Agenda 09/12/2017 Item #16D109/12/2017
EXECUTIVE SUMMARY
Recommendation to approve after-the-fact contracts and attestation Statements with the Area
Agency on Aging for Southwest Florida, Inc. (Agency) Community Care for the Elderly (CCE),
Alzheimer’s Disease Initiative (ADI), and Home Care for the Elderly (HCE) grant programs for
Collier County Services for Seniors (CCSS).
OBJECTIVE: To provide uninterrupted support services to CCSS elderly clients.
CONSIDERATIONS: The Community and Human Services Division’s Services for Seniors program
has been providing support to Collier County’s frail and elderly citizens for over thirty years through the
CCE, ADI, and HCE grant programs. These grants are funded by the Florida Department of Elder Affairs
(DOEA) through the Area Agency on Aging of Southwest Florida, Inc. These grant fund services enable
clients to remain in their homes and live with independence and dignity.
An estimated budget that included award amounts, Agency retained amounts, match and copayment
amounts, based upon the previous year’s allocation, was presented to the Board of County
Commissioners and approved June 13, 2017 (Agenda item 16D8) to prevent a disruption of service.
Actual allocations have remained the same as the estimated budget for CCE, ADI and HCE awards, local
match and copayment. These contracts shall have an effective date of July 1, 2017.
The Agency routinely sends CCSS contracts which require a 30-day turnaround time. This timeframe
makes it impossible to process the documents for the Board’s approval in the time requested by the
Agency. The contracts for the CCE, ADI and HCE programs are being presented as “after -the-fact”
because Collier County received the grant contracts on June 27, 2017 with an effective contract date of
July 1, 2017. Consequently, pursuant to CMA 5330 and Resolution No. 2010-122, the County Manager
authorized the Public Services Department Head to sign the contracts. These contracts are being presented
for Board Ratification. Collier County is the Lead Agency is responsible for responding to seniors needs
and manage the spending authority for CCE, ADI, and HCE program services.
FISCAL IMPACT: Funding from the DOEA via the Agency under the 2017 grant award is available in
Human Services Grant Fund 707, Project 33514 (CCE), Project 33515 (ADI) and Project 33516 (HCE).
Presently, there is no fiscal impact associated with this action.
GROWTH MANAGEMENT: There is no growth management impact.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote
for Board action. - JAB
RECOMMENDATIONS: To approve “after-the-fact” contracts and attestation statements with Area
Agency on Aging for Southwest Florida, Inc. and authorize the necessary budget amendments.
Prepared by: Lisa N. Carr, Grants Coordinator, Community and Human Services
ATTACHMENT(S)
1. [Linked] CCE 203-17 CONTRACT (PDF)
2. [Linked] ADI 203-17 CONTRACT (PDF)
3. [Linked] HCE 203-17 CONTRACT (PDF)
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09/12/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.1
Doc ID: 3533
Item Summary: Recommendation to approve after-the-fact contracts and attestation Statements
with the Area Agency on Aging for Southwest Florida, Inc. (Agency) Community Care for the Elderly
(CCE), Alzheimer’s Disease Initiative (ADI), and Home Care for the Elderly (HCE) grant programs for
Collier County Services for Seniors (CCSS).
Meeting Date: 09/12/2017
Prepared by:
Title: Grants Coordinator – Community & Human Services
Name: Lisa Carr
07/26/2017 3:24 PM
Submitted by:
Title: Division Director - Cmnty & Human Svc – Public Services Department
Name: Kimberley Grant
07/26/2017 3:24 PM
Approved By:
Review:
Public Services Department Kimberley Grant Additional Reviewer Completed 08/10/2017 11:54 AM
Operations & Veteran Services Sean Callahan Additional Reviewer Completed 08/13/2017 6:43 PM
Community & Human Services Dora Carrillo Additional Reviewer Completed 08/14/2017 9:46 AM
Community & Human Services Maggie Lopez Additional Reviewer Completed 08/14/2017 10:26 AM
Community & Human Services Kristi Sonntag Additional Reviewer Completed 08/15/2017 10:19 AM
Public Services Department Joshua Hammond Level 1 Division Reviewer Completed 08/16/2017 3:09 PM
Public Services Department Joshua Hammond Additional Reviewer Skipped 07/27/2017 8:49 AM
Public Services Department Joshua Hammond Additional Reviewer Skipped 08/15/2017 3:08 PM
Grants Erica Robinson Level 2 Grants Review Completed 08/17/2017 9:02 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 08/17/2017 9:49 AM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 08/18/2017 11:39 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/18/2017 1:10 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/18/2017 2:57 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 08/22/2017 12:19 PM
Grants Therese Stanley Additional Reviewer Completed 08/28/2017 11:54 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 08/29/2017 2:51 PM
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Board of County Commissioners MaryJo Brock Meeting Pending 09/12/2017 9:00 AM
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