Minutes 07/20/2017MINUTES OF MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday, July 20, 2017 at 9:00 a.m. in the Heritage
Bay Clubhouse, 10154 Heritage Bay Boulevard, Naples, Florida.
Present and constituting a quorum were:
Edwin Hubbard Chairman
John May Vice Chairman
Jack ACCUrie Assistant Secretary
Dennis Gagne Assistant Secretary
Philip Magnarella Assistant Secretary
Also present were:
Justin Faircloth Assistant District Manager
Josh Lockhart CPH
Gonzalo Ayres Lake & Wetland Management
Various Residents
The following is a summary of the actions taken at the Judy 20, 2017 Heritage Bay
Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Faircloth called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS
Approval of Agenda
On MOTION by Mr. May seconded by Mr. Gagne with all
in favor the agenda was approved as presented.
THIRD ORDER OF BUSINESS Public Comments on Agenda
Items
Hearing no comments from the audience, the next item of business followed.
FOURTH ORDER OF BUSINESS Old Business
A. Lake & Wetland Management Contract Update
July 20, 2017
Heritage Bay CDD
• Staff updated the Board on the contract and developments with the vendor.
The record will reflect Mr. Ayres joined the meeting.
• Mr. Ayres provided an update on the treatment of algae in the ponds.
• Discussion ensued with regard to adding carp to the lakes, particularly in Lake 19.
i. Monthly Inspection Reports
• Inspection Reports dated May 26, 2017 and July 5, 2017 were included in the
agenda package.
The record will reflect Mr. Ayres left the meeting
B. Loan Approval with Valley National Bank
• The loan has been approved with no changes in the terms from the most recent
term sheet.
• Validation of the loan was discussed.
On MOTION by Mr. Hubbard seconded by Mr. May with
all in favor the loan with Valley National Bank as presented
subject to staff review was approved.
C. CPH Update on Lake 30A/B Rip Rap Project
• Collier County has given a determination that permits are not required. A letter of
modification for the current permit will be submitted.
• Mr. Lockhart gave an overview of the issues and reviewed the proposed design
for the rip rap project.
• Discussion ensued with regard to the project and the Preliminary Opinion of
Probable Cost for Lake 5 Improvements for inclusion as part of the rip rap
project.
On MOTION by Mr. Gagne seconded by Mr. Arcurie with
all in favor the conceptual design by CPH subject to staff
approval and authorizing CPH to move forward in the
request for bids was approved.
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July 20, 2017 Heritage Bay CDD
• The Board requested copies of the bid documents once finalized.
FIFTH ORDER OF BUSINESS New Business
A. CPH Second Quarter Water Quality Monitoring Report
• The Second Quarter Water Quality Monitoring Report dated May 2017 was
reviewed.
• Questions and comments from the Board were addressed.
B. CPH Proposal on Control Structure L5L6
• This item was previously discussed under old business. CPH will include the
design for this particular project as part of the larger rip rap project for Lakes 30
A/B.
• The actual location of the pipe is different than on the presented sketch.
On MOTION by Mr. Hubbard seconded by Mr. Arcurie
with all in favor the project for L5/L6 as presented by CPH
at an approximate cost of $17,748.50 was approved.
• Mr. Lockhart commented he received a few documents from Stantec. He will
provide a list of documents needed to request from Stantec.
The record will reflect Mr. Lockhart left the meeting.
C. Lake 20 Drainage Restoration Proposal
• A proposal from Copeland Southern for additional repairs was presented.
• Discussion ensued with regard to the history with the repairs in this location; the
need for additional work; and obtaining easements for drainage connections going
forward.
Mr. May MOVED to obtain easements where necessary for
all connections going forward and Mr. Magnarella
seconded the motion.
• The prior motion was discussed.
On VOICE vote with all in favor the prior motion was
approved.
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July 20, 2017
Heritage Bay CDD
• Dave Finch requested clarification on drainage issues and the Architectural
Review Committee.
On MOTION by Mr. Hubbard seconded by Mr. May with
all in favor the proposal from Copeland Southern for Lake
420 Drainage Restoration was approved as presented.
• It was noted this work will not be completed until easements are obtained.
D. Project Planning -Discussion of Likely Projects for Summer 2018
• The Project Planning report was reviewed.
SIXTH ORDER OF BUSINESS Public Hearing to Consider the
Adoption of the Budget for Fiscal
Year 2018
On MOTION by Mr. Magnarella seconded by Mr. Gagne
with all in favor the budget public hearing was opened.
• Donna Hunter inquired about the debt service portion of the assessment; the
authority of the Board; and the increase in the O&M assessments.
• David Finch also inquired about the debt service portion of the assessment.
• Diane Phelps inquired about obtaining a map with the lake numbers.
On MOTION by Mr. Magnarella seconded by Mr. Gagne
with all in favor the budget public hearing was closed.
A. Resolution 2017-3 Adopting the Fiscal Year 2018 Budget
On MOTION by Mr. Acrurie seconded by Mr. Magnarella
with all in favor Resolution 2017-3 relating to the annual
appropriations of the District and adopting the budget for
the fiscal year beginning October 1, 2017, and ending
September 30, 2018, and referencing the maintenance and
benefit special assessments to be levied by the District for
said fiscal year was adopted.
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July 20, 2017
Heritage Bay CDD
B. Resolution 2017-4 Levying Non Ad Valorem Maintenance Special
Assessments
On MOTION by Mr. Hubbard seconded by Mr. May with
all in favor Resolution 2017-4 levying and imposing non ad
valorem maintenance special assessments for the Heritage
Bay Community Development District and certifying an
assessment roll for fiscal year 2017/2018; providing a
severability clause; providing for conflict and providing an
effective date was adopted.
SEVENTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of the May 4, 2017 Regular Meeting
Mr. Faircloth stated each Board member received a copy of the minutes of the
May 4, 2017 regular meeting and requested any additions, corrections or deletions.
There not being any,
On MOTION by Mr. May seconded by Mr. Arcurie with
all in favor the May 4, 2017 regular meeting minutes were
approved.
B. Approval of Financials
The financials for the period ending June 30, 2017 were reviewed.
On MOTION by Mr. Magnarella seconded by Mr. May
with all in favor the June 30, 2017 financials were
accepted.
C. Acceptance of Fiscal Year 2016 Audit
The audit for fiscal year ended September 30, 2016 prepared by Grau &
Associates was reviewed.
• Mr. May recommended the audit firm contact the Chairman to see if there are any
issues when they are preparing future audits.
July 20, 2017
Heritage Bay CDD
On MOTION by Mr. May seconded by Mr. Gagne with all
in favor the audit for fiscal year ended September 30, 2016
was accepted.
D. Report on the Number of Registered Voters (620)
• A report from the Collier County Supervisor of Elections indicates there were 620
registered voters within the District as of April 15, 2017.
E. Field Manager's Report
• The Field Management Report for site inspections conducted on May 26, 2017,
June 22, 2017 and July 5, 2017were reviewed; copies of which are attached for
the record.
F. Follow up
i. Copeland Southern Enterprises Additional Repairs Invoice #123
On MOTION by Mr. Hubbard seconded by Mr. Arcurie
with all in favor the Copeland Southern proposal for
additional repairs, Invoice #123, was approved
retroactively.
ii. Correction for Collier County Resolution 2013-71— Bellaire Bay Drive
• Staff updated the Board on the developments regarding Bellaire Bay Drive noting
that the County is working to correct this error.
• The Board was updated on the developments with Control Structure L28/L30 and
street flooding. Discussion ensued and the Chairman will follow up regarding
this issue of street flooding.
• The Quarry Interlocal Agreement has been recorded. The Quarry will reimburse
the District for the recording fees.
• Staff updated the Board on Severn Trent Services becoming a stand alone US
based company.
EIGHTH ORDER OF BUSINESS Attorney's Report
There not being any, the next item followed.
NINTH ORDER OF BUSINESS Engineer's Report
A. Update on Stantec CDD Documents
• This item was previously addressed.
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July 20, 2017
TENTH ORDER OF BUSINESS
There not being any, the next item followed.
Heritage Bay CDD
Supervisors' Reports, Requests
and Comments
ELEVENTH ORDER OF BUSINESS Chairman's Comment
A. Quarry Boating Regulations Update
• Mr. Hubbard gave an update on the current developments with regards to boating
regulations.
• Mr. Hubbard commented on the possibility of a joint project with the Master
Association to install grates on the inter -connects for Lake 19 to help stop
movement of the range balls from lake to lake.
TWELFTH ORDER OF BUSINESS Audience Comments
• Donna Hunter inquired about copper sulfate and the maintenance of the lakes.
She thanked the Board for their attention to detail.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Arcurie seconded by Mr. Gagne with
all in favor the meeting was adjourned at 11:48 a.m.
Secretary/Assistant Secretary
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Edwin Hubbard
Chairman