Agenda 09/26/2017 Item #16E2209/26/2017
EXECUTIVE SUMMARY
Recommendation to extend existing contracts to Stewart Title Company and American
Government Services Corporation under Bid # 13-6043, “Real Estate Title & Closing Services” for
a period of six months to allow staff to re-solicit these services with a revised award criteria to
include a rotation plan.
OBJECTIVE: To extend the existing contracts under Bid #13-6043 “Real Estate Title & Closing
Services” to Stewart Title Company and American Government Services Corporation for a period of six
months to provide uninterrupted title and closing services for prospective right-of-way and other real
property acquisitions made by the County.
CONSIDERATIONS: The Right of Way Acquisition Section of the Transportation Engineering
Department and the Real Property Management Section of the Facilities Management Department use
title companies to provide real estate title and closing services for prospective right -of-way and other real
property acquisitions. These services include the preparation of title commitments and ownership and
encumbrance reports (search and examination of title), title research, the preparation and recording of real
estate instruments required to clear title and close real estate transactions, and the issuance of title
policies.
The Procurement Services Division issued an Invitation to Bid on February 13, 2017 to three hundred
thirty three (333) firms. Thirty-six (36) bid specifications were downloaded and five (5) firms submitted
responses by the March 15th deadline. Based on staff’s responsive and responsibility check, it was
determined that the award criteria would not coincide with a rotation plan as originally intended and
deemed necessary by the requesting division. Therefore, staff determined that it is in the best inte rests of
the County to extend the existing contracts with Stewart Title Company and American Government
Services Corporation for a period of six months and re-solicit these services with a revised award criteria
to include a rotation plan. This extension will revise the current expiration date of October 8, 2017 to
April 6, 2018. Once the current solicitation process is complete and new agreements negotiated, the
current agreements will be terminated and replaced.
FISCAL IMPACT: None. The annual agreements are “standing” agreements governing the price and
delivery of real estate title and closing services. When these services are required by Collier County, they
are paid for from each individual department’s budget as capital improvement projects are i dentified. As
such, payments for these services are authorized by the Board as each capital improvement project is
authorized by the Board.
GROWTH MANAGEMENT IMPACT: There is no direct impact on the Growth Management Plan.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
RECOMMENDATION: That the Board of County Commissioners extend the existing contracts under
Bid #13-6043 “Real Estate Title & Closing Services” to Stewart Title Company and American
Government Services Corporation for a period of six months to provide uninterrupted title and closing
services for prospective right-of-way and other real property acquisitions made by the County.
Prepared by: Swainson Hall, Procurement Manager - Acquisitions, Procurement Services Division
Attachments: Extension Letters
16.E.22
Packet Pg. 2539
09/26/2017
ATTACHMENT(S)
1. Stewart Title Company_Extension_Signed (PDF)
2. American Government Services Corporation _Extension_Signed (PDF)
16.E.22
Packet Pg. 2540
09/26/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.22
Doc ID: 3745
Item Summary: Recommendation to extend existing contracts to Stewart Title Company and
American Government Services Corporation under Bid # 13-6043, “Real Estate Title & Closing Services”
for a period of six months to allow staff to re-solicit these services with a revised award criteria to include
a rotation plan.
Meeting Date: 09/26/2017
Prepared by:
Title: Procurement Specialist – Procurement Services
Name: Swainson Hall
09/06/2017 4:10 PM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
09/06/2017 4:10 PM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 09/13/2017 12:51 PM
Procurement Services Ted Coyman Additional Reviewer Completed 09/15/2017 8:40 AM
Procurement Services Swainson Hall Additional Reviewer Completed 09/15/2017 8:42 AM
Administrative Services Department Len Price Level 1 Division Reviewer Completed 09/15/2017 3:06 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 09/18/2017 8:46 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 09/18/2017 10:10 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/18/2017 11:00 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 09/18/2017 11:17 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/18/2017 12:50 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 09/19/2017 3:34 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/26/2017 9:00 AM
16.E.22
Packet Pg. 2541
16.E.22.a
Packet Pg. 2542 Attachment: Stewart Title Company_Extension_Signed (3745 : Extention 13-6043 Real Estate Title & Closing Services)
16.E.22.a
Packet Pg. 2543 Attachment: Stewart Title Company_Extension_Signed (3745 : Extention 13-6043 Real Estate Title & Closing Services)
16.E.22.b
Packet Pg. 2544 Attachment: American Government Services Corporation _Extension_Signed (3745 : Extention 13-6043 Real Estate Title & Closing Services)
16.E.22.b
Packet Pg. 2545 Attachment: American Government Services Corporation _Extension_Signed (3745 : Extention 13-6043 Real Estate Title & Closing Services)