Agenda 09/12/2017 Item #16E609/12/2017
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chair to execute a Federally Funded Subgrant
Agreement to accept the annual Emergency Management Performance Grant (EMPG) in the
amount of $105,778 for emergency management planning, response, and mitigation efforts and to
authorize the necessary budget amendment.
OBJECTIVE: To accept an Emergency Management Performance Grant in the amount of $105,778 in
Federal Funds to enhance planning, response and mitigation efforts.
CONSIDERATIONS: The Federal Emergency Management Agency (FEMA) through the Florida
Department of Community Affairs annually makes funds available for local emergency management
programs. The County has been awarded $105,778 in Federal funds which have been budgeted for
the purchase of data processing and operating equipment, shelter supplies, and disaster response
equipment. The acceptance of these Federal funds requires a dollar for dollar non-federal funding
match; the annual Emergency Management Preparedness and Assistance Grant (EMPA) can be used
for this purpose in accordance with the EMPG Grant Agreement.
The Contract Number on the Federally Funded Subgrant Agreement will be completed by the
State.
FISCAL IMPACT: Funds in the amount of $105,778 are available from The Federal Emergency
Management Agency (FEMA) through the Florida Department of Community Affairs. A budget
amendment in the amount of $105,778 is required in Admin Service Grant Fund (703), Project #33530.
The $105,778 in matching funds are available in Admin Services Grant Fund (703), Project #33529.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: The Federally Funded Subgrant Agreement is a standard document. It
allows the State to terminate for cause or convenience. It allows the County to terminate for
convenience only with State approval. This item is approved for form and legality and requires a
majority vote for approval. - JAB
RECOMMENDATION: To approve and authorize the Chairman to execute Grant Agreement #18-
FG-__-09-21-01-__, to accept $105,778 from the Florida Division of Emergency Management for
emergency management program enhancement and authorize the associated budget amendment.
Prepared by: Christine Boni, Accountant, Emergency Management Division
ATTACHMENT(S)
1. Email - Award from the State (PDF)
2. [Linked] EMPG Grant Agreement (PDF)
3. EMPG Match Form 3 (PDF)
16.E.6
Packet Pg. 1804
09/12/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.6
Doc ID: 3587
Item Summary: Recommendation to approve and authorize the Chair to execute a Federally
Funded Subgrant Agreement to accept the annual Emergency Management Performance Grant (EMPG)
in the amount of $105,778 for emergency management planning, response, and mitigation efforts and to
authorize the necessary budget amendment.
Meeting Date: 09/12/2017
Prepared by:
Title: Accountant – Emergency Management
Name: Christine Boni
08/08/2017 10:48 AM
Submitted by:
Title: Division Director - Bureau of Emer Svc – Emergency Management
Name: Daniel Summers
08/08/2017 10:48 AM
Approved By:
Review:
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 08/08/2017 11:17 AM
Emergency Management Daniel Summers Additional Reviewer Completed 08/22/2017 11:47 AM
Grants Edmond Kushi Level 2 Grants Review Completed 08/22/2017 3:43 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 08/23/2017 10:39 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 08/28/2017 1:12 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/28/2017 3:41 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/28/2017 4:21 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 08/28/2017 5:16 PM
Grants Therese Stanley Additional Reviewer Completed 08/29/2017 10:47 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 08/30/2017 3:23 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/12/2017 9:00 AM
16.E.6
Packet Pg. 1805
1
BoniChristine
From:Powell, Shelly <Shelly.Powell@em.myflorida.com>
Sent:Thursday, June 29, 2017 1:52 PM
To:SummersDan; BoniChristine
Cc:Lyons, Karen; Jenkins, Chanda; Roberts, James; Fuller, Patrick
Subject:2017 EMPG Agreement
Attachments:2017 EMPG Agreement - Collier County.pdf; FY 2017 EMPG - budget - Collier.docx
Categories:Grants
The Division of Emergency Management is pleased to forward your FY2017 Emergency Management
Performance Grant (EMPG) Agreement . Please note the Division will be unable to send the agreements in any
form other than a PDF, due to legal stipulation.
Please carefully read and review the agreement including all attachments prior to signing. Print two (2) sets of
the attached agreement and complete as follows:
Both sets of the Agreement need original authorized signatures;
If signed by anyone other than the authorized person, a copy of an existing Certificate, Resolution, or
Procedure, or a letter signed by the authorized person indicating that they have the authority to enter
into Agreements;
Authorized person’s name and title printed where requested;
Date of signature;
The Budget Detail Worksheet should be completed with anticipated expenditure amounts – this
amount should equal your award amount.
Please make sure that the correct recipient name is stated on your contract, if not please let us know
immediately so that we can revise and resend.
Section 2(c), Contact, must be completed with the name and contact information of the representative of the
recipient who will be responsible for the administration of this agreement.
Once completed with the above information and signed, please return both (2) sets of the agreement to this
address:
Florida Division of Emergency Management
Bureau of Preparedness – Attn: Shelly Powell
Domestic Preparedness Unit
2555 Shumard Oak Boulevard, Suite 330G
Tallahassee, Florida 32399‐2100
A fully executed original agreement and reporting forms will be returned to you.
f{xÄÄç cÉãxÄÄ
Division of Emergency Management
2555 Shumard Oak Blvd.
Tallahassee, FL 32399‐2100
16.E.6.a
Packet Pg. 1806 Attachment: Email - Award from the State (3587 : Recommendation to approve the annual Emergency Management Performance Grant.)
2
(850) 815‐4356 Office
PLEASE NOTE: Florida has very broad public records laws. Most written communications to or from state officials
regarding state business are public records available to the public and media upon request. Your e‐mail communications
may therefore be subject to disclosure.
16.E.6.a
Packet Pg. 1807 Attachment: Email - Award from the State (3587 : Recommendation to approve the annual Emergency Management Performance Grant.)
DIVISION OF EMERGENCY MANAGEMENT
EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM. BASE GRANT
COLLIER COUNTY
Proposed Match Plan EMPG
Form 3
FY 2017-2018
This form is due with the signed agreement and will be used to compare with the match portion of your close out report. lf
Federal funds provlded under this Agreement shall be matched by the Sub-Recipient dollar for dollar from non-federal funds.
I hereby certify that the abgyglt{1tas reflect the the countyr anticipates meeting match requirements in
Sigtred
Contract or Financial
Name & Title -rJ ie-< t
Funding Source Describe how the County plans to meet the match Amount
2017 -2018 EMPG Obliqation $105.778.00
EMPA $10s,778.00
Local (General Revenue)
Local (Other Local)
Other Non-Federal
Total $10s,778.00
The total should be equal to or greater than your EMPG obligation.
16.E.6.c
Packet Pg. 1808 Attachment: EMPG Match Form 3 (3587 : Recommendation to approve the annual Emergency Management Performance Grant.)