Agenda 09/12/2017 Item #16D1809/12/2017
EXECUTIVE SUMMARY
Recommendation to authorize the Chairman to sign the standard U.S. Department of Housing and
Urban Development (HUD) entitlement agreements upon arrival; approve and authorize the
Chairman to sign thirteen subrecipient agreements for activities previously approved in the
FY2017-18 Action Plan for the Community Development Block Grant (CDBG), HOME Investment
Partnership (HOME), and Emergency Solutions Grant (ESG) Programs; and authorize the
necessary budget amendments in the amount of $3,107,453.43 for the HUD Fiscal Year 2017-2018
budget as approved in the HUD Action Plan for entitlement funds.
OBJECTIVE: To accept and expend federal funds to assist the citizens of Collier County.
CONSIDERATIONS: HUD offers entitlement funds to allow local governments to meet program-
specific community needs. HUD entitlement programs include:
CDBG, which funds a wide variety of projects such as acquisition, public services, public
amenities, and rehabilitation.
HOME, which funds rental assistance, new construction, and rehabilitation of single and multi-
family projects.
ESG, which funds homeless programs.
On June 28, 2016, the Board of County Commissioners (Board) approved the County’s Five-Year
Consolidated Plan for the use of entitlement funds for the period of FY2016-2021.
The FY 2017-2018 Annual Action Plan was approved by the Board at the June 27, 2017 meeting (Item
16D14) based on estimated allocations.
FY17-18 Allocations
CDBG HOME ESG Total
Award $2,284,112.00* $491,703.00 $183,318.00 $2,959,133.00
Program Income $13,000.00 $86,571.43 - $99,571.43
Match $48,749.00 $48,749.00
$2,297,112.00 $578,274.43 $232,067.00 $3,107,453.43
*Includes City of Naples allocation
The Action Plan and outlines the following activities approved to be funded:
Organization 2017-18
Funding
Purpose IDIS
Activity #
CDBG
Habitat for Humanity of Collier Co. $600,000 Housing Site Acquisition 558
Youth Haven $200,000 Cottage Rehabilitation 559
City of Naples $123,304 Anthony Park Restrooms 560
Immokalee Fire District $350,000 Site Acquisition for New Station 561
Immokalee CRA $125,000 Sidewalks 562
Bayshore CRA Sugden Pathway $143,399 Pathway 563
Collier Co. Housing Authority* $75,760 HVAC Installation 564
CDBG Public Services
Legal Aid $166,084 Services to Victims 565
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Boys & Girls Club of Collier Co. $50,000 Immokalee Youth Program 566
United Cerebral Palsy $50,000 Transportation 567
Collier Co. Children's Advocacy Center $62,759 Family Safety Program 568
HOME
Collier Co. Housing Authority $513,949 Rental Assistance 570
ESG
Shelter for Abused Women and Children $109,984 Shelter Operations 574
*Note- The Collier County Housing Authority HVAC Installation agreement includes $75,760 in 2017-18
CDBG Funding and $150,000 in FY2016-17 funding to be made available through the approval of a
Substantial Amendment HUD Action Plan advertised to be heard at Board’s September 26, 2017 meeting.
The Community & Human Services Division (CHS) staff is requesting that the Board authorize the
Chairman to execute the subrecipient agreements. The agreements will be effective on the date signed,
but as allowed per federal regulations, eligible expenditures will be reimbursed from October 1, 2017. No
federal funds will be reimbursed for any subrecipient agreement until the HUD entitlement agreements
and the associated subrecipient agreements are signed by the Board Chairman and the subrecipient
receives a notice to proceed.
Staff completed a compatibility analysis between the Consolidated Plan, the subrecipient’s grant
application, the FY 2017-18 Action Plan, the priority needs categories, and the subrecipient’s scope of
work. Staff confirmed that the projects are compliant with the Consolidated Plan and the FY 2017 -18
HUD Annual Action Plan. Board approval of the subrecipient agreements confirms the basis upon which
payment is to be made; only to change thereafter by Board approved substantial amendment and/or
contract amendment, if needed.
As a condition of award, Collier County retains funds to administer all three programs. Two of the three
programs require match, HOME is a 25% ($110,633) program match and ESG is a 1:1 match ($183,318).
While HOME requires a 25% match for project related activities, it does not require administration funds
to be matched. Project match requirements will be identified in the sub-recipient contracts.
CHS operates its Federal grant cycle from October 1 to September 30 to coincide with the County’s
budget year. Staff salaries are an eligible expense under the administrative portion of the grant funding
and the primary funding source used to support CHS staff that administers the CDBG, HOME, and ESG
funds to the sub-recipients.
Administrative HUD funds are available for use on October 1, 2017 (through the end of the fiscal year
September 30, 2018), but due to HUD’s internal administrative process, they will not have the requisite
entitlement agreements prepared and sent to us before the beginning of the fiscal year. By approving this
item, staff will have the ability to draw down these funds for administration.
FISCAL IMPACT: The HUD grant agreements of $2,959,133, projected and receipted program
income of $99,571.43 and match of $48,749 for a total of $3,107,453.43, will allow CHS to administer,
implement, and monitor the projects outlined in the FY2017-2018 Annual Action Plan. Costs
associated with grant administration and staffing are primarily covered by the entitlement funding,
with a required match contribution for the in-house portion of the ESG program.
Projects have been established as CDBG 33534, HOME 33535 and ESG 33536. Budget amendments
are required in the amount of $2,297,112.40 for CDBG, $578,274.43 for HOME, and $183,318 for ESG
within the Housing Grant Fund (705). A budget amendment is also required in the amount of $48,749 for
the ESG local match within Housing Grant Match Fund (706). The match amount is available from the
Services for Seniors Fund (123) via transfer to the Housing Grant Match fund (706). The source of
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funding is the General Fund (001) annual operating contribution.
LEGAL CONSIDERATIONS: The HUD entitlement grant agreements and certifications will be
approved for form and legality only if substantially identical to documents received in past years from
HUD. Accordingly, this item is approved as to form and legality and requires a majority vote for
approval. - JAB
GROWTH MANAGEMENT IMPACT: Acceptance and implementation of this amendment will
further the Goals, Objectives, and Policies of the Housing Element of the Growth Management Plan.
RECOMMENDATION: To authorize the Chairman to sign the standard HUD agreements upon arrival;
approve and authorize the Chairman to sign thirteen subrecipient agreements for activities previously
approved in the FY2017-18 Action Plan for the CDBG, HOME, and ESG Programs; and authorize the
necessary budget amendments in the amount of $3,107,453.43 for the HUD Fiscal Year 2017-2018
budget as approved in the HUD Action Plan for entitlement funds.
Prepared By: Cormac J. Giblin, AICP - Housing and Grant Development Manager; Community and
Human Services
ATTACHMENT(S)
1. [Linked] Combined CAO Agreements 082217-1556 (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.18
Doc ID: 3626
Item Summary: Recommendation to authorize the Chairman to sign the standard U.S.
Department of Housing and Urban Development (HUD) entitlement agreements upon arrival; approve
and authorize the Chairman to sign thirteen subrecipient agreements for activities previously approved in
the FY2017-18 Action Plan for the Community Development Block Grant (CDBG), HOME Investment
Partnership (HOME), and Emergency Solutions Grant (ESG) Programs; and authorize the necessary
budget amendments in the amount of $3,107,453.43 for the HUD Fiscal Year 2017-2018 budget as
approved in the HUD Action Plan for entitlement funds.
Meeting Date: 09/12/2017
Prepared by:
Title: – Community & Human Services
Name: Cormac Giblin
08/15/2017 2:39 PM
Submitted by:
Title: Division Director - Cmnty & Human Svc – Public Services Department
Name: Kimberley Grant
08/15/2017 2:39 PM
Approved By:
Review:
Public Services Department Joshua Hammond Level 1 Division Reviewer Completed 08/22/2017 3:17 PM
Public Services Department Kristi Sonntag Additional Reviewer Completed 08/22/2017 3:23 PM
Community & Human Services Kristi Sonntag Additional Reviewer Completed 08/22/2017 3:23 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 08/22/2017 4:16 PM
Operations & Veteran Services Sean Callahan Additional Reviewer Completed 08/23/2017 8:38 AM
Grants Erica Robinson Level 2 Grants Review Completed 08/23/2017 11:30 AM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 08/23/2017 2:46 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 08/24/2017 7:56 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/24/2017 10:25 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 08/24/2017 11:08 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/24/2017 3:35 PM
Grants Therese Stanley Additional Reviewer Completed 08/25/2017 3:47 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 08/27/2017 9:47 AM
Board of County Commissioners MaryJo Brock Meeting Pending 09/12/2017 9:00 AM
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