Productivity Committee County's Core Functions Study Subcommittee Minutes 04/23/2008 Fiala
Hales �. RECEIVED
Henning
Coyle AUG 12 2008
Colette Board of County Commissioners
COLLTER COUNTY GOVERNMENT
COUNTY CORE FUNCTION STUDY SUBCOMMITTEE
MEETING MINUTES
April 23, 2008
Productivity Committee Members Present: Larry Baytos, Gina Downs, Jim Gibson,
Joe Swaja and Jim VanFleet.
Staff Present: Kim Grant, Senior Management and Operations Consultant; Mike
Sheffield,Assistant to the County Manager and Barbetta Hutchinson, Office of
Management and Budget.
Others Present: Anthony Fernandez, Clerk of Courts Office.
1. Call to Order
Larry Baytos called the meeting to order at 1:30 p.m.
2. Commence the Study
Jim VanFleet was elected Chair of the Subcommittee by a motion from Gina Downs,
a second from Joe Swaja and a unanimous group vote.
Larry Baytos asked the group to have their study done and ready to present to the
Productivity Committee by May 23rd in order that it can be given to Jim Mudd by the
beginning of June.
The group decided to focus on these four divisions:
Administration—Larry Baytos
Public Services—Jim VanFleet
Community Development—Jim Gibson (Kim Grant will give her CDES study to Jim
for his review)
Transportation—Gina Downs (Mike Sheffield will send the Transportation report to
Gina)
Management Offices will be reviewed at a later date. (Joe Swaja will be gone for 3
weeks)
3. Next Steps in the Process
Larry passed out a report from the library and asked the group to use the same
template for their findings in order to have consistency.
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Department heads should prioritize two ways—the top 15 things that are as priority
and the top 15 things that are not a priority, taking into consideration what is and is
not mandated by law or statute since those things must be done. Mike Sheffield will
send a letter from Jim Mudd to the division administrators that clearly states the
objectives and that the project is endorsed by the County Manager.
Kim Grant asked the group to consider the possibility of some central form of
financial and budget services because this will be one of her projects in the middle of
the year.
Larry passed out budget book pages for each division and asked everyone to send
their drafts to Mike Sheffield when ready so that he can bring copies of all to the
next meeting on May 6t'.
4. Public Comment -None
5. Adjourn
Larry motioned to adjourn the meeting at 2:35 p.m. Joe seconded and the group
unanimously approved.
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