09-06-2017 BCC-E (Hurricane Irma)COLLIER COUNTY
Board of County Commissioners
Community Redevelopment Agency Board (CRAB)
Airport Authority
AGENDA
Board of County Commission
Chambers Collier County Government
Center 3299 Tamiami Trail East, 3rd
Floor Naples, FL 34112
Emergency Meeting
September 6, 2017
Hurricane Irma
12:00 noon
Commissioner Penny Taylor, District 4 – BCC Chair
Commissioner Andy Solis, District 2 – BCC Vice-Chair
Commissioner Donna Fiala, District 1
Commissioner Burt Saunders, District 3
Commissioner William L. McDaniel, Jr., District 5
NOTICE: All persons wishing to speak on Agenda items must register prior to presentation of the Agenda
item to be addressed. All registered speakers will receive up to three (3) minutes unless the time is adjusted by
the chairman. Collier County Ordinance No. 2003-53 as amended by ordinance 2004-05 and 2007-24, requires
that all lobbyists shall, before engaging in any lobbying activities (including but not limited to, addressing the
Board of County Commissioners), register with the Clerk to the Board at the Board Minutes and Records
Department.
1. Pledge of Allegiance/Call to Order
2. Update on the status of Hurricane Irma and its impact on Collier County
3. Determination of Necessity of Declaring a State of Emergency
4. Discussion of any appropriate action for the Board to take
a. Debris Mission
b. Law Enforcement/Protective Services
c. Budget and Financial
d. Other
5. Adjourn
EXECUTIVE SUMMARY
Recommendation to authorize budget amendments to recognize FEMA revenue and adopt a
resolution approving amendments (appropriating grants, donations, contributions or insurance
proceeds) to the Fiscal Year 2016-17 Adopted Budget.
OBJECTIVE: That the Board of County Commissioners adopts the attached resolution and the related
amendments that amend the Fiscal Year 2016-17 adopted budget in accordance with Section 129.06,
Florida Statutes.
CONSIDERATIONS: In order to prepare for Hurricane Irma, County Divisions will require budget
authorization to prepare for and respond to the impact and aftermath of the storm. FEMA (Federal
Emergency Management Administration) reimbursements will be appropriated to ensure County budgets
are available for storm related expenses.
Section 129.06, Florida Statutes defines how an annual budget, as adopted by the Board, can be
amended. Budget amendments recognizing grants, donations, contributions, insurance proceeds, or
receipts from enterprise or proprietary funds that increase the total appropriations of a fund over the
adopted annual budget must be approved by resolution of the Board of County Commissioners. Also,
budget amendments appropriating moneys from reserve for future construction and impro vements must
be approved by resolution of the Board of County Commissioners.
FISCAL IMPACT: Budget amendments will be processed to recognize FEMA revenue and increase
appropriations within the various Divisions’ capital budgets utilizing project number 50154 for the
impact and aftermath of Hurricane Irma. A total of $5.8 million is suggested as the initial fund up for
this event based upon our experiences with Hurricane Wilma. Budget amendments will reflect this
amount. Expenditures associated with Hurricane Wilma in October of 2005 was $31million.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item was reviewed by the County Attorney, is approved as to form
and legality, and requires majority support for approval. – JAK.
RECOMMENDATION: That the Board adopts the attached resolution amending the Fiscal Year 2016-
17 adopted budget and authorizes the necessary budget amendments.
Prepared by: Mark Isackson, Corporate Financial Planning and Management Services
County Manager’s Office
RESOLUTION NO. 17-
A RESOLUTION PURSUANT TO SECTION 129.06(2), FLORIDA STATUTES,
TO AMEND THE BUDGET FOR THE 2016-17 FISCAL YEAR.
WHEREAS, Section 129.06(2), Florida Statutes, provides that the Board of County Commissioners (hereinafter also referr ed to as "Board") at
any time within a fiscal year may amend a budget for that year, and provides the procedures therefore; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments which provide for but
are not limited to: revenue from grants, donations or contributions, or insurance pr oceeds for a designated purpose; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where increas ed
receipts for enterprise or proprietary funds received for a particular purpose may be appropriated and expended for that purp ose.
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where reser ve for
future construction and improvements are appropriated for the purposes for which the reserve was made; and
WHEREAS, the Board has determined that it is appropriate to amend the Budget for Fiscal Year 20 16-17 by resolution pursuant to Section
129.06, Florida Statutes.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that
the budget amendments to the FY 2016-17 Budget described below are approved and hereby adopted and the FY 2016-17 Budget is so amended.
BUDGET INCREASE INCREASE INCREASE
AMENDMENT (DECREASE) (DECREASE) (DECREASE)
EXPLANATION FOR
FUND NUMBER RECEIPT EXPENDITURE RESERVES APPROPRIATION
003 17-756 (09/06/17) $500,000.00 $500,000.00 To recognize FEMA funds for Hurricane Irma.
Emergency Disaster
301 17-757 (09/06/17) $500,000.00 $500,000.00 To recognize FEMA funds for Hurricane Irma.
County-wide Capital
306 17-758 (09/06/17) $500,000.00 $500,000.00 To recognize FEMA funds for Hurricane Irma.
Parks Capital
310 17-759 (09/06/17) $1,000,000.00 $1,000,000.00 To recognize FEMA funds for Hurricane Irma.
Transportation/CDES Capital
325 17-760 (09/06/17) $100,000.00 $100,000.00 To recognize FEMA funds for Hurricane Irma.
Stormwater Capital
412 17-761 (09/06/17) $500,000.00 $500,000.00 To recognize FEMA funds for Hurricane Irma.
Water Capital
414 17-762 (09/06/17) $500,000.00 $500,000.00 To recognize FEMA funds for Hurricane Irma.
Wastewater Capital
474 17-763 (09/06/17) $2,000,000.00 $2,000,000.00 To recognize FEMA funds for Hurricane Irma.
Solid Waste Capital
496 17-764 (09/06/17) $100,000.00 $100,000.00 To recognize FEMA funds for Hurricane Irma.
Airport Capital
195 17-765 (09/06/17) $100,000.00 $100,000.00 To recognize FEMA funds for Hurricane Irma.
Airport Capital
BE IT FURTHER RESOLVED that the Clerk is hereby ordered and directed to spread this Resolution in full among the minutes of t his meeting for
permanent record in his office.
This Resolution adopted this 6th day of September, 2017, after motion, second and majority vote.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA
By: _________________________________ By: _________________________________
Deputy Clerk PENNY TAYLOR, BCC CHAIRMAN
Approved as to form and legality:
_____________________________________________
Jeffrey A. Klatzkow, County Attorney
AGENDA TRANSMITTAL SLIP 1
Date Submitted: 09/06/2017 Reauested
- Agenda Date: 09/06/2017
Agenda Iters
APPROPRIATE HEADING CIRCLE ONE
2
Pled2e of Allegiance
3 Approval
of Agenda and Minutes
❑ 4 Proclamations
5
Presentations(6)Public
Petitions
Board of Zonis Appeals
B
Advertised Public Hearings
9
Board of Coun Commissioners
10 CountyManager's Report
(11)
Topics
Public Comments on General
(12)
County Attorney's Report
(13) Other Constitutional Officers
(14) Airport Authority
❑(15) Staff and Commissioner General
Communications
X 06) Consent Agenda
[1(17)
Summa A e da
Requested by: 14kd-11"
Andrea ars Finance Director
Division Head: r'R k- a'
Kevin Rambosk, Sheriff
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Date:
Item Title: Approve request to appropriate $4M to Sheriffs General Fund (Courts, Law Enforcement and Corrections) in order to cover
salaries and other expenses related to Hurricane Irma.
List of Documents Attached:
1. Executive Summary (required) 2. Budget Amendment
EXECUTIVE SUMMARY
Recommendation to authorize execution of the budget amendment to increase current funding for
the Collier County Sheriffs General Fund (Court, Law Enforcement and Corrections) in the
amount of $4M in order to cover salaries and other expenses related to Hurricane Irma.
OBJECTIVE: To increase current budget in the amount of $4M for Sheriffs General Fund.
CONSIDERATION: Collier County Sheriff's Office needs an increase on the current budget for
Sheriff's General Fund in order to cover salaries and other expenses related to Hurricane Irma.
FISCAL IMPACT: A budget amendment in the amount of SW is needed from the Fund 001 General
Funds.
GROWTH MANAGEMENT: None.
LEGAL CONSIDERATIONS:
RECOMMENDATION: That the Board of County Commissioners (i) authorize execution of the
budget amendment from 001 General Funds.
PREPARED BY: Andrea Marsh, Finance Director
APPROVED BY: Kevin Rambosk, Sheriff
ITEM NO: DATE RECEIVED:
FILE NO.:
ROUTED TO:
DO NOT PYRITE ABOVE THIS SPACE
REQUEST FOR LEGAL SERVICES
(please type or print)
Date: September 6, 2017
To: Office of the County Attorney, Attention: Tammy Althouse.
From: Andrea Marsh r Finance Director
(Name) (Title)
Sheriff's Office Finance Division
(Division) (Department)
Re: Sheriffs General Operating Fund- Recommendation to authorize execution of the budget
amendment to increase current funding in the amount of $4M in order to cover salaries and other
expenses associated to the Hurricane Irma.
BACKGROUND OF REQUEST/PROBLEM:
(Describe problem and give background information - be specific, concise, and articulate).
On September 22, 2016, the Board approved the Collier County Sheriffs Office Budget, including funding
from Salaries and Other Expenses for Courts, Law Enforcement and Corrections.
(Are there documents or other information needed to review this matter? If yes, attach and
reference this information).
THIS ITEM HAS/HAS NOT BEEN PREVIOUSLY SUBMITTED.
(If previously submitted, provide County Attorney's Office file number.)
ACTION REQUESTED:
(Be very specific. Identify exactly what you need in the way of legal services.)
Legal approval of documents.
OTHER COM EENTS :
C: Kevin Rambosk, Sheriff
All requests must be copied to your appropriate Division Head or Constitutional Officer.
[YY-1442/715776/1]
1
PROCLAMATION/RESOLUTION NO. 2017-_____
PROCLAMATION OF THE BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY TO DECLARE A STATE OF EMERGENCY
FOR ALL TERRITORY WITHIN THE LEGAL BOUNDARIES OF
COLLIER COUNTY INCLUDING ALL INCORPORATED AND
UNINCORPORATED AREAS.
WHEREAS, Hurricane Irma has the potential for causing extensive damage to public
utilities, public buildings, public communication systems, public streets and roads, public
drainage systems, commercial and residential buildings and areas; and
WHEREAS, Collier County Bureau of Emergency Services officials are recommending
that a “State of Local Emergency” be declared due to the threat of Hurricane Irma; and
WHEREAS, Section 252.38(3)(a)(5), Fla. Stat., and Collier County Ordinance Nos. 84-
37, 2001-45, 2002-50, 2007-49, and 2011-34 (codified at Sections 38-56 through 38-71 in the
Collier County Code of Laws and Ordinances) provide for a political subdivision such as Collier
County to declare a State of Local Emergency and to waive the procedures and formalities
otherwise required of political subdivisions by law pertaining to:
1. Performance of public work and taking whatever prudent action is necessary to
ensure the health, safety and welfare of the community;
2. Entering into contracts;
3. Incurring obligations;
4. Employment of permanent and temporary workers;
5. Rental of equipment;
6. Utilization of volunteer workers;
7. Acquisition and distribution, with or without compensation, of supplies, materials
and facilities;
8. Appropriation and expenditure of public funds.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, in Special Session, this 6th day of
September, 2017, that Hurricane Irma poses a serious threat to the lives and property of residents
of Collier County, that voluntary evacuation is encouraged, and that a State of Local Emergency
be declared, effective immediately for all territory in the incorporated and unincorporated areas
of Collier County.
[YY-1442/715776/1]
2
BE IT FURTHER RESOLVED, that the Board of County Commissioners hereby
exercises its authority pursuant to Collier County Ordinance Nos. 84-37, 2001-45, 2002-50,
2007-49, and 2011-34 and waives the procedures and formalities required by law of a political
subdivision, as provided in Section 252.38(3)(a)(5), Fla. Stat., including authorization for
Procurement Director to waive existing purchasing card limitations during the declared
emergency.
BE IT FURTHER RESOLVED, that the Board of County Commissioners hereby
declares that during an emergency it shall be unlawful and an offense against the County for any
person operating within the County to charge more than the normal average retail price for any
merchandise, goods or services sold during the emergency. The average retail price as used
herein is defined to be that price at which similar merchandise, goods or services were being sold
during the 30 days immediately precedin g the emergency or at a mark-up which is a larger
percentage over wholesale cost than was being added to wholesale cost prior to the emergency.
The waiver and re-imposition of the state gas tax(es) shall not factor as to gasoline/petroleum
products sales prices.
BE IT FURTHER RESOLVED, that pursuant to Collier County Ordinance No. 2002-
50, Section One, this proclamation declaring a state of emergency shall activate the disaster
emergency plans applicable to the County and shall be the authority for the use or distribution of
any supplies, equipment, materials or facilities assembled or arranged to be made available
pursuant to such plans.
THIS PROCLAMATION/RESOLUTION ADOPTED after motion, second, and
majority vote favoring same this 6th day of September, 2017.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
By: ________________________________ By: ________________________________
, Deputy Clerk PENNY TAYLOR, CHAIRWOMAN
Approved as to form and legality:
________________________________
Jeffrey A. Klatzkow
County Attorney
[YY-1442/715753/1] 1
RESOLUTION NO. 2017 - ____
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA, DECLARING A PUBLIC
INTEREST AND NECESSITY IN REMOVING DEBRIS CAUSED BY
HURRICANE IRMA ON OR ADJACENT TO PUBLIC AND PRIVATE
ROADS THROUGHOUT THE COUNTY AND AUTHORIZING SUCH
REMOVAL OF DEBRIS BY COLLIER COUNTY AS PART OF ITS
EMERGENCY MANAGEMENT EFFORTS IN ACCORDANCE WITH
CHAPTER 252.38 (3)(A)(5), FLA. STAT., COLLIER COUNTY
ORDINANCE NOS. 84-37, 2001-45, 2002-50, 2007-49, AND 2011-34
(CODIFIED IN SECTIONS 38-56 THROUGH 38-71 IN THE COLLIER
COUNTY CODE OF LAWS AND ORDINANCES) AND IN
ACCORDANCE WITH PROCLAMATION/RESOLUTION NO. 2017-
_____ DECLARING A STATE OF EMERGENCY FOR ALL
TERRITORY WITHIN THE LEGAL BOUNDARIES OF COLLIER
COUNTY, AS A RESULT OF EXTENSIVE DAMAGE CAUSED BY
HURRICANE IRMA.
WHEREAS, on September 6, 2017, the Board of County Commissioners of Collier
County, Florida adopted Proclamation/Resolution No. 2017-____ to Declare a State of
Emergency for all territory within the legal boundaries of Collier County including all
incorporated and unincorporated areas; and
WHEREAS, Proclamation/Resolution No. 2017-____ was adopted under the authority
of Chapter 252.38(3)(a)(5), Fla. Stat., and Collier County Ordinance Nos. 84-37, 2001-45, 2002-
50, 2007-49, and 2011-34 (codified in Sections 38-56 through 38-71 in the Collier County Code
of Laws and Ordinances) providing for a political subdivision such as Collier County to declare a
state of local emergency and to waive procedures and formalities otherwise required of political
subdivisions by law; and
WHEREAS, Hurricane Irma has caused extensive damage to public utilities, public
buildings, public communications systems, public streets and roads, public drainage systems,
commercial and residential building areas, as well as private property and private roads
throughout Collier County; and
WHEREAS, the removal of debris from or adjacent to public or private roads throughout
Collier County is in the public interest in order to lessen or eliminate immediate threats of
significant damage to improved property and threats to life, public health and safety;
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, on this ___ day of September,
2017, that due to the damage and effect of Hurricane Irma:
1. The removal of debris from or adjacent to public and private roads throughout
Collier County is hereby declared to be in the public interest and necessary to
[YY-1442/715753/1] 2
eliminate or lessen immediate threats to life, public health and safety and to
eliminate immediate threats of significant damage to improved property; and
2. Debris from areas adjacent to or on public and private roads may be removed by
Collier County or its contractors provided the following procedures are followed:
a. Debris from areas adjacent to private roads must be placed on or at the private
street or private road right of way. Access on to the private properties will not
be allowed.
b. Communities adjacent to private roads must allow unlimited access for and
during debris removal operations.
c. There must be unrestricted access during debris removal operations and the
private road is to be subject to normal public services such as school bus and
postal vehicle routes.
d. Debris may also be removed from mobile home parks provided that access to
the park is made by normal public services such as school bus and postal
vehicle routes.
e. Nevertheless, debris resulting from demolition of mobile homes,
manufactured homes, residential buildings or commercial buildings that is
“pushed out” to the right of way will not be eligible for removal operations of
Collier County or its contractors.
THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring
same this _______ day of September, 2017.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
By: ________________________________ By: ________________________________
, Deputy Clerk PENNY TAYLOR, CHAIRWOMAN
Approved as to form and legality:
________________________________
Jeffrey A. Klatzkow
County Attorney
1
RESOLUTION NO. 2017 – ____
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, FOLLOWING ITS DECLARATION OF
A STATE OF LOCAL EMERGENCY FOR ALL TERRITORY IN
COLLIER COUNTY, PROVIDING FOR THE OPENING OF A NEW
APPROPRIATION FUND FOR EMERGENCY SERVICES DURING
HURRICANE IRMA.
WHEREAS, the Board of County Commissioners of Collier County, Florida (the
“Board”), in Special Session this date adopted Proclamation/Resolution 2017 - ____, declaring a
state of emergency for all territory within the legal boundaries of Collier County, including all
incorporated and unincorporated areas; and
WHEREAS, the Board, being further informed that Hurricane Irma has the potential for
causing extensive damage to public utilities, public buildings, public communication systems,
public streets and roads, public drainage systems, commercial and residential building and areas
and poses a threat to the health, safety and welfare of the citizens, residents and visitors of/to
Collier County.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, in Special Session this ____ day
of September, 2017, that:
1. The Board waives the base fee(s) for convalescent transports by Collier County EMS for
evacuation only to approved shelter(s) pursuant to EMS practices and procedures for
“Registered Special Needs” persons.
2. The Board waives the fees for CAT services beginning at ______ am/pm on __________,
September ___, up and through ______ am/pm on ___________, September ___, 2017, to
aid in the evacuation of residents.
3. In the interest of efficient and effective pre-storm event preparation and post-storm event
recovery, maximum funding flexibility is crucial to safeguard the public health, safety, and
welfare thus requiring the processing of all necessary budget amendments up to $500,000.
2
THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring same
this _______ day of September, 2017.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
By: ________________________________ By: ________________________________
, Deputy Clerk PENNY TAYLOR, CHAIRWOMAN
Approved as to form and legality:
________________________________
Jeffrey A. Klatzkow
County Attorney