 46.00
Revenue Reserve (est. 5%) (6,400.00) (6,400.00) - - -
Interest 500.00 500.00 400.00 1,102.02 702.02
Total Operating Revenues $ 218,579.20 $ 218,579.20 $ 219,779.20 $ 221,132.09 $ 1,352.89
Operating Expenditures:
Clam Bay Restoration
Engineering Fees $ 55,000.00 $ 76,657.93 $ 53,700.00 $ 46,282.77 $ 7,417.23
Other Contractural Services 13,000.00 19,966.89 $ 15,000.00 13,385.00 1,615.00
Tree Trimming 38,000.00 43,390.00 $ 42,600.00 42,600.00 -
Other Equipment Repairs 500.00 1,577.77 $ - - -
Aerial Photography 7,500.00 25,698.60 $ 7,100.00 6,590.00 510.00
Minor Operating 500.00 9,688.01 $ - - -
Other Operating Supplies 2,000.00 $ - - -
Total Clam Bay Restoration $ 114,500.00 $ 178,979.20 118,400.00 $ 108,857.77 $ 9,542.23
Clam Bay Ecosystem
Engineering Fees $ - $ - $ - $ - $ -
Licenses and Permits - - - - -
Other Contractual Services - - - - -
Total Clam Bay Ecosystem $ - $ - $ - $ - $ -
Capital Expenditures:
Clam Bay Restoration
Other Machinery and Equipment $ - $ 11,000.00 $ 2,750.00 $ 2,600.00 $ 150.00
Total Capital Expenditures $ - $ 11,000.00 $ 2,750.00 $ 2,600.00 $ 150.00
Total Operating Expenditures $ 114,500.00 $ 189,979.20 $ 121,150.00 $ 111,457.77 $ 9,692.23
•
Page 1 of 2
Agenda Item#6d
Page 13 of 15
Non-Operating Expenditures:
Tax Collector Fees $ 3,800.00 $ 3,800.00 $ 2,850.00 $ 2,447.95 $ 402.05
Property Appraiser Fees 2,700.00 2,700.00 1,755.00 1,639.17 115.83
Rolled Project Funds 75,479.20 - - - -
Reserves for Contingencies 22,100.00 22,100.00 - - -
Total Non-Operating Expenditures $ 104,079.20 $ 28,600.00 $ 4,605.00 $ 4,087.12 $ 517.88
Total Clam Bay Expenditures $ 218,579.20 $ 218,579.20 $ 125,755.00 $ 115,544.89 $ 10,210.11
Net Profit/{Loss) $ - $ - $ 94,024.20 $ 105,587.20 $ 11,563.00
Page 2 of 2
Agenda Item#6d
Page 14 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget -July 31, 2017
Clam Bay Ecosystem Fund 111 •FY 2017
{Unaudited}
Adopted YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Fund 111 Distribution $ 150,000.00 $ 150,000.00 $ 150,000.00 $ -
Total Operating Revenues $ 150,000.00 $ 150,000.00 $150,000.00 $ -
Operating Expenditures:
Clam Bay Ecosystem
Engineering Fees $ - $ - $ - $ -
Other Contractural Services 150,000.00 $ 97,500.00 90,882.37 6,617.63
Total Clam Bay Dreging $ 150,000.00 $ 97,500.00 $ 90,882.37 $ 6,617.63
Capital Expenditures:
Clam Bay Restoration
Improvements General $ - $ - $ - $ -
Total Capital Expenditures $ - $ - $ - $ -
Total Clam Bay Operating Expenditures $ 150,000.00 $ 97,500.00 $ 90,882.37 $ 6,617.63
Net Profit/{Loss) $ - $ 52,500.00 $ 59,117.63 $ 6,617.63
Agenda Item#6d
Page 15 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget-July 31, 2017
Clam Pass Dredging Fund 195/88032.1- FY 2017
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
Operating Revenues:
Fund 195 Distribution $ $ - $ - $ - $ -
Total Operating Revenues $ - $ - $ - $
Operating Expenditures:
Clam Pass Dredging (88032}
Engineering Fees $ 20,000.00 $ 84,500.00 $ 84,500.00 $ 15,417.25 $ 69,082.75
General Improvements 1,250,000.00 43,029.27 43,029.27 - 43,029.27
Total Clam Pass Dredging $ 1,270,000.00 $ 127,529.27 $ 127,529.27 $ 15,417.25 $ 112,112.02
Agenda Item#6d-1
Page 1 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet -August 31, 2017
Operating Fund 109 - FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,725,100.89
Interest Receivable -
Improvements, Vehicles & Equipment 729,558.66
Due from Property Appraiser -
Due from Tax Collector -
Total Current Assets $ 2,454,659.55
Total Assets 2,454,659.55
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 25,950.58
Accrued Wages Payable -
Goods Received/Inventory Recv'd 22,999.64
Total Liabilities $ 48,950.22
Fund Balance
Fund Balance - unreserved $ 907,381.04
Excess Revenues (Expenditures) 1,499,028.29
Total Fund Balance $ 2,406,409.33
Total Liabilities and Fund Balance $ 2,455,359.55
Agenda Item#6d-1
Page 2 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget August 31, 2017
Operating Fund 109 •FY 2017
(Unaudited}
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carryforward $ 608,800.00 $ 608,800.00 $ 608,$00.00 $ -
Special Assessment-Water Management Admin 1,009,100.00 968,700.00 972,231.60 3,531.60
Special Assessment-Right of Way Beautification 2,941,100.00 2,823,500.00 2,833,360.64 9,860.64
Plan Review Fees 1,500.00 - -
Miscellaneous (Surplus Sales, Ins. Refunds, tax coil) - - 7,714.28 7,714.28
Revenue Reserve (est. 5%} (197,900.00) - - -
Interest 6,300.00 5,775.00 18,020.10 12,245.10
Total Operating Revenues $ 4,368,900.00 $ 4,406,775.00 $ 4,440,126.62 $ 33,351.62
Operating Expenditures:
Water Management Administration
Payroll Expense $ 75,000.00 $ 70,300.00 $ 59,421.89 $ 10,878.11
Emergency Maintenace and Repairs 3,500.00 700.00 554.58 145.42
II Direct Capital 1,100.00 1,100.00 1,100.00 -
fT Office Automation/Billing Hr. 5,300.00 5,300.00 7,794.51 (2,494.51)
Indirect Cost Reimbursement 104,900.00 104,900.00 104,900.00
Inter Payment/Mnt. Site Ins. Assessment 13,600.00 13,600.00 13,600.00
Other Contractural Services 51,500.00 42,900.00 36,238.10 6,661.90
Telephone 5,200.00 4,300.00 2,695.30 1,604.70
P3stage and Freight 1,200.00 800.00 710.00 90.00
Rent Buildings and Equipment 13,700.00 12,600.00 12,343.35 256.65
Insurance -General 2,200.00 2,200.00 2,200.00 -
Printing, Binding and Copying 1,800.00 1,700.00 1,534.29 165.71
C erk's Recording Fees 1,000.00 - -
Legal Advertising 1,000.00 •
-
Other Office and Operating Supplies 1,500.00 1,500.00 2,511.82 (1,011.82)
Training and Education (Tuition Reimb.) 1,500.00 1,500.00 2,349.09 (849.09)
Total Water Management Admin Operating $ 284,000.00 $ 263,400.00 $ 247,952.93 $ 15,447.07
Water Management Field Operations
Payroll Expense $ 145,500.00 $ 136,200.00 $ 128,779.43 $ 7,420.57
Engineering Fees 60,000.00 54,200.00 51,274.26 2,925,74
IT Office Automation 700.00 700.00 1,063.38 (363.38)
Flood Control Berm and Swale Mntc. 66,000.00 16,000.00 15,599.00 401.00
Flood Control Replanting Littorals 8,500.00 5,700.00 3,523.86 2,176.14
Flood Control Water Quality Testing Supplies 1,500.00 (34.24} 34.24
Interdepartmental Payment(Water Quality Lab) 17,700.00 17,700.00 20,438.80 (2,738.80)
Plan Review Charges 1,500.00 -
Other Contractural Services 8,300.00 7,500.00 7,072.75 427.25
Temporary Labor 77,800.00 74,600.00 73,177.14 1,422.86
Cell Phones 1,300.00 1,200.00 1,244.49 (44.49)
Trash and Garbage 5,900.00 4,300.00 4,107.15 192.85
Motor Pool Rental Charge 100.00 - -
Insurance -General 2,500.00 2,500.00 2,500.00
Insurance -Auto 1,000.00 1,000.00 1,000.00 -
Building Repairs &Mntc. 500,00 275.00 168.27 106.73
Fleet Maintenance and Parts 10,300 00 8,600.00 8,425.41 174.59
Fuel and Lubricants 2,300.00 1,700.00 1,254.96 445.04
Tree Triming 121,800 00 92,000.00 86,050.00 5,950.00
Page 1 of 3
Agenda Item#6d-1
Page 3 of 15
Clothing and Uniforms 1,600.00 1,500.00 1,451.91 48.09
Personal Safety Equipment 800.00 600.00 402.34 197.66
Fertilizer and Herbicides 100,500.00 71,200.00 41,713.60 29,486.40
Other Repairs and Maintenance 1,500.00 1,500.00 2,486.90 (986.90)
Other Operating Supplies and Equipment 2,500.00 2,500.00 2,339.37 160.63
Total Water Management Field Operating $ 640,100.00 $ 501,475.00 $ 454,038.78 $ 47,436.22
Right of Way Beautification -Administration
Payroll Expense S 76,500.00 $ 71,700.00 $ 69,674.93 $ 2,025.07
Emergency Repairs and Maintenance 4,500.00 2,900.00 25.00 2,875.00
IT Capital
IT Office Automation 500.00 500.00 661.50 (161.50)
Other Contractural Services 52,400.00 43,700.00 35,448.91 8,251.09
Telephone 5,200.00 4,300.00 2,596.37 1,703.63
Postage 2,000.00 1,500.00 736.32 763.68
Rent Buildings/Equipment/Storage 15,000.00 13,800.00 13,362.13 437.87
Insurance -General 500.00 500.00 500.00 -
Printing, Binding and Copying 2,300.00 1,700.00 1,506.54 193.46
Clerk's Recording 1,200.00 800.00800 00
Legal Advertising 1,200.00 1,00000 - 1,000.00
Cffice Supplies General 2,000.00 2,000.00 1,938.81 61.19
Training and Education (Tuition Reimb.) 8,500.00 6,400.00 2,953.00 3,447.00
Total Right of Way Beautification Admin Operating $ 171,800.00 S 150,800.00 $ 129,403.51 $ 21,396.49
Right of Way Beautification-Field Operations
Payroll Expense $ 1,032,600.00 $ 976,200.00 $ 914,345.91 $ 61,854.09
IT Capital &Office Automation &Hr. Billing 16,200.00 16,200.00 25,094.89 $ (8,894.89)
Emergency Maintenance and Repairs 3,300.00 - -
Recycled Water Use 110,000.00 99,700.00 97,558.52 2,141.48
Pest Control 1,000.00 600.00 400.00 200.00
Landscape Incidentals 2,500.00 1,900.00 1,262.58 637.42
Other Contractural Services 31,100.00 25,300.00 13,788.88 11,511.12
Temporary Labor 562,300.00 439,600.00 399,009.94 40,590.06
Cellular Telephone 5,800.00 4,800.00 3,162.84 1,637.16
Electricity 4,000.00 4,000.00 4,240.64 (240.64)
Trash and Garbage 17,700.00 14,500.00 13,605.81 894.19
Cable TV/Internet 1,200.00 1,000.00 1,000.00
Rent Equipment 5,000.00 3,800.00 3,451.54 348.46
Insurance-General 8,800.00 8,800.00 8,800.00 -
Insurance -Auto 10,100.00 10,100.00 10,100.00 -
Insurance Claims Paid - 878.01 (878.01)
Building Repairs and Maintenance 500.00 400.00 208.78 191.22
Fleet Maintenance and Parts 42,600.00 39,100.00 36,943.54 2,156.46
Fuel and Lubricants 33,300.00 30,500.00 25,564.47 4,935.53
Licenses, Permits, Training 1,700.00 1,400.00 1,025.85 374.15
Tree Triming 181,000.00 172,000.00 161,375.00 10,625.00
Clothing and Uniforms 12,000.00 9,100.00 6,625.80 2,474.20
Personal Safety Equipment 5,000.00 4,200.00 2,745.32 1,454.68
Fertilizer and Herbicides 80,000.00 80,000.00 98,086.74 (18,086.74)
Landscape Maintenance/Mulch 75,000.00 64,800.00 45,033.80 19,766.20
Landscape Materials 73,200.00 73,200.00 83,075.80 (9,875.80)
Road/Pathway Repairs (Sharrows) 2,000.00 2,000.00 2,453.42 (453.42)
Sprinkler Maintenance 25,000.00 21,600.00 19,638.81 1,961.19
Painting Supplies 500.00 400.00 - 400.00
Traffic Signs 10,000.00 8,300.00 3,721.85 4,578.15
Minor Operating Equipment 12,000.00 10,000.00 7,328.78 2,671.22
Other Operating Supplies 11,000.00 10,100.00 9,209.94 890.06
Page 2 of 3
Agenda Item#6d-1
Page 4 of 15
Total Right of Way Beautification -Field Operating $ 2,376,400.00 $ 2,133,600.00 $ 1,998,737.46 $ 134,862.54
Total Operating Expenditures $ 3,472,300.00 $ 3,049,275.00 $ 2,830,132.68 $ 219,142.32
Capital Expenditures:
Water Management Operations
Other Machinery and Equipment-Field $ 17,000.00 $ 17,000.00 $ 15,425.04 $ 1,574.96
General -Admin 1,000.00 1,000.00 - 1,000.00
Total Water Management Field Operations Capital $ 18,000.00 $ 18,000.00 $ 15,425.04 $ 2,574.96
Right of Way Beautification
Autos and Trucks $ - - $ - $
Other Machinery and Equipment 89,000.00 89,000.00 84,267.78 $ 4,732.22
General -Admin 1,000.00 1,000.00 - $ 1,000.00
Total Right of Way Beautification-Field Capital $ 90,000.00 $ 90,000.00 $ 84,267.78 $ 5,732.22
Total Capital Expenditures $ 108,000.00 $ 108,000.00 $ 99,692.82 $ 8,307.18
Total Operating Expenditures $ 3,580,300.00 $ 3,157,275.00 $ 2,929,825.50 $ 227,449.50
Non-Operating Expenditures:
Transfer to Fund 322 $ - $ $ $ -
Tax Collector Fees 98,800.00 93,860.00 76,111.84 17,748.16
Property Appraiser Fees 60,000.00 57,000.00 55,123.41 1,876.59
Reserves (2 1/2 months for Contingencies) 432,700.00 -
Reserves for Capital 217,900.00 - -
Reserved for Attrition (20,800.00) - - -
Total Non-Operating Expenditures $ 788,600.00 $ 150,860.00 $ 131,235.25 $ 19,624.75
Total Expenditures $ 4,368,900.00 $ 3,308,135.00 $ 3,061,060.75 $ 247,074.25
Net Profit/(Loss) $ - $ 1,098,640.00 $ 1,379,065.87 $ 280,425.87
Page 3 of 3
Agenda Item#6d-1
Page 5 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet -August 31, 2017
Street Lighting Fund 778 - FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,323,555.19
Interest Receivable -
Improvements, Vehicles & Equipment 53,200.71
Due from Tax Collector -
Total Current Assets $ 1,376,755.90
Total Assets $ 1,376,755.90
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 14,038.33
Goods Received/Inventory Recv'd 27,282.27
Accrued Wages Payable _ -
Total Liabilities $ 41,320.60
Fund Balance
Fund Balance - unreserved $ 1,146,299.39
Excess Revenue (Expenditures) 189,135.91
Total Fund Balance $ 1,335,435.30
Total Liabilities and Fund Balance $ 1,376,755.90
Agenda Item#6d-1
Page 6 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget -August 31, 2017
Street Lighting Fund 778 - FY 2017
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carryforward $ 1,119,300.00 $ 1,119,300.00 $ 1,119,300.00 $ -
Curent Ad Valorem Tax 535,300.00 513,900.00 515,789.24 1,889.24
Transfer from Tax Collector - - 33.09 33.09
Miscellaneous (i.e. Ins. Refunds, surplus, 81 - - - -
Revenue Reserve (est. 5%) {26,900.00) - - -
Interest 2,500.00 2,291.67 11,008.52 8,716.85
Total Operating Revenues 5 1,630,200.00 S 1,635,491.67 S 1,646,130.85 S 10,639.18
Operating Expenditures:
Street Lighting Administration
Payroll Expense $ 75,700.00 $ 71,000.00 $ 67,902.64 $ 3,097.36
Indirect Cost & IT Automation 8,300.00 8,300.00 8,300.00 -
Other Contractural Services 33,700.00 30,900.00 29,761.75 1,138.25
Telephone 5,200.00 3,900.00 1,898.61 2,001.39
Postage and Freight 1,500.00 1,400.00 1,316.39 83.61
Rent Buildings/Equipment/Storage 14,500.00 13,300.00 12,916.74 383.26
Insurance -General 400.00 400.00 400.00 -
Printing, Binding and Copying - - - -
Office Supplies General 800.00 500.00 350.66 149.34
Tuition Reimbursement - -
Other Operating Supplies 1,000.00 600.00 435.25 164.75
Total Street Lighting Admin Operating S 141,100.00 S 130,300.00 S 123,282.04 S 7,017.96
Street Lighting Field Operations
Payroll Expense $ 69,400.00 $ 64,800.00 $ 60,658.55 $ 4,141.45
Enginnering Fees 10,000.00 10,000.00 10,658.00 {658.00}
IT Office Automation 300.00 300.00 300.00 -
Emergency Maintenance & Repairs 9,600.00 9,100.00 7,265.32 1,834.68
Other Contractual Services 800.00 800.00 1,247.11 (447.11)
Temporary Labor 42,400.00 38,900.00 32,022.61 6,877.39
Cellular Telephone 1,100.00 1,000.00 1,194.51 {194.51)
Electricity 30,000.00 27,900.00 27,655.55 244.45
Insurance -General 1,000.00 1,000.00 1,000.00 -
Insurance -Auto 1,000.00 1,000.00 1,000.00 -
Building Maintenace & Repairs 500.00 375.00 71.00 304.00
Page 1 of 2
Agenda Item#6d-1
Page 7 of 15
Fleet Maintenance and Parts 5,400.00 4,500.00 2,647.80 1,852.20
Fuel and Lubricants 700.00 600.00 458.49 141.51
Other Equipment Repairs/Supplies 500.00 400.00 118.80 281.20
Personal Safety Equipment 800.00 800.00 723.55 76.45
Electrical Contractors* 77,000.00 64,200.00 60,999.93 3,200.07
Light Bulb Ballast 16,800.00 15,400.00 9,165.03 6,234.97
Total Street Lighting Field Operating $ 267,300.00 $ 241,075.00 $ 217,186.25 $ 23,888.75
Total Street Lighting Expenditures $ 408,400.00 $ 371,375.00 $ 340,468.29 $ 30,906.71
Capital Expenditures:
Street Lighting Operations
Other Machinery/Equipment** $ 39,400.00 $ 39,400.00 $ 38,266.79 $ 1,133.21
General- Improvements -Admin 1,000.00 - - -
Total Capital Expenditures $ 40,400.00 $ 39,400.00 $ 38,266.79 $ 1,133.21
Total Operating Expenditures $ 448,800.00 $ 410,775.00 $ 378,735.08 $ 32,039.92
Non-Operating Expenditures:
Tax Collector Fees $ 14,000.00 $ 14,000.00 $ 10,359.17 $ 3,640.83
Property Appraiser Fees 7,500.00 $ 7,500.00 - 7,500.00
Reserve for Future Construction* 900,000.00 - -
Reserves (2 1/2 mos. for Contingencies) 124,700.00 - - -
Reserves for Capital 135,200.00 - - -
Total Non-Operating Expenditures $ 1,181,400.00 $ 21,500.00 $ 10,359.17 $ 11,140.83
Total Expenditures $ 1,630,200.00 $ 432,275.00 $ 389,094.25 $ 43,180.75
Net Profit/{Loss) $ - $ 1,203,216.67 $ 1,257,036.60 $ 53,819.93
*BA Transferred $100K to Operating
**Transferred $39,400 from Elec Contr
Page 2 of 2
Agenda Item#6d-1
Page 8 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet -August 31, 2017
Capital Projects Fund 322 - FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,158,749.60
Interest Receivable -
Improvements, Vehicles & Equipment 2,436,112.82
Due from Tax Collector -
Total Current Assets $ 3,594,862.42
Total Assets $ 3,594,862.42
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 6,559.25
Goods Received Inv. Received 26,061.00
Total Liabilities $ 32,620.25
Fund Balance
Fund Balance - unreserved $ 1,291,916.45
Excess Revenues (Expenditures) 2,270,325.72
Total Fund Balance $ 3,562,242.17
Total Liabilities and Fund Balance $ 3,594,862.42
Agenda Item#6d-1
Page 9 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget -August 31, 2017
Capital Projects Fund 322 - FY 2017
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
Operating Revenues:
Carry Forward $1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ -
Transfer from Fund 109 General - - - -
Miscellaneous - - - -
Special Assessment 428,100.00 428,100.00 411,000.00 412,330.35 1,330.35
Transfer from Tax Collector - 26.47 26.47
Revenue Reserve (est. 5%) (21,400.00). (21,400.00) - -
Interest 5,000.00 5,000.00 4,600.00 11,238.59 6,638.59
Total Operating Revenues $1,692,142.46 $1,692,142.46 $1,696,042.46 $1,704,037.87 $ 7,995.41
Operating Expenditures:
Irrigation & Landscaping
Landscape Imp. Project (50066)
Engineering Fees $ - $ 42,729.82 $ 6,400.00 $ 4,518.50 $ 1,881.50
Other Contractural Services - 311,282.02 43,579.48 40,909.51 2,669.97
Rent Equipment - 1,900.00 1,900.00 2,645.00 (745.00)
Sprinkler System Repairs - - - 2,777.09 (2,777.09)
Landscape Materials 175,000.00 232,210.50 92,900.00 88,979.95 3,920.05
Other Operating Supplies - 3,489.25 900.00 791.50 108.50
Sign Restoration Project (50103)
Traffic Signs - 36,952.00 24,000.00 15,981.00 8,019.00
Lake Aeration (50108}
Improvements 100,000.00 117,522.77 99,900.00 15,307.00 84,593.00
Field Site Improvements (50143} -
Improvements 64,100.00 64,100.00 32,050.00 28,612.09 3,437.91
Beach Renourishment (50126}
Other Contractural Services 200,000.00 600,000.00 342,000.00 341,616.11 383.89
Lake Bank Project (51026}
Swale &Slope Maintenance 406.17 - . -
Engineering Fees 72,736.31 21,818.89 19,986.54 1,832.35
Landscape Materials 178.00 - . -
Other Contractural Services 75,000.00 56,316.24 - -
Upgrade Irrigation System (51145} -
Improvements 116,000.00 135,619.38 27,100.00 24,766.43 2,333.57
Total Project Expenditures $ 730,100.00 $1,675,442.46 $ 692,548.38 $ 586,890.72 $ 105,657.66
Page 1 of 2
Agenda Item#6d-1
Page 10 of 15
Non-Operating Expenditures:
Tax Collector Fees $ 10,700.00 $ 10,700.00 $ 10,700.00 $ 8,246.61 $ 2,453.39
Property Appraiser Fees 6,000.00 6,000.00 6,000.00 5,522.04 477.96
Rolled Project Funds 945,342.46 - -
Total Non-Operating Expenditures: $ 962,042.46 $ 16,700.00 $ 16,700.00 $ 13,768.65 $ 2,931.35
Total Expenditures $1,692,142.46 $ 1,692,142.46 $ 709,248.38 $ 600,659.37 $ 108,589.01
Net Profit/(Loss) $ - $ - $ 986,794.08 $1,103,378.50 $ 116,584.42
Page 2 of 2
Agenda Item#6d-1
Page 11 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet -August 31, 2017
Clam Bay Fund 320 -FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 121,593.47
Interest Receivable -
Improvements, Vehicles & Equipment 229,723.43
Due from Tax Collector -
Total Current Assets $ 351,316.90
Total Assets $ 351,316.90
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 750.00
Goods Received/Inventory Recv'd -
Accrued Wages Payable -
Total Liabilities $ 750.00
Fund Balance
Fund Balance - unreserved $ 113,012.86
Excess Revenues (Expenditures) 237,554.04 _
Total Fund Balance $ 350,566.90
Total Liabilities and Fund Balance $ 351,316.90
Agenda Item#6d-1
Page 12 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget -August 31, 2017
Clam Bay Fund 320 - FY 2017
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
Operating Revenues:
Carry Forward $ 97,579.20 $ 97,579.20 $ 97,579.20 $ 97,579.20 $ -
Special Assessment 126,900.00 126,900.00 121,800.00 122,397.01 597.01
Transfer from Tax Collector - 7.86 7.86
Miscellaneous Income - 46.00 46.00
Revenue Reserve (est. 5%) (6,400.00) (6,400.00) - - -
Interest 500.00 500.00 400.00 1,102.02 702.02
Total Operating Revenues $ 218,579.20 $ 218,579.20 $ 219,779.20 $ 221,132.09 $ 1,352.89
Operating Expenditures:
Clam Bay Restoration
Engineering Fees $ 55,000.00 $ 76,657.93 $ 53,700.00 $ 46,282.77 $ 7,417.23
Other Contractural Services 13,000.00 19,966.89 $ 15,000.00 13,385.00 1,615.00
Tree Trimming 38,000.00 43,390.00 $ 42,600.00 42,600.00 -
Other Equipment Repairs 500.00 1,577.77 $ - -
Aerial Photography 7,500.00 25,698.60 $ 7,100.00 6,590.00 510.00
Minor Operating 500.00 9,688.01 $ - - -
Other Operating Supplies 2,000.00 $ - - -
Total Clam Bay Restoration $ 114,500.00 $ 178,979.20 118,400.00 $ 108,857.77 $ 9,542.23
Clam Bay Ecosystem
Engineering Fees $ - $ - $ - $ - $ -
Licenses and Permits - - -
Other Contractual Services - - - - -
Total Clam Bay Ecosystem $ - $ - $ - S - $ -
Capital Expenditures:
Clam Bay Restoration
Other Machinery and Equipment $ - $ 11,000.00 $ 2,750.00 $ 2,600.00 $ 150.00
Total Capital Expenditures $ - $ 11,000.00 $ 2,750,00 $ 2,600.00 $ 150.00
Total Operating Expenditures $ 114,500.00 $ 189,979.20 $ 121,150.00 $ 111,457.77 $ 9,692.23
Page 1 of 2
Agenda Item#6d-1
Page 13 of 15
Non-Operating Expenditures:
Tax Collector Fees $ 3,800.00 $ 3,800.00 $ 2,850.00 $ 2,447.95 $ 402.05
Property Appraiser Fees 2,700.00 2,700.00 1,755.00 1,639.17 115.83
Rolled Project Funds 75,479.20 - - - -
Reserves for Contingencies 22,100.00 22,100.00 - - -
Total Non-Operating Expenditures $ 104,079.20 $ 28,600.00 $ 4,605.00 $ 4,087.12 $ 517.88
Total Clam Bay Expenditures $ 218,579.20 $ 218,579.20 $ 125,755.00 $ 115,544.89 $ 10,210.11
Net Profit/(Loss) $ - $ - $ 94,024.20 $ 105,587.20 $ 11,563.00
Page 2 of 2
Agenda Item#6d-1
Page 14 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ B.udget -August 31, 2017
Clam Bay Ecosystem Fund 111 - FY 2017
(Unaudited)
Adopted YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Fund 111 Distribution $ 150,000.00 $ 150,000.00 $ 150,000.00 $ -
Total Operating Revenues $ 150,000.00 $ 150,000.00 $ 150,000.00 $ -
Operating Expenditures:
Clam Bay Ecosystem
Engineering Fees $ - $ - $ - $
Other Contractural Services 150,000.00 $ 112,500.00 98,503.82 13,996.18
Total Clam Bay Dreging $ 150,000.00 $ 112,500.00 $ 98,503.82 $ 13,996.18
Capital Expenditures:
Clam Bay Restoration
Improvements General $ - $ - $ - $ -
Total Capital Expenditures $ - $ - $ - $
Total Clam Bay Operating Expenditures $ 150,000.00 $ 112,500.00 $ 98,503.82 $ 13,996.18
Net Profit/(Loss) $ - $ 37,500.00 $ 51,496.18 $ 13,996.18
Agenda Item#6d-1
Page 15 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget -August 31, 2017
Clam Pass Dredging Fund 195/88032.1 - FY 2017
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
Operating Revenues:
Fund 195 Distribution $ $ - $ - $ - $ -
Total Operating Revenues $ - $ - $ - $ -
Operating Expenditures:
Clam Pass Dredging (88032)
Engineering Fees $ 20,000.00 $ 84,500.00 $ 84,500.00 $ 41,717.25 $ 42,782.75
General Improvements 1,250,000.00 43,029.27 43,029.27 - 43,029.27
Total Clam Pass Dredging $ 1,270,000.00 $ 127,529.27 $ 127,529.27 $ 41,717.25 $ 85,812.02
Agenda Item#6d-2
Page 1 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-September 30,2017
Operating Fund 109-FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,506,70130
Interest Receivable -
Improvements,Vehicles&Equipment 729,558.66
Due from Property Appraiser -
Due from Tax Collector -
Total Current Assets $ 2,236,260.16
Total Assets $ 2,236,260.16
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 69.08
Accrued Wages Payable -
Goods Received/Inventory Recv'd 69,134.34
Total Liabilities $ 69,203.42
Fund Balance
Fund Balance-unreserved $ 907,381.04
Excess Revenues(Expenditures) 1,259,675.70
Total Fund Balance $ 2,167,056.74
Total Liabilities and Fund Balance $ 2,236,260.16
Agenda Item#6d-2
Page 2 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-September 30,2017
Operating Fund 109-FY 2017
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carryforward $ 608,800.00 $ 608,800.00 $ 608,800.00 $ -
Special Assessment-Water Management Admin 1,009,100.00 968,700.00 972,231.60 3,531.60
Special Assessment-Right of Way Beautification 2,941,100.00 2,823,500.00 2,833,360.64 9,860.64
Plan Review Fees 1,500.00 - -
Miscellaneous(Surplus Sales,Ins.Refunds,tax coil) - - 21,758.28 21,758.28
Revenue Reserve(est.5%) (197,900.00) - - -
Interest 6,300.00 6,300.00 20,048.68 13,748.68
Total Operating Revenues $ 4,368,900.00 $ 4,407,300.00 $ 4,456,199.20 $ 48,899.20
Operating Expenditures:
Water Management Administration
Payroll Expense $ 75,000.00 $ 75,000.00 $ 66,749.86 $ 8,250.14
Emergency Maintenace and Repairs 3,500.00 3,500.00 554.58 2,945.42
IT Direct Capital 1,100.00 1,100.00 1,100.00 -
IT Office Automation/Billing Hr. 5,300.00 5,300.00 6,694.51 (1,394.51)
Indirect Cost Reimbursement 104,900.00 104,900.00 104,900.00 -
Inter Payment/Mnt.Site Ins. Assessment 13,600.00 13,600.00 13,600.00 -
Other Contractural Services 51,500.00 51,500.00 41,710.15 9,789.85
Telephone 5,200.00 5,200.00 2,928.72 2,271.28
Postage and Freight 1,200.00 1,200.00 710.00 490.00
Rent Buildings and Equipment 13,700.00 13,700.00 13,709.52 (9.52)
Insurance-General 2,200.00 2,200.00 2,200.00 -
Printing,Binding and Copying 1,800.00 1,800.00 1,534.29 265.71
Clerk's Recording Fees 1,000.00 1,000.00 - 1,000.00
legal Advertising 1,000.00 1,000.00 300.00 700.00
Other Office and Operating Supplies 1,500.00 1,500.00 2,639.01 (1,139.01)
"Training and Education(Tuition Reimb.) 1,500.00 1,500.00 2,349.09 (849.09)
Total Water Management Admin Operating $ 284,000.00 $ 284,000.00 $ 261,679.73 $ 22,320.27
Water Management Field Operations
Payroll Expense $ 145,500.00 $ 145,500.00 $ 143,149.41 $ 2,350.59
Engineering Fees 60,000.00 60,000.00 51,274.26 8,725.74
IT Office Automation 700.00 700.00 1,063.38 (363.38)
Flood Control Berm and Swale Mntc. 66,000.00 66,000.00 15,599.00 50,401.00
Flood Control Replanting Littorals 8,500.00 8,500.00 3,523.86 4,976.14
Flood Control Water Quality Testing Supplies 1,500.00 1,500.00 (34.24) 1,534.24
Interdepartmental Payment(Water Quality Lab) 17,700.00 17,700.00 21,346.50 (3,646.50)
Plan Review Charges 1,500.00 1,500.00 - 1,500.00
Other Contractural Services 8,300.00 8,300.00 7,076.00 1,224.00
Temporary Labor 77,800.00 77,800.00 75,000.00 2,800.00
Cell Phones 1,300.00 1,300.00 1,244.49 55.51
Trash and Garbage 5,900.00 5,900.00 4,189.72 1,710.28
Motor Pool Rental Charge 100.00 100.00 - 100.00
Insurance-General - 2,500.00 2,500.00 2,500.00 -
Insurance-Auto 1,000.00 1,000.00 1,000.00 -
Building Repairs&Mntc. 500.00 500.00 173.79 326.21
Fleet Maintenance and Parts 10,300.00 10,300.00 10,529.18 (229.18)
Fuel and Lubricants 2,300.00 2,300.00 1,545.34 754.66
Tree Triming 121,800.00 121,800.00 93,550.00 28,250.00
Page 1 of 3
Agenda Item#6d-2
Page 3 of 15
Clothing and Uniforms 1,600.00 1,600.00 1,601.94 (1.94)
Personal Safety Equipment 800.00 800.00 800.00
Fertilizer and Herbicides 100,500.00 100,500.00 68,023.04 32,476.96
Other Repairs and Maintenance 1,500.00 1,500.00 2,486.90 (986.90)
Other Operating Supplies and Equipment 2,500.00 2,500.00 2,548.06 (48.06)
Total Water Management Field Operating $ 640,100.00 $ 640,100.00 $ 508,190.63 $ 131,909.37
Right of Way Beautification-Administration
Payroll Expense $ 76,500.00 $ 76,500.00 $ 77,224.85 $ (724.85)
Emergency Repairs and Maintenance 4,500.00 4,500.00 25.00 4,475.00
IT Capital - - -
IT Office Automation 500.00 500.00 661.50 (161.50)
Other Contractural Services 52,400.00 52,400.00 41,442.16 10,957.84
Telephone 5,200.00 5,200.00 2,828.79 2,371.21
Postage 2,000.00 2,000.00 746.22 1,253.78
Rent Buildings/Equipment/Storage 15,000.00 15,000.00 15,141.18 (141.18)
Insurance-General 500.00 500.00 500.00 -
Printing,Binding and Copying 2,300.00 2,300.00 1,506.54 793.46
Clerk's Recording 1,200.00 1,200.00 - 1,200.00
Legal Advertising 1,200.00 1,200.00 558.16 641.84
Office Supplies General 2,000.00 2,000.00 2,053.05 (53.05)
Training and Education(Tuition Reimb.) 8,500.00 8,500.00 3,093.00 5,407.00
Total Right of Way Beautification Admin Operating $ 171,800.00 $ 171,800.00 $ 145,780.45 $ 26,019.55
Right of Way Beautification-Field Operations
Payroll Expense $ 1,043,600.00 $ 1,043,600.00 $ 1,013,586.06 $ 30,013.94
IT Capital&Office Automation&Hr.Billing 16,200.00 16,200.00 25,094.89 $ (8,894.89)
Emergency Maintenance and Repairs 3,300.00 3,300.003,300.00
Recycled Water Use 110,000.00 110,000.00 104,113.22 5,886.78
Pest Control 1,000.00 1,000.00 400.00 600.00
Landscape Incidentals 2,500.00 2,500.00 1,262.58 1,237.42
Other Contractural Services 31,100.00 31,100.00 13,788.88 17,311.12
Temporary Labor 551,300.00 551,300.00 437,150.08 114,149.92
Cellular Telephone 5,800.00 5,800.00 3,162.84 2,637.16
Electricity 4,000.00 4,000.00 4,421.37 (421.37)
Trash and Garbage 17,700.00 17,700.00 13,853.54 3,846.46
Cable TV/Internet 1,200.00 1,200.00 - 1,200.00
Rent Equipment 5,000.00 5,000.00 3,561.76 1,438.24
Insurance-General 8,800.00 8,800.00 8,800.00 -
Insurance-Auto 10,100.00 10,100.00 10,100.00 -
Insurance Claims Paid - - 1,378.01 (1,378.01)
Building Repairs and Maintenance 500.00 500.00 241.02 258.98
Fleet Maintenance and Parts 42,600.00 42,600.00 46,408.82 (3,808.82)
Fuel and Lubricants 33,300.00 33,300.00 30,170.54 3,129.46
Licenses,Permits,Training 1,700.00 1,700.00 1,405.85 294.15
Tree Triming 181,000.00 181,000.00 161,375.00 19,625.00
Clothing and Uniforms 12,000.00 12,000.00 6,959.33 5,040.67
Personal Safety Equipment 5,000.00 5,000.00 3,357.01 1,642.99
Fertilizer and Herbicides 80,000.00 80,000.00 99,055.64 (19,055.64)
Landscape Maintenance/Mulch 75,000.00 75,000.00 45,033.80 29,966.20
Landscape Materials 73,200.00 73,200.00 83,932.60 (10,732.60)
Road/Pathway Repairs(Sharrows) 2,000.00 2,000.00 2,453.42 (453.42)
Sprinkler Maintenance 25,000.00 25,000.00 25,227.65 (227.65)
Painting Supplies 500.00 500.00 - 500.00
Traffic Signs 10,000.00 10,000.00 3,721.85 6,278.15
Minor Operating Equipment 12,000.00 12,000.00 7,737.29 4,262.71
Other Operating Supplies 11,000.00 11,000.00 11,053.99 (53.99)
Page 2 of 3
Agenda Item#6d-2
Page 4 of 15
Total Right of Way Beautification-Field Operating $ 2,376,400.00 $ 2,376,400.00 $ 2,168,807.04 $ 207,592.96
Total Operating Expenditures $ 3,472,300.00 $ 3,472,300.00 $ 3,084,457.85 $ 387,842.15
Capital Expenditures:
Water Management Operations
Other Machinery and Equipment-Field $ 17,000.00 $ 17,000.00 $ 15,425.04 $ 1,574.96
General-Admin 1,000.00 1,000.00 - 1,000.00
Total Water Management Field Operations Capital $ 18,000.00 $ 18,000.00 $ 15,425.04 $ 2,574.96
Right of Way Beautification
Autos and Trucks $ - - $ - $ -
Other Machinery and Equipment 89,000.00 89,000.00 84,267.78 $ 4,732.22
General-Admin 1,000.00 1,000.00 - $ 1,000.00
Total Right of Way Beautification-Field Capital $ 90,000.00 $ 90,000.00 $ 84,267.78 $ 5,732.22
Total Capital Expenditures $ 108,000.00 $ 108,000.00 $ 99,692.82 $ 8,307.18
Total Operating Expenditures $ 3,580,300.00 $ 3,580,300.00 $ 3,184,150.67 $ 396,149.33
Non-Operating Expenditures:
Transfer to Fund 322 $ - $ - $ - $ -
Tax Collector Fees 98,800.00 98,800.00 76,111.84 22,688.16
Property Appraiser Fees 60,000.00 60,000.00 55,123.41 4,876.59
Reserves(2 1/2 months for Contingencies) 432,700.00 - - -
Reserves for Capital 217,900.00 - - -
Reserved for Attrition (20,80000) - - -
Total Non-Operating Expenditures $ 788,600.00 $ 158,800.00 $ 131,235.25 $ 27,564.75
Total Expenditures $ 4,368,900.00 $ 3,739,100.00 $ 3,315,385.92 $ 423,714.08
Net Profit/(Loss) $ - $ 668,200.00 $ 1,140,813.28 $ 472,613.28
Page 3 of 3
Agenda Item#6d-2
Page 5 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-September 30,2017
Street Lighting Fund 778-FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,252,982.08
Interest Receivable -
Improvements,Vehicles&Equipment 53,200,71
Due from Tax Collector -
Total Current Assets $ 1,306,182.79
Total Assets $ 1,306,182.79
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ -
Goods Received/Inventory Recv'd 3,723.82
Accrued Wages Payable -
Total Liabilities $ 3,723.82
Fund Balance
Fund Balance-unreserved $ 1,146,299.39
Excess Revenue(Expenditures) 156,159.58
Total Fund Balance $ 1,302,458.97
Total Liabilities and Fund Balance $ 1,306,182.79
Agenda Item#6d-2
Page 6 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-September 30,2017
Street Lighting Fund 778-FY 2017
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carryforward $ 1,119,300.00 $ 1,119,300.00 $ 1,119,300.00 $ -
Curent Ad Valorem Tax 535,300.00 513,900.00 515,793.90 1,893.90
Transfer from Tax Collector - - 33.09 33.09
Miscellaneous(i.e. Ins. Refunds,surplus,etf - - - -
Revenue Reserve(est. 5%) (26,900.00) - - -
Interest 2,500.00 2,500.00 12,244.18 9,744.18
Total Operating Revenues $ 1,630,200.00 $ 1,635,700.00 $ 1,647,371.17 $ 11,671.17
Operating Expenditures:
Street Lighting Administration
Payroll Expense $ 75,700.00 $ 75,700.00 $ 75,230.66 $ 469.34
Indirect Cost& IT Automation 8,300.00 8,300.00 8,300.00 -
Other Contractural Services 33,700.00 33,700.00 32,519.00 1,181.00
Telephone 5,200.00 5,200.00 2,068.21 3,131.79
Postage and Freight 1,500.00 1,500.00 1,316.39 183.61
Rent Buildings/Equipment/Storage 14,500.00 14,500.00 13,324.16 1,175.84
Insurance-General 400.00 400.00 400.00 -
Printing, Binding and Copying - - - -
Office Supplies General 800.00 800.00 366.20 433.80
Tuition Reimbursement - - - -
Other Operating Supplies 1,000.00 1,000.00 438.71 561.29
Total Street Lighting Admin Operating $ 141,100.00 $ 141,100.00 $ 133,963.33 $ 7,136.67
Street Lighting Field Operations
Payroll Expense $ 69,400.00 $ 69,400.00 $ 68,170.27 $ 1,229.73
Enginnering Fees 10,000.00 10,000.00 10,658.00 (658.00)
IT Office Automation 300.00 300.00 300.00 -
Emergency Maintenance&Repairs 9,600.00 9,600.00 7,265.32 2,334.68
Other Contractual Services 800.00 800.00 1,246.76 (446.76)
Temporary Labor 42,400.00 42,400.00 40,000.00 2,400.00
Cellular Telephone 1,100.00 1,000.00 1,194.51 (194.51)
Electricity 30,000.00 30,000.00 30,771.43 (771.43)
Insurance-General 1,000.00 1,000.00 1,000.00 -
Insurance-Auto 1,000.00 1,000.00 1,000.00 -
Building Maintenace &Repairs 500.00 500.00 71.00 429.00
Page 1 of 2
Agenda Item#6d-2
Page 7 of 15
Fleet Maintenance and Parts 5,400.00 5,400.00 6,796.29 (1,396.29)
Fuel and Lubricants 700.00 700.00 510.36 189.64
Other Equipment Repairs/Supplies 500.00 500.00 412.51 87.49
Personal Safety Equipment 800.00 800.00 723.55 76.45
Electrical Contractors* 77,000.00 77,000.00 60,999.93 16,000.07
Light Bulb Ballast 16,800.00 16,800.00 9,601.68 7,198.32
Total Street Lighting Field Operating $ 267,300.00 $ 267,200.00 $ 240,721.61 $ 26,478.39
Total Street Lighting Expenditures $ 408,400.00 $ 408,300.00 $ 374,684.94 $ 33,615.06
Capital Expenditures:
Street Lighting Operations
Other Machinery/Equipment** $ 39,400.00 $ 39,400.00 $ 38,266.79 $ 1,133.21
General Improvements-Admin 1,000.00 $ 1,000.00 - 1,000.00
Total Capital Expenditures $ 40,400.00 $ 40,400.00 $ 38,266.79 $ 2,133.21
Total Operating Expenditures $ 448,800.00 $ 448,700.00 $ 412,951.73 $ 35,748.27
Non-Operating Expenditures:
Tax Collector Fees $ 14,000.00 $ 14,000.00 $ 10,359.17 $ 3,640.83
Property Appraiser Fees 7,500.00 $ 7,500.00 - 7,500.00
Reserve for Future Construction* 900,000.00 - - -
Reserves(2 1/2 mos.for Contingencies) 124,700.00 - - -
Reserves for Capital 135,200.00 - - -
Total Non-Operating Expenditures $ 1,181,400.00 $ 21,500.00 $ 10,359.17 $ 11,140,83
Total Expenditures $ 1,630,200.00 $ 470,200.00 $ 423,310.90 $ 46,889.10
Net Profit/(loss) $ - $ 1,165,500.00 $ 1,224,060.27 $ 58,560.27
*BA Transferred$100K to Operating
**Transferred$39,400 from Elec Contr
Page 2 of 2
Agenda Item#6d-2
Page 8 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-September 30,2017
Capital Projects Fund 322-FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,132,877.59
Interest Receivable -
Improvements,Vehicles&Equipment 2,436,112.82
Due from Tax Collector -
Total Current Assets $ 3,568,990.41
Total Assets $ 3,568,990.41
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ -
Goods Received Inv. Received 18,801.00
Total Liabilities $ 18,801.00
Fund Balance
Fund Balance- unreserved $ 1,291,916.45
Excess Revenues(Expenditures) 2,258,272.96
Total Fund Balance $ 3,550,189.41
Total Liabilities and Fund Balance $ 3,568,990.41
Agenda Item#6d-2
Page 9 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-September 30,2017
Capital Projects Fund 322-FY 2017
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
Operating Revenues:
Carry Forward $1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ -
Transfer from Fund 109 General - - - - -
Miscellaneous - - - - -
Special Assessment 428,100.00 428,100.00 411,000.00 412,330.35 1,330.35
Transfer from Tax Collector - - 26.47 26.47
Revenue Reserve(est.5%) (21,400.00) (21,400.00) - -
Interest 5,000.00 5,000.00 5,000.00 12,287.72 7,287.72
Total Operating Revenues $ 1,692,142.46 $ 1,692,142.46 $ 1,696,442.46 $ 1,705,087.00 $ 8,644.54
Operating Expenditures:
Irrigation&Landscaping
Landscape Imp.Project(50066)
Engineering Fees $ - $ 42,729.82 $ 42,729.82 $ 4,518.50 $ 38,211.32
Other Contractural Services - 311,282.02 $ 311,282.02 40,909.51 270,372.51
Rent Equipment - 1,900.00 $ 1,900.00 2,645.00 (745.00)
Sprinkler System Repairs - - $ - 2,777.09 (2,777.09)
Landscape Materials 175,000.00 232,210.50 $ 232,210.50 101,985.95 130,224.55
Other Operating Supplies - 3,489.25 $ 3,489.25 791.50 2,697.75
Sign Restoration Project(50103)
Traffic Signs - 36,952.00 $ 36,952.00 15,981.00 20,971.00
Lake Aeration(50108)
Improvements 100,000.00 117,522.77 $ 117,522.77 15,307.00 102,215.77
Field Site Improvements(50143) -
Improvements 64,100.00 64,100.00 $ 64,100.00 28,612.09 35,487.91
Beach Renourishment(50126)
Other Contractural Services 200,000.00 600,000.00 $ 600,000.00 341,616.11 258,383.89
Hurricane Irma(50154)
Other Contractural Services - 1,000.00 $ 1,000.00 - 1,000.00
Other Operating Supplies - - $ - 95.89 (95.89)
Lake Bank Project(51026)
Swale&Slope Maintenance 406.17 $ 406.17 - 406.17
Engineering Fees 72,736.31 $ 72,736.31 19,986.54 52,749.77
Landscape Materials 178.00 $ 178.00 - 178.00
Other Contractural Services 75,000.00 56,316.24 $ 56,316.24 - 56,316.24
Upgrade Irrigation System(51145) -
Improvements 116,000.00 135,619.38 $ 135,619.38 24,766.43 110,852.95
Total Project Expenditures $ 730,100.00 $ 1,676,442.46 $ 1,676,442.46 $ 599,992.61 $ 1,076,449.85
Non-Operating Expenditures:
Tax Collector Fees $ 10,700.00 $ 10,700.00 $ 10,700.00 $ 8,246.61 $ 2,453.39
Property Appraiser Fees 6,000.00 6,000.00 6,000.00 5,522.04 477.96
Page 1 of 2
Agenda Item#6d-2
Page 10 of 15
Rolled Project Funds 946,342.46 - - - -
Total Non-Operating Expenditures: $ 963,042.46 $ 16,700.00 $ 16,700.00 $ 13,768.65 $ 2,931.35
Total Expenditures $ 1,693,142.46 $ 1,693,142.46 $ 1,693,142.46 $ 613,761.26 $ 1,079,381.20
Net Profit/(loss) $ (1,000.00) $ (1,000.00) $ 3,300.00 $ 1,091,325.74 $ 1,088,025.74
Page 2 of 2
Agenda Item#6d-2
Page 11 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-September 30,2017
Clam Bay Fund 320-FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 121,173.44
Interest Receivable -
Improvements,Vehicles&Equipment 227,452.89
Due from Tax Collector -
Total Current Assets $ 348,626.33
Total Assets $ 348,626.33
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ -
Goods Received/Inventory Recv'd 14,262.50
Accrued Wages Payable -
Total Liabilities $ 14,262.50
Fund Balance
Fund Balance-unreserved $ 113,012.86
Excess Revenues(Expenditures) 221,350.97
Total Fund Balance $ 334,363.83
Total Liabilities and Fund Balance $ 348,626.33
Agenda Item#6d-2
Page 12 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-September 30,2017
Clam Bay Fund 320-FY 2017
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
Operating Revenues:
Carry Forward $ 97,579.20 $ 97,579.20 $ 97,579.20 $ 97,579.20 $ -
Special Assessment 126,900.00 126,900.00 121,800.00 122,397.01 597.01
Transfer from Tax Collector - - 7.86 7.86
Miscellaneous Income - - 46.00 46.00
Revenue Reserve(est.5%) (6,400.00) (6,400.00) - - -
Interest 500.00 500.00 400.00 1,431.99 1,031.99
Total Operating Revenues $ 218,579.20 $ 218,579.20 $ 219,779.20 $ 221,462.06 $ 1,682.86
Operating Expenditures:
Clam Bay Restoration
Engineering Fees $ 55,000.00 $ 76,657.93 $ 76,657.93 $ 50,545.27 $ 26,112.66
Other Contractural Services 13,000.00 19,966.89 $ 19,964.89 13,385.00 6,579.89
Tree Trimming 38,000.00 43,390.00 $ 43,390.00 52,600.00 (9,210.00)
Other Equipment Repairs 500.00 1,577.77 $ 1,577.77 - 1,577.77
Aerial Photography 7,500.00 25,698.60 $ 25,698.60 6,590.00 19,108.60
Minor Operating 500.00 9,688.01 $ 9,688.01 - 9,688.01
Other Operating Supplies 2,000.00 $ 2,000.00 - 2,000.00
Total Clam Bay Restoration $ 114,500.00 $ 178,979.20 178,977.20 $ 123,120.27 $ 55,856.93
Clam Bay Ecosystem
Engineering Fees $ - $ - $ - $ - $ -
Licenses and Permits - - - -
Other Contractual Services - - - - -
Total Clam Bay Ecosystem $ - $ - $ - $ - $ -
Capital Expenditures:
Clam Bay Restoration
Other Machinery and Equipment $ - $ 11,000.00 $ 11,000.00 $ 2,600.00 $ 8,400.00
Total Capital Expenditures $ - $ 11,000.00 $ 11,000.00 $ 2,600.00 $ 8,400.00
Total Operating Expenditures $ 114,500.00 $ 189,979.20 $ 189,977.20 $ 125,720.27 $ 64,256.93
Page 1 of 2
Agenda Item#6d-2
Page 13 of 15
Non-Operating Expenditures:
Tax Collector Fees $ 3,800.00 $ 3,800.00 $ 3,800.00 $ 2,447.95 $ 1,352.05
Property Appraiser Fees 2,700.00 2,700.00 2,700.00 1,639.17 1,060.83
Rolled Project Funds 75,479.20 - - - -
Reserves for Contingencies 22,100.00 22,100.00 - - -
Total Non-Operating Expenditures $ 104,079.20 $ 28,600.00 $ 6,500.00 $ 4,087.12 $ 2,412.88
Total Clam Bay Expenditures $ 218,579.20 $ 218,579.20 $ 196,477.20 $ 129,807.39 $ 66,669.81
Net Profit/(Loss) $ - $ - $ 23,302.00 $ 91,654.67 $ 68,352.67
Page 2 of 2
Agenda Item#6d-2
Page 14 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-September 30,2017
Clam Bay Ecosystem Fund 111-FY 2017
(Unaudited)
Adopted YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Fund 111 Distribution $ 150,000.00 $ 150,000.00 $ 150,000.00 $ -
Total Operating Revenues $ 150,000.00 $ 150,000.00 $ 150,000.00 $ -
Operating Expenditures:
Clam Bay EcoSystem
Engineering Fees $ - $ - $ - $ -
Other Contractural Services 150,000.00 $ 150,000.00 101,586.81 48,413.19
Total Clam Bay Dreging $ 150,000.00 $ 150,000.00 $ 101,586.81 $ 48,413.19
Capital Expenditures:
Clam Bay Restoration
Improvements General $ - $ - $ - $ -
Total Capital Expenditures $ - $ - $ - $ -
Total Clam Bay Operating Expenditures $ 150,000.00 $ 150,000.00 $ 101,586.81 $ 48,413.19
Net Profit/(Loss) $ - $ - $ 48,413.19 $ 48,413.19
Agenda Item#6d-2
Page 15 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-September 30,2017
Clam Pass Dredging Fund 195/88032.1-FY 2017
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
Operating Revenues:
TDC Funds $ 127,529.27 $ 127,529.27 $ 127,529.27 $ -
Misc. Income- Foundation $ - $ - $ 1,666.67 $ 1,666.67
Total Operating Revenues $ 127,529.27 $ 127,529.27 $ 129,195.94 $ 1,666.67
Operating Expenditures:
Clam Pass Dredging(88032)
Engineering Fees $ 20,000.00 $ - $ - $ 41,441.00 $ (41,441.00)
Other Contractual Services $ - $ 84,500.00 $ 84,500.00 $ 73,068.00 $ 11,432.00
General Improvements $ 1,250,000.00 $ 43,029.27 $ 43,029.27 $ - $ 43,029.27
Total Clam Pass Dredging $ 1,270,000.00 $ 127,529.27 $ 127,529.27 $ 114,509.00 $ 13,020.27
Total Expenditures $ 1,270,000.00 $ 127,529.27 $ 127,529.27 $ 114,509.00 $ 13,020.27
Net Profit/Loss $ - $ - $ 14,686.94 $ 14,686.94
Agenda Item#6e
Send all Invoices to: Page 1 of 1
Collier County Board of County Commissioners tot.t./f Collier County Board of County Commissioners
Procurement Services Division Attn:Accounts Payable
Phone:239-252-8407 • j9 • 3299 Tamiami Trl E Ste 700
Fax: 239-732-0844 Naples FL 34112-5749
Tax Exempt:85-8015966531C-1 ric,'Nti OR email to:bccapclerk@collierclerk.com
Purchase Order number must appear on all related
correspondence,shipping papers and invoices:
Vendor# 104105 Purchase order
CHRIS TEL CO Po Number 4500180216 Date 08/30/2017
2534-A EDISON AVE Contact Person Pelican Bay Div
FT.MYERS FL 33901
Telephone 239-597-1749 Fax 239-597-1749
Please deliver to:
PELICAN BAY SERVICES DIVISION Delivery Date: 02/28/2018
801 LAUREL OAK DR, STE 302
NAPLES FL 34108
Terms of Payment Net 30 Days
Item Material Description Order Qty Unit Price Per Unit Net Value
00010 Crosswalk Improvements 66,388.99 EA 1.00 66,388.99
00020 Relocate Ped-Activated Beacons 3,501.01 EA 1.00 3,501.01
Total net value excl.tax USD 69,890.00
VENDOR Terms and Conditions
The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site:
http://purchasing.colliergov.net/Purchasing%20Policy/Forms/Allltems.aspx,including delivery and payment terms. Further the VENDOR agrees to:
1. Provide goods and services outlined in this Purchase Order with the prices,terms,delivery method and
specifications listed above.
2. Notify department Immediately if order fulfillment cannot occur as specified.
3. Send all invoices to:
Collier County Board of County Commissioners
Attn:Accounts Payable
3299 Tamiami Trl E Ste 700
Naples FL 34112-5749
OR email to:bccapclerk@collierclerk.com
The Purchase Order is authorized under direction of Collier County Board of County Commissioners by:
Edward F.Coyman Jr,Director,Procurement Services Division
Printed 08/30/2017 @ 14:39:23 322-183825-634999-50066.1 Page 1 of 1
Agenda Item#7a
Page 1 of 1
Clam Bay Update-October 2017
Clam Pass. The recent dredging of Clam Pass was completed on August 9, 2017. The August
tidal ratio data showed a significant improvement in tidal flow following dredging. After Irma,
Mohamed reported that, "Clam Pass looks good overall." An update on the amount of sand
removed during dredging and the expected date of an update on the amount of sand in Clam
Pass that exceeds targeted amounts in the Clam Bay Management Plan are expected at the
October Clam Bay Committee meeting.
Mangrove die-off. ETE is currently evaluating the established 20 mangrove plots. Before and
after Irma aerial photos of the mangroves will be reviewed at the October Clam Bay Committee
meeting.
Copper. In May copper samples at Stations 2 and 3 in northern Clam Bay exceeded the FDEP
standard. The June copper samples at Stations 1, 2, and 3 also exceeded the FDEP standard. In
July the copper samples at Stations 1, 3, and 4 exceeded the FDEP standard. Since November
13 of 72 copper results have exceeded the FDEP standard, an 18%exceedance rate which
exceeds the standard of 16%or less for a year. Unless copper samples for August, September,
and October are significantly better than they have been to date, Clam Bay's copper levels may
be deemed to be impaired for the year from November 2016 to October 2017. Thus copper
levels in Clam Bay will continue to be monitored very closely by the Clam Bay Committee.
Total phosphorus and total nitrogen. Dr. Tomasko's second quarterly report on TN and TP for
Feb., March, and April reported only one TN sample exceeded the standard and 13 of the 27 TP
samples exceeded the standard. Seven of these thirteen TP samples were in Upper Clam Bay,
four were in Inner Clam Bay, and two were in Outer Clam Bay. During the first quarter
(November 2016 to January 2017) no TN samples exceeded the standard and two TP samples
exceeded the standard. Thus the percentage of TP samples exceeding the standard for the year
to date is 28%, about 12% higher than an acceptable level. Thus TP levels in Clam Bay will
continue to be monitored very carefully by the Clam Bay Committee.
Water level in Clam Bay. From June 1, 2017 through September 24, 2017, Naples received
about 47 inches of rain. (Average annual rainfall is about 52 inches.) During the same period in
2016, Naples received about 27 inches of rain. Given the drainage issues in Upper Clam Bay,
the water level, as measured by the three water loggers in Clam Bay, will be monitored
carefully by the Clam Bay Committee
Manatee Protection Zone. The Administrative hearing requested by the Pelican Bay
Foundation to appeal the decision by FWC not to designate Clam Bay a Manatee Protection
Zone was postponed due to Irma and will be held on October 23, 24, and 25 in Tallahassee.
Prepared by Susan O'Brien
September 26, 2017
Agenda Item#7b
Page 1 of 1
LANDSCAPE & SAFETY COMMITTEE REPORT
The Landscape & Safety Committee met on August 29, 2017 at the
Pelican Bay Community Center at 1 :00 PM. The following items were
discussed and/or acted upon:
1 . The committee voted unanimously to recommend to the full board
that the PBSD allocate no more than $40,000 for the construction of a
median cut-through on Gulf Park Dr. opposite Oak Lake Sanctuary.
The County will provide the engineering and project management.
The Oak Lake Sanctuary Board has offered to contribute $5,000
towards the effort. Whether or not to accept this offer was deferred
to the full board for determination.
2. Pelican Bay Sidewalks: Ongoing discussion and updated information
concerning the committee's consensus to address our poorly
maintained, hazardous, and failing sidewalks took place.
PBSD Administrator, Neil Dorrill, shared what information he had
at the moment. Additional funding sources, if any, will be explored
as well as further examination of the 2011 plan to construct
a sidewalk on the west side of Pelican Bay Blvd.
In order to correct the deficiencies in width, material nature
(asphalt vs. concrete), and maintenance, the committee
recommends that the PBSD Board ask the Board of County
Commissioners to add the "installation and maintenance
of our sidewalks" to the PBSD powers and purpose section
of its ordinance (No. 2013-61).
3. Marion Bolick, PBSD Operations Manager, informed the committee
of the ongoing sod installation projects, as well as other landscape
projects to clean up street and sidewalk borders for aesthetic and
maintenance purposes.
The next meeting of the Landscape & Safety Cte. will be at the Pelican
Bay Community Center on Sept. 21 , 2017 at 1 :00 PM.
Submitted By Joe Chicurel, Landscape & Safety Cte. Chairman
Agenda Item#7b-i
Page 1 of 2
ORDINANCE NO. 201 -
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, AMENDING ORDINANCE NO. 2002-27,
AS AMENDED, WHICH CREATED THE PELICAN BAY MUNICIPAL
SERVICE TAXING AND BENEFIT UNIT, BY AMENDING SECTION
FOUR, PURPOSE AND POWERS, TO CLARIFY THAT BEACH
RENOURISHMENT IS ONE OF THE PURPOSES OF THE UNIT;
PROVIDING FOR CONFLICT AND SEVERABILITY; PROVIDING FOR
INCLUSION IN THE CODE OF LAWS AND ORDINANCES; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, cn May 28, 2002, the Board of County Commissioners (Board), adopted
Ordinance No. 2002-27, which superseded, repealed, and consolidated prior ordinances relating
to the Pelican Bay Municipal Service Taxing and Benefit Unit ("Unit"); and
WHEREAS, the Board subsequently amended Ordinance No. 2002-27 by adopting
Ordinance No. 2006-05, Ordinance No. 2009-05, and Ordinance 2013-19; and
WHEREAS, the Board desires to further amend Ordinance No. 2002-27, as amended, in
order to clarify that beach renourishment is one of the purposes of the Unit,
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that
SECTION ONE: AMENDMENT TO SECTION FOUR OF ORDINANCE NO. 2002-27,
AS AMENDED.
Section Four is hereby amended as follows:
SECTION FOUR Purpose; powers.
The Unit is formed for the purpose of providing street lighting, water management, the
installation and maintenance of sidewalks, beach renourishment, ambient noise
management, extraordinary law enforcement service and beautification, including but not
limited to beautification of recreation facilities, sidewalk, street and median areas,
identification markers, the maintenance of conservation or preserve areas including the
restoration of the mangrove forest preserve and to finance the landscaping beautification
of only that portion of U.S. 41 from Pine Ridge Road to Vanderbilt Beach Road in the above-
described taxing and benefit unit and to that end shall possess all the powers to do all things
reasonably necessary to provide such services. The Unit will be solely responsible for
advising the County cndredging and maintaining Clam Pass for the purpose o f enhancing
the health of the affected mangrove forest, and will manage such activities for the County.
Words Underlined are added: Words Stcnsk--T-14vugla are deleted.
Page I of2
Agenda Item#7b-i
Page 2 of 2
SECTION TWO: CONFLICT AND SEVERABILITY.
In the event this Ordinance conflicts with any other ordinance of Collier County or other
applicable law, the more restrictive shall apply. If any phrase or portion ofthe Ordinance is held
invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a
separate, distinct and independent provision and such holding shall not affect the validity of the
remaining portion.
SECTION THREE: INCLUSION IN THE CODE OF LAWS AND ORDINANCES.
The provisions of this Ordinance shall become and be made a part o f the Code of Laws and
Ordinances of Collier County, Florida. The sections of the Ordinances may be renumbered or
relettered to accomplish such, and the word "ordinance" may be changed to "section," "article,"
or any other appropriate word.
SECTION FOUR: EFFECTIVE DATE.
This Ordinance shall be effective upon filing with the Department o f State.
PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier
County, Florida, this day of 2017.
A 11'EST:� BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY,FLORIDA
By: By:
CLERK CHAIRMAN
Approved as to form and legality:
Jeffrey A.Klatzkow
County Attorney
Words Underlined are added; Words Struck-Through are
deleted.Page 2 oft
FORM 8B MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME—FIRST NAME—MIDDLE NAME NAME OF BOARD,COUNCIL,COMMISSION,AUTHORITY,OR COMMITTEE
MAILING ADDRESS THE BOARD,COUNCIL,COMMISSION,AUTHORITY OR COMMITTEE ON
WHICH I SERVE ISA UNIT OF:
CITY COUNTY O CITY ❑COUNTY O OTHER LOCAL AGENCY
NAME OF POLITICAL SUBDIVISION:
DATE ON WHICH VOTE OCCURRED MY POSITION IS:
❑ ELECTIVE ❑ APPOINTIVE
WHO MUST FILE FORM 8B
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,
commission, authority, or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of
interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on
a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained
(including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a
relative;or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies(CRAB)under
Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited
from voting in that capacity.
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law,
mother-in-law, son-in-law, and daughter-in-law. A"business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder(where the shares of the corporation
are not listed on any national or regional stock exchange).
* * * * * * * * * * * * * * * *
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above,you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are
abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the
minutes of the meeting,who should incorporate the form in the minutes.
* * * * * * * * * * * * * * * *
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise
participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,
whether orally or in writing and whether made by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
• You must complete and file this form(before making any attempt to influence the decision)with the person responsible for recording the
minutes of the meeting,who will incorporate the form in the minutes. (Continued on page 2)
CE FORM 8B-EFF.11/2013 PAGE 1
Adopted by reference in Rule 34-7.010(1)(f),F.A.C.
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You must disclose orally the nature of your conflict in the measure before participating.
• You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is filed.
DISCLOSURE OF LOCAL OFFICER'S INTEREST
I, , hereby disclose that on , 20
(a)A measure came or will come before my agency which(check one or more)
inured to my special private gain or loss;
inured to the special gain or loss of my business associate,
inured to the special gain or loss of my relative, ;
inured to the special gain or loss of , by
whom I am retained; or
inured to the special gain or loss of ,which
is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me.
(b)The measure before my agency and the nature of my conflicting interest in the measure is as follows:
If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer,
who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way
as to provide the public with notice of the conflict.
Date Filed Signature
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED$10,000.
CE FORM 8B-EFF. 11/2013 PAGE 2
Adopted by reference in Rule 34-7.010(1)(f),F.A.C.
Agenda Item#7c
Page 1 of 7
SheaBarbara
Subject: FW: Pelican Bay Beach
Original Message
From: david trecker [mailto:djtrecker(alyahoo.com]
Sent: Thursday, September 21, 2017 12:05 PM
To: SheaBarbara
Subject: Pelican Bay Beach
Barbara -
Please send the following as a one-way communication to the PBSD board, with copies to
staff, Neil, Jim H., Gary McAlpin and Commissioner Solis.
PBSD Directors:
I recently walked the north and south areas of the Pelican Bay beach to get a feel for damage
inflicted by Irma and subsequently spoke with Gary McAlpin, head of Coastal Zone Management.
McAlpin and representatives from FEMA, Florida DEP and APTIM (coastal engineering
consultants) have also visited the beach.
The preliminary (visual) reading by the consultants is that the Pelican Bay beach lost an
average of 40 feet in width and some 75,000 CY of sand. McAlpin has arranged for a survey to
be conducted of the Collier beaches, including the beach in Pelican Bay. Results of that
survey should be available in about a month. Beach profiles will show what, if anything,
should be done to repair the damage.
Because of this uncertainty and because the county's plans are also uncertain at this time, I
have cancelled the Beach Workshop scheduled for October 16. We can reschedule, if warranted,
at a later time once things become clearer.
On a related matter, Commissioner Andy Solis has agreed to help resolve a funding issue
brought up by a number of people. The question relates to the section of beach owned by the
county. The issue is whether renourishment funding for that portion of the beach is the
responsibility of Pelican Bay because the beach in that area is "private" by state statute
or, instead, is the responsibility of the county because the county owns that section of the
beach. We thank Commissioner Solis for his help in sorting this out.
Dave Trecker
1
Agenda Item#7c
Page 2 of 7
To: Gary McAlpin,Director Collier County CZM
Subject: Hurricane Irma Storm Impacts Memorandum
Date:September 20,2016
From:Stephen Keehn,PE and Tara Brenner,PG,PE,APTIM
The Collier County and South Marco Island Beach Renourishment Projects extend from Florida
Department of Environmental Protection (FDEP) reference monument(R-mon)R-22 at the northern city
limit to R-148(64)at the southern end of Marco Island with various gaps and inlets in between. The
total permitted project length is 9.5 miles.The entire coastline of Collier County was impacted by
Hurricane Irma on September 10, 2017.
The Collier County Beach Nourishment project area is located between FDEP reference monuments R-
22+300 and R-79,and includes three"reaches":Vanderbilt Beach/Pelican Bay(R-22+300 to R-37), Park
Shore(R-43+500 to R-54),and Naples(R-58A to R 79) (Figure 2).The project area is largely comprised of
shoreline that FDEP has designated as critically eroded areas(FAC 62B-36.002).The basis for planning
and permit design for the County program is to maintain a 100 ft.wide beach in Vanderbilt, Pelican Bay
and Naples Beaches and an 85 ft.wide beach in Park Shore,with a 6-year project design life.The
County's sand sources are offshore Borrow Area T-1 and 3 permitted upland sand mines.
The South Marco Island Beach Renourishment Project is located on the southwest Florida coastline of
Collier County between FDEP R-monuments R-144 and R-148+600(G-4)(Figure 3).This project has a
design beach width of 100 ft.and is nourished on a 6-year interval.The project's sand sources are the
Caxambas Pass Borrow Area and upland sand mines.
A reconnaissance beach inspection was conducted on 9/14/2017 by Collier County's Coastal Zone
Management Department(CZM)staff,FEMA Director Jesse Munoz(Director of Mitigation Region IV
Atlanta), Ralph Clark--Lead FDEP Assessment Team Tallahassee,and coastal engineering consultants
Aptim Environmental&Infrastructure, Inc.(APTIM). The Inspection team visited the South Marco
Island, Naples, Park Shore,Pelican Bay and Vanderbilt beaches throughout the course of the day. Mr
Munoz agreed with the observations of the team that significant erosional damage had occurred and
the beaches lost an average of 49 feet of width,a couple feet of beach height,along with dunes and the
dune vegetation. The maximum water level was 4.7 ft. NAVD(Figure 1)with a rapid rise of almost 9 feet
in the 3 hours leading to a peak water level. Three pictures of the beach post-storm condition follow
this section.The inspection verified that no upland structures along the County's beach projects were
threatened or critically damaged as a result of this storm(as per Gary McAlpin September 14,2017).
We have prepared an estimate of the losses due to Hurricane Irma,based on pre-storm and post-storm
observations,surveys and photos of the beach. It appears the beach and some dunes were overtopped
during the storm,resulting in a deflated condition of the beach.There also appears to be an average
shoreline recession of about 49 feet,generally speaking. Applying these observations with appropriate
engineering judgement to the project area,the volumetric conversion suggests a storm loss of about
635,000 cubic yards in the County(Table 1). Please note that this is entirely based on visual estimates of
the subaerial beach only and a physical survey will be required to quantify the actual storm impact,
which is likely to vary from these estimates due to changes in the submerged portion of the beach
profile that cannot be assessed visually.The pre-storm conditions were based on the 2017 physical
Agenda Item#7c
Page 3 of 7
monitoring surveys(Jan/Feb).The post storm conditions were measured during the field investigation
and using NOAA post-storm aerial photographs.
For your information,the 2017 physical monitoring surveys were completed by Humiston and Moore in
January and February 2017 and the results are published in monitoring reports dated May 2017.A post-
storm survey is planned to be collected within 1 month of the storm event by APTIM.
The resulting preliminary estimated cost to replace the storm losses is$35,368,000.This is based on the
actual construction bids for the 2016 County nourishment project for Marco,Park Shore,Pelican Bay
and Vanderbilt that used an upland sand source.The cost estimate includes contingency, ED&SA,
inflation,and a factor to address premium prices expected during the recovery period after this large
storm. An estimate for the use of the offshore sand source has not been developed,but may be
competitive with upland sand based on the relatively large size of the project.The existing permits may
be sufficient to build a restoration project of this size.The cost includes an estimate of engineering,
design,permitting,supervision and administration,approximated as 10%of the construction cost. The
volume and cost estimate breakdowns are in Table 2.
NOAA/NOS/CO-OPS
Observed Water Levels
8725110,Naples,Gulf of Mexico FL
From 2017/09/10 00:00 GMT
to 2017/09/11 23:59 GMT
3r ,
a
w (7.44
4;4
t)1
11
Z
.:1 7', li`4Oui;., . 14ti4s4iti ,t•,
Figure 1: Naples tide gauge comparison between predicted and measured water levels. (The maximum
elevation is 4.72 ft.NAVD)
Agenda Item#7c
Page 4 of 7
A1BAREFOOT BEACH 'y
€i w�
WIGGINS PASS �:7 TALLAHASSEE JACKSONVILLE
DELNOR-VJIGG iA tie s.-
PROJECT—•. ORALALhNO
STATE PARK i} ri 1 S I OCAT!ON 'N,TAVP• ILTIC
I \ OCEAN
— IIUNORY CO. ''. 0 BOLA
,•�: LEE RATON
Stikr.....,....= VANDE-BILT co MAW
N7C�xA VANDERBILT BEACH CVS(9 m GULF
-r OF
ci lia, MEXICO
t �.R , GULF MONROE CO
ill
PELICAN " MEXICO
G
PELICAN i R .5 BAY
BAY
•e. 8,5 U
PARK R40
•
SHORE
CUM PASS *
—r •I.1iI
R 3.5 SR 89ii IL
N mom . IIIN WAC0
r
4
PARK SHORE
MI
DOLT'RS PASS_ SR SEE
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/
111
20' CONTOUR NAPLES SR 656
N Writ)
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NAPLES I�IN SR a4
•
_ N�'
LEGEND: ..-
SU DEN
I I PROJECT PERYIi LIMITS REGIONAL
2010 FILL AREAS I. ��\ PAfR-
GULF � •r r
b.R70 1-DEP MONIMENTS OF ��
MEXICO
ii
NOTES_ it ir'•T ROYAL
J .
1. COCRDJNATFS ARP 161 I FET 90 LAKE
I3ASE°ON FLORIDA STATE GORDON PASS AVALON
Pi AN F.COOROINATF.SYSTEM,
EAS1 LUtIk,NOM HAMFMOAN n
DATUM OF 10831NAD83) c
2. f-1(.1.�Yk:)IHSAiT NOI tOStAI.E. A 'Y`} kst o A000 8000
Lu
CKAPH.0 SCALE IN FT
t
Figure 2: North County project area.
Agenda Item#7c
Page 5 of 7
MARCO
RESIDENTS
BEACH R-139
Z R-140
MARCO
ISLAND
R-141
q 750 1500 —142
GRAPHIC SCALE IN FT
Z-143
GULF 2--144
OF j
MEXICO
QR--145
QR-146
2016 FILL. AREA
R-147 CONSTRUCTION
A ACCESS
G-1
A•-148
4 -2., :
TG-4
A G-5
NOTE:
1. DATE OF AERIAL
PHOTOGRAPH: 01/18/2015. CAXAMBAS BAY
Figure 3: Marco South project area.
Agenda Item#7c
Page 6 of 7
Table 1
Hurricane Irma Storm Loss Volume Estimate Based on Shoreline Changes
Collier County and South Marco Beach Restoration Projects.
1 2 1 3 1 4 5 1 6 1 7 8
Baseline. Width
Location of to MHW Vegetation Line Base Line to Baseline Average
Measurement Jan/Feb to MHW Post Vegetation to MHW Reach Effective Volume Loss
Location by R-mon 2017(ft.) Storm(ft.) line(ft.) Line(ft) Delta(ft.) Loss(ft.) Length(ft.) Estimate(CY)
'Vanderbilt R22+300 104 52 4092 -12 -33.5 8,404 -79,768
R26+300 124 56 13---
69 ___
---55 _
Pelican Bay R33+100 100 60 0 60 -40 -40.0 6,619 -75,019
Park Shore R46+00 87 66 0 66 -21 -35.0 11,215 -111,218
R52-50 91 42 0 42 -49
Naples R58A-300 32 50 -50 0 -32 -53.9 19,134 -291,983
R61+300 135.5 66 0 66 -69.5
R63+300 100 60 0 60 -40
R67+00 163 64 0 64 -99
R72+00 147 100 20 120 -27
Collier County Project 45,373 -557,988
S.Marco Open R145 180 122 -58 -62.4 3,716 -65,673
Beach R146 185 124 -61
R147 206 128 -78 _
R148 162.5 110 -52.5
,Marco groin fid. G1 172.5 . 110 -62.5 -47.0 825 -10,986
G2 80 30 -50
G3 72.5 22 -50.5
G4 35 10 -25
South Marco Project 4,541 -76,659
Collier County and South Marco Beach Restoration Projects
Average -49.00
Total 49,914 -634,647
Notes: Comments per numbered comments.
Values used In Volume Estimate 1 MHW locations from baseline In H&M Monitoring Report Jan/Feb 2017
Depth of Closure -11.3; 2 Beach width from field investigation September 14,2017 or NOAA Aerials
Berm Height 4.0 3 Distance between baseline and vegetation line
Conversion Factor 0.57 4 MHW location adjusted to baseline 9/12/17
Reduction factor for condition 0.5 5 Shoreline Change between January/February and September 2017
Calculation based on profile translation 6&7 Average loss and reach length
method 8 Volume loss based on half of profile translation method
Agenda Item#7c
Page 7 of 7
Table 2
2018 BEACH RESTORATION FOR VANDERBILT,PARKSHORE,PELICAN BAY,NAPLES AND SOUTH MARCO
Cost estimate based on 2016 project bid unit prices and the estimated post-IRMA Losses
No. Item Units Quantities Unit Price Price
1 Moblization/Demobilization LS 2 $30,000.00 $60,000.00
2 Park Shore Transport and Place Ton 166,827 $16.35 $2,727,623.06
3 Vanderbilt Transport and Place Ton 119,652 $15.75 $1,884,519.85
4 Pelican Bay Transport and Place Ton 112,529 $16.85 $1,896,111.34
5 Naples Transport,Fill and Place Ton 437,975 $17.50 $7,664,557.62
6 Pit Price all reaches Ton 836,983 $9.00 $7,532,844.63
7 Monitoring:Turbidity&Surveys LS 5 $15,000.00 $75,000.00
8 Maintenance of Traffic(MOT)/Truck Load Traci LS 5 $39,000.00 $195,000.00
9 Dune Vegetation LS 1 $400,000.00 $400,000.00
Sub-Total $22,435,656.49
10 Moblization/Demobilization LS 2 $12,000.00 $24,000.00
11 Monitoring Turbidity LS 5 $7,500.00 $37,500.00
12 Marco Transport,Fill and Placement Ton 114,989 $27.00 $3,104,689.50
13 Pit Price Ton 114,989 $9.00 $1,034,896.50
14 MDT LS 2 16,000.00 $32,000.00
Sub-Total $4,233,086.00
Combined Total in 2016 Prices $26,668,742.49
2018 Price Adjustment % 6.00% $1,600,124.55
Contingency and Post-Storm Premium % 20.00% $5,333,748.50
ED&SA % 10.00% $2,666,874.25
Grand-Total 951,971 $36,269,489.79
Note 1.The project total of 951,971 tons Is equivalent to 634,647 CY
2. Common cost increased to reflect larger project In 2018
3. The prices are adjusted for inflation and a premium for a busy construction period.
4.Quantities reflect estimated losses based on post storm field investigation and analysis of aerials.