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Minutes 06/07/2017 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION JUNE 7,2017 The Pelican Bay Services Division Board met on Wednesday, June 7, 2017, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Ken Dawson Scott Streckenbein, Chairman Bohdan Hirniak Mike Shepherd, Vice-Chairman Susan O'Brien Joe Chicurel Peggy Pinterich Tom Cravens Dave Trecker Jacob Damouni Gary Ventress Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Dave Cook, Pelican Bay Foundation John Chandler, Pelican Bay Foundation Tim Corcoran, Pelican Bay Foundation APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll call 3. Employee recognition 4. Agenda approval 5. Approval of 05/03/17 Regular Session meeting minutes 6. Approval of 04/21/17 Budget Committee meeting minutes 7. Audience comments 8. Administrator's report (25 minutes) a. Lake bank erosion study update b. Update on the intersection of Gulf Park Dr. &US 41 and median cut c. Bay Colony Brazilian pepper update d. Cobblestones removal update e. May financial report 9. Committee reports (25 minutes) a. Clam Bay b. Landscape & Safety i. Street lighting project c. Beach Renourishment i. *Decision on 2017 beach renourishment d. Budget e. Water Management 10. Chairman's report (10 minutes) 1 Pelican Bay Services Division Board Regular Session June 7,2017 a. Meetings with Commissioner Solis 11. Old business (10 minutes) a. Preliminary discussion on establishing priorities for PBSD projects 12. New business 13. Adjournment *indicates possible action items ROLL CALL All members were present and a quorum was established EMPLOYEE RECOGNITION The PBSD Board and Mr. Dorrill recognized PBSD employee Pedro Montero for his 24 years of dedicated service, as well as referenced positive comments on his hard work, received from Pelican Bay residents Mr. and Mrs. Byczek. He will be nominated for a "Values in Practice" award, a recognition program sponsored by Collier County. AGENDA APPROVAL Mr. Cravens motioned, Mr. Dawson seconded to approve the agenda as presented. Dr. Trecker requested that item #9c be heard before the committee reports. The motion carried unanimously. APPROVAL OF 05/03/17 REGULAR SESSION MEETING MINUTES Mr. Cravens motioned, Mr. Shepherd seconded to approve the 05/03/17 regular session meeting minutes as amended. The motion carried unanimously. APPROVAL OF 04/21/17 BUDGET COMMITTEE MEETING MINUTES Mr. Cravens motioned, Dr. Trecker seconded to approve the 04/21/17 Budget Committee meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS Mr. Ray Kretz commented on the history of the removal of exotics near his property lines by the PBSD over the past few years. He requested that the PBSD address noise abatement in this area as this is a primary responsibility of the PBSD, as stated by ordinance. Ms. Janet Rathbun commented on the noise abatement responsibility of the PBSD, and suggested that additional landscaping be planted along the Oak Lake Sanctuary/The Village border with US 41. Ms. Lynn Eccleston commented on the US 41 noise issue and the PBF ownership of the _ US 41 berm. Mr. Vincent Vespo requested an update on his US 41 noise abatement request, as discussed at the PBSD May board meeting. 2 Pelican Bay Services Division Board Regular Session June 7,2017 Mr. Dorrill commented that staff has requested a sketch and approximate cost to construct a 200 foot berm from our AB&B engineer, which is expected to be completed in a few weeks, and will be forwarded to the Landscape & Safety Committee for review and discussion of possible cost-sharing with other entities. Mr. Jim Issenmann commented on the possibility of Oak Lake Sanctuary residents cost- sharing in the Gulf Park Dr. median cut project in order to expedite this project. ADMINISTRATOR'S REPORT LAKE BANK EROSION STUDY UPDATE Mr. Dorrill reported that our AB&B engineer is working on the final phase of the lake bank erosion study. UPDATE ON THE INTERSECTION OF GULF PARK DR. & US 41 & MEDIAN CUT Mr. Dorrill reported that the County Transportation Dept. had their quarterly safety meeting for prioritization of capital projects, and staff has been informed that our proposed Gulf Park Dr. median cut project is projected to receive County funding in 2025. Dr. Chicurel requested that Mr. Issenmann poll Oak Lake Sanctuary residents to determine whether they would be receptive to cost- sharing for the median cut project. Mr. Dorrill reported on the related right-turn only Gulf Park Drive egress project which would require funding from the PBSD or Collier County. Ms. O'Brien suggested that a majority of PB residents may not favor changing the intersection to "right-turn only." Mr. Ventress suggested that the execution of one of the projects (not both) would sufficiently solve the intersection's safety issues. By consensus, the board referred both projects for further discussion to the Landscape & Safety Committee. BAY COLONY BRAZILIAN PEPPER UPDATE Mr. Dorrill reported that two drainage-improvement projects in Bay Colony have been completed. Remaining funds from these projects will be used to clean out the drainage swale behind the County beach parking garage; staff will solicit a proposal from Earth Tech for this work. COBBLESTONES REMOVAL UPDATE Mr. Dorrill reported that our engineer has completed construction plans and submitted a permit application for the cobblestone removal at the three remaining crosswalks on Pelican Bay Blvd. The permit is expected to be issued within a few weeks, and work is expected to begin soon thereafter. MAY FINANCIAL REPORT Mr. Cravens motioned, Dr. Trecker seconded to accept the May financial report. The motion carried unanimously. 3 Pelican Bay Services Division Board Regular Session June 7,2017 COMMITTEE REPORTS CLAM BAY REPORT Ms. O'Brien summarized her May 2017 Clam Bay update included in the agenda packet and specifically noted: (1) although April tidal gauge data was good, May data was not; this data will continue to be closely monitored, (2) the bathymetric survey has been completed and a report is expected soon, (3) water quality results look good for the first five months of 2017, with total nitrogen, total phosphorus, and copper meeting state standards, and (4) the next FWC hearing on a possible Clam Bay manatee protection zone designation is expected to be in July. LANDSCAPE & SAFETY REPORT Dr. Chicurel reported that the Landscape & Safety Committee met on May 16 and the following items were discussed. 1. Upon receipt of the lighting consultant's report next month, the committee will vote on the recommendation to change out all existing metal halide bulbs to LED bulbs. 2. Resident comments, e-mails, and discussion concerning the pathways (sidewalks) in Pelican Bay highlighted a long ignored issue in Pelican Bay, namely its unsafe, dangerous, poorly maintained, and inadequate pathways. These county owned pathways are used by pedestrians, joggers, and cyclists. The inadequacy of the pathways has resulted in pedestrian/bicycle accidents, injuries, near misses, and an overall unsafe feeling for all users. The design, material nature, multiple usage, and volume of usage will be studied by the committee and staff to find a remedy for this unsafe and poorly maintained infrastructure. Mr. Dorrill reported on a discussion with Mr. Tim Durham, County Manager's Office, concerning the possibility of the PBSD taking over maintenance of the PB pathways and the expectation of a County contribution if this were to occur. Mr. Dorrill commented that this issue will require significant strategizing and planning by the Landscape & Safety Committee. Ms. O'Brien provided a summary of her observations (between May 29 and June 6) of pathways in PB maintained by the County, which was added to the record. 3. The proposed Gulf Park Dr. cut-through at Oak Lake Sanctuary will be more clearly addressed by the County so that the PBSD and community will know our options. 4. It was the consensus of the committee that our use of full-time vs. part-time employees is a non issue and that efficient management will dictate the proper ratio utilized. Ms. O'Brien commented on her recent observations of the 3 new street lights on the Ridgeway/Laurel Oak corridor; one of the street lights, which was installed between two palm trees, is providing less lighting than the other two. Mr. Dorrill will follow up on her concern. Mr. Dorrill reported that he has had discussions with County Public Utilities personnel and Mr. Tim Durham concerning future improvements to the PBSD maintenance site. BEACH RENOURISHMENT REPORT Dr. Trecker provided an update on possible near term and long term solutions to beach erosion. Dr. Trecker provided background on the County's truck haul renourishment program in the agenda packet and commented that the PBSD board must make a "near term" decision on 4 Pelican Bay Services Division Board Regular Session June 7,2017 participation in the County's 2017 renourishment program. The Coastal Zone Management Dept. needs a decision from the PBSD by early July. Dr. Trecker suggested that the PBSD board study long term solutions to beach erosion, including (1) participating in a large resiliency project (forward renourishment), under consideration by the County, which would extend widths up to 150 feet and source sand from offshore, (2) dune plantings, (3) mangrove plantings, and (4) de-watering systems. Dr. Trecker has scheduled a PBSD beach workshop for Oct. 16 from 1:00 — 3:00 p.m. at the Community Center, which will include participation by Mr. Gary McAlpin and a representative from Humiston& Moore. Dr. Trecker suggested and the board agreed to postpone any vote on beach renourishment until the July PBSD board meeting. Dr. Trecker commented on the beach escarpment (approximate height of 4 feet) located just north of the PBF buildings. He commented that the County has agreed to regrade this area, subsequent to a formal request from Mr. Dorrill or the PBF. Mr. Cravens questioned whether the regrading process would be affected by turtle nesting season. Mr. Dorrill commented that he will coordinate the beach regrading with Mr. McAlpin, with consideration of turtle nesting season. BUDGET REPORT Mr. Shepherd commented that the FY18 PBSD budget will be reviewed by the BCC at the June 15 budget workshop. The first public hearing for FY18 County budgets is scheduled for Sept. 7. WATER MANAGEMENT REPORT Mr. Cravens reported that all PB lakes are currently algae-free, as a result of the start of the rainy season. He commented that two aerators (St. Maarten's lake and a Golf Course lake) are not functioning properly and staff is troubleshooting these issues. Mr. Cravens provided photos of areas of missing sod on the west side of the berm. Sod has been ordered to fill in these areas. Mr. Dorrill commented on "hydro-seeding" and the possibility of looking at experimenting with this alternative method of grass installation. CHAIRMAN'S REPORT THREE MEETINGS WITH COMMISSIONER SOLIS Mr. Streckenbein commented on his May 24 meeting with Commissioner Solis, Ms. Mary Johnson (PBF), and Mr. Jim Hoppensteadt (PBF) regarding the rejection of a Manatee Protection Zone designation for Clam Bay and the July 18 appeal. Mr. Streckenbein reported that Commissioner Solis provided suggestions and options for moving forward and is very supportive of Pelican Bay. Dr. Trecker characterized his meeting with Commissioner Solis and Mr. Dorrill as friendly and productive. He concluded that Commissioner Solis is very supportive and a friend to Pelican Bay. Mr. Shepherd commented on his meeting with Commissioner Solis and Mr. Dorrill regarding a general review of the PBSD assessments and budgetary needs over the past 12 years. Mr. Shepherd concluded that Commissioner Solis is very supportive of Pelican Bay. 5 Pelican Bay Services Division Board Regular Session June 7, 2017 OLD BUSINESS PRELIMINARY DISCUSSION ON ESTABLISHING PRIORITIES FOR PBSD PROJECTS Ms. O'Brien provided a list of projects/topics committed to by the PBSD board. Mr. Streckenbein commented that the items are in various stages of completion. He suggested that board members review the list, provide any missing items to staff, and provide priorities to staff. He suggested that staff add any missing items to the list, as well as provide information on each item, such as (1) percentage of completion, (2) expected time of completion, and (3) whether the item is fully budgeted, to the PBSD board at the July 5 meeting. AVERAGE COST OF NONSUPERVISORY LANDSCAPING WORKERS Ms. O'Brien provided a document entitled, "PBSD FY17 nonsupervisory landscaping worker costs" which was added to the record. She commented that at the May PBSD board meeting she reported that the average cost of a landscaping field worker was about $72,000/year. At the last Landscape & Safety Committee meeting it was brought to her attention that the salaries of the manager and two supervisors should not have been included in the calculation. Consequently, Ms. O'Brien chose to correct the record with the new document she provided which shows an average cost of a nonsupervisory landscaping worker for next year of approximately $67,000/year. NEW BUSINESS None ADJOURNMENT IThe meeting was adjourned at 2:30 p.m. Scott Streckenbein, Chairman Minutes approved [ 1 as presented OR F V ( as amended ON [ 17-c47 1 date 6