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BCC Minutes 10/21/2003 J (w/School Board)October 21, 2003 TRANSCRIPT OF THE JOINT WORKSHOP OF THE COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS AND COLLIER COUNTY SCHOOL BOARD Naples, Florida, October 21, 2003 LET IT BE REMEMBERED, that the Collier County Board of County Commissioners and the Collier County School Board in and for the County of Collier, having conducted business herein in Workshop Session, met on this date at 9:00AM in the Dr. Martin Luther King Junior Administration Center, 5775 Osceola, Naples, Florida, with the following members present: CHAIRMAN: Commissioner Tom Henning Commissioner James Coletta Commissioner Frank Halas Commissioner Fred Coyle School Board Chairman Linda Abbott School Board Member Patricia Carroll School Board Vice Chairman Dick Bruce School Board Member Kathleen Curatolo ALSO PRESENT: Raymond Baker - Assoc. Supt./Operations H. Benjamin Marlin - Superintendent James Mudd- Collier County Manager Joe Schmitt - Comm. Dev. & Environmental Services Marjorie Student - Assistant County Attorney Stan Litsinger - Planning Services Amy Taylor - Collier County School Board Michael Kirk - Collier County School Board Michael DeRuntz - Planning Services Norman Feder - Transportation Director Amy Patterson - Planning Services Ashley Lupo - Planning Services Diane Flagg - Transportation Operations/ATM Page 1 October 21, 2003 The Joint meeting of the Collier County Board of County Commissioners and the Collier County School Board was called to order by School Board Chairman Linda Abbott at 9:00 AM. Pledge of Allegiance was recited. I. INTRODUCTION & OPENING REMARKS - H. Benjamin Marlin, Superintendent County Manager Jim Mudd introduced the Commissioners and gave opening remarks. II. IMPLEMENTATION OF INTERLOCAL AGREEMENTS: A. Status Report: School Planning Coordination 1. Staff Working Group 2. School Site Advisory Committee Amy Taylor gave a report on the accomplishments thus far. · History & Background - Interlocal Coordination Agreement is required by the Department of Community Affairs and the Department of Education. · Purpose - to coordinate between cities and counties through an Interlocal Agreement with responsibilities of the education and well being of the children of Collier County. · Goals - coordination of the schools and school boards for the development of future schools and sidewalk programs. · Major Components were given. · Participants - Persons from Everglade City, Marco Island, Naples and Collier County. · Major Tasks Oversee Interlocal Agreement - Coordinate Joint Workshop Meetings - School Site Selection Group - Involve the Cities & Counties - Potential School Sites through various data - Reviewed by them. - Process - Prepare & Submit feasibility study - Bring site to School Board for approval 4. Advanced Coordination of Infrastructure · Evaluated at the staff working group level and to various Boards for approval. · When done - ongoing evaluation. At time of land acquisition and site plan review process. 5. Adjustments to Planning and Construction Timelines- Michael Kirk - Planning Director Planning: · Do site selection through committee staff · Educational Planner assisted in making site selections Page 2 October 21, 2003 · Feasibility Study · County pre-application Consistency Review · Land Purchase or Condemnation Design: · Select Architect and Civil Engineer & Construction Manager · Site Design · County Preliminary SBR Review · Building Design Review & Permitting: · South Florida Water Management Review Permitting · County SBR Application Sufficiency Review · County SBR Review · County Right-of-way Permitting · FDEP Permitting Construction: · Value Engineering · Bidding & Growth Management Plan Prep · County Building Permit Review · Site Preparation & Construction · Building Construction · Opening of New Schools- Schedule - August 2006 in place - need planning & design in January 2004 - Middle School- 16-18 months - High Schools - 22-24 months - Minimum of 4 years before a High School is in place · Planning a Master Schedule in each School 3. Citizen Oversight Committee -Stan Litsinger · Attend staff working group meetings · Meet at least once a year and report to the individual Boards on evaluation and impression of the function of staff group · Appoint - citizen advisory committee of the MPO or each Board (3 cities) advertise for interested citizens and then appoint a member at large. Meetings will be noticed to the public in order to meet Sunshine Law requirements. Commissioner Henning and Halas expressed the later - to bring it to the elected officials appointing a group. The School Board members agreed. The function of the Committee will be operated and managed by the School Board Staff. They also offered their facilities in which to hold the meetings. Discussion followed on the Community Development District putting in infrastructure into a Community and it being exempt or not. They have been approved in the County and will look at the issue at the right time. B. Status Report: School Board Review: Page 3 October 21, 2003 1. Comprehensive Plan Amendments -Stan Litsinger Comprehensive Plan Amendment has been adopted to adopt specific guide school sighting and identify current and future sites with each comp plan in all 67 counties. The Objections, Recommendations & Comments report is back from Community Affairs and they like it. Will go to the Board of County Commissioners Dec. 16th for adoption. All existing and future sites are into the Comprehensive Plan. A map of future sites was shown. 2. Land Development Code Amendments - Mike DeRnntz- Planner for Dept. of Zoning & Land Development Review He covered the different processes needed for the Interlocal Agreement: Amendments in Cycle 2 & 3 for 2003 · Landscaping requirements · Limiting Scope of Review to school use exclusively · Principal Structures · Setback Requirements · Covered definitions, uses identified and process for Review for properties to be acquired by School District. · Comp Plan Amendment now allows zoning as a permitted use. · Covered the prohibited uses of building a school. · Allowed permitted uses in all Districts Discussion followed between the School Board members and Joe Schmitt on PUD's and meeting criteria in the Land Development Code. 3. Process for Review - Mike DeRuntz · Properties acquired by the School Dist. · School Bid Review · Agreement has structure of time that they need to meet · If 21 days to hold meeting- need to review plans within a timeframe. Need to meet the timelines. If incomplete or insufficient, has to be resubmitted and reviewed again. · Agreement allows for 90 day extension agreed upon and Letter of Compliance. 4. Fee Structure · New fee schedule adopted by County & Identified · Pre-acquisition - $500.00 · Pre-application- $500.00 · SBR - $5,000 - additional costs for additional reviews III. CURRENT PROJECTS: B. Status of Review for Elementary School "F" · 60th & Everglades Blvd. - north of Oil Well Road Page 4 October 21, 2003 Ao Followed criteria, met timelines and success with pre- applications and submittals. Started SBR review process Covered time schedule - 5/22/03-12/15/03 Begin preliminary site work. Resolution of Bridge to County Park and GGHS (Golden Gate High School) - Norman Feder - Transportation · Reported not to land lock land parcels - Magnolia Pond Rd. · Access road end of 175 interchange - design for expansion for future -most congested intersection Davis/951/I75. · Concerns to move it further north - working with developers to move away from Interstate. · Possible extension of Tropicana - vehicular and pedestrian and bicycle. (homes involved in alignment) · Possible bridge crossing · Discussed volume of students driving cars to school. · Discussed concerns: traffic impact on neighborhoods, property values and funding. · Buses rather than pedestrian crossing - parking questions. Mr. Feder showed maps of the area (Tropicana) and talked about evaluating it. Commissioner Henning was concerned about the data gathered of students that drive to school, parking permits and being a new high school will there be limitations on parking permits. He was concerned of the outcome on what kind of capital improvements will be made at the particular site. School Board member Kathleen Curatolo agreed with Commissioner Henning. Historical data is available but doesn't think it provides them with the number of students that are going to be driving to a new school. The School Board has not discussed a vehicular bridge, so has not come to the conclusion of necessity, as it should be based on community and traffic studies first. Mr. Baker stated a vehicular bridge and community traffic impact could be done to get better data on the student driver process. Commissioner Henning suggested both staffs work on the situation. Mr. Baker stated both staffs are working on it with the County staff suggesting getting the pedestrian bridge done for the opening of school and work on a vehicular bridge. It had been discussed about the School Board purchasing 2 lots at the Tropicana location, splitting costs and a turn around and parking at that Page 5 October 21, 2003 location. The County would be in charge of managing the design and construction. School Board member Dick Bruce stated a high school student won't walk to school, and a lot more will be driving than 81. He feels they need the bridge. He stated to instruct their staff to move forward with the County and get the project going as soon as possible. Mr. Feder said it hasn't been brought to either Board yet - but the initial concept of the vehicular bridge with pedestrian features has been presented to the community. Two homes need to be addressed and after being approached, are willing to negotiate. Mr. Feder said it is proposed for the School Board to acquire the two lots, remove the homes and develop the facility. A temporary structure was discussed and possibly doing it in two phases so the opening of school can happen on time. The off site traffic is a concern of School Board Chairman Abbott. She doesn't see a lot of room on the two lots discussed and wondered if other alternatives have been considered. There will be a sidewalk on 951 as it is improved. Mr. Feder talked about access to the area and signalization on 951 below the canal and a right in-right out at Magnolia presenting a second way of access. School Board Chairman Abbott stated they need more information and maps. The time schedule talked about is 18-24 months - thus bringing the pedestrian bridge as a concept being ready in approx, one year. Another option is bussing the students. Protecting the homes is a concern. Important to work together and communicate. SPEAKERS William Poteet - 6180 Stargrass Lane - Golden Gate Civic Organization - Golden Gate Civic Organization would like to have the school as part of their community and will not be a part of it unless it is connected to the community. Commissioner Henning, School Board member Curatolo and Greg Strakaluse met at the site of the original proposed pedestrian bridge and all decided it wasn't going to work. The site at Tropicana was then discussed. He talked about the data of students driving to school and concerned about traffic problems. He would like to see a decorative or attractive bridge and a commitment from the Board and Commission that they get a permanent vehicular bridge to tie into the community. Page 6 October 21, 2003 Cheryl Newman - representing Golden Gate Civic Organization and a resident - only a sidewalk on north side going east and west on 32nd Ave. If a vehicular bridge, she is concerned about the traffic and a need for signalization. Turn around is a good idea, but not a need for a parking lot on the other side of the canal. Buffering would be essential. Agreed with Mr. Poteet - to access the school in a safe way for those that live in Golden Gate City, a vehicular bridge is the way to go but thc pedestrian bridge needs to have a clear design so there isn't a major backup on 32nd. Lighting and landscaping is a design concern for a pedestrian or vehicular bridge. Tim Jurad - Commander - Golden Gate Substation - District #2 - will support whatever decision is made. His and the sheriff's office concern is ingress and egress and quick access to the facility in case of an emergency situation and high traffic during activities. Tropicana will probably be a race track until enforcement and policy is instituted. Safety to and from the area with lighting is critical if pedestrian bridge is there in the interim. They would like to be a part of the decision making and will support whatever the final decision is. Rosemary Dowan - the end house on the picture shown is hers. She asked if they are planning on constructing any type of bridge on the vacant lot next to her home. In answer it was noted it wasn't part of the recommendation to erect a bridge next to her house as part of the discussion at the workshop. She was concerned about the walking bridge with safety, noise and security. When they do drop off students - where will they drop them off?. Her home is right there and had suggested to the Commissioner that they take their homes as green space. Keith Reed - his home is next to Rosemary - he had concerns of safety, traffic the 160 feet, height of the bridge and how close this will all come to his home. He sees the accessibility issue but feels it is a poor place for the bridge for access to the high school and other options should be looked at. Cady Tuft - Golden Gate Civic Organization - she suggested the possibility of purchasing the two homes of the previous speakers along with the other two for a total of 5 lots. She has concerns of cut through traffic - and the vehicular bridge only connect to the school. Her other concerns are safety, lighting and gates. Commissioner Henning stated the capital improvements is a community benefit as a whole and would not like to see the students compete with traffic on 951 with dump trucks and it being a very busy highway. He is hoping the County staff can be directed to getting a temporary pedestrian bridge and build a vehicular bridge in the neighborhood high school. Creating a waiting area for picking up the students is a good idea and need to consider the neighborhood impacts on 32nd Avenue. Directing traffic on Tropicana is something the staff needs to look at. There is an overcrowding of single and multi-family homes that the County needs to address driving the need for the school infrastructure. Page 7 October 21, 2003 School Board member Curatolo would like to see a cost analysis of putting in a pedestrian bridge in initially and then a vehicular bridge considering safety issues of the children. Then a cost analysis of busing and a pedestrian vehicular bridge in all at once. Priority is safety. Commissioner Coyle stated there is not enough information and that both staffs get together to sort it all out. Commissioner Coletta is concerned about the timetable and costs and the need to move forward quickly. Mr. Feder stated there are no funds in his five year plan, so that is why there isn't a lot of information or plans for the bridge. He recommends, from the Counties position, to build a bridge with pedestrian facilities, address the community concerns and have the consultant for the school board to look at the design etc. and address the issues. Amy Taylor stated the consultant is Wilson Miller for the School Board in which they have done some studies for traffic impacts. It would go out for competitive bids. It would be 18 months before they had any information gathered. They would have 6 moths to a year in which 700 students would have to be bused. (10- 12 buses) Superintendent Marlin stated they would be willing to do that. They have talked about sharing costs and would need direction on the traffic impacts. Commissioner Henning would like to direct the staffs to hire a consultant to study the bridge situation and give direction of acquiring property to the School Board. The County would assist on the infrastructure on the vehicular and pedestrian bridge combination. County Manager Jim Mudd wanted everyone to know that this an impact fee eligible for transportation and would come out Ad Valorem monies if funded. It was agreed by the majority of hiring a consultant, getting cost analysis and more information on the pedestrian, vehicular bridges, busing, looking into the two adjacent homes as being sellers and taking the direction as soon as possible. BREAK- 11:25 AM RECONVENED - 11:35 AM IV. IMPACT FEE REPORT A. Overview - Amy Patterson - Collier County Impact fee Coordinator · Ordinance became affected Sept. 1992 · March 2001 - CIFO - Collier County Consolidated Impact Fee Ordinance · October 2001 - Request for Proposal for firms to do formal review Page 8 October 21, 2003 · Began data collection, methodology, and legality. · BCC adopt rates and study to an Amendment to the CIFO · Fees based on actual and anticipated growth · Gave current Educational Facility impact fee schedule. · Gave conclusions - collected by County on behalf of School Board · Provides funding for construction of public facilities necessitated by growth. · Study Timelines were given with final adoption April 2004 subject to change. Sidewalk Provision in lnterlocai Agreement - Ashley Lupo - School Board Counsel - · Gave sidewalk issues relating to the impact fees. · Off site written agreements discussed with sidewalk plan. · School board agreed to collect funds through school impact fees to provide for development of the sidewalk as delineated in the sidewalk plan. · County responsible for timing cost and construction. · Sidewalk piecemeal was discussed. Discussion of sidewalks piecemeal and infrastructure was discussed. Mr. Mudd explained the PUD's, impact fees in transportation and being in compliance with the Land Development Code. Schools in a rural setting on a rural road with 20 ton dump trucks aren't very safe for children. There is an opportunity to get sidewalks & put into the school impact fee and have growth pay for the sidewalks. A lengthy discussion followed on costs of sidewalk and the two staffs working out the issues. The impact fees are not accessed at the time of a PUD. 50% at final sub-division plat within 3 years. Diane · Flagg - Transportation - ATM School Board and County will jointly develop a sidewalk for each school. · Developed sample plans for the schools. · In Estates - not putting sidewalks on both sides of street on every street but developing a plan. · School Board will collect funds through impact fees, provide to County and County responsible for timing costs, construction and maintenance of the sidewalks. · Sample plan been identified and provided to the consultant. · Consultant will provide an overall impact fee with a methodology to determine percentage of fees for sidewalks. · Where sites are going, they will develop a plan together. · When money available - sidewalks will be put in- will lie on County as far as cost and timing. Page 9 October 21, 2003 Ve Dr. Linda Crider - Professor University of Florida, Dept. of Urban & Regional Planning, Directs statewide Traffic, Bicycle Safety Educational Program for FDOT and FL Safewav's to Schools Program - she addressed thc group and stated she is interested in the information that Collier County and thc School Board is doing with thc Intcrlocal Agreement and a well thought out process creating a system for a school selection site process and funding. PUBLIC NOTICE FOR LAND ACQUISITION - Ashley Lupo A. Current Policy · Notice requirement is published notice 30 days prior to school board meeting at which contract £or purchase is considered. · She read a change in the language £or adjacent property owners. Commissioner Coletta mentioned Naples Daily News is not the only news media read in Collier County- perhaps a sign on site could also be done. He is very concerned about the notification of the public. School Board Chairman Linda Abbott commented how beneficial the meetings have been and thanked everyone for attending. There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 12:25 PM. COLLIER COUNTY BOARD OF COUNTY COMMiSSiONERS q~,, ~:. :~'.:~~ Tom He~ing S l~tU~e~tnutes approved by the Board on /]- / ~' 0 ~ as presented ~ or as co~ected ' Page 10