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Radio Road East MSTU Agenda 10/16/2017 M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples, FL 34112 Radio Road East MSTU FINAL MEETING AGENDA Oct 16, 2017 10:00AM Sanctuary Club House 7906 Haven Drive Gate Code is #6604 I. Call to Order and Pledge of Allegiance II. Attendance Dale Johnson, Chairman (10/27/19) Sue Chapin, Vice Chairman (10/27/20) Janice Bundy (10/27/19) Renato Fernandez (10/27/17) Holly Amodeo (10/27/20) III. Approval of Agenda IV. Approval of Minutes: Sept 27, 2017 V. Project Manager Report, Harry Sells a. Dissolving Radio Road East MSTU- 10/24/2017 Road Maintenance assumes maintenance responsibility 10/1/2017 VI. Old Business a. Discussion as to form of an unofficial advisory committee. VII. New Business VIII. Committee Comments IX. Public Comments X. Adjourn Radio Road East M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples, FL 34112 MEETING MINUTES Sept 27, 2017 Sanctuary Club House, 7906 Haven Drive I. Call to Order and Pledge of Allegiance Meeting was called to order at 10:10 AM by Chairman Dale Johnson. Roll call was taken and a quorum of five was established Pledge of Allegiance recited by all. II. Attendance Members: Chairman Dale Johnson, Vice Chairman Suzanne Chapin, Renato Fernandez, Janice Bundy, Holly Amodeo County: Harry S ells – Project Manager, PTNE Division, Michelle Arnold, Director PTNE Division, Travis Gossard, Director Road Maintenance, Larry Humphries, Manager Irrigation, Liz Soriano, Manager Landscape Maintenance. Others: Dayna Fendrick, Urban Green Studio, Inc III. Approval of Agenda MS Chapin moved to approve the Agenda. Second by Mr. Fernandes. Carried 5-0. IV. Approval of Minutes: April 5, 2017. MS Chapin moved to approve the minutes of April 5, 2017 as presented. Seconded by MS Amodeo. Carried 5-0. V. Travis Gossard and his staff made a presentation on how they intend to assume responsibility for the maintenance of Radio Road East on October 1. They will continue Commercial Landscapes Contract and direct the maintenance. They intend to rebuild and activate the Motorola Irrigation system by the end of the2017. Road Maintenance wants to work with the community in the look and feel of the landscaping in the medians. Road Maintenance has spent $310,000 in FY 17 upgrading the County Motorola system and intends on spending $210,000 in FY 18 to continue the upgrade. VI. Project Manager Report, Harry Sells, A. Budget report Sept 27, 2017. The excess funds in the Urban Green Work Order have been recovered, leaving the overall budget in good condition to end the Fiscal Year. It will take about a month to make the final determination. There will be no budget in FY 18 due to the dissolving of the MSTU and the Advisory Board. 2 B. The Recovery Plan for Hurricane Irma was presented. The plan is divided recovery into four parts, Health and Safety Work, Remove Debris, evaluate plants remaining for restoration, and file claims for damage. C. The scheduled dissolving of the Radio Road East MSTU was delayed by the cancelation of the Sept 12, 2017 BCC meeting caused by Hurricane Irma. The MSTU and the Advisory Board are not scheduled to be dissolved until October 24, 2017. VII. Landscape Architect’s Report – Urban Green Studio, Dayna Fendrick Ms. Fendrick distributed the “Landscape Architect’s Field Report 2017 4” for field visit on 8/10/2017. • The overall condition of the median landscape is very good. • Viburnum continues to have sporadic dieback caused by fungus throughout the beds with the most evident in Medians 34 and 38. The start of the rainy season will make this worse and will make it more difficult to treat. • The condition of the Purple Queen is variable, with some doing extremely well and others barely surviving. • Liriope is blocking the Bromeliads and looks crowded in several locations and needs to be opened. This request will be forwarded to Road Maintenance for action. • General review of Hurricane Irma damage. Gumbo Limbo trees, major damage (some will be removed and all will be pruned) Pigeon Plum all blown down (Will be stood up and staked) Silver Buttonwoods mostly destroyed. (Will cut back & remove most) Bromeliads mostly blown out of the ground. (Will be put back in ground) The rest of the landscape escaped major damage. Trees will be restaked if possible. VIII. Landscape Maintenance Report – Commercial Landscape Maintenance- Robert Kindelan Mr. Kindelan was absent due to the constraints of reacting to the Hurricane problems. • Weekly maintenance will still be done according to the Contract for another 2 ½ years. IX. Old Business Discussion on “Transfer of Responsibility for Landscape Maintenance of Radio Road East to Road Maintenance.” Road Maintenance is scheduled to assume maintenance of all the medians effective October 1, 2017. A general discussion was held on how the Advisory Committee would operate after the turn over date. All members were asked to think about how they would like to operate and be prepared to make a formal recommendation at their last official meeting on Oct 16, 2017. X. New Business XI. Committee Comments – Staff is still willing to attend our Community Master meetings to explain the turnover etc. XII. Public Comments None There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:43 AM 3 RADIO ROAD EAST MSTU ADVISORY COMMITTEE ________________________________ Dale Johnson, Chairman The Minutes were approved by the Committee on _____________________, 2017 As presented ____, or as amended . MSTU Plan for Hurricane Irma Recovery 1. Evaluate situation as soon as safely possible. First week (Sept 11-17) • Remove MSTU landscape that is blocking roadway. Stack debris in Med • Remove MSTU landscape that is blocking sidewalks. Stack on existing landscape • Remove hazardous conditions, leaning trees etc. • Inspect equipment for damage/safety issues • Make report of damage 2. Evaluate remaining landscape with landscaper. Week 2-3 (Sept 18-Oct 1) • Designate landscape for Immediate removal and schedule. • Designate Landscape for Prune and observe and schedule • Remove Debris and schedule • Activate irrigation system and test completely- Make repairs • Repair, damaged equipment (Broken sidewalks, fencing, lighting, etc.) and schedule. • Perform all of Item 2. 3 Evaluate remaining landscape- Week 4-24 (Oct 2-Feb 26 2018) • Replace destroyed plants as desired. • Replace plants that did not recover as desired. • Perform normal weekly maintenance. 4. File claim for damage as soon as actual costs are known.