Productivity Committee Minutes 09/18/2002 COLLIER COUNTY GOVERNMENT
PRODUCTIVITY COMMITTEE
Minutes
September 18, 2002
2:00 P.M.
Members Present: Jim Gibson, Donald Campbell, Edward Ferguson, Dexter Groose, James
Homer, P.K. Misra, Joseph Mumaw, Jean Ross-Franklin, and Janet Vasey
Members Absent: William Adams and Joseph Swaja
BCC Liaison Absent: Commissioner Henning
Guests: Commissioner Fiala
Staff: Norman Feder, Transportation Division Administrator; Edward Kant, Transportation
Operations Director; Mitch Riley, ROW Permit/Inspection Director; Kevin Hendricks,
Transportation ROW Acquisition Manager; Phil Tindall, Impact Fee Coordinator; and Pat
Lehnhard, Budget and Management
I. Introduction: Jim Gibson, Chairman, called the meeting to order at 2:00 P.M. Jim
introduced Pat Lehnhard from the budget office who was sitting in for Winona Stone,
Productivity Committee Staff Liaison, to take minutes of the meeting.
Minutes:
The August 21, 2002 minutes were unanimously approved as presented.
II. Old Business:
A. Presentation on Proposed Increase for Right-of-Way (ROW) Permit Fees by Norman
Feder, Transportation Division Administrator; Edward Kant, Transportation Operations
Director; and Mitch Riley, ROW Permit/Inspection Director
Ed Kant made a presentation on the proposed Right-of-Way Permit Fees. He advised that, due to
Board direction that departments that are fee structured should be self-supporting, a change
needs to be made in the ROW Permit Fee structure. These fees have no relationship to impact
fees. They are payments for services rendered. Ed distributed a handout of his visual
presentation, which is made a part of these minutes.
Janet Vasey advised that the total budget for this does not match the FY 03 budget. Ed advised
that part of the costs are out of the FY 02 budget as well as the FY 03 budget, and that everything
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is figured using projections. Norman Feder advised that these figures would be reviewed before
final presentation to the Board.
Ed advised that he hopes to be presenting this fee schedule to the Board of County
Commissioners at their October 22, 2002, BCC meeting. •
B. Presentation on Transportation Impact Fees and Report on the Board of County
Commissioners' September 17, 2002, Impact Fee Workshop by Norman Feder.,
Transportation Division Administrator
Norman Feder distributed a draft of the Collier County 2002 Transportation Impact Fee Update
Study Summary Report and reviewed the procedures used in this study to arrive at the
Transportation Impact Fees. A copy of the report is made a part of these minutes.
Kevin Hendricks, Transportation Right-of-Way Acquisition Manager, discussed the cost data in
acquiring right-of-way property from homeowners. He reviewed Table I from the study on
costs. He advised that we don't have a lot of data on payments made for attorney fees, witness
fees, etc. so he contacted Hillsborough County who advised their average condemnation costs
were $56,000 per ownership. He also checked with FDOT in Tallahassee and they supplied a
chart showing condemnation costs paid to property owners every time they litigated were
$68,000. It will be much cheaper for Collier County to try to make a settlement with the
property owners rather than go to litigation. The County is responsible for all homeowner costs
in litigating.
C. Reports on Jim Gibson and Janet Vasey's Meetings with the County Manager and
Commissioners and the Committee's Presentation at the Board of County
Commissioners' Budget Public Hearing on September 5, 2002
Janet reported that the Board of County Commissioners did not make any budget decisions at
their first budget public hearing September 5, 2002. The Productivity Committee had made cuts
of$5 Million in recommendations. The additional money in carryforward was applied to the
road program in the unincorporated areas. Lee County asked for$700,000 as Collier County's
share for the Lee County Trauma Center. The Board asked the County Manager to determine
where these funds are available.
D. Further Discussion on the Listing of Major Action Areas for Review during FY 03
Jim asked the committee members for comments on the letter from the County Manager to the
Committee, dated September 13, 2002, regarding items the County Manager would like the
Committee to consider including in their FY 03 work plan.
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The Committee decided to consider items number 1 through 6, as listed below, for potential
inclusion in their 2003 work plan, to be further discussed at the next meeting on October 16,
2002:
1. Review all proposed impact fee increase studies and proposals
2. Review all proposed fee structure increase studies and proposals
3. Review all proposed changes to Master Plans (to include water, sewer, solid waste, and
the Transportation Year 2025 Master Plan)
4. Review all proposed changes to Long Range Plans
5. Provide recommendations on the formulation of the FY 04 Budget Policy
6. Review and make recommendations as to the validity and benefit of the Board's 54
advisory boards/committees
The Committee discussed the value of their further analysis of item number 7 (Evaluate
alternatives to the current administration of the Collier County airport). In consideration of the
Committee's previous extensive review of the Airport Authority, the Committee unanimously
agreed that no further analysis was necessary. It is their opinion that the County should abolish
the Airport Authority in its current capacity as the oversight management for the Collier County
Airports. Oversight of airport operations should be placed under the County Manager as a direct
report or as an operational department within the Transportation Division. The Airport Authority
could be retained in an advisory capacity. Jim Gibson will draft a letter in response to the County
Manager's request stating the Committee's opinions and present such for approval at their next
meeting on October 16, 2002.
New Business:
No new business was presented for discussion.
Comments/Suggestions:
The meeting adjourned at 5:00 P.M.
Next Meeting: The next meeting of the Productivity Committee is scheduled for Wednesday,
October 16, 2002, at 2:00 P.M. in the County Manager's Front Conference Room, 2nd Floor of
the W. Harmon Turner Building (Building F, Administration Building).
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