Productivity Committee Minutes 10/19/2005 •
COLLIER COUNTY GOVERNMENT
PRODUCTIVITY COMMITTEE
Minutes—October 19, 2005; 2 p.m.
Members Present: John Barlow, Larry Baytos, Syd Blum, Dex Groose,Matt Hudson,
Helen Philbin, Joe Swaja, JimVanFleet and Janet Vasey.
Members Absent: Steve Harrison
Liaison: Commissioner Halas was in attendance.
County Manager's Staff Present: Amy Patterson, Impact Fee Manager, Community
Development; Winona Stone, Assistant to the County Manager; and Barbetta Hutchinson,
Office of Management and Budget.
Guests Present: Carol Golightly, Finance Director of the Sheriff's Office; Crystal
Kinzel, Clerk's Finance Director; Damian DeAndres, Sheriff's Office IT Assistant
Director; Jean Merritt, Human Resources Director; Scott Teach, Employee/Labor
Relations Manager.
I. INTRODUCTION
Approval of Minutes from the meeting on September 21. Crystal Kinzel stated that she
was not in attendance at that meeting so her name should be removed from the list of
attendees, Matt Hudson asked that the word"affordable"be changed to "attainable"in
the sentence citing his statements of the housing issue and Dex Groose wanted to add the
word"corridor"in the paragraph discussing road development. Matt motioned to accept,
Larry Baytos seconded and the group approved the minutes with the stated corrections in
place.
Acceptance of Minutes from the Operational Efficiency and Effectiveness Subcommittee
meetings of September 14 and October 13. Jim VanFleet motioned to accept, Dex
seconded and the group unanimously approved. Crystal had an objection to the minutes
of October 13 and the group voted to bring those minutes back to the next meeting when
Steve Harrison is present. Matt motioned to rescind acceptance of the minutes of
October 13. The motion was seconded by Helen Philbin and unanimously approved by
the group.
Acceptance of Employee Benefits Subcommittee minutes from September 27. Larry
made the motion to accept, Jim seconded and the group accepted unanimously.
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II. OLD BUSINESS
Impact Fees Expenditures and Collections—Amy Patterson passed out information
regarding impact fee forecast collections out to 2025 that Steve had asked for. Joe said
they will save that discussion until next meeting. -*Barbetta will e-mail these pages to
Steve prior to the next meeting. Amy also passed out and discussed a revised milestone
update. She reminded the group that the school impact fee, if it had been collected as
projected,would have amounted to approximately$39M. The chart also showed how
much an individual homeowner would have paid in impact fees if they had been in place.
This also showed that the taxpayers of Collier County absorb every dollar of impact fees
that are not collected from new development. The School Board has been very
cooperative in the compiling of the information needed to implement impact fees. Amy
said the report is due back the last week of November. There was discussion regarding
getting this information out to the public.
Update on Employee Benefits Study—Helen said a draft presentation has been prepared
and is being reviewed by the subcommittee. A full report will be made at the next regular
Productivity Committee meeting in November. The project was originally just reviewing
health benefits,but it has been expanded to include pension and fringe benefits as well.
Operational Efficiency and Effectiveness Study—In Steve's absence, John and Syd
reviewed the presentation for November 9. John said the report is not as complete as
they had hoped. Commissioner Halas said that he thought Steve said he might postpone
it to a later date,but they were making substantial progress. Janet moved to postpone the
presentation. Matt seconded. The group unanimously agreed. This issue will be further
discussed at the next meeting when Steve is present to answer questions. Larry suggested
that the housing issue be removed in order to make it a smaller package. Matt added he
feels it should still be mentioned because it is an element of recruiting,but it should not
be dealt with in great detail.
There was discussion on the cost of land, affordable housing,public land trust and equity
sharing. Jim said that there was going to be a presentation about affordable housing on
November 2 at the Hilton. Winona Stone encouraged the group to attend.
Discussion was made regarding combining the hiring practices of all constitutionals. A
suggestion was made that one of the constitutionals potentially could screen all of the
applicants and match qualifications against open positions.
Charter government was discussed. In order for proper implementation, the public must
be educated and the BCC must be given the power to make it work.
John also reviewed the revised IT presentation and talked about updating technology to
include automatic transfer of funds for tax payments. He thinks that the County cannot
get the most updated, most efficient technology when the responsibility is divided
between several entities. He recommends an independent countywide IT strategy that is
standardized between all constitutionals. He also recommends the development of a
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transactional recovery program specific to individual programs such as the dispatch
system and the financial systems. The County cannot rely on individual vendors to bring
servers in and get us up and running. A central repository data system needs to
implemented. He also recommends consolidation of core functions such as hiring, billing
and purchasing.
SAP was discussed. Crystal said SAP will be sending a team of 7 people to thoroughly
review our system over the next 6 months and one of the following scenarios will be
found: the configuration is incorrect and our business processes need to be changed; SAP
is not capable of doing what we need to get done in government; finally, if there are some
things SAP won't be able to do—can we live with it? John suggested that it be reviewed
by an independent consultant. John will ask someone from Starbucks who has fully
integrated SAP to come to a meeting to listen to the presentation and give his thoughts.
Discussion regarding the review conducted by Deputy County Manager Leo Ochs—Joe
said he felt the review was fair. Joe, Jim and Syd volunteered to participate in an ad hoc
subcommittee that was suggested by Leo in his letter to Chairman Swaja dated October
14. This subcommittee will develop an action plan for implementation of committee
rules and procedures. Commissioner Halas said that the study was very thorough and he
feels the storm has subsided. Joe thanked the Commissioner for his support. Winona
said she brought the video of the discussion at the BCC meeting because the BCC was
very supportive of the Productivity Committee. The group said because of the hour they
would view it at the beginning of the next meeting. The Commissioner said the majority
of the Commissioners voted so that the hands of the committee were not tied. In the
future, the committee will make multiple suggestions for the open positions and the BCC
will make the final selection.
III. NEW BUSINESS
Fire Services Impact Fee Study—Due to shortage of time,the Chairman asked Larry
Baytos to move his presentation of the Fire Services Impact Fee Study to next month.
Next Meeting: The next meeting of the Productivity Committee is scheduled for
Wednesday, November 16, at 2:00 p.m. This meeting will be held in the County
Manager's Conference Room on the 2"a floor of the W. Harmon Turner Building
(Administration Building F).
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