Productivity Committee Transportation SubcommitteeMinutes 06/02/2009 y �
Transportation/productivity sub committee meeting Tues., June 2, 9 AM at Horseshoe
Nick Casalinguida, BobTipton, Theresa Stanley (finance), Norm Feder, Jay Ahmad,
Michaelle Arnold, Jerry Kuertz. Jim Gibson, Janet Vasey, Jim Hoppenstadt, Gina
Downs. Notes taken and submitted by Gina Downs
Norm had handouts. First page was new roads or lanes that have come on line.
Next„production ready projects and their completion dates. Acknowledged impact fees
as source of revenue are down. $229 was carry forward. $34 is now carry forward on
Capital two. Had $100 million new in 09, now down to about 80 M new plus 75 new in
2010.
Next page is lane miles that came on line per years.. Set of charts
Employee counts. Never staffed up for the peak years. Used consultants for a lot of
work. Feels that the number of staff should not have been expected to be reduced as
drastically as other departments. Program has slowed in five years, put not the first two
years. The outer years are much slower.
Estimates at lane mile costs at 2006 rates. For 2.5 billion delta between cost feasible
and needs plan.
951/41 $18.2 million interchange is not included on auir update. Let it this fall,
construction in 2013. Will be a 2013 project.
Hire CEI. Didn't staff up for the peak. Had 15.7M CEI consultant charges. Are ALL
CEI's being done in house? Jay: At one time had 11 projects going on BUT they didn't
hire staff for the engineering and inspection. 86% outsourced. Davis and 951 is NOT in
house CEI. Because it is a state project, they must hire outside CEI. Could do CEI in
house by state standards. Not doing nuclear testing. Instead of buying lab equipment,
they send out for testing of asphalt, etc. Would like 4 more to overlap on Oilwell and
951. Realigning staff. Jay has 32 FTE now. Historically, it has been about the same.
ROW acquisition staff is 11 people. Advance ROW is how many people? Jay says
same staff, for advance ROW.
Buying ROW by advance on Randall and Immokalee. Pond sights for retention.
Intersections are also advance ROW purchases. Handout sheet of ROW acquisitions in
the pipeline as of May 2009.
Janet thought advance ROW project was relatively new. Norm says it has always been
from 1M to 1.5M. Never been less than 1M. Corridor management project
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Janet: Advance ROW when money is tight would you give up ROW or road projects?
Norm says he would give up road projects.
Golden Gate Blvd. purchases. Not an ongoing transactions. Must purchase specific
amount of lands for ROW. Maybe 100' from one homeowner, 200' from next owner, 15'
from third owner.
2030 plan is based on population and trips. Only buying within the 5 year work
program. Nick: says NOT currently buying advance ROW outside the 5 year plan. Only
buying crucial projects within the 5 year plan.
Until it is designed, don't know what it will cost for ROW acquisitions.
Bid on risk with more risk on the contractor. If he takes the risk in the contract, the bid
would be much higher, BUT seldom would we see an amendment half way through the
contract.
In house team doing Randall. Some with consultant and why? Golden Gate, Collier
Gren to and Vanderbilt Beach project. All designed by outside consultants. Three
people in design.
What does $7M pay for on page 4 Transfer 111? AND, why does it go up to $10M?
Capital projects (striping, other maintenance like resurfacing) now and they used to be
maintenance projects. More projects outside the municipal boundaries. A lot of road
maintenance is outside city of Naples. None in Marco, none in Everglades. Most all
maintenance and traffic ops are outside municipalities. 111 is the general fund for
unincorporated areas. Must fund differently for maintenance within the city. Taking less
of a transfer from 101 and instead taking from 111,the sum of the two are about the
same. How do you determine how much should come out of 111? OMB determines
the breakdown between the two funding sources. Both are general revenue funds.
Some transfers from 101 into 111 funds. Shows 11M but should have a total of 21M.
Janet wants to understand where the other 10 M comes from.
Stormwater 324 paid people, 325 capital County had trouble on how to fund stormwater
management. County set up a revenue commission that would figure out how to fund
stormwater . Get a separate amount of money on a recurring bases that would qualify
for matching funds. Already had the structure set up. Commissioners agreed and put
in .5 mills to fund stormwater. There was supposed to be cost sharing by those who
benefitted. (like Lely). What happened to that process?
Secondary system was to be one third, one third, one third. County, MSTU,
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Tidal areas would be 50/50 with Big Cypress Basin. Took 18 years to get permits for
LASIP. Major flooding. Had a 50M project. Had a .15 mills dedicated fund to address
stormwater. But, could not get an MSTU AFTER some of the work was done. So, they
had a new program. No longer doing tertiary. Addressing secondary drainage instead.
So, expanded grant effort to get funding. Get money from Big Cypress Basin. If the
board goes tax neutral, or whatever, the MSTU will remain millage neutral.
75% of the stormwater project is LASIP. Core permit is good for 10 years. Have to
continue that level with dedicated mills to get the project done. One project is
consuming the .15 mills.
Cap Imp. Page 23. Transfer from 001 is based on 25% reduction to be millage neutral.
25% would have brought down to $9M. Therese, received $1 M in transfer money for
stormwater. For FY10, will receive $1 M from SWFWMD direct into 325 fund.
Had a million from old money on commitment on 20M over 10 years from the sale of the
southern blocks. All the roads and bridges out there. 1M is used to pay off the
purchase of the freedom park and another 1 m to stormwater program as part of the
payoff. It won't be a payoff anymore after this year.
Couple of grants for water park itself, another for Collier for $1. Florida Community Trust
grants (two). Additional grants from water management district this budget year One for
500K for freedom park. Got a total of $1.5 total grants this year. (these grants from
SFWMD)
So, 75% must go to LASIP. Was a low priority issue for the county until 3 years ago.
Never anticipated that the full source would come from millage. MSTU were not
contributing. Why weren't MSTU's working? Benefit is downstream but the work takes
place upstream. So, the work is done upstream and the highest cost is downstream.
Work from downstream up to correct these flood problems.
Committed public funds are committed so then people don't want to pay additional
MSTU dollars. Board could have forced it with a vote of 50+1. But, they did not engage
the MSTU. LASIP expires in 2015. If funded at this rate, it will conclude in 2015. 27
ongoing projects. Have completed 6 or 7 (most expensive) projects.
Jerry says there is no way to exceed the 2015 deadline for completion of the project.
Requirements by the corps of engineers is to complete the project or DIE. (No, that's
not an acronym)
Janet: No money from stormwater, no money from advance ROW, so where does
money come from?
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Now have one person in public involvement instead of two. Fleet purchases has been
reduced.
Have 8M ad valoreum. $14 million is bond money that can't be touched. Have reduced
impact fees and reduced gas revenue.
Pull from bridge repairs. 40 years old is age of over half the bridges.
8th 16th bridges in Golden Gate. They asked themselves if they could defer road
building and instead address bridge maintenance or building.
Bridges are part of road project. But, in many places,/cases the extent of the repair is
practically a capital improvement. Resurfacing vs. reconstruction. Talked about roads
that needed to be rebuilt were coming up in capital project. Now, it is no longer a
resurface, it is a rebuild. So, when the maintenance is deferred, it becomes a capital
project to rebuild.
Page 9 cap assumes tax neutral. FY2010 Budget is based on tax neutral
Fund 313 is not just gas tax fund it includes some ad valoreum and some impact fee
funding. Janet says impact fee is NOT included in 313. List of projects on page 17 and
18 shows 93M. That has the impact plus funding from 313.
16M of 313 money and another amount from
Went from 72m to 21m in impact fees. Work program, auir. Didn't bond the 50M when
they could have.
What is the savings to build fewer lanes right now?
Disruption to traffic.
$34M to go from two to 4 on Santa Barbara, County Barn. Cost more to go from 4 to 6
than it did to go from 2 to 4 lanes. Got ROW and supposedly designed for 4 lanes but
didn't do it.
Eliminated lanes from six to four $55 M to build six lanes (includes Row costs).
Planning studies show 4 lanes will work.
Immokalee set for four lanes. Set it to go from two lanes to four lanes. No growth along
there, Three Oakes was only new project along there. But, they looked at what it would
cost to build six instead of 4. Added six months to job, added only 2.5 million for eight
miles of 6 lanes instead of 4.
Expanded maintenance and ops. Have reduced capital program because.
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First two segments must be let in 2007. Because permits hadn't been met, the letting
was not able to go forward By contract must let within six months of permits. Total of
$46M for Oilwell Road. That is all impact fees since the agreement in this impact fee
district and adjacent impact fee districts. Went back from2004,impact fees totals $46 m.
Didn't say they wouldn't use those impact fees on other projects, East and west
funding. Shortened eastern end and will get a better bid if both ends are done at the
same time.
Turn lane improvements $1 million Marco Island
Page 9 Capital Improvement, turn lane on Vanderbilt intersection
$100K out of$250K in traffic ops.
Contingency reserves 11.7% on
9% contingency.
Doubling contingency from last year. Why? Three major litigations pending. FPL didn't
move their poles. Suit of$3 million because they had a delay in finishing their job.
Vanderbilt Beach road. Apac. A lot of utility problems. Underground contractor,
Armadillo. Underground plans were never accurate. Took the designer and wanted to
work ahead of the designer. The sub stopped at a lateral and wanted a work order to
proceed. $7.6M claim.
Developer contribution agreement G&L Homes. Logan. Developing old Terrafina. They
were stopped by environmentalists. Impact fee credits. They got vesting. They were
never able to utilize impact fees because they never built because of the
environmentalists. They want $10 M back
Total $25M in lawsuits is built into contingencies. Jim Gibson?: Won't insurance cover
those loses? Norm: No. Hopes to not lose any of those suits.
Contingency also covered lack of impact fees.
Davis Blvd. Radio Road, page Capital8. Norm advancing funding for that section of
road for state portion of the road. FDOT would start paying back in 2012.
Astaldi estimates from unsolicited bids on Davis came in lower than projected.
Nick would like to keep difference in bids and funding to use on projects that were
pushed out. Bonding gas tax is the only loan taken out by DOT.
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What can be pushed out right now until the economy improves?
Down in capital but up in maintenance and traffic ops. Also, transit costs are up.
Getting prices almost 40% below engineers estimates.
Got approval to bond 50M but DOT was last in and could not stay within the 13. Not
more than 13% level of indebtedness. So, did not take the 50M bond.
Funding for FY10 from stimulus for capital. Non supplant provision in stimulus funding.
Can buy hybrid buses, but they cost almost 3 times the cost of regular bus.
Can buy fare box upgrades to computerized with stimulus funding.
Top priority Davis. PD&E issues, eminent domain issues being addressed on Davis. So
that future stimulus funds can pay for it Maybe
State grant for $1.3 grant was awarded. Soft match from county.
MPO is federally funded $5K is only funding from county for MPO.
Bob: Doesn't have a million. Jim Hop. Wants to understand performance
measures. Would prefer manpower hours per hour, different metric. Nick says
they are all LOS measures. Jim Hop. would like to see breakdowns ratios, etc.
Bob thinks that instead of response time as a measure. Says one is a function of the
other. A telling sign is to see how number drops of emergency calls when maintenance
is kept up to a high level.
Pushing for performance measures that measure effectiveness.
Light sequencing is so much better than it used to be.
Jim: Debt service still have high coupons on the end of the payments. Have you
considered refinancing them? OMB would decide.
Gas tax revenue? 11 cents State formula .
Big contracts awarded: Oilwell in July to bid, go to board in September. Notice to
proceed in November. Award time
Davis and Cornier bid during FY, probably spring
Bringing in grant money. Nice to have a figure of the total grant monies brought in.
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Brought in 10-20 million in grant money. Spent 300M in staff time saved millions in pond
site Value is not always reflected.
Coconut 2M from MPO. DOT does the job. We would have had to contribute 600K.
Oilwell road. 46 Million project has a 6M grant that will go away if it isn't 'let' at a certain
date.
Grant money is segregated into which ever fund it goes into.
Corridor management $1-2 million savings.