Loading...
Forest Lakes MSTU Agenda 10/03/2017 FOREST ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112 OCTOBER 3,2017 MEETING LOCATION: 1058 FOREST LAKES DRIVE, NAPLES, FL 34105 AGENDA I. CALL TO ORDER II. ATTENDANCE Advisory Committee George E. Fogg—Chair (4/21/2020) Marianne Fanning—Vice Chair (4/21/2018) Richard Barry (4/21/2018) Barbara Bell (4/21/2019) John Goody (4/21/2019) Staff Michelle Arnold—Director Dan Schumacher—Project Manager Contractors Aaron Gross—Ground Zero (12/31/2017) Scott Windham—Windham Studio (12/24/2017) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES— SEPTEMBER 5, 2017 V. CONTRACTOR REPORTS: A. Windham Studio—Scott Windham(not present), no report this month. B. Ground Zero Landscape Maintenance—Aaron Gross VI. PROJECT MANAGERS REPORT: A. Budget Report. B. Hurricane Irma- September 10th a. Damage Assessments—Forest Lakes Blvd & Woodshire Ln. b. Clean-up plans,activities,and quotes. C. Quote& Bid Solicitations— a. Light Pole Number Duplicates. b. Swales Maintenance. (Sep-30) c. Lakes Weed Control Maintenance. (N/A) d. Landscape Maintenance. (Dec-31) D. Quotes— VII. NEW BUSINESS: VIII. OLD BUSINESS: A. Better Roads(contractor)—Pavement service life assessment. B. Roadway Re-striping& Reflectors—Paint or Thermoplastic. IX. PUBLIC COMMENTS X. ADJOURNMENT NEXT MEETING: NOVEMBER 7, 2017 - 10:00 AM FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE, NAPLES, FL 34112 October 3, 2017 Forest Lakes MSTU 1/1 MINUTES FOREST ROADWAY AND DRAINAGE M.S.T.U. LAKES ADVISORY COMMITTEE 3299 East Tamiami Trail Suite 103 Naples, FL 34112 Minutes September 5,2017 I. Call to Order Chairman Fogg called the meeting to order at 10:00 A.M. A quorum was established. II. Attendance Members: George Fogg, Chair; Marianne Fanning, Vice Chair; Richard Barry; Barbara Bell (Excused); John Goody County: Dan Schumacher, Project Manager Other: Aaron Gross, Ground Zero Landscaping; Dale Fey, Fire Marshal,North Collier Fire Control and Rescue District; Wendy Warren, JuriSolutions III. Approval of Agenda Ms. Fanning moved to approve the Agenda of the Forest Lakes Advisory Committee as presented. Second by Mr. Goody. Carried unanimously 4- 0. IV. Approval of Minutes—August 1,2017 Chairman Fogg moved to approve the minutes of the June 6, 2017 Forest Lakes Advisory Committee meeting as presented. Second by Ms. Fanning. Carried unanimously 4- 0. V. Contractor Reports A. Windham Studio—Scott Windham (not present) Report Attached. The monthly community landscape report dated August 29, 2017 noted the following items: Entry West ROW • Cut the rain sensor PVC riser to within 12" above the controller box. Action is complete. Main Entry Island • Cassias have been removed; replacement Bougainvillea standards are installed. Forest Lakes Blvd. • Trim limbs out of head clearance zone above sidewalk on trees noted in report at Light Pole #'s 94, 99, 116, 121, 129, 156, 159, 172, 176, 163 and 167. • Light Pole #'s 106, 126, 140 and 145 —Cassia trees - Stand up, re-stake. • Light Pole # 126— Solicit opinion from Scott Windham regarding recommendation to remove suckers from the Cassia tree. • Light Pole #135 —Golden Shower tree to be straightened and re-staked. • Light Pole #148—Monitor health of largely defoliated pink Tabebuia. Minimal new foliar growth observed. September 5, 2017 Forest Lakes MSTU 1/5 MINUTES • Light Pole#155—Recommend replacement of Floss Silk tree. Seek Scott Windham's opinion regarding decline in health of Floss Silk tree and ask him to recommend replacement species. Mr. Schumacher will discuss the Floss Silk tree condition with Mr. Windham and report his findings to the Committee. Woodshire Lane • Trim Brazilian Pepper growth off Light Pole head#'s 22, 39 and 41. • Trim Hong Kong Orchid limbs off of sidewalk and lamp head at Light Pole#'s 29 and 33. • Light Pole #'s 48—50: Clean Potato vine off of perimeter fence. • Three Laurel Oaks, Light Poles#50& 51, are in ill health; removal recommended. • During Committee discussion the following was noted: o The Cassia Trees should be removed and replaced with 5'—6' Bougainvillea during the rainy season. Mr. Schumacher will request Naples Bath and Tennis remove the Brazilian Pepper from the fence. Trimming will be requested if the invasive exotic is not removed. Tree Removal at Fairways at Emerald Greens ("Fairways") • If the declining Laurel Oak trees at the Fairways Condominium are deemed a"safety hazard" by a certified Arborist,then they must be removed. • Mr. Schumacher has researched the MSTU easement in the vicinity of the trees, obtained for the drainage, sidewalk, lighting and landscaping installed by the MSTU. • The County Attorney's Office (CAO) advised the condo association it is responsible for the landscaping not installed by the MSTU. • Mr. Schumacher notified the property manager for the Fairways, Southwest Property Management, of their responsibility to evaluate the trees and remove if necessary. Mr. Schumacher will contact the Fairways again to secure their response to tree removal noting Code Enforcement will be notified if the Association fails to take action. B. Ground Zero Landscape Maintenance—Aaron Gross • Mr. Gross will schedule service on items detailed in Windham Studios report. VI. Project Managers Report A. Budget Report Mr. Schumacher presented the "Forest Lakes MSTU Fund 159, September 5, 2017"for FY17 noting: • $182,758 of the $189,600 FY 17 Ad Valorem Tax budget has been collected. • The Operating Expense budget is $167,383 of which$33,078 is committed and $117,232 in invoices has been paid. • Operating Expense available balance for FY17 is $17,072.83. • Line 38 `Reserves' will fund the planned Drainage Structures project, designed by ABB. • The re-striping of roadways project will be funded in the FY-18 budget. • Unused funds can be transferred between purchase orders to accommodate shortages if necessary. • Total Available Balance is $250,515. September 5, 2017 Forest Lakes MSTU 2/5 MINUTES B. August 25,2017 Rain Event Mr. Schumacher introduced Dale Fey, Fire Marshal,North Collier Fire Control and Restrict District. Mr. Fey reported he was attending the meeting to address questions and concerns regarding community flooding. Chairman Fogg distributed a 2009—August 2017 annual and historic rainfall event recap: • Average historic rainfall for the community has been 54 inches. • Rainfall for 2017 as of August 31, 2017 was 61.1 inches. • The storm on August 27, 2017 produced 8.45 inches of water. During Committee discussion the following was noted: • Pumps are not available to lower the water level in the lakes. • Water drainage from the community onto other property is not permitted. • The Collier County Stormwater Division is conducting a study to determine opportunities to lower water tables. • The Fire Department does not provide portable radios during storm events for residents. • The Fire Department does not provide service when storm conditions have achieved a certain level. • Boats and large vehicles are available for evacuation. • Communities are encouraged to establish a Community Emergency Response Team (CERT). C. Quote and Bid Solicitations Mr. Schumacher reported as follows: a. Lakes Weed Control Maintenance. (N/A) • Weed control maintenance service has not been performed in two months. • Quote(s) for this service will be requested. • The MSTU plans to assume maintenance responsibility on or after October 2017 (FY18). b. Golf Course Swales Maintenance. (September 30,2017). • Quotes (due September 22, 2017) for a six month service contract have been requested from three qualified contractors. c. Landscape Maintenance. (December 31,2017) • Ground Zero Landscaping's contract expires in December 2017. • Mr. Schumacher is preparing an Invitation to Bid((ITB) for Landscape Maintenance services from qualified contractors. • Staff has drafted a comprehensive contract bundling landscaping, swale maintenance and a lighting report. • Bids will be reviewed at a November or December 2017 Advisory Committee meeting. D. Tree Replacements a. Golden Shower Ornamental at Light Pole 138. • The Golden Shower tree has been replaced. b. Cassia Trees with (15) Bougainvillea's at Forest Lakes Blvd entrance. • The specified 25 gallon trees were purchased at the 15 gallon price and installation is complete. September 5, 2017 Forest Lakes MSTU 3/5 MINUTES E. Sidewalk Lighting—Lamp Outages Lamp outages have been replaced. F. Light Pole Number Duplicates a. Forest Lakes Blvd—Re-number 31 Poles in the Northeast Segment Mr. Schumacher distributed a graphic illustration of the Phase II lighting for Forest Lakes Boulevard and a proposal to re-number thirty-one duplicate light poles in the northeast segment. Mr. Schumacher will obtain a quote and issue a notice-to-proceed for Ground Zero Landscaping to re-number duplicate poles 63 to 92. G. Quotes No proposals were presented. VII. New Business None VIII. Old Business A. Roadway Re-striping & Reflectors Mr. Schumacher contacted and is awaiting a response from "Better Roads, Inc. "for the following: a. Paint or Thermoplastic Life expectancy of paint versus thermoplastic road re-striping. b. Pavement install date and estimated Asphalt service life The date of previous asphalt installation of the roads in Forest Lakes. Mr. Schumacher noted the MSTU is only responsible for the main roads in the development and recommended discussion of roadway re-striping be placed on the October 2017 Agenda. The work will be allocated to the FY-18 budget. B. Golf Course Sand Mr. Burnham informed Mr. Schumacher the golf course sand stored in the vicinity of Woodshire Lane and Forest Lakes Boulevard will be re-located by the end of September. C. Water Accumulation at the Intersection of Forest Lakes Boulevard and Woodshire Lane The Committee addressed the water accumulation occurring on the sidewalk at the intersection of Forest Lakes Boulevard and Woodshire Lane. During Committee discussion the following was noted: • Maintenance of the area is under the MSTU's jurisdiction and the condition is a safety hazard. • Methods to prevent water accumulation including installation of a perforated drainage pipe to direct water underneath the sidewalk to a catch basin, should be investigated. • An engineering firm should be retained to design a solution. Mr. Schumacher will investigate drainage options to alleviate water accumulation. September 5, 2017 Forest Lakes MSTU 4/5 MINUTES IX. Public Comment None X. Adjournment There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:50 AM. FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE George Fogg,Chairman The Minutes were approved by the Committee on , 2017 , as presented , or as amended Next Meeting October 3,2017 10:00 A.M. Forest Lakes Condo Association Clubhouse 1058 Forest Lakes Drive,Naples FL,34110 September 5, 2017 Forest Lakes MSTU 5/5 FOREST LAKES MSTU FUND 159 October 3,2017 (Compiled Sept 26,2017) Vendor Item PO4 Budget Commitments Expenditures Budget Remainder 1 CUR AD VALOREM TAX $ (189600.00) $ - $ (182,758.17) $ (6,841.83) 2 DEL AD VALOREM $ - $ - $ (529.54) $ 529.54 3 OVERNIGHT INTEREST $ - $ (553.08) $ 553.08 4 INVESTMENT INTEREST $ - $ (2,661.84) $ 2,661.84 5 INTEREST TAX COLLECTOR $ - $ - $ (12.08) $ 12.08 6 REVENUE STRUCTURE $ (189,600.00) $ - $ (186,514.71) $ (3,085.29) 7 CARRY FORWARD GEN $ (259,700.00) $ - $ - $ (259,700.00) 8 CARRY FORWARD OF ENCUMB AMT $ (16,583.50) $ - $ - $ (16,583.50) 9 NEG 5%EST REV $ 9,500.00 $ - $ - $ 9,500.00 10 TRANSFERS&CONTRIB $ (266,783.50) $ - $ - $ (266,783.50) 11 TOTAL REVENUE $ (456,383.50) $ - $ (186,514.71) $ (269,868.79) Agnoli,Barber&Brundage Stormwater Engineering Services 4500168571 $ 12,551.14 $ 13.86 Agnoli,Barber&Brundage Study of North&West Outfall 4500173709 $ 13,914.50 $ 5.50 Windham Studio,Inc. Landscape Architect 4500163805 $ 2,457.50 $ 675.00 12 ENGINEERING FEES $ 36,583.50 $ 2,457.50 $ 27,140.64 $ 6,985.36 13 ENGINEERING FEES OTHER Windham Studio,Inc. Landscape Architect 4500175207 $ - $ 3,975.00 $ 2,175.00 $ (6,150.00) 14 INDIRECT COST REIMBURS Collier County Direct Pay $ 6,800.00 $ - $ 6,800.00 $ - 15 INTERDEPT.PAYMENT Collier County Direct Pay $ 187.00 $ (187.00) 16 LANDSCAPE INCIDENTALS Ground Zero Landscape Incidentals 4500172242 $ 4,000.00 $ 5,643.63 $ 2,356.37 $ (4,000.00) Ground Zero Basic Level Maintenance 4500172242 $ 4,697.00 $ 20,303.00 Hannula Landscaping Swales Maintenance 4500173070 $ - $ 1,121.46 Hannula Landscaping Swales Maintenance 4500173334 $ 8,595.00 $ 31,405.00 McShea Contracting Pavement Markings 4500175285 $ - $ 2,100.00 Ground Zero IRMA Emergency Debris 4500180651 $ 1.00 Hannula Landscaping IRMA Emergency Debris 4500180650 $ 1.00 Annat Municipal S&S Stop&Street Signs 4500176352 $ - $ 259.33 FL Fountains&Equipment Lake Fountains Repair&Replace 4500176742 $ 125.00 $ 2,349.98 17 OTHER CONTRACTUAL $ 90,000.00 $ 13,419.00 $ 57,538.77 $ 19,042.23 18 ELECTRICITY FP&L Electricity 4700003055 $ 15,000.00 $ 1,666.75 $ 11,033.25 $ 2,300.00 19 WATER AND SEWER City of Naples Reclaimed Water 4700003056 $ 3,000.00 $ 493.16 $ 1,006.84 $ 1,500.00 20 RENT EQUIPMENT JM Todd Copier/Printer Lease(shared) 4500171793 $ 300.00 $ - $ 266.12 $ 33.88 21 INSURANCE GENERAL Collier County Insurance Direct Pay $ 200.00 $ - $ 200.00 $ - 22 SPRINKLER SYSTEM MAIN FIS Irrigation Parts 4500172143 $ 500.00 $ 261.59 $ 238.41 $ 0.00 23 MULCH Forestry Resources Mulch 4500171699 $ 1,000.00 $ 378.40 $ 621.60 $ - 24 LIGHTING MAINTENANCE Harts Electric Electrical Service 4500173658 $ 5,000.00 $ 3,095.14 $ 4,904.86 $ (3,000.00) 25 OTHER MISCELLANEOUS Juristaff,Inc. Transcriptionist 4500172142 $ 3,200.00 $ 374.30 $ 2,325.70 $ 500.00 26 OFFICE SUPPLIES Staples Advantage Office Supplies 4500171792 $ 300.00 $ 102.55 $ 97.45 $ 100.00 27 COPYING CHARGES JM Todd Monthly CPC (shared) 4500171800 $ 300.00 $ 20.06 $ 279.94 $ - SiteOne Landscape Supply Fertilizer 4500175021 $ 131.30 $ 206.40 Green Technologies Fertilizer 4500175022 $ 178.90 $ - Florikan Fertilizer 4500175023 $ - $ 688.50 28 FERT HERB CHEM $ 1,000.00 $ 310.20 $ 894.90 $ (205.10) The Flag Store Display Flag&Pole Visa Payment $ 36.58 Home Depot Two(2)Sign Bulbs Visa Payment $ 11.98 29 OTHER OPERATING SUPPLIES $ 200.00 $ • $ 48.54 $ 151.46 30 OPERATING EXPENSE $ 167,383.50 $ 32,197.28 $ 118,115.39 $ 17,070.83 31 TRANS TO 111 UNINCOR $ 49,800.00 $ - $ 49,800.00 $ - 32 TRANSFERS $ 49,800.00 $ - $ 49,800.00 $ - 33 Budget Trans from Appraiser $ 2,000.00 $ - $ 1,531.92 $ 468.08 34 Budget Trans from Tax Collector $ 4,500.00 $ - $ 4,225.90 $ 274.10 35 TRANSFERS CONST $ 6,500.00 $ - $ 5,757.82 $ 742.18 36 TOTAL OPERATING EXPENDITURES $ 223,683.50 $ 32,197.28 $ 173,673.21 $ 17,813.01 37 RESERVES FOR FUTURE CONST $ 232,700.00 $ - $ - $ 232,700.00 38 RESERVES 5 232,700.00 $ - $ - $ 232,700.00 39 TOTAL EXPENDITURES $ 456,383.50 $ 32,197.28 $ 173,673.21 $ 250,513.01 Budget Commitments Expenditures Total 145,888,273 FY-11 Final Taxable Value 132,933,552 FY-12 Final Taxable Value 129,715,669 FY-13 Oct Taxable Value 129,977,881 FY-14 Oct Taxable Value 140,171,072 FY-15 Oct Taxable Value 152,711,784 FY-16 Oct Taxable Value 165,745,378 FY-17 July Taxable Value 8.53% Increase, FY-16 to FY-17 i'"`I' Property-Tax Operating Budget SummaryMilla$e Summary. 77Py-17 Gross Taxable V 185,745,378 FY 16 FY 17 Debt Service Operations Total Deduct New Under-co _ (244,37 ;, Millage: 1.1940 1.1438 2.8562 1.1438 4.0000 k' Taxable Value 16 ' _=5 Revenue: $182,338 $189,580 $473,400 $189600 $663,000 MSTU Plan for Hurricane Irma Recovery 1. Evaluate situation as soon as safely possible. First week (Sept 11-17) • Remove MSTU landscape that is blocking roadway. Stack debris in Med • Remove MSTU landscape that is blocking sidewalks. Stack on existing landscape • Remove hazardous conditions, leaning trees etc. • Inspect equipment for damage/safety issues • Make report of damage 2. Evaluate remaining landscape with landscaper. Week 2-3 (Sept 18-Oct 1) • Designate landscape for Immediate removal and schedule. • Designate Landscape for Prune and observe and schedule • Remove Debris and schedule • Activate irrigation system and test completely- Make repairs • Repair, damaged equipment (Broken sidewalks, fencing, lighting, etc.) and schedule. • Perform all of Item 2. 3 Evaluate remaining landscape- Week 4-24 (Oct 2-Feb 26 2018) • Replace destroyed plants as desired. • Replace plants that did not recover as desired. • Perform normal weekly maintenance. 4. File claim for damage as soon as actual costs are known.