Agenda 10/10/2017 Item #16D1110/10/2017
EXECUTIVE SUMMARY
Recommendation to approve a Collier County Tourist Development Council (TDC) Category “A”
Grant Application for Beach Park Facilities in the amount of $67,000 to install the T-2 Flex
AutoCount System at Delnor-Wiggins Pass State Park, authorize the Chairman to execute the
Grant Agreement with the Florida Department of Environmental Protection, and make a finding
that the project expenditure promotes tourism.
OBJECTIVE: To obtain Collier County TDC grant funding for the installation of t he T-2 Flex
AutoCount System at Delnor-Wiggins Pass State Park.
CONSIDERATIONS: The Florida Department of Environmental Protection is requesting TDC Category
“A” Beach Park Facility Fund (183) funds to install the T -2 Flex AutoCount System at Delnor -Wiggins
Pass State Park. This beach access point is popular with residents and tourists. For many years, the
intersection of Gulf Shore Drive and Bluebill Avenue has been congested during the height of tourist
season, i.e., January thru May. During these times between the hours of 9 am and 11 am, the intersection
becomes clogged due to traffic entering Delnor-Wiggins State Park. The T-2 AutoCount System, by
providing real time parking availability data via a mobile app, should help alleviate traffic congestion on
111th Avenue North and Gulfshore Drive.
The T-2 Flex solution pushes wayfinding data straight to the consumer via mobile apps, websites, digital
signage, and in-vehicle navigation, helping them locate a parking space quickly and efficiently. In
addition, the software can provide users with beach conditions and amenities data. It may also reduce the
frustration of beachgoers who arrive at a beach location only to find out there is no parking by providing
real time parking availability. This system may also reduce the carbon footprint with the reduction of
traffic and circling to find suitable parking.
Attached as part of the application is the quote for services and equipment for the installation of the T -2
AutoCount System.
FISCAL IMPACT: Funds in the amount of $67,000 are available in TDC Beach Park Facilities Fund
(183) reserves. A budget amendment will be required moving funds from reserves into a project budget
established for the Delnor-Wiggins Pass State Park T-2 AutoCount System Project.
GROWTH MANAGEMENT: There is no impact to the Growth Management Plan related to this action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval. -CMG
ADVISORY BOARD RECOMMENDATION: The Tourist Development Council recommended
approval of the expenditure on April 24, 2017, with a vote of 8-0 in favor. The Parks and Recreation
Advisory Board recommended approval of the expenditure and that it met the requirements of a Beach
Park Facility and was a project that promotes tourism on April 17, 2017, with a vote of 6-0 in favor.
RECOMMENDATION: To approve the Florida Department of Environmental Protection Category “A”
Grant Application in the amount $67,000 for the T -2 AutoCount System Project at Delnor-Wiggins Pass
State Park, authorize the Chairman to execute the Grant Agreement with the Florida Department of
Environmental Protection, approve the necessary budget amendments, and make a finding that the project
expenditure promotes tourism.
Prepared by: Nancy E. Olson, Regional Manager, Parks and Recreation Division
10/10/2017
ATTACHMENT(S)
1. Delnor Wiggins State Park AutoCount proposal (PDF)
2. Grant Agreement Collier County TDC signed (PDF)
3. T-2 Parking Wiggins Pass State Park (PDF)
10/10/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.11
Doc ID: 3705
Item Summary: Recommendation to approve a Collier County Tourist Development Council
(TDC) Category “A” Grant Application for Beach Park Facilities in the amount of $67,000 to install the
T-2 Flex AutoCount System at Delnor-Wiggins Pass State Park authorize the Chairman to execute the
Grant Agreement with the Florida Department of Environmental Protection, and make a finding that the
project expenditure promotes tourism.
Meeting Date: 10/10/2017
Prepared by:
Title: Operations Analyst – Parks & Recreation
Name: Matthew Catoe
08/29/2017 11:49 AM
Submitted by:
Title: Division Director - Parks & Recreation – Parks & Recreation
Name: Barry Williams
08/29/2017 11:49 AM
Approved By:
Review:
Parks & Recreation Matthew Catoe Additional Reviewer Skipped 08/29/2017 11:49 AM
Parks & Recreation Ilonka Washburn Additional Reviewer Completed 08/29/2017 12:09 PM
Operations & Veteran Services Sean Callahan Additional Reviewer Completed 08/31/2017 12:28 PM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 09/05/2017 9:25 AM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 09/05/2017 4:06 PM
Grants Edmond Kushi Level 2 Grants Review Completed 09/20/2017 2:00 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 09/26/2017 3:46 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/26/2017 4:54 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/27/2017 8:43 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 09/29/2017 2:07 PM
Grants Therese Stanley Additional Reviewer Completed 09/29/2017 3:26 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 10/02/2017 3:45 PM
Board of County Commissioners MaryJo Brock Meeting Pending 10/10/2017 9:00 AM
Page 1 of 4
T2 Systems - Confidential Quotation
For: Delnor Wiggins State Park - VCS 5 boxes, 12 loops
Quote Issued: 4/3/2017 Quote Expires: 6/30/2017
Quote ID: 00007295
General Information
Bill To:
Florida Department of Environmental Protection
Division of Recreation and Parks
1843 South Tamiami Trail
Osprey, Florida 34229
Prepared By:
Brian Kaminski
Ship To:
Florida Department of Environmental Protection
Division of Recreation and Parks
Prepared For:
Valinda Subic
Subscriptions
Product Name Quantity Sales Price Discount Year 1 Total Year 2 Total Year 3 Total
Counting Solution: AutoCount
for Flex Software Subscription
5.00 USD 1,068.00 USD 5,340.00 USD 5,607.00 USD 5,887.35
Services
Product Name Quantity Sales Price Discount Year 1 Total
Year 2
Total
Year 3
Total
Counting Solution Third Party
Services
1.00 USD 20,000.00 USD 20,000.00
Counting Solution: Data Service
Activation
5.00 USD 275.00 USD 1,375.00
Counting Solution: Remote Project
Management
3.00 USD 2,000.00 USD 6,000.00
Estimated Travel Expenses 1.00 USD 2,000.00 USD 2,000.00
Flex Implementation: Basic 1.00 USD 2,500.00 USD 2,500.00
Hardware
Page 2 of 4
Product Name Quantity Sales Price Discount Year 1 Total
Year 2
Total
Year 3
Total
Counting Solution: AutoCount Vehicle
Counter Solar with 2 Detectors
5.00 USD 5,000.00 USD 25,000.00
Counting Solution: CDMA Modem addition 5.00 USD 563.00 USD 2,815.00
Counting Solution: Mounting Kit A, Pole
Mount
5.00 USD 89.00 USD 445.00
Counting Solution: Traffic Delineator Post
36" Bundle
6.00 USD 47.00 USD 282.00
Preformed 3ft x 6ft Inductive Loop with
100ft lead in wire: National Loop
Company Saw Cut Loop
8.00 USD 133.00 USD 1,064.00
Year One Total Year Two Total Year Three Total
Total Annual Investment: USD 66,821.00 USD 5,607.00 USD 5,887.35
All prices quoted are exclusive of taxes. Customer shall pay all taxes resulting from transactions, including,
without limitation, occupation, property, excise, sales, or use taxes but excluding any taxes based on the
income of T2 Systems. If the Customer claims an exemption from any such taxes, it is the Customer's
responsibility to provide all documentation required by the appropriate taxing authorities.
Quote Acceptance Information
Account Name:
Florida Department of
Environmental Protection Division
of Recreation and Parks
Print Name:
Signature:
Title:
Date:
Company Name:
Print Name:
Signature:
Title:
Date:
Page 3 of 4
Terms & Conditions
Terms & Conditions
T2 Systems has made every effort to insure that all relevant information pertaining to the requested software,
hardware and implementation services has been included in this quotation. Please check this quotation
carefully. Our goal is to provide the most accurate information possible.
T2 Provides
Your Subscription Fee provides for the use of the Software, fixes, patches and updates to the Software and
Support Services. T2 releases, on average, two upgrades per year.
Maintenance and Support
Normal business hours for Support staff are Monday-Friday from 8am to 8pm EST, excluding T2 approved
holidays. Support for critical issues is available 24x7x365 via our emergency support process.
Payment Terms
Ongoing T2 Flex software (including handheld software) and hosting fees are billed annually and payable on
the anniversary of the date the Flex software is accessible by your organization (Activation Date).
Travel and Shipping costs are an estimate. Actual travel and shipping costs will be billed separately.
Initial installation is billed on the following schedule:
Flex
Upon receipt of a purchase order, T2 will invoice 50% of the value for all items listed under Professional
Services. An additional 25% will be invoiced when first sample is delivere d, and the remaining 25% at ‘go live’ of
Flex on the Activation Date.
eBusiness development will be billed 50% upon receipt of purchase order and the remaining 50% upon delivery.
Credit card processing and internet payment gateway relationships are handled by the customer.
Data conversion and interfacing will be billed 50% upon purchase order. T2 will bill an additional 25% when first
sample is delivered and the remaining 25% upon completion.
Handheld and T2 Flex Point of Sale hardware will be invoiced 100% upon shipment.
PARCS
Year 1 project billing will occur as indicated below. Subsequent billing for subscription fees beyond year 1 will occur annua lly
on the anniversary of the date the software is initially put into service.
Page 4 of 4
(PARCS Terms Not Applicable)
2017-18 TOURISM AGREEMENT BETWEEN COLLIER COUNTY
AND THE STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
CATEGORY "A" BEACH PARK FACILITIES PROJECT
THIS AGREEMENT is made and entered into this day of 12017,
by and between the Florida Department of Environmental Protection ("GRANTEE" OR
"FDEP") and Collier County, a political subdivision of the State of Florida ("COUNTY").
RECITALS:
WHEREAS, FDEP has submitted a grant application for Category "A" Tourist
Development Tax Funds in the aggregate amount of sixty-seven thousand dollars for the
Installation of the T-2 Flex Auto Count System for fiscal year 2017-2018 as described in Exhibit
"A" to this Agreement ("Project % and
WHEREAS, the COUNTY desires to fluid the Project as a valid and worthwhile public
purpose and finds that these expenditures promote tourism.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
I. SCOPE OF WORK. GRANTEE prepared a detailed application and proposal outlining
the Project to be accomplished, along with a project budget, as part of the grant application
process, hereinafter referred to as "Proposal," attached as Exhibit "A." GRANTEE shall provide
the project activities outlined in the Proposal within the budgeted amounts provided in the
Proposal. GRANTEE shall not be reimbursed for any expenditures not included in the Proposal
nor be reimbursed for amounts in excess of those provided in the Proposal unless an amendment
to this Agreement is entered into by GRANTEE and COUNTY.
[2005-001/1338131/11 1 �6J
2. PAYMENT AND REIMBURSEMENT, The aggregate maximum reimbursement under
this Agreement shall be sixty-seven thousand dollars ($67,000), GRANTEE shall be paid in
accordance with the fiscal procedures of COUNTY upon submittal of an invoice and upon
verification that the services described in the invoice are completed or that goods have been
received,
2.1 GRANTEE shall determine that the goods and services have been properly provided
and shall submit invoices to the County Manager or his designee. The County Manager, or his
designee, shall determine that the invoice payments are authorized and the goods or services
covered by such invoice have been provided or performed in accordance with such authorization.
The budget for the Installation of the T-2 Flex Auto Count System, attached as Exhibit 'B," shall
constitute authorization of the expenditure described in the invoices provided that such
expenditure is made in accordance with this Agreement,
2.2 Each invoice submitted by GRANTEE shall be itemized in sufficient detail for audit
thereof and shall be supported by copies of corresponding vendor invoices and proof of receipt
of goods or performance of the services invoiced. GRANTEE shall certify in writing that all
subcontractors and vendors have been paid for work and materials from previous payments
received prior to receipt of any further payments. COUNTY shall not pay GRANTEE until the
Clerk of the Board of County Commissioners pre -audits payment invoices in accordance with
the law.
2.3 GRANTEE shall be paid for its actual cost not to exceed the maximum amount
budgeted pursuant to the attached Exhibit "B."
3. ELIGIBLE EXPENDITURES. Only eligible expenditures described in Proposals will be
paid by COUNTY. Any expenditures paid by COUNTY which are later deemed to be ineligible
[2005.001/1338131/11 2
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expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY'S written request
to repay said funds. COUNTY may request repayment of funds for a period of up to one (1) year
after termination of this Agreement or any extension or renewal thereof.
4. PAYMENT REQUESTS. payment requests for interim draws and final payment must be
submitted to the County in the form of the Request for bunds form attached to this Agreement as
Exhibit "C." All payments are on a reimbursement basis only after proof of paid invoices are
presented to the County. County may withhold any interim draw for failure to provide the
interim status report, and County shall withhold final payment until receipt of the final status
report or other final report acceptable to County. All invoices and requests for payment
including the final payment must be received within sixty (90) days of termination of this
Agreement, Any invoices and requests for payment not received in this time frame shall be
returned to the Grantee and rejected for payment.
5. INSURANCE. GRANTEE is required to submit a Certificate of Insurance naming
Collier County, and its Board of County Commissioners and the Tourist Development Council as
additional insured. The insurance coverages identified in the Certificate of Insurance shall be
maintained without interruption from the date of commencement of the Projects until the date of
completion of all Projects required hereunder or as specified in this Agreement, whichever is
longer. The Certificate of Insurance shall be issued by a company licensed in the State of
Florida, with a current A.M. Best Financial rating of "Class VI" or higher, and provide General
Liability Insurance for no less than the following amount:
Bodily Injury Liability - $300,000 each claim per person
Property Damage Liability - $300,000 each claim per person
Personal Injury Liability - $300,000 each claim per person
Worker's Compensation and Employer's Liability — Statutory
[2005-001/1338 MAI 3
CAD
The Certificate of Insurance must be delivered to the County Manager, or his designee, within
ten (10) days of execution of this Agreement by COUNTY. GRANTEE shall not commence
activities which are to be funded pursuant to this Agreement until COUNTY has received the
Certificate of Insurance.
6. CHOICE OF VENDORS AND FAIR DEALING. GRANTEE may select vendors or
subcontractors to provide services as described in Proposal. COUNTY shall not be responsible
for paying vendors and shall not be involved in the selection of subcontractors or vendors.
GRANTEE agrees to disclose any relationship between GRANTEE and subcontractors and/or
vendors, including, but not limited to, similar or related employees, agents, officers, directors
and/or shareholders. COUNTY may, in its discretion, object to the reasonableness of the
expenditures and require repayment if invoices have been paid under this Agreement for
unreasonable expenditures. The reasonableness of the expenditures shall be based on industry
standards.
7. INDEMNIFICATION. To the extent permitted by law, GRANTEE shall hold harmless
and defend COUNTY, and its agents and employees, from any and all suits and actions including
attorney's fees and all costs of litigation and judgments of any name and description arising out
of or incidental to the performance of this Agreement or work performed thereunder. This
provision shall also pertain to any claims brought against the COUNTY by any employee of the
named GRANTEE, any subcontractor, or anyone directly or indirectly employed or authorized to
perform work by any of them. GRANTEE'S obligation under this provision shall not be Limited
in any way by the agreed upon Agreement price as shown in this Agreement or GRANTEE'S
limit of, or lack of, sufficient insurance protection. However, nothing contained herein shall
operate to waive the sovereign immunity or limits of liability of either party,
[2005-001/1338131/11 4 OQ
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8. NOTICES. All notices from COUNTY to GRANTEE shall be in writing and deemed
duly served ifmailed by registered or certified mail to GRANTEE at the following address:
Mr. Zachary Lozano, Park Manager
c/o Delnor-Wiggins Pass State Park
11135 Gulf Shore Drive
Naples, FL 34108
Zachary,lozano@dep.state.fl.us
All notices from GRANTEE to COUNTY shall be in writing and deemed duly served if mailed
by registered or certified mail to COUNTY at the following address:
Mr, Barry Williams, Director
Collier County Parks and Recreation
15000 Livingston Road
Naples, Florida 34109
barrywilliams@colliergov.net
GRANTEE and COUNTY may change their above mailing address at any time upon giving the
other party written notification pursuant to this section.
9. NO PARTNERSHIP. Nothing herein contained shall be construed as creating a
partnership between COUNTY and GRANTEE, or its vendor or subcontractor, or to constitute
GRANTEE, or its vendor or subcontractor, as an agent or employee of COUNTY.
10. TERMINATION. COUNTY or GRANTEE may cancel this Agreement with or without
cause by giving thirty (3 0) days advance written notice of such termination pursuant to Section 8
and specifying the effective date of termination. If COUNTY terminates this Agreement,
COUNTY will pay GRANTEE for all expenditures incurred., or contractual obligations incurred
with subcontractors and vendors, by GRANTEE up to the effective date of the termination so
long as such expenses are eligible.
11. GENERAL ACCOUNTING. GRANTEE is required to maintain complete and accurate
accounting records and keep tourism tourist development tax funds in a separate checking
[2005-001/1338131/1] 5
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account. All revenue related to the Agreement should be recorded, and all expenditures must be
incurred within the terms of this Agreement.
12, AVAILABILITY OF RECORDS. GRANTEE shall maintain records, books, documents,
papers and financial information pertaining to work performed under this Agreement.
GRANTEE agrees that COUNTY, or any of its duly authorized representatives, shall, until the
expiration of three (3) years after final payment under this Agreement, have access to, and the
right to examine and photocopy any pertinent books, documents, papers, and records of
GRANTEE involving transactions related to this Agreement.
13, AVAILABILITY OF FUNDS; This agreement is subject to the availability of Tourist
Development Tax revenues. If for any reason tourist tax funds are not available to fund all or
part of this agreement, the COUNTY may upon written notice, at any time during the terms of
this agreement, and at its sole discretion, reduce or eliminate funding under this agreement.
14. PROH113ITION OF ASSIGNMENT. GRANTEE shall not assign, convey, or transfer in
whole or in part its interest in this Agreement without the prior written consent of COUNTY.
15, TERM. This Agreement shall become effective on October 1, 2017 and shall remain
effective until sixty (60) days after completion of the Project described in Exhibit "A", but no
later than November 24, 2018
16. AMENDMENTS, This Agreement may only be amended in writing by mutual
agreement of the parties and after recommendation by the Tourist Development Council.
17. REQUEST FOR EXTENSION. Any request for additional time to complete the project
described herein or any request for additional tourist development tax funds must be made in
writing and received by the County Manager or designee at least thirty (30) days prior to the end
date of this Agreement as provided in Section 15, TERM.
[2005-001/1338131/1] 6
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18, RECORDATION, This Agreement shall be recorded in the public records of Collier
County, Florida.
IN WITNESS WHEREOF, GRANTEE and COUNTY have each respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first above
written.
DATED:
ATTEST:
DWIGHT E, BROCK, Clerk
By:
, Deputy Clerk
Approved as to form and legality:
Colleen M. Greene
Assistant County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
PENNY TAYLOR, Chairman
GRANTEE: State of Florida, Department of Environmental Protection
By: U--
Valinda Subic, District 4 Bureau Chief
State of Florida
County of 2arnsofa,
The foregoing nstarument was acknowledged before me this qday of ��;_, 2017,
by 1,r�7�r[Y [.ibiC� who is personally known V OR who produce identification.
Type of identification produced:
(Affix notary seal)
LISA A. HARPER
MY COMMISSION M FF173248
of
EXPIRES: October 30, 2018
10
kanrub 1 is
1,is A. �arl�r
Notary typed or Punted Name (or stamp)
My Commission Expires; + 7
[2005-001/1338131/11 7
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EXHIBIT "B"
BUDGET — FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
Installation of the T-2 Flex Auto Count System $67,0000.00
Delnor-Wiggins Pass State Park
AGGREGATE TOTAL
$67,000.00
F
(2005-00111338131/11 '�
a
EXHIBIT "C"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAME
ORGANIZA
ADDRESS
CONTACT PERSON TELEPHONE ( )
REQUEST PERIOD FROM TO
REQUEST#
( ) INTERIM REPORT ( ) FINAL REPORT
TOTAL CONTRACT AMOUNT S
EXPENSE BUDGET REIMBURSEMENT RE UESTE1)
TOTALS
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your
application. Copies of paid invoices, cancelled checks, tear sheets, printed samples or other backup
Information to substantiate payment must accompany request for funds. The following will not be accepted
for payments: statements in place of invoices; checks or invoices not dated; tear sheets without date, company
or organizations name. A tear sheet is required for each ad for each day or month of publication. A proofof
an ad will not be accepted.
Each additional request for payment subsequent to the first request, Grantee is required to submit
verification in writing that all subcontractors and vendors have been paid for work and materials previously
performed or received prior to receipt of any further payments.
If project budget has speelfic categories with set dollar limits, the Crantee is required to include a
spreadsheet to show which category each invoice is being paid from and total of category before payment can
be made to Grantee. Organizations receiving funding should take into consideration that it will take a
maximum of 45 days for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER.: I certify that the above information is correct based on our
official accounting system and records, consistently applied and maintained and that the cost shown have
been made for the purpose of and in accordance with, the terms of the contract. The funds requested are for
reimbursement of actual cost made during this time period.
SIGNATURE TITLE
[2005-00111338131 11 ] p
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
CATEGORY “A” GRANT APPLICATION
Delnor Wiggins Pass Beach Access Enhancement
T-2 Auto Count Parking System
1. Name and Address of Project Sponsor Organization:
Delnor Wiggins Pass State Park
11135 Gulfshore Drive
Naples, FL 34108
2. Contact Person, Title and Phone Number:
Name: Zachary Lozano, Park Manager
Address: 11135 Gulfshore Drive
City: Naples; ST: FL; ZIP 34108
Phone: (239) 597-6196 FAX: (239) 597-8223
3. Organization’s Chief Official and Title:
Zachary Lozano, Park Manager
Delnor Wiggins Pass State Park
4. Details of Project- Description and Location:
Installation of the T-2 Flex AutoCount System should help alleviate traffic
congestion on 111th Avenue North and Gulfshore Drive by providing real time parking
availability to the beach going public.
Installation of Solar T2 Flex AutoCount Solution System to include:
• The ability to count vehicles entering and exiting the park;
• Provide real time parking data via mobile app, website, and signage to park
visitors
5. Estimated project start date: December 1, 2017
6. Estimated project duration
(see table below)
Prepare scope of work and send to
vendors
December 2017
Select vendor December 2017
TDC Approval of purchase requisition January 2018 Meeting
BOCC Approval February 2018 Meeting
Installation April 2018
Project completed May 2018
7. Total TDC Tax Funds Requested: $67,000.00
8. If the full amount requested cannot be awarded, can the program/project
be restructured to accommodate a smaller award?
Yes ( ) No ( X )
I have read the Tourist Development Category “A” Beach Funding Policy covering
beach renourishment and pass maintenance and agree that my organization will
comply with all guidelines and criteria.
______________________________ _________________
Signature of Sponsor Organization’s Chief Official Date