Agenda 10/10/2017 Item #16F 310/10/2017
EXECUTIVE SUMMARY
Recommendation to approve the hiring of 3 full time employees in place of full time temporary
laborers currently used by Pelican Bay Services Division to supplement the labor necessary to
maintain the community and to authorize the necessary Budget Amendment to transfer funds from
the temporary labor cost center to personnel services.
OBJECTIVE: To transition to a more stable and productive workforce in lieu to temporary laborers that
have a high turnover.
CONSIDERATIONS: For over 18 years the groundskeeper positions at the Pelican Bay Services
Division have been a combination of county employees and contracted day labor. Of the current 34
positions 18 are contracted day labor. The Pelican Bay Services Advisory Board feels that a more stable,
cross trained workforce with fewer turnovers is desirable. At their July 5, 2017 board meeting, the
Pelican Bay Services Division Board, by a vote of 8 to 1, agreed to request the necessary adjustments to
increase the number of County positions to accomplish the job in the most efficient manner. They
stipulated that in each fiscal year any additions not result in a negative budgetary consequence or involve
a significant change, defined as more than 20% of the budget for day labor.
FISCAL IMPACT: Fiscal impact for FY 2018 is neutral. A FY 2018 budget amendment will move
$142,900 from the operating appropriation unit to the personnel appropriation unit. The full time
employee base in this MSTU/BU fund (109) will increase from 18.27 FTE's to 21.27 FTE's. Beginning in
FY 2019, fixed costs associated with adding additional full time staff will increase.
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with
this action.
LEGAL CONSIDERATIONS: This item has been reviewed by the Country Attorney, raises no
legal issue, and requires majority vote for approval - JAK
RECOMMENDATION: To approve the hiring of 3 full time employees in place of full time temporary
laborers currently and to authorize the necessary Budget Amendment to transfer funds from the temporary
labor cost center to personnel services.
Prepared by: Mary McCaughtry, Operations Analyst
ATTACHMENT(S)
1. HIRING EXCEPTION REQUEST FULL TIME VS TEMPS (DOCX)
10/10/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.3
Doc ID: 3740
Item Summary: Recommendation to approve the hiring of 3 full time employees in place of full
time temporary laborers currently used by Pelican Bay Services Division to supplement the labor
necessary to maintain the community and to authorize the necessary Budget Amendment to transfer funds
from the temporary labor cost center to personnel services.
Meeting Date: 10/10/2017
Prepared by:
Title: Operations Analyst – Pelican Bay Services
Name: Mary McCaughtry
09/05/2017 2:50 PM
Submitted by:
Title: Manager - Pelican Bay Services – Pelican Bay Services
Name: Marion Bolick
09/05/2017 2:50 PM
Approved By:
Review:
County Manager's Office Tim Durham Executive Director- Corp Business Ops Completed 09/28/2017 10:18 AM
County Attorney's Office Jeffrey A. Klatzkow Level 2 Attorney Review Completed 09/28/2017 10:26 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/28/2017 1:06 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/28/2017 3:20 PM
Budget and Management Office Mark Isackson Additional Reviewer Completed 10/02/2017 3:13 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 10/02/2017 5:02 PM
Board of County Commissioners MaryJo Brock Meeting Pending 10/10/2017 9:00 AM
REQUEST FOR HIRING EXCEPTION
REQUESTER INFORMATION:
Division: County Manager Department: PBSD
Work Location:
Pelican Bay, 6200 Watergate Way
Total Fiscal Impact/Cost in current Fiscal Year:
$142,600
Request Submitted by: Marion Bolick Contact Phone/e-mail: 239-450-4920
marionbolick@colliergov.net
POSITION INFORMATION:
Classification (Title) and Pay Grade Level
Maintenance Worker – Grade 8
Number of Positions to be Filled
3
Request Position(s) be filled by (date):
New position
Reclassified position
Replaces existing position (if selected, list pos #)
SAP Position #(s)
Name of person being replaced: temp labors being
replaced by full time maintenance workers
Fund and CC # incurring Costs:
109/182901
Is the position funded in the current Fiscal Year?
__X__Yes _____ No
*If funded, attach documentation of funding status
from GovMax
Type of Position:
Permanent
Limited Term
Job Bank
Position Type:
Full Time
Part Time
Seasonal
Method of Recruitment
Open to all applicants (external)
Limited to Divisional employees
Limited to BCC Agency employees
RATIONALE FOR FILLING VACANCY:
Failure to fill will render department/division unable
to deliver basic services.
Explain: Pelican Bay is a MSTBU and has landscaping
needs that are above what is normally provided.
Failure to fill will cause a loss of revenue, protect or
secure revenue.
Projected Revenue Deficit: $
Failure to fill will result in inability to receive or
expend State/Federal funds.
Explain:
Failure to fill will necessitate expenditures that
exceed savings from maintaining vacancy.
Explain:
Necessary to protect health, safety or welfare of
citizens.
Explain:
Necessary to produce budgetary savings.
Explain:
Justification for filling position(s): Temp labor has a very high turnover rate causing a lot of time to be used training
new temps. This could and should be eliminated by hiring more full time County employees.
Director Request/Approval (Signature & Date)
Administrator Request/Approval (Signature & Date)
HR Director Approval (Signature & Date)
To County Manager’s Office (Date)
Approved
Approved with restrictions
Hold for future consideration on ______________
Denied
To OMB: (Date)
Funds allocated to position
Conditions on Approval:
Revised September 2009