Productivity Minutes 10/20/2010 COLLIER COUNTY GOVERNMENT
PRODUCTIVITY COMMITTEE
Minutes — October 20, 2010 2 p.m.
Members Present: Brad Boaz, Doug Fee, Jim Gibson, Steve Harrison, Jim
Hoppensteadt ,John Kerns, Cheryl Pavlick, Leslie Prizant, Vlad Ryziew, Joe
Swaja, Janet Vasey.
Members Excused: All members present.
BCC Liaison: Commissioner Halas was in attendance.
Staff Present: Crystal Kinzel, Clerk's Office; Andrea Marsh, Sheriff's Office;
Marilyn Matthes, Library Director; Amy Patterson, Impact Fee Manager; Paula
Fleishman, Impact Fee Coordinator; Michael Sheffield, Assistant to the County
Manager; Barbetta Hutchinson, Office of Management and Budget.
Others Present: Steve Tindale and Nilgun Camp, Tindale-Oliver; Harold Hall
and Mike Stone.
INTRODUCTION:
Call to Order: Steve Harrison called the meeting to order at 2:00 p.m.
Approval of the Agenda for October 20, 2010: Joe Swaja motioned to
approve the agenda, Brad Boaz seconded and the group unanimously approved
to accept the agenda as written.
Approval of the September 15, 2010 Productivity Committee Meeting
Minutes: Brad Boaz asked for a sentence to be reworded for clarification. Doug
Fee motioned to approve the minutes as corrected, Joe Swaja seconded and the
group unanimously approved.
Accept the minutes of October 1, 2010 Library Impact Fee Sub-Committee
Meeting Minutes: John Kerns motioned to accept the minutes, Jim Gibson
seconded and the group unanimously approved.
Accept the minutes of October 13, 2010 Government Buildings and Law
Enforcement Impact Fee Sub-Committee Meeting Minutes: Joe Swaja
motioned to accept the minutes, Brad Boaz seconded and the group
unanimously approved.
Introduction of New Members: Steve Harrison asked the new members to tell
the group a little about themselves and state their area of expertise.
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County Commentary: Commissioner Halas passed out a commentary that he
composed regarding the county and what is happening in the community. He
asked the committee members to read it and e-mail him with their comments.
UNFINISHED BUSINESS:
Library Impact Fee Review: John Kerns gave the group a recap of what he
learned at the sub-committee meeting. The main factors in the calculations are
the land cost (whether it is east or west of 175) and whether the land is residential
or commercial. He also noted that the last full study was done in 2006, using
data from 2005.
Using the current figures, Steve Tindale is recommending that the county make a
substantial cut in library impact fees, close to a 50% reduction. John Kerns
motioned to accept the recommendations of the consultants, Joe Swaja
seconded and the group unanimously approved.
Steve Harrison asked if it was possible for each department to provide to the
group the cost per unit of service.
Government Buildings Review: Steve Tindale went over the government
building reviews. Janet asked if there was a difference in the way that fees were
calculated for land costs. She said it seemed inconsistent between East Naples
and Corkscrew versus Eat Naples and North Naples. Nilgun Camp said that the
difference is that EMS and Law Enforcement is mostly commercial property and
government buildings have a combination of residential and commercial.
Because of the questions, Steve will rework the numbers and bring this issue
back to the committee at the next meeting. Doug Fee motioned that the
committee allow Steve to refigure his calculations and bring the new information
to the next meeting. Janet Vasey seconded that motion and the group
unanimously approved.
Law Enforcement Reviews: Steve Tindale went through the slide presentation
and noted that there was a change from measuring from "per officer" to "per
square foot". In addition, the value of the equipment increased in value and the
annual debt service payments declined. Janet Vasey motioned to accept the law
enforcement fee as stated and Joe Swaja seconded. The group unanimously
approved.
Amy Patterson was asked to add Sarasota and Palm Beach Counties to the fees
chart, then send the update to Mike and he will send it out to the group.
Roads Update: Amy gave the group a fast update on roads stating that the
Board put a 32% decrease into effect on October 8th. There will be a second
adjustment sometime in January of 10% for the utility relocate. She also added
that trip length and capacity added will be put into the next full study.
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Update on County E-Mail Accounts: Andie Gonzalez from IT addressed the
group and passed out information regarding each members county e-mail
account. The number to call if you have any questions is 252-8828. She
stressed that it is very important that everyone change their password as quickly
as possible for security reasons. Jim Gibson said that he appreciated the county
giving them e-mail in order to help them if there are any public records requests.
NEW BUSINESS:
Discussion Regarding Functions of the Productivity Committee and the
Board's Discussion on September 28, 2010: Mike Sheffield passed out a
copy of the governing ordinance of the Productivity Committee and a transcript of
Commissioner Halas's suggestion from the last meeting. Steve Harrison stated
that it looked like the committee was primarily budget related, then asked to other
things as well.
Janet Vasey asked that Commissioner Halas tell the Board that the committee
did not go rogue and that the committee has always been asked to look at
budget things and has always been asked to look at impact fees. The committee
has always been lead by the Board or the Board has approved everything they
have done. Commissioner Halas said that the Board welcomes the eyes of the
committee.
County E-Mail: Barry Axelrod told the committee members that e-mail accounts
were being set-up for each of them. Mike Sheffield stated that when activated,
the new email accounts must be used for all advisory committee related emailing.
Committee Member/Staff Comments:
Doug Fee asked about attending the meetings of the Economic Task Force
because another member was on the task force. Mike Sheffield suggested that
he contact the County Attorney's Office for clarification on this matter.
Commissioner Halas invited the group to his retirement party on November 12th
from 2:00 until 4:00 to be held at the Collier County Museum. He said that it has
been an honor to serve the citizens of Collier and thanked everyone for their
dedication to the county.
Public Comment: Harold Hall spoke to the group, stating that he feels the
committee has been very beneficial to the Board and the ordinance should be
changed and the name changed to reflect their actual duties.
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Adjournment: Cheryl Pavlick motioned to adjourn the meeting, Brad Boaz
seconded and the group unanimously approved. The meeting was adjourned at
4:14 p.m.
Next Meeting: The next regular meeting of the Productivity Committee Meeting
will be held at 2:00 p.m. on Wed. November 17, 2010. This meeting will be held
in the County Manager's Conf. Room in Bldg F, 2nd floor at 3299 Tamiami Trail
East, Suite 202.
Approved by Productivity Chair, Steve Harrison
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