Loading...
Backup Documents 09/28/2017 COLLIER COUNTY Board of County Commissioners Community Redevelopment Agency Board (CRAB) Airport Authority ,1 i '� SPECIAL AGENDA Board of County Commission Chambers Collier County Government Center 3299 Tamiami Trail East, 3rd Floor Naples, FL 34112 September 28, 2017 5:05 PM Commissioner Penny Taylor, District 4— BCC Chair Commissioner Andy Solis, District 2 —BCC Vice-Chair Commissioner Donna Fiala, District 1 - CRAB Co-Chair (telephonically) Commissioner Burt Saunders, District 3 Commissioner William L. McDaniel, Jr., District 5 - CRAB Co-Chair NOTICE: ALL PERSONS WISHING TO SPEAK ON AGENDA ITEMS MUST REGISTER PRIOR TO SPEAKING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. ALL REGISTERED SPEAKERS WILL BE LIMITED TO THREE (3) MINUTES UNLESS THE TIME IS ADJUSTED BY THE CHAIRMAN. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS ANY ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS PROCEEDING, YOU ARE ENTITLED, AT NO COST TO YOU, THE PROVISION OF CERTAIN Page 1 September 7,2017 ASSISTANCE. PLEASE CONTACT THE COLLIER COUNTY FACILITIES MANAGEMENT DEPARTMENT LOCATED AT 3335 EAST TAMIAMI TRAIL, SUITE 1, NAPLES, FLORIDA, 34112-5356, (239) 252-8380; ASSISTED LISTENING DEVICES FOR THE HEARING IMPAIRED ARE AVAILABLE IN THE COUNTY COMMISSIONERS' OFFICE. 1. Recommendation to ratify the extension of Emergency Resolution 2017-144. Resolution 2017-180 Adopted — 5/0 2. Recommendation to authorize FY 2017 and FY 2018 budget amendments and establish a process under which regular recurring budget amendments can be processed by the Office of Management and Budget and imputed by the Clerk of the Court's Finance Section of behalf of user departments in connection with post Hurricane Irma clean up and restoration activity. Resolution 2017-181 Adopted — 5/0 Resolution 2017-182 Adopted — 5/0 (requested by CCSO) 3. Restoration Activity going forward after Hurricane Discussed 4. Discussion regarding AshBritt Contract Discussed 5. Adjourned— Consensus Page 2 September 7,2017 BrockMaryJo r)--,, t-AR - O To: DLCOMM; BCC Aides; KlatzkowJeff; minutesandrecords@collierclerk.com; YilmazGeorge; CarnellSteve; PriceLen; CohenThaddeus; RodriguezDan; FrenchJames; SheffieldMichael; MillerTroy; IsacksonMark; FlemingValerie Cc: OchsLeo; CasalanguidaNick; BrockMaryJo Subject: Add on Item at the 9/28 Budget Hearing. Attachments: Hurricane Irma 2017 post event budget amendment process.doc; Emergency BA's.pdf Good afternoon, Attached please find additional back-up material to be included on your September 28 BCC/Budget Hearing agenda. As a reminder,this meeting begins at 5:05 p.m. Thank you, MJ Mary-Jo Brock - Executive Assistant to Leo E.Ochs,Jr. - County Manager's Office maryjobrock@colliergov.net 239.252.8364 1 EXECUTIVE SUMMARY Recommendation to authorize FY 2017 and FY 2018 budget amendments and establish a process under which regular recurring budget amendments can be processed by the Office of Management and Budget and inputted by the Clerk of the Court's Finance Section on behalf of user departments in connection with post Hurricane Irma clean up and restoration activity OBJECTIVE: Seamless processing and inputting of budget amendments into the accounting system to avoid any delays in the prosecution of work and subsequent payment to vendors connected with post Hurricane Irma clean up and restoration activity. CONSIDERATIONS: On September 6, 2017,the Board met in emergency session to consider necessary action in preparation for the eventual landfall of Hurricane Irma. Part of this action included authorization to provide an additional $4 million to the Collier County Sheriff to cover salaries and other event expenses as well as $5.8 million as initial fund up of activities undertaken by the County Manager's agency in advance of the storm. This initial budget allocation to the Sheriff and County Manager's Agency has either been spent, encumbered or will be encumbered very shortly. Going forward,the Office of Management and Budget in conjunction with the Clerk of Court's Finance Section recommends the following approach designed to appropriate sufficient budget necessary for user departments to conduct post storm event clean up. This will allow the Clerk of Court's sufficient legislative authority to pay vendors in a timely fashion allowing for the most expeditious manner to process reimbursement through various agencies including FEMA. 1. That the Board authorize a second tranche of budget amendments which are detailed in the attached report totaling$23.4 million covering additional appropriations necessary for the Sheriff's agency covering payroll and other storm expenses to aspects of the County Manager's Agency post storm work including debris removal; landscape median restoration for the county-wide system and MSTU's; water and wastewater repairs; governmental facility repairs;park system clean up and repairs; and any initial expenses connected with our beach and beach park facilities system. 2. It is fully expected that additional tranches of budget amendments will be necessary especially to fund the debris removal mission. Therefore, it is suggested that the Board provide authority to the County Manager as part of Ordinance 2002-50 and Florida Statutes 252.38 to process budget amendments in an additional amount up to $60 million and that the Clerk of the Circuit Court be provided with like authorization to input said budget amendments. These budget amendments will be processed in various tranches as necessary to provide funding so as not to interrupt any clean up and restoration activities post storm event. Further, at every Board meeting beginning with the October 10, 2017 meeting until the post clean up and restoration ceases, a specific budget amendment report will be provided to the Board for approval detailing each budget amendment processed under this authorization. FISCAL IMPACT: This Hurricane event will require a significant amount of County resources up front in anticipation of reimbursement in the coming months. The most significant component will be removing approximately 4.5 million cubic yards of debris from the community. The County has sufficient resources to cash flow the required clean up and restoration work and we are well positioned to submit for reimbursement for work performed to the appropriate agencies in a timely fashion. However, OMB will be monitoring the reimbursement stream closely and if necessary take appropriate mid-year budget management steps to always insure that sufficient year ending FY 2018 cash is maintained. RECOMMENDATION: To authorize a second tranche of FY 2017 budget amendments in the amount of$23.4 million detailed within the attached report; provide the County Manager with authority to process up to an additional $60 million in FY 2017 and FY 2018 budget amendments to allow for uninterrupted clean up and restoration activities; authorize the Clerk of the Circuit Court—Finance Section to input all budget amendments; and direct staff to provide at each subsequent Board meeting beginning October 10, 2017 a report detailing the number and extent of budget amendments for approval. Prepared by: Mark Isackson,Director of Corporate Finance and Management Services, Office of Management and Budget OchsLeo From: OchsLeo Sent: Wednesday, September 27, 2017 3:39 PM To: Penny Taylor(pennytaylor@colliergov.net) Cc: KlatzkowJeff(JeffKlatzkow@colliergov.net); CasalanguidaNick (NickCasalanguida@colliergov.net); DL-DepartmentHeads; GrecoSherry Subject: Request to Extend Local State of Emergency Declaration Importance: High Chairman Taylor, The Local State of Emergency previously declared by the Board and extended by you on September 12th and again on September 19th expires today, September 27th. I request an additional 7-day extension to address expeditious procurement of on-going or in progress public safety and protective measures needed to respond and/or recover from Hurricane IRMA related issues. The primary reasons for my request include the following considerations: • As the residential debris mission evolves, there are many unknown contingencies that may arise including the need for additional types of equipment and/or labor skill sets. • Some immediate repairs and restoration of lift stations and water and wastewater systems are required as a result of actions taken during extended power outages. • Sheltering efforts are on-going with approximately 100 individuals still in need of temporary shelter. • The requirements and extent of actions/expenditures associated with the Interlocal Agreement approved yesterday between Everglades City and the Board for disaster support and technical assistance remains unknown at this time.. • Evaluation of repair/installation of traffic control signage and street lights is still in progress. Additionally,the impact of Hurricane Irma across the state coupled with that of Hurricane Harvey a few weeks ago is taxing the availability of good and services. In addition to maximizing FEMA reimbursement eligibility,the provisions of the Local State Emergency resolution help ensure timely response to lingering public safety concerns. Basal on the considerations outlined above,the County Attorney advises that in keeping with the County's Emergency Ordinance and Board action on September 6th,you authorize the State of Emergency be extended an additional 7 days. If you are in agreement,please authorize with your confirming email response. Thanks. VR, Leo q�2$ � I 1 dud cn --q r1 ITEM NO.: 4 DATE RECEIVED FILE NO.: \� M.�Cr O33 �l O° >, nc ROUTED TO: ri f'1'! r 1 DO NOT WRITE ABOVE THIS SPACE(Orig.9/89;Rev.6/97) Ci► REQUEST FOR LEGAL SERVICES (Please type or print) Date: 09/27/17 To: Office of the County Attorney,Attn: Jeffrey Klatzkow From: Valerie Fleming Operations Coordinator (Name) (Title) County Manager's Office OMB dam' (Division) (Department) 7/ Telephone# (Very Important): 252-8973 Re: Resolution Pursuant to Section 129.06(2), Florida Statutes, to amend the budget for the 2016-17 Fiscal Year. (Subject) BACKGROUND OF REQUEST/PROBLEM: (Describe problem and give background information-be specific,concise,and articulate.) Appropriating monies for Hurricane Irma per Section 129.06, F.S. (Are there documents or other information needed to review this matter? If yes, attach and reference this information.) - Yes—Resolution attached. This item has/has not been previously submitted. (If previously submitted provide County Attorney's Office File No.) ACTION REQUESTED: (Be very specific. Identify exactly what you need in the way of legal services.) —Review and approval of attached Resolution. OTHER COMMENTS: This was placed on the September 28, 2017 Budget Public Hearing Agenda. cc: Mark Isackson (All requests must be copied to your appropriate Division Head or Constitutional Officer.) I BUDGET REVENUE EXPENDITURE RESERVES AMENDMENT INCREASE INCREASE INCREASE EXPLANATION FOR FUND NUMBER (DECREASE) (DECREASE) (DECREASE) APPROPRIATION 309 17-771 100,000 100,000 - To transfer funds from fund 113 to fund 309 for Community Development Capital Hurricane Irma related expenditures 113 17-772 - 100,000 (100,000)To transfer funds from fund 113 to fund 309 for Community Development Hurricane Irma related expenditures 003 17-773 50,000 50,000 To transfer funds from fund 001 to fund 003 for Emergency Disaster Hurricane Irma related expenditures 001 17-774 - 50,000 (50,000)To transfer funds from fund 001 to fund 003 for General Fund Hurricane Irma related expenditures 195 17-775 100,000 100,000 - To recognize FEMA funds for Huricane Irma Beach Reounrishment 301 17-776 100,000 100,000 - To recognize FEMA funds for Huricane Irma County-wide Capital 301 17-777 100,000 100,000 - To recognize FEMA funds for Huricane Irma County-wide Capital 301 17-778 100,000 100,000 - To recognize FEMA funds for Huricane Irma County-wide Capital 314 17-779 100,000 100,000 - To recognize FEMA funds for Huricane Irma Museum Capital 301 17-780 2,200,000 2,200,000 - To transfer funds from fund 001 to fund 301 for County-wide Capital Hurricane Irma related expenditures 001 17-781 2,200,000 (2,200,000)To transfer funds from fund 001 to fund 301 for General Fund Hurricane Irma related expenditures 306 17-782 1,900,000 1,900,000 - To recognize FEMA funds for Huricane Irma Parks Capital 412 17-783 1,000,000 1,000,000 - To recognize FEMA funds for Huricane Irma Water Capital 414 17-784 4,500,000 4,500,000 - To recognize FEMA funds for Huricane Irma Wastewater Capital 474 17-785 5,700,000 5,700,000 - To transfer funds from fund 414 to fund 374 for Solid Waste Hurricane Irma related expenditures 414 17-786 5,700,000 (5,700,000)To transfer funds from fund 414 to fund 474 for Wastewater Hurricane Irma related expenditures 496 17-787 50,000 50,000 - To recognize FEMA funds for Huricane Irma Aiprort Capital 523 17-788 750,000 750,000 - To recognize FEMA funds for Huricane Irma Fleet 040 17-793 3,000,000 3,000,000 - To transfer funds from fund 001 to the Sheriff for Sheriff's Agency Hurricane Irma related payroll expenditures 001 17-794 - 3,000,000 (3,000,000)To transfer funds from fund 001 to the sheriff for General Fund Hurricane Irma related payroll expenditures 301 17-796 50,000 50,000 - To recognize FEMA funds for Huricane Irma County-wide Capital 112 17-802 2,000,000 2,000,000 - To recognize FEMA funds for Huricane Irma Landscaping H:\FORMS\Budget amendments\Hurrkane Inns BA's 9-21-17.:Iss BUDGET REVENUE EXPENDITURE RESERVES AMENDMENT INCREASE INCREASE INCREASE EXPLANATION FOR FUND NUMBER (DECREASE) (DECREASE) (DECREASE) APPROPRIATION 164 17-803 100,000 100,000 - To recognize FEMA funds for Huricane Irma Haldeman Creek MSTU 186 17-804 100,000 100,000 - To recognize FEMA funds for Huricane Irma Immokalee CRA 187 17-805 500,000 500,000 - To recognize FEMA funds for Huricane Irma Bayshore CRA 195 17-807 100,000 100,000 - To recognize FEMA funds for Huricane Irma Beach Renourishment 301 17-808 500,000 500,000 - To recognize FEMA funds for Huricane Irma County-wide Capital 426 17-809 200,000 200,000 - To recognize FEMA funds for Huricane Irma CAT Enhancement 427 17-810 100,000 100,000 - To recognize FEMA funds for Huricane Irma Transportation Disadvantaged H:\FORMS\Budget a mendmentAHurricane Irma BA's 9.21-17.x1sx RESOLUTION NO.17- A RESOLUTION PURSUANT TO SECTION 129.06(2),FLORIDA STATUTES, TO AMEND THE BUDGET FOR THE 2017-18 FISCAL YEAR. WHEREAS,Section 129.06(2),Florida Statutes,provides that the Board of County Commissioners(hereinafter also referred to as"Board")at any time within a fiscal year may amend a budget for that year,and provides the procedures therefore;and WHEREAS,the Board of County Commissioners of Collier County,Florida,has received copies of budget amendments which provide for but are not limited to: revenue from grants,donations or contributions,or insurance proceeds for a designated purpose;and WHEREAS,the Board of County Commissioners of Collier County,Florida,has received copies of budget amendments where increased receipts for enterprise or proprietary funds received for a particular purpose may be appropriated and expended for that purpose. WHEREAS,the Board of County Commissioners of Collier County,Florida,has received copies of budget amendments where reserve for future construction and improvements are appropriated for the purposes for which the reserve was made;and WHEREAS,the Board has determined that it is appropriate to amend the Budget for Fiscal Year 2017-18 by resolution pursuant to Section 129.06,Florida Statutes. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,FLORIDA,that the budget amendments to the FY 2017-18 Budget described below are approved and hereby adopted and the FY 2017-18 Budget is so amended. BUDGET INCREASE INCREASE INCREASE AMENDMENT (DECREASE) (DECREASE) (DECREASE) EXPLANATION FOR FUND NUMBER RECEIPT EXPENDITURE RESERVES APPROPRIATION 164 17-803 (09/28/17-3) $100,000.00 $100,000.00 To recognize FEMA funds for Hurricane Irma. Haldeman Creek MSTU 186 17-804(09/28/17-3) $100,000.00 $100,000.00 To recognize FEMA funds for Hurricane Irma. Immokalee CRA 187 17-805(09/28/17-3) $500,000.00 $500,000.00 To recognize FEMA funds for Hurricane Irma. Bayshore CRA BE IT FURTHER RESOLVED that the Clerk is hereby ordered and directed to spread this Resolution in full among the minutes of this meeting for permanent record in his office. This Resolution adopted this 10h day of October,2017,after motion,second and majority vote. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E.BROCK,Clerk COLLIER COUNTY,FLORIDA By: By: Deputy tall PENNY TAYLOR,BCC CHAIRMAN Approved as .31;. 7 ;'y egality: Alf Jeffrey A.Klatz 4%! , ' 67 N, Attorney I'• ITEM NO.: DATE RECEIVE —.0-14 FILE NO.: ROUTED TO: v-‘ M $U CSD a,)\ co Q DO NOT WRITE ABOVE THIS SPACE(Orig. 9/89;Rev. 6/97) REQUEST FOR LEGAL SERVICES (Please type or print) Date: 09/27/17 To: Office of the County Attorney,Attn: Jeffrey Klatzkow From: Valerie Fleming Operations Coordinator (Name) (Title) County Manager's Office OMB (Division) (Department) elfi(JJa'8qtA�Telephone# (Very Important): 252-8973 Re: Resolution Pursuant to Section 129.06(2), Florida Statutes, to amend the budget for the 2017-18 Fiscal Year. (Subject) BACKGROUND OF REQUEST/PROBLEM: (Describe problem and give background information-be specific,concise,and articulate.) Appropriating monies for Hurricane Irma per Section 129.06, F.S. (Are there documents or other information needed to review this matter? If yes, attach and reference this information.) - Yes—Resolution attached. I This item has/has not been previously submitted. (If previously submitted provide County Attorney's Office File No.) ACTION REQUESTED: (Be very specific. Identify exactly what you need in the way of legal services.) —Review and approval of attached Resolution. OTHER COMMENTS: This was placed on the September 28, 2017 Budget Public Hearing Agenda. cc: Mark Isackson (All requests must be copied to your appropriate Division Head or Constitutional Officer.) RESOLUTION NO.17- A RESOLUTION PURSUANT TO SECTION 129.06(2),FLORIDA STATUTES, TO AMEND THE BUDGET FOR THE 2016-17 FISCAL YEAR. WHEREAS, Section 129.06(2),Florida Statutes,provides that the Board of County Commissioners(hereinafter also referred to as"Board")at any time within a fiscal year may amend a budget for that year,and provides the procedures therefore;and WHEREAS,the Board of County Commissioners of Collier County,Florida,has received copies of budget amendments which provide for but are not limited to: revenue from grants,donations or contributions,or insurance proceeds for a designated purpose;and WHEREAS,the Board of County Commissioners of Collier County,Florida,has received copies of budget amendments where increased receipts for enterprise or proprietary funds received for a particular purpose may be appropriated and expended for that purpose. WHEREAS,the Board of County Commissioners of Collier County,Florida,has received copies of budget amendments where reserve for future construction and improvements are appropriated for the purposes for which the reserve was made;and WHEREAS,the Board has determined that it is appropriate to amend the Budget for Fiscal Year 2016-17 by resolution pursuant to Section 129.06,Florida Statutes. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,FLORIDA,that the budget amendments to the FY 2016-17 Budget described below are approved and hereby adopted and the FY 2016-17 Budget is so amended. BUDGET INCREASE INCREASE INCREASE AMENDMENT (DECREASE) (DECREASE) (DECREASE) EXPLANATION FOR FUND NUMBER RECEIPT EXPENDITURE RESERVES APPROPRIATION 195 17-775 (09/28/17-1H) $100,000.00 $100,000.00 To recognize FEMA funds for Hurricane Irma. Beach Renourishment&Inlet Mgt 301 17-776(09/28/17-1H) $100,000.00 $100,000.00 To recognize FEMA funds for Hurricane Irma. County-wide Capital 301 17-777(09/28/17-1H) $100,000.00 $100,000.00 To recognize FEMA funds for Hurricane Irma. County-wide Capital 301 17-778(09/28/17-1H) $100,000.00 $100,000.00 To recognize FEMA funds for Hurricane Irma. County-wide Capital 314 17-779(09/28/17-1H) $100,000.00 $100,000.00 To recognize FEMA funds for Hurricane Irma. Museum CIP 306 17-782(09/28/17-1H) $1,900,000.00 $1,900,000.00 To recognize FEMA funds for Hurricane Irma. Parks Capital 412 17-783 (09/28/17-IH) $1,000,000.00 $1,000,000.00 To recognize FEMA funds for Hurricane Irma. Water Capital 414 17-784(09/28/17-1H) $4,500,000.00 $4,500,000.00 To recognize FEMA funds for Hurricane Irma. Wastewater Capital 496 17-787(09/28/17-1H) $50,000.00 $50,000.00 To recognize FEMA funds for Hurricane Irma. Airport Capital 523 17-788(09/28/17-3) $750,000.00 $750,000.00 To recognize FEMA funds for Hurricane Irma. Fleet 301 17-796(09/28/17-3) $50,000.00 $50,000.00 To recognize FEMA funds for Hurricane Irma. County-wide Capital 112 17-802(09/28/17-3) $2,000,000.00 $2,000,000.00 To recognize FEMA funds for Hurricane Irma. Landscape 195 17-807(09/28/17-3) $100,000.00 $100,000.00 To recognize FEMA funds for Hurricane Irma. Beach Renourishment&Inlet Mgt 301 17-808(09/28/17-3) $500,000.00 $500,000.00 To recognize FEMA funds for Hurricane Irma. County-wide Capital 426 . 17-809(09/28/17-3) $200,000.00 $200,000.00 To recognize FEMA funds for Hurricane Irma. CAT Enhancement 427 17-810(09/28/17-3) $100,000.00 $100,000.00 To recognize FEMA funds for Hurricane Irma Transportation Disadvantaged BE IT FURTHER RESOLVED that the Clerk is hereby ordered and directed to spread this Resolution in full among the minutes of this meeting for permanent record in his office. This Resolution adopted this 28`h day of September,2017,after motion,second and majority vote. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E.BROCK,Clerk COLLIER COUNTY,FLORIDA By: By: Deputy IM SMI PENNY TAYLOR,BCC CHAIRMAN Approved as t,� :