Productivity Committee Minutes 09/20/2006 COLLIER COUNTY GOVERNMENT
PRODUCTIVITY COMMITTEE
Minutes—September 20, 2006; 2 p.m.
Members Present: John Barlow, Larry Baytos, Robert Bennett, Syd Blum, Brad Boaz,
Bob Dictor, Steve Harrison, Colleen Kvetko, Joe Swaja, Jim VanFleet and Janet Vasey.
BCC Liaison: Commissioner Coletta was in attendance.
Others Present: Chief Greg Smith, Sheriff's Office; Crystal Kinzel, Clerk's Finance
Director; Carol Golightly, Sheriffs Office; Kim Grant, Sr. Management and Operations
Consultant; Norman Feder, Transportation Services Division Administrator; Randy
Cohen, Director of Comprehensive Planning; Phil Tindal, Transportation Services
Principal Planner; Don Scott, Director Transportation/Planning;Nick Casalanguida,
Planning Manager; Amy Patterson, Impact Fee/EDC Manager; Chris Stratton, President
and Sandy Parker, First V.P. League of Women Voter's of Collier County; Debbie
Wight,Assistant to the County Manager; Michael Sheffield, Assistant to the County
Manager; and Barbetta Hutchinson, Office of Management and Budget.
I. INTRODUCTION
Jim VanFleet called the meeting to order at 2:00 pm.
Approval of Minutes from the regular Productivity Meeting of August 16. Syd made
the motion to approve the minutes and Bob B. seconded. The group unanimously
approved.
II. OLD BUSINESS
AUIR Process—Randy Cohen, Comprehensive Planning Department. The AUIR
process was explained and the role of the Productivity Committee in the process was
discussed. Randy said that since the Productivity Committee has already been involved
in each department as far as budgets and impact fees are concerned that the BCC thought
this committee would be perfect to work in conjunction with the Planning Commission as
far as financial aspects are concerned. As a result of concerns by the group, — Randy
will give contact information for each element to Mike Sheffield; -*Amy Patterson
will prepare a spreadsheet showing the impact fees for a 5 year projection and levels
of service; and —*Mike Sheffield will invite David Weeks to speak to the committee
at the next meeting.
The following AUIR Review Subcommittees were formed:
County Roads/Drainage Canals
Bob Dictor
Syd Blum
Janet Vasey
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Potable Water/Sewer Treatment/Solid Waste
Brad Boaz
John Barlow
Jim VanFleet
Janet Vasey
County Parks/County Jail/Law Enforcement
Colleen Kvetko
Bob Bennett
Janet Vasey
Library/EMS/Government Buildings/Dependent Fire Control Districts
Larry Baytos
Joe Swaja
Steve Harrison
Janet Vasey
Update from Kim Grant—(Time certain 3:30 p.m.) -Kim reviewed her position and
responsibilities with the group. She gave a presentation that recapped the capital
improvement project. The capital project has been so far successful and a county-wide
process has been developed. The process has 7 major steps and has taken process
efficiencies into consideration. The information will also be available in the intranet for
follow-up and review. The project lead will be turned over to a project manager and Kim
will remain on the steering committee. Kim said key data for all projects will be inputted
into the system.By July of 2007 the system should be up and running. The second major
project is the Building Department Review Process. In FY 06 there will be 43,000
permits will be issued- an average of 1 permit for every 21/2 minutes we are open. Self-
assessments have been given, customer surveys have been compiled and documentation
has been documented. A basic management information system has been developed. We
are working on communication with the permit seekers so that will come in with the
information necessary to get their requested permit. Kim complimented the group on
their suggestions to the BCC regarding efficiencies.
Update on Operational Efficiency and Effectiveness Recommendations— Steve asked
the group when they could discuss the recommendations made to the BCC. Mike
suggested that the group discuss this issue in October with Commissioner Coletta.
2006 Work Plan — Mike said that this will be the first time that every project on the
work plan will be completed by year end.
III. NEW BUSINESS
Proportionate Fair Share Ordinance -Phil Tindale, Transportation Services Principal
Planner(3:00 p.m. time certain). Phil passed out a fact sheet on milestones of the
ordinance. He discussed SB 360 and how it requires roads to be in place or under
construction within three years of approval of building permit. Phil asked for the
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assistance of the Productivity Committee for their review in Prop Share Ordinance and
the financial feasibility aspect. —*Phil Tindale will provide the Proportionate Fair
Share Ordinance to the group as soon as possible. The Transportation Services
Subcommittee, consisting of Syd, Bob Dictor, and Janet, will meet with Phil Tindal in
October to review and discuss. Mike will coordinate such a meeting. Brad motioned to
review the ordinance, Janet seconded and the group unanimously approved.
Announcements: Larry Baytos has been selected the Advisory Committee Member of
the Month for October and Syd Blum has been selected the Advisory Committee Member
for November.
Jim VanFleet asked the committee for permission to comment on Efficiency and
Effectiveness recommendations at a public meeting of the Chamber of Commerce. Mike
Sheffield suggested that Jim first seek input from the County Attorney's Office. Bob B
motioned for approval, Joe seconded. Brad commented that the position of the
committee of charter government be made clear—that the committee did not recommend
the formation of charter government. Brad suggested that Jim put something in writing
to hand out. Jim said that he would objectively discuss charter government. There were
no objections.
Adjournment: Joe motioned to adjourn the meeting. Bob B. seconded and the group
unanimously agreed. The meeting was adjourned at 4:20 p.m.
Next Meeting: The next regular meeting of the Productivity Committee is scheduled for
Wednesday, October 18, at 2:00 p.m. This meeting will be held in the County Manager's
Conference Room on the 2nd floor of the W. Harmon Turner Building (Administration
Building F).
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