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Backup Documents 09/26/2017 Item #11J (Youth Haven) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 1 J TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNAT Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the t_ounty Attorney Off..... at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initi 1s Date 1. Michelle Rubbo CHS � h///7/Z 9,/�1 2. Jennifer A. Belpedio County Attorney's Office (3 , cl ISZ. 11.1I 3. BCC Office Board of County s 1 Commissioners \%�/ `2:9\ \ 4. Minutes and Records Clerk of Court's Office Tr-+l/ q'ZII-�� PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Phone Number Contact/ Department Lisa Oien 252-6141 Please call fo pick up Agenda Date Item was 9/26/2017 ) Agenda Item Number I-6D Approved by the BCC KD22,i ----�� It J ,r Ase3,aLc C.k.czkv9€g LS IN,J Type of Document Three Subrecipient Agreements in Number of Original 9 Subrecipient Attached triplicate Documents Attached Agreements 1. Collier County and Youth Haven V 2. Collier County and City of Naples 1/'. 3. Collier County and Immokalee Fire District /� PO u numbed or documentaccount is Lib, l�i^ C �/� �' 1 number if is to be V 1 "�. i•�J� recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable colu --- - ' Yes N/A(Not appropriate. Initial) Applicable) 1. Does the document require the chairman's original signature. AMPED SIGNATURE IS n/a ok 2. Does the document need to be sent to another agency for additional signatures? If yes, No provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be yes signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County N/A Attorney's Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the To be done document or the final negotiated contract date whichever is applicable. by CAO 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's yes signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing N/A slip should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 9/26/2017 and all changes mad es during the meeting have been incorporated in the attached document. The Coun ``cc Attorney's Office has reviewed the changes,if applicable. --- I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 I iJ FAIN# B-17-UC-12-0016 Federal Award Date Est. 10/2017 Federal Award Agency HUD CFDA Name Community Development Block Grant CFDA/CSFA# 14.218 Total Amount of Federal $200,000 Funds Awarded Subrecipient Name Youth Haven,Inc. DUNS# 077283349 FEIN 23-7065187 R&D No Indirect Cost Rate No Period of Performance 10/01/2017-12/31/2018 Fiscal Year End 6/30 Monitor End: 12/2023 AGREEMENT BETWEEN COLLIER COUNTY AND YOUTH HAVEN,INC. THIS AGREEMENT is made and entered into this2L qday of S ��csr 20\'t , by and between Collier County,a political subdivision of the State of Florida,("COUNTY"or"Grantee")having its principal address at 3339 E Tamiami Trail,Naples FL 34112, and Youth Haven,Inc.,("Subrecipient"), having its principal office at 5867 Whitaker Road,Naples,Fl. 34112. WHEREAS, the County has entered into an agreement with the United States Department of Housing and Urban Development(HUD)for a grant for the execution and implementation of a Community Development Block Grant Program in certain areas of Collier County, pursuant to Title I of the Housing and Community Development Act of 1974(as amended);and WHEREAS,the Board of County Commissioners of Collier County approved the Collier County Consolidated Plan—One year Action Plan for Federal Fiscal Year 2017-2018 for the CDBG Program with Resolution 2017-113 on June 27,2017—Agenda Item 16.D.14; and WHEREAS, in accordance with HUD regulations and the Collier County Consolidated Plan concerning the preparation of various Annual Action Plans,the County advertised a substantial amendment on June 9, 2017 with a 14 day Citizen Comment period from June 9,2017 to June 26,2017; and WHEREAS, the Subrecipient has submitted a proposal for participation in the Collier County CDBG program; and WHEREAS,the County and Subrecipient wish to set forth the responsibilities and obligations of each in the undertaking the CDBG Youth Haven Renovations. Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 1 1 1J NOW,THEREFORE, in consideration of the mutual benefits contained herein,it is agreed by the Parties as follows: PART I SCOPE OF WORK The Subrecipient shall, in a satisfactory and proper manner and consistent with any standards required as a condition of providing CDBG assistance as provided herein and, as determined by Collier County Community and Human Services (CHS) Division, perform the tasks necessary to conduct the program as follows: Project Name: Youth Haven Renovations Description of project and outcome: CHS, as an administrator of the CDBG program,will make available CDBG funds up to the gross amount of$200,000 to Youth Haven, Inc. for the rehabilitation or renovation to include but not limited to all associated costs for one cottage on the Youth Haven campus. When completed the rehabilitation or renovations will extend the useful life of the residential cottage. The property will be deed restricted for five(5)years commencing on the date of initially meeting one of the National Objectives, in accordance with 24 CFR 570.505, if applicable. 1.1 GRANT AND SPECIAL CONDITIONS A. Within thirty(30)calendar days of the execution of this agreement,the Subrecipient must deliver to CHS for approval a detailed project schedule for the completion of the project, excluding Public Service projects. B. The following resolutions and policies must be adopted by the Subrecipient' s governing body within thirty(30)days of this agreement: • Affirmative Fair Housing Policy • Affirmative Action/Equal Opportunity Policy • Conflict of Interest Policy • Procurement Policy U Uniform Relocation Act Policy • Sexual Harassment Policy • Procedure for meeting the requirements set forth in Section 3 of the Housing and Urban Development Act of 1968,as amended(12U.S.C. 794 1 u) • Procedures for meeting the requirements set forth in Section 504 of the Rehabilitation Act of 1973,as amended(29 U.S.C. 794) • Fraud Policy Aim Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 2 1 1J C. Environmental Review Requirement (ERR) -No program costs can be incurred until an environmental review of the proposed project is completed, and approved by HUD. Further,the Subrecipient will not undertake any activity or commit any funds prior to the HUD environmental clearance of funds and a CHS Notice to Proceed (NTP) letter. Violation of this provision will result in the denial of any reimbursement of funds under this Agreement. 1.2 PROJECT DETAILS A. Project Description/Project Budget Description Federal Amount Project Component l: Rehabilitation or Renovations and associated costs $200,000 Total Federal Funds: $200,000 The Subrecipient will accomplish the following checked project tasks: ❑ Pay all closing costs related to property conveyance ® Maintain and provide to the County, as requested, beneficiary income certification documentation • Maintain National Objective Documentation • Provide Quarterly Reports on National Objectives and project progress • Required attendance by a representative from executive management at quarterly partnership meetings,as requested by CHS. • Provide monthly construction and rehabilitation progress reports until completion of construction or rehabilitation. ® Identify Lead Project Manager • Provide Site Design and Specifications • Comply with Davis Bacon Labor Standards • Provide certified payroll weekly throughout construction and rehabilitation ❑ Comply with Uniform Relocation Act(URA), if necessary ❑ Ensure applicable numbers of units are Section 504/ADA accessible • Ensure the applicable affordability period for the project is met B. National Objective The CDBG program funds awarded to Collier County must benefit low-moderate income persons (LMI).As such the Subrecipient shall be responsible for ensuring that all activities and beneficiaries meet the definition of: Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 3 1 1J I1 LMA—Low/Mod Area Benefit LMC—Low/Mod Clientele Benefit I I LMH—Low/Mod Housing Benefit ❑ LMJ—Low/Mod Job Benefit LMA:Must document where at least 51%of the residents are LMI persons based on HUD determined eligible census tracts. Failure to achieve the national objective under this agreement will require repayment of the CDBG investment under this agreement. LMC: Must document that at least 51% of persons served, are low to moderate income persons or households,in order to meet a CDBG National Objective.Failure to achieve the national objective under this agreement will require repayment of the CDBG investment under this agreement. LMH: Must document providing or improving permanent residential structures, which upon completion will be occupied by LMI households. Structures with three or more units must have at least 51%occupied by LMI households.Failure to achieve the national objective under this agreement will require repayment of the CDBG investment under this agreement. LMJ: Must document job creation and retention. The LMI benefit national objective addresses activities designed to create or retain permanent jobs, at least 51% of which(computed on a full-time equivalent basis)will be made available to or held by LMI persons.Failure to achieve the national objective under this agreement will require repayment of the CDBG investment under this agreement. C. Performance Deliverables Program Deliverable Deliverable Supporting Submission Schedule Documentation Special Grant Condition Policies Policies as stated in this Within thirty(30)days of (Section 1.1) agreement agreement execution Insurance Insurance Certificate Within 30 days of agreement execution and Annually within thirty(30)days of renewal Detailed project Schedule Project Schedule Within thirty(30)days of agreement execution Project Plans and Specifications Site Plans and Specifications Prior to Construction Start Submission of Progress Report Exhibit C 10 days following the end of the quarter and a final close out report upon project completion Financial and Compliance Audit Exhibit E Annually,nine(9)months for Single Audit OR one hundred eighty(180)days after FY end Continued Use Certification Continued Use Affidavit, if Annually and for the next 5 applicable years following achievement of the national objective Revenue Plan for maintenance Plan approved by the County Initial Plan due after completion and Capital Reserve of rehabilitation and annually thereafter until 2023 Program Income Reuse Plan Plan Approved by the County Not applicable Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 4 1 1J D. Payment Deliverables Payment Deliverable Payment Supporting Documentation Submission Schedule Project Component 1: Submission of supporting documents Submission of Rehabilitation or Renovations must be provided as backup as evidenced monthly invoices. and associated costs by, banking documents, completed AIA G702-1992 form or equivalent document per contractor's Schedule of Values. The final 10% of project costs as identified by the construction contract(s) will be withheld and released upon documentation that at least 51% of persons served are low to moderate income households,to meet a CDBG National Objective. Funds will not be withheld from each reimbursement request, as it may not be applicable. Failure by the subrecipient to achieve the National Objective will require repayment of the CDBG investment under this agreement. 1.3 PERIOD OF PERFORMANCE Services of the Subrecipient shall start on October 1, 2017 and shall end on December 31, 2018. 1.4 AGREEMENT AMOUNT The COUNTY agrees to make available Two Hundred Thousand Dollars and no cents, ($200,000.00) for use by the SUBRECIPIENT, during the term of the agreement (hereinafter, shall be referred to as the "Funds"). Modification to the"Budget and Scope"may only be made if approved in advance.Budgeted fund shifts among line items shall not be more than 10%of the total funding amount and does not signify a change in scope. Fund shifts that exceed 10% of the agreement amount shall only be made with Board approval. The County shall reimburse the SUBRECIPIENT for the performance of this agreement upon completion or partial completion of the work tasks, as accepted and approved by CHS. SUBRECIPIENT may not request disbursement of CDBG funds until funds are needed for eligible costs, and all disbursements requests must be limited to the amount needed at the time of the request. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the term of this agreement. Invoices for work performed are required every month. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required. Explanations will be required if two consecutive months of$0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work progresses but,not more frequently than once per month. Reimbursement Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 5 11J will not occur if Subrecipient fails to perform the minimum level of service required by this agreement. Final invoices are due no later than 90 days after the end of the agreement. Work performed during the term of the program but not invoiced within 90 days after the end of the agreement may not be processed without written authorization from the Grant Coordinator. The County Manager or designee may extend the term of this agreement for a period of up to 180 days after the end of the agreement. Extensions must be authorized, in writing, by formal letter to the Subrecipient. No payment will be made until approved by CHS for grant compliance and adherence to all applicable Local, State or Federal requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." 1.5 COST PRINCIPLES Payments to the Subrecipient are governed by the Federal grants management rules for cost allowability found at 2 CFR 200 Subpart E-Cost Principles. For the purposes of this section (Section 1.5-Cost Principles) of this agreement, Subrecipient is defined as a described in 2 CFR 200.93. Accordingly, payments will be made on a cost reimbursement basis. Each request for reimbursement shall identify the associated project and approved project task(s) listed under this Scope of Work. The Subrecipient may only incur direct costs that may be attributed specifically to the projects referenced above, as defined in 2 CFR 200.413. The Subrecipient must provide adequate documentation for validating costs incurred. Payments to Subrecipient's contractors and vendors are conditioned upon compliance with the procurement requirements provided for in 2 CFR 200.318-200.326. Allowable costs incurred by the Subrecipients and Contractors shall be in compliance with 2 CFR Subpart E-Cost Principles. A Developer is not subject to 2 CFR Subpart E, however the County is Subject to 2 CFR Subpart E and may impose requirements upon the Developer, in order for the County to remain compliant with its obligation to follow 2 CFR Subpart E.The Developer will use adequate internal controls,and maintain necessary source documentation for all costs incurred and adhere to any other accounting requirements included in this agreement. 1.6 NOTICES Notices required by this agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, personal delivery, or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this agreement shall be addressed to the individuals in the capacities indicated below,unless otherwise modified by subsequent written notice. Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 6 1 1 j COLLIER COUNTY ATTENTION: Lisa Oien,Grant Coordinator 3339 E Tamiami Trail, Suite 211 Naples,Florida 34112 Email:lisaoien@colliergov.net Telephone: (239)252-6141 SUBRECIPIENT ATTENTION: Stephanie Jinx Liggett, Executive Director 5867 Whitaker Road Naples,Florida 34112 Email:jinx.liggett@youthhavenswfl.org Telephone: (239)774-2904 Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 7 1 1 ,J PART II GRANT CONTROL REQUIREMENTS 2.1 AUDITS At any time during normal business hours and as often as the COUNTY(and/or its representatives) may deem necessary, the SUBRECIPIENT shall make available all records, documentation and any other data relating to all matters covered by the agreement for review, inspection or audit. Any deficiencies noted in audit reports must be fully cleared by the Subrecipient within 30 days after receipt by the organization. Failure of the organization to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments.The Subrecipient hereby agrees to have an annual agency audit conducted in accordance with current Grantee policy concerning Subrecipient audits. The determination of amounts of Federal awards expended shall be in accordance with guidelines established by 2 CFR Part 200, Subpart F-Audit Requirements. 2.2 RECORDS AND DOCUMENTATION The Subrecipient shall maintain sufficient records, in accordance with 24 CFR 570.506, to determine compliance with the requirements of this agreement, the CDBG Program and all other applicable laws and regulations. This documentation shall include, but not be limited to, the following: A. All records required by CDBG regulations. B. SUBRECIPIENT shall keep and maintain public records that ordinarily and necessarily would be required by COUNTY in order to perform the service. C. All reports, plans, surveys, information, documents, maps, books, records and other data procedures developed, prepared, assembled, or completed by the Subrecipient for the purpose of this agreement shall be made available to the COUNTY, by the SUBRECIPIENT,at any time,upon request by the COUNTY or CHS.Materials identified in the previous sentence shall be in accordance with generally accepted accounting principles (GAAP), procedures and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided directly or indirectly by this agreement, including matching funds and Program Income. These records shall be maintained to the extent of such detail as will properly reflect all net costs,direct and indirect labor,materials, equipment, supplies and services, and other costs and expenses of whatever nature for which reimbursement is claimed under the provisions of this agreement. Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 8 11J D. Upon completion of all work contemplated under this agreement, copies of all documents and records relating to this agreement shall be surrendered to CHS, if requested. In any event, SUBRECIPIENT shall keep all documents and records in an orderly fashion, in a readily accessible, permanent and secured location for five (5) years after the date of submission of the annual performance and evaluation report, as prescribed in 2 CFR 200.333,with the following exception: if any litigation,claim or audit is started before the expiration date of the five(5)year period,the records will be maintained until all litigation, claim or audit findings involving these records are resolved. The COUNTY shall be informed, in writing, if an agency ceases to exist after closeout of this agreement of the address where the records are to be kept, as outlined in 2 CFR 200.336. The SUBRECIPIENT shall meet all requirements for retaining public records and transfer, at no cost to COUNTY, all public records in possession of the SUBRECIPIENT upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the information technology systems of the public agency. E. SUBRECIPIENT shall maintain records showing compliance with the Davis-Bacon Law, including files containing contractor payrolls, employee interviews, Davis-Bacon wage rates, and administrative cross-referencing. SUBRECIPIENT shall maintain records showing contractor compliance with the Contract Work Hours and Work Safety Law. Similarly, the SUBRECIPIENT shall maintain records showing compliance with federal purchasing requirements and with other federal requirements for grant implementation. F. SUBRECIPIENT will be responsible for the creation and maintenance of income eligible files on clients served and documentation that all households are eligible under HUD Income Guidelines.The SUBRECIPIENT agrees that CHS shall be the final arbiter on the SUBRECIPIENT's compliance. G. SUBRECIPIENT shall document how the National Objective(s), as defined in 24 CFR 570.208 and the eligibility requirement(s) under which funding has been received, have been met. These also include special requirements, such as necessary and appropriate determinations, as defined in 24 CFR 570.208, income certification, and written agreements with beneficiaries,where applicable. H. SUBRECIPIENT shall provide the public with access to public records on the same terms and conditions that the COUNTY would provide the records and at a cost that does not exceed the cost provided in Chapter 119,Florida Statutes or as otherwise provided by law. SUBRECIPIENT shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by 2 CFR 200.336 and 2 CFR 200.337. Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 9 1 1J 2.3 MONITORING During the term, SUBRECIPIENT shall submit an annual audit monitoring report (Exhibit E) to the COUNTY no later than nine (9) months after the Single Audit (or one hundred eighty (180) days for Subrecipients exempt from Single Audit), after the Subrecipient's fiscal year end. The COUNTY will conduct an annual financial and programmatic review. SUBRECIPIENT agrees that CHS may carry out no less than one (1) annual on-site monitoring visit and evaluation activities, as determined necessary. At the COUNTY's discretion, a desk top review of the activities may be conducted in lieu of an on-site visit. The continuation of this agreement is dependent upon satisfactory evaluations. The SUBRECIPIENT shall, upon the request of CHS, submit information and status reports required by CHS or HUD to enable CHS to evaluate said progress and to allow for completion of reports required.The SUBRECIPIENT shall allow CHS or HUD to monitor the SUBRECIPIENT on site. Such site visits may be scheduled or unscheduled, as determined by CHS or HUD. COUNTY will monitor the performance of the SUBRECIPIENT in an attempt to mitigate fraud, waste, abuse, or non-performance based on goals and performance standards, as stated, with all other applicable laws,regulations,and policies governing the funds provided under this agreement further defined by 2 CFR 200.331. Substandard performance,as determined by the COUNTY,will constitute noncompliance with this agreement. If corrective action is not taken by the SUBRECIPIENT within a reasonable period of time after being notified by the COUNTY,contract suspension or termination procedures will be initiated. SUBRECIPIENT agrees to provide HUD, the HUD Office of Inspector General, the General Accounting Office, the COUNTY, or the COUNTY's internal auditor(s) access to all records related to performance of activities in this agreement. 2.4 PREVENTION OF FRAUD AND ABUSE SUBRECIPIENT shall establish,maintain and utilize internal systems and procedures sufficient to prevent,detect and correct incidents of waste,fraud and abuse in the performance of this Agreement and to provide for the proper and effective management of all Program and Fiscal activities of the Agreement. SUBRECIPIENT's internal control systems and all transactions and other significant events are to be clearly documented and the documentation shall be readily available for monitoring by COUNTY. SUBRECIPIENT shall give COUNTY complete access to all of its records, employees and agents for the purpose of monitoring or investigating the performance of the Agreement. SUBRECIPIENT shall fully cooperate with COUNTY's efforts to detect, investigate and prevent waste,fraud and abuse. Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 10 11J SUBRECIPIENT may not discriminate against any employee or other person who reports a violation of the terms of this Agreement or of any law or regulation to COUNTY or to any appropriate law enforcement authority, if the report is made in good faith. 2.5 CORRECTIVE ACTION Corrective action plans may be required for noncompliance, nonperformance, or unacceptable performance under this contract. Penalties may be imposed for failures to implement or to make acceptable progress on such corrective action plans. In order to effectively enforce COUNTY Resolution No.2013-228,CHS has adopted an escalation policy to ensure continued compliance by Subrecipients, Developers,or any entity receiving grant funds from CHS. CHS's policy for escalation for non-compliance is as follows: 1. Initial non-compliance may result in Findings or Concerns being issued to the entity and will require a corrective action plan be submitted to the Division within 15 days following issuance of the report. • Any pay requests that have been submitted to the Division for payment will be held,until the corrective action plan has been submitted. • CHS will be available to provide Technical Assistance (TA)to the entity, as needed, in order to correct the non-compliance issue. 2. If in the case an Entity fails to submit the corrective action plan in a timely manner to the Division, the Division may require a portion of the awarded grant amount be returned to the Division. • The County may require upwards of five percent(5%)of the award amount be returned to the Division, at the discretion of the Board of County Commissioners. • The entity may be considered in violation of Resolution No. 2013-228 3. If in the case an Entity continues to fail to correct the outstanding issue or repeats an issue that was previously corrected, and has been informed by the Division of their substantial non-compliance by certified mail; the Division may require a portion of the awarded grant amount or the amount of the CDBG investment for acquisition of the properties conveyed,be returned to the Division. • The Division may require upwards of ten percent(10%)of the award amount be returned to the Division, at the discretion of the Board of County Commissioners. Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 11 11J • The entity will be considered in violation of Resolution No. 2013-228 4. If in the case after repeated notification the Entity continues to be substantially non-compliant,the Division may recommend the contract or award be terminated. • The Division will make a recommendation to the Board of County Commissioners to immediately terminate the agreement or contract. The Entity will be required to repay all funds disbursed by the County for the project that was terminated. This includes the amount invested by the County for the initial acquisition of the properties or other activities. • The entity will be considered in violation of Resolution No. 2013-228 If in the case the Entity has multiple agreements with the Division and is found to be non- compliant,the above sanctions may be imposed across all awards at the BCC's discretion. 2.6 REPORTS Reimbursement may be contingent on the timely receipt of complete and accurate reports required by this agreement, and on the resolution of monitoring findings identified pursuant to this agreement, as deemed necessary by the County Manager or designee. During the term, SUBRECIPIENT shall submit quarterly progress reports to the COUNTY on the 10th day of January,April,July and October,respectively,for the prior quarter period end.As part of the report submitted in October, the SUBRECIPIENT also agrees to include, a comprehensive final report covering the agreed-upon Program objectives, activities and expenditures and including, but not limited to, performance data on client feedback with respect to the goals and objectives set forth in Exhibit"C".Exhibit"C"contains an example reporting form to be used in fulfillment of this requirement. Other reporting requirements may be required by the County Manager or designee, in the event of Program changes; the need for additional information or documentation arises; and/or legislative amendments are enacted. Reports and/or requested documentation not received by the due date shall be considered delinquent and may be cause for default and termination of this agreement. Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 12 1 1. PART III TERMS AND CONDITIONS 3.1 SUBCONTRACTS No part of this agreement may be assigned or subcontracted without the written consent of the COUNTY,which consent,if given at all,shall be at the COUNTY's sole discretion and judgment. 3.2 GENERAL COMPLIANCE The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants(CDBG)),including subpart K of these regulations,except that (1) the SUBRECIPIENT does not assume the recipient's environmental responsibilities described in 24 CFR 570.604 and (2) the SUBRECIPIENT does not assume the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 52 and(3)the SUBRECIPIENT is required to follow federal procurement and(4)for DEVELOPERS, revenue generated is not considered program income.The CDBG program was funded through the Housing and Community Development Act of 1974. The SUBRECIPIENT also agrees to comply with all other applicable laws, regulations, and policies governing the funds provided under this contract. The SUBRECIPIENT further agrees to utilize funds available under this agreement to supplement rather than supplant funds otherwise available. 3.3 INDEPENDENT CONTRACTOR Nothing contained in this agreement is intended to,or shall be construed in any manner,as creating or establishing the relationship of employer/employee between the parties. The SUBRECIPIENT shall at all times remain an"independent contractor"with respect to the services to be performed under this agreement. The Grantee shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance, as the SUBRECIPIENT is an independent contractor. 3.4 AMENDMENTS The COUNTY or SUBRECIPIENT may amend this agreement, at any time, provided that such amendments make specific reference to this agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the Grantee's governing body. Such amendments shall not invalidate this agreement, nor relieve or release the Grantee or SUBRECIPIENT from its obligations under this agreement. The COUNTY may,in its discretion,amend this agreement to conform with Federal,State or Local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding,the scope of services,or schedule of the activities to Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 13 1 1J be undertaken as part of this agreement, such modifications will be incorporated only by written amendment, signed by both Grantee and SUBRECIPIENT. 3.5 AVAILABILITY OF FUNDS The parties acknowledge that the Funds originate from CDBG grant funds from HUD and must be implemented in full compliance with all of HUD's rules and regulations and any agreement between COUNTY and HUD governing CDBG funds pertaining to this agreement.In the event of curtailment or non-production of said federal funds, or the reduction of funds awarded by HUD to Collier County, to a level, determined by the County Manager, to be insufficient to adequately administer the project,the financial sources necessary to continue to pay the SUBRECIPIENT all or any portions of the funds will not be available.In either event,the COUNTY may terminate this agreement, which termination shall be effective as of the date that it is determined by the County Manager or designee,in his-her sole discretion and judgment,that the funds are no longer available. In the event of such termination, the SUBRECIPIENT agrees that it will not look to, nor seek to hold the COUNTY, nor any individual member of the County Commissioners and /or County Administration, personally liable for the performance of this agreement, and the COUNTY shall be released from any further liability to SUBRECIPIENT under the terms of this agreement. 3.6 INDEMNIFICATION To the maximum extent permitted by Florida law,the SUBRECIPIENT shall indemnify and hold harmless Collier County, its officers, agents and employees from any and all claims, liabilities, damages,losses,costs,and causes of action which may arise out of an act,omission,including,but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the SUBRECIPIENT or any of its agents, officers, servants, employees, contractors, patrons, guests, clients, licensees, invitees, or any persons acting under the direction, control, or supervision of the SUBRECIPIENT in the performance of this agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. The SUBRECIPIENT shall pay all claims and losses of any nature whatsoever in connection therewith and shall defend all suits in the name of the COUNTY and shall pay all costs (including attorney's fees)and judgments which may issue there-on. This Indemnification shall survive the termination and/or expiration of this agreement. This section does not pertain to any incident arising from the sole negligence of Collier County. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes. This Section shall survive the expiration of termination of this agreement. 3.7 GRANTEE RECOGNITION/SPONSORSHIPS The SUBRECIPIENT agrees that all notices, informational pamphlets, press releases, advertisements,descriptions of the sponsorships of the Program,research reports and similar public Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 14 11J notices,whether printed or digitally prepared and released by the SUBRECIPIENT for, on behalf of, and/or about the Program shall include the statement: "FINANCED IN PART BY U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) AND COLLIER COUNTY COMMUNITY AND HUMAN SERVICES DIVISION" and shall appear in the same size letters or type as the name of the SUBRECIPIENT. This design concept is intended to disseminate key information regarding the development team, as well as Equal Housing Opportunity,to the general public. Construction signs shall comply with applicable COUNTY codes. 3.8 DEFAULTS,REMEDIES,AND TERMINATION In accordance with 2 CFR 200.339,this agreement may also be terminated for convenience by either the Grantee or the SUBRECIPIENT, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial terminations, the portion to be terminated. However, if in the case of a partial termination, the Grantee determines that the remaining portion of the award will not accomplish the purpose for which the award was made,the Grantee may terminate the award in its entirety. The following actions or inactions by SUBRECIPIENT shall constitute a Default under this agreement: A. Failure to comply with any of the rules,regulations or provisions referred to herein,or such statutes, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time; B. Failure,for any reason,of the SUBRECIPIENT to fulfill in a timely and proper manner its obligations under this agreement; C. Ineffective or improper use of funds provided under this agreement; D. Submission by the SUBRECIPIENT to the Grantee reports that are incorrect or incomplete in any material respect. E. Submission by the SUBRECIPIENT of any false certification; F. Failure to materially comply with any terms of this agreement; G. Failure to materially comply with the terms of any other agreement between the County and the SUBRECIPIENT relating to the project. Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 15 11J In the event of any default by SUBRECIPIENT under this agreement,the COUNTY may seek any combination of one or more of the following remedies: A. Require specific performance of the agreement, in whole or in part; B. Require the use of or change in professional property management; C. Require immediate repayment by SUBRECIPIENT to the COUNTY of all CDBG funds that SUBRECIPIENT has received under this agreement; D. Apply sanctions, if determined by the COUNTY to be applicable; E. Stop all payments, until identified deficiencies are corrected; F. Terminate this agreement by giving written notice to SUBRECIPIENT of such termination and specifying the effective date of such termination.If the agreement is terminated by the COUNTY,as provided herein, SUBRECIPIENT shall have no claim of payment or claim of benefit for any incomplete project activities undertaken under this agreement. 3.9 REVERSION OF ASSETS In the event of a termination of this agreement and in addition to any and all other remedies available to the COUNTY (whether under this agreement or at law or in equity), the SUBRECIPIENT shall immediately transfer to the COUNTY any property on hand at the time of termination(or expiration)and any accounts receivable attributable to the use of CDBG funds,per 24 CFR 570.503(b)(7). The COUNTY's receipt of any funds on hand at the time of termination shall not waive the COUNTY's right (nor excuse SUBRECIPIENT's obligation) to recoup all or any portion of the funds or property, as the COUNTY may deem necessary. Regulations regarding real property are subject to 2 CFR 200.311 and as otherwise provided at 24 CFR 570.503(b)(7). 3.10 INSURANCE SUBRECIPIENT shall not commence any work and/or services pursuant to this agreement until all insurance required, as outlined in Exhibit "A" and 2 CFR 200.310, has been obtained, and said insurance shall be carried, at all times, during SUBRECIPIENT's performance under the agreement. . . .. .... . .. . ...... . Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 16 1 1j 3.11 ADMINISTRATIVE REQUIREMENTS The SUBRECIPIENT agrees to perform the Scope of Work in compliance with the Grant Budget and the Scope of Work (Part I), the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (2 CFR 200 et seq), and the federal regulations for the Community Development Block Grants(24 CFR 570 et seq.). 3.12 PURCHASING SUBRECIPIENT is required to follow Federal Procurement standards at(2 CFR 200.318 through .326)and Collier County's purchasing thresholds. Range: Competition Required $0-$3,000 1 Verbal Quote $3,000-$10,000 3 Verbal Quotes $10,000-$50,000 3 Written Quotes $50,000+ Bids,Proposals,Contracts(ITB,RFP,etc) All improvements specified in Part I. Scope of Work shall be performed by SUBRECIPIENT employees, or shall be put out to competitive bidding, under a procedure acceptable to the COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contracts for improvements with the lowest, responsible and qualified bidder. Contract administration shall be handled by the SUBRECIPIENT and monitored by CHS, which shall have access to all records and documents related to the project. 3.13 PROGRAM GENERATED INCOME No Program Income is anticipated. In the event there is Program Income derived from the use of CDBG funds disbursed under this agreement, such Program Income shall be retained by the SUBRECIPIENT for use in the Community Development Grant Program.Any"Program Income" (as such term is defined under applicable Federal regulations) gained from any activity of the SUBRECIPIENT funded by CDBG funds shall be reported to the COUNTY through an annual program income re-use plan, utilized by the SUBRECIPIENT accordingly, and shall be in compliance with 2 CFR 200.307 and 24 CFR 570.503(c) in the operation of the Program. In the event there is a program income balance at the end of the Program Year, such balance shall revert to the COUNTY's Community Block Grant Program, for further reallocation. 3.14 GRANT CLOSEOUT PROCEDURES SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed. The SUBRECIPIENT may close out the project with the COUNTY after the five (5) year continued use period has been met (for public services, "after the expiration of the Agreement"). Activities during this closeout period shall include, but not be limited to: making final payments, disposing of program assets (including the return of all unused materials, Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 17 1 1J equipment,program income balances,and receivable accounts to the COUNTY),and determining the custodianship of records. In addition to the records retention outlined in Part 2.2, the SUBRECIPIENT shall comply with Section 119.021, Florida Statutes regarding records maintenance,preservation and retention.A conflict between state and federal law records retention requirements will result in the more stringent law being applied such that the record must be held for the longer duration.Any balance of unobligated funds which have been advanced or paid must be returned to the COUNTY. Any funds paid in excess of the amount to which the SUBRECIPIENT is entitled under the terms and conditions of this agreement must be refunded to the COUNTY. SUBRECIPIENT shall also produce records and information that complies with Section 215.97,Florida Single Audit Act. Closeout procedures must take place in accordance with 2 CFR 200.343. 3.15 OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE The SUBRECIPIENT agrees that no person shall be excluded from the benefits of, or be subjected to, discrimination under any activity carried out by the performance of this agreement on the basis of race, color, disability, national origin, religion, age, familial status, or sex. Upon receipt of evidence of such discrimination,the COUNTY shall have the right to terminate this agreement. To the greatest extent feasible, lower-income residents of the project areas shall be given opportunities for training and employment; and to the greatest feasible extent eligible business concerns located in or owned in substantial part by persons residing in the project areas shall be awarded contracts in connection with the project.The SUBRECIPIENT shall comply with Section 3 of the Housing and Community Development Act of 1968. 3.16 OPPORTUNITITES FOR SMALL AND MINORITY/WOMEN OWNED BUSINESS ENTERPRISES The SUBRECIPIENT will use its best efforts to afford small businesses, minority business enterprises, and women's business enterprises the maximum practicable opportunity to participate in the performance of this contract. As used in this contract, the terms "small business" means a business that meets the criteria set forth in section 3(a)of the Small Business Act, as amended(15 U.S.C. 632), and "minority and women's business enterprise" means a business at least fifty-one (51)percent owned and controlled by minority group members or women. For the purpose of this definition, "minority group members" are Afro-Americans, Spanish-speaking, Spanish surnamed or Spanish-heritage Americans, Asian-Americans, and American Indians. The SUBRECIPIENT may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation. 3.17 PROGRAM BENEFICIARIES At least fifty-one percent (51%) of the beneficiaries of a project funded through this agreement must be low- and moderate- income persons or presumed to be low to moderate income persons Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 18 1 1J based on applicable regulation, if the agreement is meeting a national objective through a LMI strategy.If the project is located in an entitlement city,as defined by HUD,or serves beneficiaries countywide, more than thirty percent (30%) of the beneficiaries directly assisted under this agreement must reside in unincorporated Collier County or in municipalities participating in the County's Urban County Qualification Program.The project shall assist beneficiaries as defined above for the time period designated in Exhibit"C"of this agreement. 3.18 AFFIRMATIVE ACTION The SUBRECIPIENT agrees that it shall be committed to carry out, pursuant to the COUNTY's specifications, an Affirmative Action Program, in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. The COUNTY shall provide Affirmative Action guidelines to the SUBRECIPIENT to assist in the formulation of such program. The SUBRECIPIENT shall submit a plan for an Affirmative Action Program for approval prior to the award of funds.The Affirmative Action will need to be updated throughout the five year period and must be submitted to County within 30 days of update/modification. 3.19 CONFLICT OF INTEREST The SUBRECIPIENT covenants that no person under its employ, who presently exercises any functions or responsibilities in connection with the Project, has any personal financial interest, direct or indirect, in the Project areas or any parcels therein, which would conflict in any manner or degree with the performance of this agreement and that no person having any conflict of interest shall be employed by or subcontracted by the SUBRECIPIENT. The SUBRECIPIENT covenants that it will comply with all provisions of 24 CFR 570.611 "Conflict of Interest",2 CFR 200.318, and the State and County statutes, regulations, ordinance or resolutions governing conflicts of interest. The SUBRECIPIENT will notify the COUNTY, in writing, and seek COUNTY approval prior to entering into any contract with an entity owned in whole or in part by a covered person or an entity owned or controlled, in whole or in part,by the SUBRECIPIENT. The COUNTY may review the proposed contract to ensure that the contractor is qualified and that the costs are reasonable. Approval of an identity of interest contract will be in the COUNTY's sole discretion.This provision is not intended to limit SUBRECIPIENT's ability to self-manage the projects using its own employees. Any possible conflict of interest on the part of the SUBRECIPIENT,its employees or its contractors shall be disclosed,in writing,to CHS provided,however,that this paragraph shall be interpreted in such a manner so as not to unreasonably impede the statutory requirement that maximum opportunity be provided for employment of and participation of low and moderate income residents of the project target area. Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 19 1 1J 3.20 RELIGIOUS ORGANIZATIONS CDBG funds may be used by religious organizations or on property owned by religious organizations only in accordance with requirements set in Section 24 CFR 570.200(j). The SUBRECIPIENT shall comply with First Amendment Church/State principles as follows: A. It will not discriminate against any employee or applicant for employment on the basis of religion and will not limit employment or give preference in employment to persons on the basis of religion. B. It will not discriminate against any person applying for public services on the basis of religion and will not limit such services or give preference to persons on the basis of religion. C. It will retain its independence from Federal, State and Local governments and may continue to carry out its mission, including the definition, practice and expression of its religious beliefs,provided that it does not use direct CDBG funds to support any inherently religious activities, such as worship,religious instruction or proselytizing. D. The funds shall not be used for the acquisition, construction or rehabilitation of structures to the extent that those structures are used for inherently religious activities. Where a structure is used for both eligible and inherently religious activities,CDBG funds may not exceed the cost of those portions of the acquisition, construction or rehabilitation that are attributable to eligible activities in accordance with the cost accounting requirements applicable to CDBG funds in this part. Sanctuaries, chapels, or other rooms that a CDBG funded religious congregation uses as its principal place of worship,however,are ineligible for CDBG funded improvements. 3.21 INCIDENT REPORTING If services to clients are to be provided under this agreement, the subrecipient and any subcontractors shall report knowledge or reasonable suspicion of abuse,neglect,or exploitation of a child, aged person, or disabled adult to the COUNTY. 3.22 SEVERABILITY Should any provision of the agreement be determined to be unenforceable or invalid, such a determination shall not affect the validity or enforceability of any other section or part thereof. Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 20 1 1J PART IV GENERAL PROVISIONS 4.1 24 CFR 570 as amended- All the regulations regarding the CDBG program https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title24/24cfr570 main_02.tpl 4.2 24 CFR 58 - The regulations prescribing the Environmental Review procedure. Link: https://www.ecfr.gov/cgi-bin/text-idx?tp1=/ecfrbrowse/Title24/24cfr58 main 02.tpI 4.3 Section 104(b)and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended https://portal.hud.gov/hudportal/HUD?src=/program offices/fair housing equal_opp/FHLaws/10 9 4.4 The Fair Housing Act(42 U.S.C. 3601-20)Reasonable Accommodations Under the Fair Housing Act. http://www.hud.gov/offices/fheo/library/huddojstatement.pdf Executive Order 11063—Equal Opportunity in Housing https://portal.hud.gov/hudportal/HUD?src=/program offices/fair housing equal_opp/FHLaws/E X011063 Executive Order 11259 -Leadership&Coordination of Fair Housing in Federal Programs https://www.archives.gov/federal-register/codification/executive-order/12259.html 24 CFR Part 107 -Non Discrimination and Equal Opportunity in Housing under E.O. https://www.law.cornell.edu/cfr/text/24/part-107 4.5 Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended https://portal.hud.gov/hudportal/HUD?src=/program_offices/fair housing equal_opp/prop desc/title8 4.6 24 CFR 570.601 Subpart K - The regulations issued pursuant to Executive Order 11063 which prohibits discrimination and promotes equal opportunity in housing. https://www.l;po.gov/fdsys/pkg/CFR-2007-title24-vo13/pdf/CFR-2007-title24-vo13-secs 70- 602.pdf 4.7 Executive Order 11246 ("Equal Employment Opportunity"), as amended by Executive Orders 11375 and 12086 - which establishes hiring goals for minorities and women on projects assisted with federal funds and as supplemented in Department of Labor regulations. EO 11246: https://www.eeoc.govieeoc/history/35th/thelaw/eo-11246.html EO 11375 and 12086: see item#8 below 4.8 Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity Act of 1972,42 USC §2000e,et. seq.The SUBRECIPIENT will,in all solicitations or advertisements for Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 21 l I ,! employees placed by or on behalf of the SUBRECIPIENT, state that it is an Equal Opportunity or Affirmative Action employer. https://www.eeoc.gov/laws/statutes/titlevii.cfm 4.9 24 CFR 135 — Regulations outlining requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended. Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as implemented by the regulations set forth in 24 CFR 135, and all applicable rules and orders issued hereunder prior to the execution of this contract, shall be a condition of the Federal financial assistance provided under this contract and binding upon the COUNTY, the SUBRECIPIENT and any of the SUBRECIPIENT's Subrecipients and subcontractors. Failure to fulfill these requirements shall subject the COUNTY, the SUBRECIPIENT and any of the SUBRECIPIENT's Subrecipients and subcontractors, their successors and assigns, to those sanctions specified by the agreement through which Federal assistance is provided. The SUBRECIPIENT certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. The SUBRECIPIENT further agrees to comply with these"Section 3"requirements and to include the following language in all subcontracts executed under this agreement: "The work to be performed under this agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701). Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low- and very low-income residents of the project area, and that contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low- and very low-income persons residing in the metropolitan area in which the project is located." The SUBRECIPIENT further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation (including reduction and abatement of lead- based paint hazards), housing construction, or other public construction project are given to low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low- and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low- income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation(including reduction and abatement of lead- based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located;where feasible,priority should be given to business concerns that provide economic opportunities to low- and very low- income residents within the service area or the neighborhood in which the project is located,and to low-and very low-income participants in other HUD programs. Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 22 11J The SUBRECIPIENT certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements. https://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&tp1=/ecfrbrowse/Title24/24cfr135 main_02.tpl 4.10 Age Discrimination Act of 1975,Executive Order 11063,and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086. Age Discrimination Act of 1975 https://www.dol.gov/oasam/regs/statutes/age_act.htm 11063: https://portal.hud.gov/hudportal/HUD?src=/program offices/fair_housing equal_opp/FHLaws/E XO11063 11246: https://www.eeoc.gov/eeoc/history/35th/thelaw/eo-11246.html 11375: Amended by EO 11478 11478: https://www.archives.gov/federal-register/codification/executive-order/11478.html 12107: https://www.archives.gov/federal-register/codification/executive-order/12107.html 12086: https://www.archives.gov/federal-register/codification/executive-order/12086.html 4.11 Contract Work Hours and Safety Standards Act, 40 USC 327-332. https://usaceengineeringpamplets2.tpub.com/EP-1180-1-1/EP-1180-1-10012.htm 4.12 Section 504 of the Rehabilitation Act of 1973,29 USC 776(b)(5),24 CFR 570.614 Subpart K. Section 504: https://www.epa.gov/civilrights/sec504.htm 29 USC 776: https://law.onecle.com/uscode/29/776.html 24 CFR 570.614: https://www.law.cornell.edu/cfr/text/24/570.614 4.13 The Americans with Disabilities Act of 1990 https://www.fhwa.dot.gov/realestate/ua/index.htm 4.14 Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. https://www.fhwa.dot.gov/real estate/uniform act/index.cfm 4.15 29 CFR Parts 3 and 5 -Regulations which prescribe the payment of prevailing wages and the use of apprentices and trainees on federally assisted projects, as mandated by the Davis-Bacon Act. HUD Form 4010 must be included in all construction contracts funded by CDBG. (See 42 USC 276a and 24 CFR 135.11(c). 29 CFR Part 3 - Contractors and Subcontractors on public building or Public Work Financed, in whole or in part, by Loans or Grants from the United States - https://www.law.cornel l.edu/cfr/text/29/part-3 29 CFR Part 5 -Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction (Also, Labor Standards Provision Applicable Subject to the Contract Work Hours and Safety Standards Act) https://www.law.cornell.edu/cfr/text/29/part-5 Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 23 1 1J Executive Order 11914 - Prohibits discrimination with respect to the handicapped, in federally assisted projects. https://www.presidency.ucsb.edu/ws/index.php?pid=23675 4.16 Executive Order 11625 and U.S. Department of Housing and Urban Development Circular Letter 79-45 - which prescribes goal percentages for participation of minority businesses in Community Development Block Grant Contracts. E.O. 11625 Prescribing additional arrangements for developing and coordinating a national program for minority business enterprise. https://www.archives.gov/federal-register/codification/executive-order/1162 5.htm1 4.17 The SUBRECIPIENT agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions in Section 109 of the HCDA are still applicable. 24 CFR 570.607: https://www.gpo.gov/fdsys/pkg/CFR-2010-title24-vol3/pdf/CFR-2010-title24- vol3-sec570-608.pdf E.O. 13279: http://www.fedgovcontracts.com/pe02-96.htm 4.18 Public Law 100-430-the Fair Housing Amendments Act of 1988. https://wvvvv.ncbi.nlm.nih.gov/pubmed/12289709 4.19 2 CFR 200 et seq-Uniform Administrative Requirements, Cost Principles, and Audit requirements for Grants and Agreements. https://www.ecfr.gov/cgi-bin/text-idx?tp1=/ecfrbrowse/Title02/2cfr200 main_02.tpl 4.20 Immigration Reform and Control Act of 1986 https://www.eeoc.govieeoc/history/35th/thelaw/irca.html 4.21 Prohibition Of Gifts To County Employees - No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Florida Statutes- https://www.lawserver.com/law/state/florida/statutes/florida statutes_chapter_112_part_iii Collier County- http://www.colliergov.net/home/showdocument?id=3 513 7 4.22 Order of Precedence-In the event of any conflict between or among the terms of any of the Contract Documents,the terms of the agreement shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Conditions shall take precedence over the agreement. To the extent any conflict in the terms of the Contract Documents cannot be resolved by application of the Supplemental Conditions, if any, or the Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 24 1 1J agreement,the conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Contractor at Owner's discretion. 4.23 Venue-Any suit of action brought by either party to this agreement against the other party,relating to or arising out of this agreement, must be brought in the appropriate federal or state courts, in Collier County,FL which courts have sole jurisdiction on all such matters. (No reference required for this item). 4.24 Dispute Resolution-Prior to the initiation of any action or proceeding permitted by this agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. Any situations when negotiations, litigation and/or mediation shall be attended by representatives of SUBRECIPIENT with full decision-making authority and by COUNTY'S staff person who would make the presentation of any settlement reached during negotiations to COUNTY for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under § 44.102, Florida Statutes.The litigation arising out of this agreement shall be adjudicated in Collier County,Florida, if in state court and the US District Court, Middle District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, COLLIER COUNTY AND THE SUBRECIPIENT EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF,THIS AGREEMENT. https://www.flsenate.gov/Laws/Statutes/2012/44.102 4.25 The SUBRECIPIENT agrees to comply with the following requirements: a. Clean Air Act,41 USC 7401, et seq. https://www.law.cornell.edu/uscode/text/42/7401 b. Federal Water Pollution Control Act, 33 USC 1251, et seq., as amended. https://www.law.cornell.edu/uscode/text/33/chapter-26 4.26 In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 USC 4002 and 24 CFR 570.605 Subpart K),the SUBRECIPIENT shall assure that for activities located in an area identified by FEMA as having special flood hazards,flood insurance under the National Flood Insurance Program is obtained and maintained. If appropriate,a letter of map amendment(LOMA) may be obtained from FEMA,which would satisfy this requirement and/or reduce the cost of said flood insurance. https://www.ecfr.gov/cgi-bin/text- idx?c=ecfr&SID=eba40bdb52822d80827a48bced5b0b5 6&rgn=div8&view=text&node=2 4:3.1.1.3.4.11.1.6&i dno=24 4.27 The SUBRECIPIENT agrees that any construction or rehabilitation of residential structures with assistance provided under this contract shall be subject to the HUD Lead- Based Paint Poisoning Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 25 1 1j Prevention Act, found at 24 CFR 570.608, Subpart K. https://www.gpo.gov/fdsys/granule/CFR- 2000-title24-vol3/CFR-2000-title24-vol3-sec5 70-608-id 163 4.28 The SUBRECIPIENT agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800,Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement. https://www.nps.gov/history/local-law/nhpa1966.htm https://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&tpl=/ecfrbrowse/Title36/36cfr800 main 02.tpl In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a Federal, State or Local historic property list. https://www.nps.gov/history/local-law/nhpa1966.htm 4.29 The SUBRECIPIENT must certify that it will provide drug-free workplaces, in accordance with the Drug-Free Workplace Act of 1988(41 USC 701). https://www.gpo.gov/fdsys/granule/USCODE-2009-title4l/USCODE-2009-title41-chap 10- sec701 430 The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal Department or agency; and, that the SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered transaction, with a person who is similarly debarred or suspended from participating in this covered transaction as outlined in 24 CFR 570.609, Subpart K. https://www.ecfr.gov/cgi-bin/text- idx?c=ecfr&SID=eba40bdb52822d80827a48bced5b0b56&rgn=div8&view=text&node=2 4:3.1.1.3.4.11.1.10&idno=24 4.31 The SUBRECIPIENT agrees to comply with the following OMB Circulars whichever is applicable, and agrees to adhere to the accounting principles and procedures required therein,utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. These requirements are enumerated in 2 CFR 200, et seq. 4.32 Single Audits shall be conducted annually, in accordance with 2 CFR 200.501, and shall be submitted to the County nine(9)months after the end of the SUBRECIPIENT's fiscal year. The SUBRECIPIENT shall comply with the requirements and standards of 2 CFR 200 Subpart F, Section 500. Subrecipients exempt from Single Audit requirements shall submit financial statements to the COUNTY one hundred eighty(180)days after the end of the Subrecipients fiscal year. Per 2 CFR 200.344, if this agreement is closed out prior to the receipt of an audit report,the COUNTY reserves the right to recover any disallowed costs identified in an audit after such closeout. Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 26 11J https://www.ecfr.gov/cgi-bin/text- idx?SID=5a78addefff9a535e83fed3010308aef&mc=true&node=se2.1.200, 1344&rgn=div8 Clarification of Eligible Audit Costs The Amendment to 92.206(d)(3) clarifies that eligible costs of a project audit include the cost certification of costs performed by a certified public accountant. This has always been an eligible cost;the amendment clarifies and codifies this. https://www.law.cornell.edu/cfr/text/24/92.206 4.33 Any real property acquired by the SUBRECIPIENT for the purpose of carrying on the projects stated herein, and approved by the COUNTY in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and 49 CFR 24.101,shall be subject to the provisions of CDBG including,but not limited to,the provisions on use and disposition of property.Any real property within SUBRECIPIENT control,which is acquired or improved, in whole or part, with CDBG funds in excess of$25,000, must adhere to the CDBG Regulations at 24 CFR 570.505. https://www.gpo.gov/fdsys/granule/CFR-1999-title49-vol l/CFR-1999-title49-vol 1-sec24-101 https://www.gpo.gov/fdsys/granule/CFR-2012-title24-vol3/CFR-2012-title24-vol3-secs 70-505 4.34 As provided in§287.133,Florida Statutes,by entering into this agreement or performing any work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder,have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the 36 months immediately preceding the date hereof. This notice is required by § 287.133 (3)(a),Florida Statutes. http://www.leg.state.fl.us/Statutes/index.cfm?App mode=Display Statute&Search_String=&UR L=0200-0299/0287/Sections/0287.133.html 4.35 No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress,in connection with the awarding of any Federal contract,the making of any Federal grant, the making of any Federal loan,the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. If any funds, other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress, in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, contracts under grants, loans, and cooperative agreements) and that all SUBRECIPIENTS shall certify and disclose accordingly. Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 27 1 1J 4.36 Travel reimbursement will be based on the U.S. General Services Administration(GSA)per diem rates in effect at the time of travel. https://www.gsa.gov/portal/content/104877 4.37 Equal access in accordance with the individual's gender identity in community planning and development programs,per 24 CFR 5.106. https://www.govregs.com/regulations/expand/title24 part5_subpartA_section5.106 4.38 Housing Counseling, including homeownership counseling or rental housing counseling , as defined in §5.100, required under or provided in connection with any program administered by HUD shall be provided only by organizations and counselors certified by the Secretary under 24 CFR part 214 to provide housing counseling, consistent with 12 U.S.C. 1701x,per 24 CFR 5.111. https://www.ecfr.gov/cgi-bin/text- idx?SID=e3 3 9ece9fdfd 1479eab67e850c7cddd4&node=24:2.1.1.2.10.4&rgn=div6 https://www.law.cornell.edu/cfr/text/24/5.111 4.39 HUD Final Rule—Implementation of the Violence Against Women Reauthorization Act of 2013 which applies for all victims of domestic violence, dating violence, sexual assault, and stalking, regardless of sex,gender identity,or sexual orientation,and which must be applied consistent with all nondiscrimination and fair housing requirements. https://www.federalregister.gov/documents/2016/11/16/2016-25888/violence-against-women- reauthorization-act-of-2013-implementation-in-hud-housing-programs 4.40 Any rule or regulation determined to be applicable by HUD. 4.41 Florida Statutes 713.20, Part 1, Construction Liens https://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display Statute&URL=0700- 0799/0713/0713.html 4.42 Florida Statutes 119.021 Records Retention http://www.leg.state.fl.us/Statutes/index.cfm?App mode=Display Statute&URL=0100- 0199/0119/Sections/0119.021.html 4.43 Florida Statutes, 119.071, Contracts and Public Records https://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display Statute&URL=0100- 0199/0119/Sections/0119.07.html (Signature Page to Follow) Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 28 1 1 .� IN WITNESS WHEREOF,the Subrecipient and the County,have each respectively,by an authorized person or agent,hereunder set their hands and seals on the date first written above. ATTEST: BOARD I CO COMMISSI NERS OF DWIGHT E.BROCIC,CLERK COLLIER= -' ,FLORIDA � I • By: lark PENNY/, 114/4,__TA cHA;Rme?—d , ttest as to signature only! Date: 1 a ct I �� Youth Haven,Inc. Dated: 14 -t1/ t (SEAL) • By: Jilt L tap' e Spell,Fresl Date: q.2C l • Approved as to form and legality: Jennifer A.Belpedio r �V Assistant County Attorney • Date: ct item# da Date Date DA.atedtt 1. Deputy I_3 is Youth Haven Inc 0917-02 ten 5559 Youth Haven aanovaUonn Pale 2s 4 1 1J PART V EXHIBITS EXHIBIT A INSURANCE REQUIREMENTS The SUBRECIPIENT shall furnish to Collier County,c/o Community and Human Services Division,3339 E. Tamiami Trail, Suite 211, Naples, Florida 34112, Certificate(s) of Insurance evidencing insurance coverage that meets the requirements as outlined below: 1. Workers' Compensation as required by Chapter 440,Florida Statutes. 2. Commercial General Liability, including products and completed operations insurance, in the amount of$1,000,000 per occurrence and$2,000,000 aggregate. Collier County must be shown as an additional insured with respect to this coverage. 3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with this contract, in an amount not less than $1,000,000 combined single limit for combined Bodily Injury and Property Damage. Collier County shall be named as an additional insured. DESIGN STAGE(IF APPLICABLE) In addition to the insurance required in 1 —3 above,a Certificate of Insurance must be provided as follows: 4. Professional Liability Insurance, in the name of the SUBRECIPIENT or the licensed design professional employed by the SUBRECIPIENT, in an amount not less than $1,000,000 per occurrence/$1,000,000 aggregate providing for all sums which the SUBRECIPIENT and/or the design professional shall become legally obligated to pay as damages for claims arising out of the services performed by the SUBRECIPIENT or any person employed by the SUBRECIPIENT in connection with this contract.This insurance shall be maintained for a period of two(2)years after the certificate of Occupancy is issued. Collier County shall be named as an additional insured. CONSTRUCTION PHASE(IF APPLICABLE) • In addition to the insurance required in 1 — 4 above, the SUBRECIPIENT shall provide, or cause its Subcontractors to provide, original certificates indicating the following types of insurance coverage prior to any construction: 5. Completed Value Builder's Risk Insurance on an"All Risk"basis, in an amount not less than one hundred(100%)percent of the insurable value of the building(s)or structure(s). The policy shall be in the name of Collier County and the SUBRECIPIENT. Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 30 1 1J 6. In accordance with the requirements of the Flood Disaster Protection Act of 1973(42 U.S.C.4001), the SUBRECIPIENT shall assure that for activities located in an area identified by the Federal Emergency Management Agency(FEMA) as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained, as a condition of financial assistance for acquisition or construction purposes(including rehabilitation). OPERATION/MANAGEMENT PHASE(IF APPLICABLE) After the Construction Phase is completed and occupancy begins,the following insurance must be kept in force throughout the duration of the loan and/or contract: 7. Workers' Compensation as required by Chapter 440,Florida Statutes. 8. Commercial General Liability including products and completed operations insurance in the amount of$1,000,000 per occurrence and$2,000,000 aggregate.Collier County must be shown as an additional insured with respect to this coverage. 9. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with this contract in an amount not less than$1,000,000 combined single limit for combined Bodily Injury and Property Damage. Collier County must be shown as an additional insured. 10. Property Insurance coverage on an"All Risk"basis,in an amount not less than one hundred(100%) of the replacement cost of the property.Collier County must be shown as a Loss payee,with respect to this coverage A.T.I.M.A. 11. Flood Insurance coverage for those properties found to be within a flood hazard zone, for the full replacement values of the structure(s) or the maximum amount of coverage available through the National Flood Insurance Program(NFIP). The policy must show Collier County as a Loss Payee A.T.I.M.A. Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 31 1 1J EXHIBIT B COLLIER COUNTY COMMUNITY&HUMAN SERVICES REQUEST FOR PAYMENT SECTION I: REQUEST FOR PAYMENT Subrecipient Name: _Youth Haven Inc._ Subrecipient Address: _5867 Whitaker Road Naples,Fl. 34112 Project Name: _Youth Haven Renovations Project No: CD17-02 IDIS #559 Payment Request# Total Payment Minus Retainage_N/A Period of Availability: 10/1/2017 through 12/31/2018 Period for which the Agency has incurred the indebtedness through SECTION II: STATUS OF FUNDS 1.Grant Amount Awarded $ 2.Sum of Past Claims Submitted on this Account $ 3.Total Grant Amount Awarded Less Sum of Past Claims Submitted on this Account $ 4.Amount of Today's Request $ 5.10%Retainage Amount Withheld(If Applicable) $ 6.Current Grant Balance (Initial Grant Amount Award request)( includes Retainage) $ I certify that this request for payment has been made in accordance with the terms and conditions of the Agreement between the COUNTY and us as the SUBRECIPIENT.To the best of my knowledge and belief, all grant requirements have been followed. Signature Date Title Authorizing Grant Coordinator Authorizing Grant Accountant Supervisor Division Director (Approval required$15,000 and above) (Approval Required $15,000 and above) Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 32 1 1J EXHIBIT C QUARTERLY PERFORMANCE REPORT DATA GENERAL-Grantee is required to submit to HUD, through the Integrated Disbursement and Information System ("IDIS")Performance Reports. The County reports information on a quarterly basis. To facilitate in the preparation of such reports, Subrecipient shall submit the information contained herein within ten (10) days of the end of each calendar quarter. Agency Name: Youth Haven Inc. Date: Project Title: Youth Haven Renovations Program Contact:Joyce Zirkle Telephone Number: 239 687-5180 Activity Reporting rend Report Due Date October 1st-December 31st January 10th IDIS# 559 January 1st-March 31st April April 10th 1st-June 30th July 10th July 1st-September 30th October 10th *REPORT FOR QUARTER ENDING:(check one that applies to the corresponding grant period): 12/31/17 03/31/18 0 06/30/18 09/30/18 Please take note: The CDBG/HOME/ESG Program year begins October 1 2017-September 30,2018. Each quarterly report needs to include cumulative data beginning from the start of the program year October 1,2017. 1 Please list the outcome goal(s)from your approved application& subrecipient agreement and indicate your progress in meeting those goals since October 1, 2017. A. Outcome Goals: list the outcome goal(s)from your approved application&subrecipient agreement. Outcome 1: Complete cottage renovations Outcome 2: Outcome 3: B. Goal Progress:Indicate the progress to date in meeting each outcome goal. Outcome 1: Outcome 2: Outcome 3: 2.Is the project still in compliance? Y or N If no explain: 3.Since October 1,2017-of the persons assisted,how many.... Answer ONLY for Public Facilities&Infrastructure Activities *03 Matrix Codes a. ...now have new access(continuing)to this service or benefit? 0 b. ...now have improved access to this service or benefit? 0 c. ...now receive a service or benefit that is no longer substandard?0 Total 0 Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 33 1n : a What funding sources did the subrecipient apply for this period? Section 108 Loan Guarantee $ - CDBG _L__ _ Other Consolidated Plan Funds $ - HOME j - Other Federal Funds $ - ESG I State/Local Funds ...$—.-..:--. HOPWA $ _ Total Entitlement $ $ - Funds 5. What is the total number of UNDUPLICATED Persons(LMC)or Households(LMH)served this QUARTER,if applicable? Answer question 5a or 5b not both. For LMC activities:people,race/ethnicity and income data is reported by persons. For LMH activities:Households,race/ethnicity and income level data are reported by households,regardless the number of persons in the household. a. Total No.Persons/Adults U Total No.of persons served under 18:(LMC) 0 served:(LMC) QTR TOTAL#of Persons: 0 QTR TOTAL#Persons: 0 b. Total No.of Households served: 0 Total No.of female head of household:(LMH) 0 OTR TOTAL# of 0 OTR FHH 0 What is the total number of UNDUPLICATED clients 6. served since October,if applicable? Answer question 6a or 6b not both a. Total No.Persons/Adults served:(LMC) 0 Total No. of persons$erved under 18: 0 (LMC) II YTD TOTAL: 0 YTD TTL: 0 b. Total No.of Households served:(LMH) 0 Total No.of female head of 0 household:(LMH) YTD TOTAL: 0 I YTD TOTAL: I 0 Complete EITHER question 7 or question 8 not both Complete question#7a and 7b if your program only serves clients in one or more of the listed HUD Presumed Benefit categories. PRESUMED BENEFICIARY DATA ONLY: 7. (LMC)Quarter PRESUMED BENEFICIARY DATA ONLY:(LMC)YTD Indicate the total number of UNDUPLICA7LL) Indicate the total number of UNDUPLICATED persons serve persons served this quarter who fall into each since October 1 who fall into each presumed benefit category presumed benefit category(the total should equal (the total should equal the total in question#6 a or 6 the total in question#6 a or 6 b): b): a. Presumed Benefit Activities Only:(LMC)QTR b. Presumed Benefit Activities Only:(LMC)YTD O Abused Children ELI 0 Abused Children ELI 0 Homeless Person ELI 0 Homeless Person ELI 0 Migrant Farm workers LI 0 Migrant Farm workers LI O Battered Spouses LI 0 Battered Spouses 1 LI 0 Persons w/HIV/AIDS LI 0 Persons w/HIV/AIDS LI O Elderly Persons LI or MOD 0 Elderly Persons LI or MOD 0 Illiterate Adults LI 0 Illiterate Adults LI 0 Severely Disabled Adults LI 0 Severely Disabled Adults LI O QUARTER TOTAL 0 YTD TOTAL Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations • Page 34 1 1J Complete question#8a and 8b if any client in your program does not fall into a Presumed Benefit category. OTHER BENEFICIARY DATA:INCOME RANGE 8. OTHER BENEFICIARY DATA:INCOME RANGE Indicate the total number of UNDUPLICATED Indicate the total number of UNDUPLICATED persons persons served this Quarter(QTR)who fall into each served since October 1 (YTD) who fall into each income income category (the total should equal the total in question#6): category(the total should equal the total in question r6): ELI Extremely low Income(0-30%) 0 ELI Extremely low Income(0-30%) 0 LI Low Income(31-50%) 0 LI Low Income(31-50%) 0 MOD Moderate Income(51-80%) 0 MOD Moderate Income(51-80%) 0 NON-LOW Above Moderate Income(>80%) 0 NON-LOW Above Moderate Income(>80%) 0 QTR TOTAL: 0 YTDOTAL: 0 9. I Racial&Ethnic Data: (if applicable) Please indicate how many UNDUPLICATED Please indicate how many UNDUPLICATED clients clients served this Quarter(QTR)fall served since October(YTD)fall into each race into each race category.In addition to each race category.In addition to each race category,please category,please indicate how many persons in indicate how many persons in each race category each race category consider themselves consider themselves Hispanic(Total Race column Hispanic(Total Race column should equal the total cell). should equal the total cell). ETHNICITY/ ETHNICITY a. RACE HISPANIC b. RACE /HISPANIC White 0 0 White 0 0 Black African 0 0 Black/African 0 0 Asian 0 0 Asian 0 0 American Indian/Alaska 0 0 American Indian/Alaska 0 0 Native Hawaiian/Other Pacific 0 0 Native Hawaiian/Other Pacific 0 0 American Indian/Alaskan Native& 0 0 American Indian/Alaskan Native& 0 0 Black/African American& 0 0 Black/African American& 0 0 Indian/Alaska Native&Black/African 0 0 Indian/Alaska Native&Black/African 0 0 0 0 0 0 0 0 TOTAL: 0 0 Name: Signature: Title: Your typed name here represents your electronic signature Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 35 1 1J EXHIBIT D INCOME CERTIFICATION INSTRUCTIONS Complete form, and retain appropriate supporting documentation,to document providing CDBG assistance to an eligible beneficiary. Please file in your organization's records and have on hand for future monitoring visits. Effective Date: A. Household Information Member Names—All Household Members Relationship Age 1 2 3 4 5 6 7 8 B. Assets: All Household Members,Including Minors Member Asset Description Cash Value Income from Assets 1 2 3 4 5 6 7 8 0.00 Total Cash Value of Assets B(a) 0.00 Total Income from Assets B(b) 0.00 If line B(a)is greater than$5,000,multiply that amount by the rate specified by HUD(applicable rate 0 .06%)and enter results in B(c),otherwise leave blank. B(c) Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 36 1 1J C. Anticipated Annual Income: Includes Unearned Income and Support Paid on Behalf of Minors Member Wages/ Benefits/ Public Other Salaries Pensions Assistance Income (include tips, Asset commissions, Income bonuses,and overtime) (Enter the 1 greater of 2 box B(b)or 3 box B(c), above, in 4 box C(e) 5 below) 6 7 8 Totals (a) (b) (c) (d) (e) 0.00 0.00 0.00 0.00 Enter total of items C(a)through C(e). 0.00 This amount is the Annual Anticipated Household Income. D. Recipient Statement: The information on this form is to be used to determine maximum income for eligibility. Uwe have provided, for each person set forth in Item A, acceptable verification of current and anticipated annual income. I/we certify that the statements are true and complete to the best of my/our knowledge and belief and are given under penalty of perjury. WARNING: Florida Statutes 817 provides that willful false statements or misrepresentations concerning income and assets or liabilities relating to financial condition is a misdemeanor of the first degree and is punishable by fines and imprisonment provided under S. 775.082 and 775.083. Signature of Head of Household Date Signature of Spouse or Co-Head of Household Date Adult Household Member(if applicable) Date Adult Household Member(if applicable) Date Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 37 1 1J E. CDBG Grantee Statement: Based on the representations herein, the family or individual(s) named in Item A of this Income Certification is/are eligible under the provisions of the CDBG Program. The family or individual(s)constitute(s)a: ❑ Extremely Low Income (ELI) Household means and individual or family whose annual income does not exceed 30/50th of the Very Low Income(60%of VLI)percent of the area median income as determined by the U.S. Department of Housing and Urban Development with adjustments for household size. (Maximum Income Limit$ ). ❑ Very Low Income (VLI) Household means and individual or family whose annual income does not exceed 50 percent of the area median income as determined by the U.S.Department of Housing and Urban Development with adjustments for household size. (Maximum Income Limit$ ). ❑ Low Income (LI) Household means and individual or family whose annual income does not exceed 80 percent of the area median income as determined by the U.S. Department of Housing and Urban Development with adjustments for household size. (Maximum Income Limit$ ). Based upon the (year) income limits for the Naples-Marco Island Metropolitan Statistical Area(MSA)of Collier County,Florida. Signature of the CDBG Administrator or His/Her Designated Representative: Signature Date Printed Name Title F. Household Data Number of Persons By Race/Ethnicity _ By Age Native American Hawaiian or Other 0— 26— 41 — 62+ Indian Asian Black Other Pac. Wh>te 25 40 61 Islander Hispanic Non- Hispanic NOTE: Information concerning the rate or ethnicity of the occupants is being gathered for statistical use only. No beneficiary is required to give such information he or she desires to do so, and refusal to give such information will not affect any right he or she has to the CDBG program. Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 38 1 1J EXHIBIT E ANNUAL AUDIT MONITORING REPORT Circular 2 CFR 200.500 requires Collier County to monitor subrecipients of federal awards to determine if subrecipients are compliant with established audit requirements. Accordingly, Collier County requires that all appropriate documentation is provided regarding your organizations compliance. In determining Federal awards expended in a fiscal year, the entity must consider all sources of Federal awards based on when the activity related to the federal award occurs, including any Federal award provided by Collier County. The determination of amounts of Federal awards expended shall be in accordance with guidelines established by OMB Circular A-133, for fiscal years beginning before December 26, 2014, and established by 2 CFR Part 200, Subpart F —Audit Requirements, for fiscal years beginning on or after December 26, 2014. This form may be used to monitor Florida Single Audit Act (Statute 215.97) requirements. Subrecipient Youth Haven Inc. Name First Date of Fiscal Year(MM/DD/YY) Last Date of Fiscal Year (MM/DD/YY) Total Federal Financial Assistance Expended Total State Financial Assistance Expended during during most recently completed Fiscal Year most recently completed Fiscal Year $ $ Check A. or B. Check C if applicable A. The Federal/State expenditure threshold for our fiscal year ending as indicated above has been ❑ met and a Circular A-133 or 2 CFR Part 200, Subpart F Single Audit has been completed or will be completed by . Copies of the audit report and management letter are attached or will be provided within 30 days of completion. B. We are not subject to the requirements of OMB Circular A-133 or 2 CFR Part 200, Subpart F because we: ❑ ❑ Did not exceed the expenditure threshold for the fiscal year indicated above ❑ Are a for-profit organization ❑ Are exempt for other reasons —explain An audited financial statement is attached and if applicable, the independent auditor's management letter. C. Findings were noted, a current Status Update of the responses and corrective action plan is included separate from the written response provided within the audit reports. While we understand ❑ that the audit report contains a written response to the finding(s), we are requesting an updated status of the corrective action(s) being taken. Please do not provide just a copy of the written response from your audit report, unless it includes details of the actions, procedures, policies, etc. implemented and when it was or will be implemented. Certification Statement I hereby certify that the above information is true and accurate. Signature Date Print Name and Title 06/17 Youth Haven Inc. CD17-02 IDIS#559 Youth Haven Renovations Page 39