Productivity Committee County's Core Functions Study Subcommittee Minutes 05/06/2008 Fiala RECEIVED
Halas
Henning AUG 12 2008
Coyle Board of County Commissioners
COIetta
COLLIER COUNTY GOVERNMENT
COUNTY CORE FUNCTION STUDY SUBCOMMITTEE
MEETING MINUTES
May 6, 2008
Productivity Committee Members Present: Larry Baytos, Gina Downs, Jim Gibson,
and Jim VanFleet.
Staff Present: Kim Grant, Senior Management and Operations Consultant; Mike
Sheffield,Assistant to the County Manager and Barbetta Hutchinson, Office of
Management and Budget.
Others Present: Crystal Kinzel, Clerk of Courts Office.
1. Call to Order
Jim VanFleet called the meeting to order at 1:30 p.m.
2. Approval of Minutes from April 23
The minutes of the meeting from April 23, 2008 were approved by the group.
3. Progress Report
Gina Downs reported that she met with Norman Feder. He gave her his priority list.
She left-him with questions regarding where the big savings would be found in his
department.
Jim Gibson reviewed his findings in CDES. He passed out a copy of his Core
Functions Review Study and said he feels that the department has done a good job of
managing down. Some of his suggestions were that all grant monitoring activities
should be moved to Administrative Services and that the County should give
consideration to doing a study of the economic development programs in regards to
effectiveness of the programs as well as an organizational review. He will work on
some mapping in preparation for the next meeting.
Larry Baytos met with Len Price and talked about insurance and instituting a
building hiatus. He handed out a report containing some of the preliminary
observations. He also informed the group that the County does have a policy
regarding working from home that should be more utilized. He handed out a draft
copy of his Proposed Government Buildings Five Year Hiatus report. He asked
about impact fee structures for government buildings.
Jim VanFleet reported that he had discussions with department heads revolving
around staffing. He brought up the lack of research libraries and the ample
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availability of beach reading which reflects the population type. He asked questions
about volunteer programs such as Friends of the Library,which contributes
donations to the libraries, but do not necessarily volunteer their time to staff them.
He said that his strategy was to meet with department heads before he meets with the
Administrator.
4. Next Steps
Jim asked the group to finalize their comments,putting "draft" on the pages and send
them to Mike Sheffield before the next sub-committee meeting on Monday,May
19th. Mike will include copies of the draft reports in the packet for the meeting.
5. Adjourn
Larry motioned to adjourn the meeting at 2:45 p.m. Gina seconded and the group
unanimously approved.
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