Productivity Committee Minutes 01/16/2002 COLLIER COUNTY GOVERNMENT
PRODUCTIVITY COMMITTEE
Minutes
January 16, 2002
3:00 P.M.
Members Present: James Gibson, Donald Campbell, Thomas Grootemaat, James Horner, Karl Otto,
Jean Ross-Franklin, and Janet Vasey
Members Absent: William Adams, Thomas Casale and Edward Ferguson, with one vacancy
BCC Liaison Present: Commissioner Henning
Guests: Commissioner Fiala
Staff: Winona Stone
Introduction: Jim Gibson, Chairman called the meeting to order at 3:10 P.M. Jim welcomed
Commissioners Henning and Fiala to the meeting.
Minutes: The minutes of the December 5, 2001 meeting were unanimously approved.
Old Business:
A. Report of the Membership Applications Review Subcommittee and Selection of Applicants for
Recommendation to the Board of County Commissioners:
Don Campbell reported that the subcommittee had reviewed the five applications received for the
upcoming seven vacancies. The subcommittee recommends that all five applicants, four reappointments
and one new appointment, be recommended for appointment by the Board of County Commissioners.
The Committee unanimously supports the subcommittee's recommendation. Winona Stone will forward
the Committee's recommendation to the Board's Executive Manager.
B. Review and Discussion of Memorandum from the County Manager to Commissioner Coletta
Regarding the Productivity Committee's Involvement in FY 03 Budget Prioritization:
The Committee reviewed the County Manager's memorandum to Commissioner Coletta and the
Commissioner's subsequent letter to Jim Gibson, regarding the probable date that the Board would
consider formally requesting the Committee's involvement in the FY 03 budget prioritization. The FY 03
budget policy is tentatively scheduled for consideration at the March 12,2002 Board meeting, which is
suggested as the appropriate time to consider the Committee's assistance.
Lengthy discussion ensued regarding concerns that meaningful participation by the Committee could be
unnecessarily inhibited if Committee participation is not requested prior to the Board meeting date of
March 12th. The Committee unanimously supported a proposal for Jim Gibson to address this concern in a
letter to Commissioner Coletta. Further the letter will reiterate the Committee's prior correspondence
requesting that firm project parameters and end product expectations be established at the outset.
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C. Review and Discussion of Correspondence from the Airport Authority Requesting a Meeting
Regarding the Committee's Report on the Airport Authority:
Several members stated their dissatisfaction and frustration with the actions, and/or lack thereof, by the
Airport Authority and its Executive Director. It was noted that there were several occasions during
subcommittee and full committee meetings, with Airport Authority members in attendance, when the
Airport Authority could have requested a joint meeting to obtain additional information and clarification.
Additionally, there is concern with misleading statements included in the Airport Authority's and its
Executive Director's correspondence, minutes and press quotes. Specific concerns include comments
regarding the Fuel Incentive Program and the date the Report was distributed to the Board. Janet Vasey
noted that the Executive Director's comparison of two other airports' fuel incentive programs is
contestable in that neither of the airports are comparable because they are commercial endeavors and are
not supported by public funds.
The Committee unanimously agreed for the Chairman to respond to Robin Doyle's, Airport Authority
Vice Chairman, correspondence requesting a joint meeting. The Airport Authority will be provided with
the full report as transmitted to the Board; the text of the three subcommittee reports, not utilized in their
entirety in the final report; and an invitation to attend the next meeting. A limitation of thirty minutes was
established for the discussion of the report at the February 20th regular Productivity Committee meeting.
Additionally, the Airport Authority will be requested to provide two weeks prior to the meeting a listing
of items they wish to discuss.
D. Other Old Business:
Karl Otto inquired as to the status of the 5 Year Site Master Plan. It was noted that the plan is finalized,
but it is not fully funded.
New Business:
A. Review of the Board of County Commissioners Calendar of Events:
There was brief discussion regarding the 3-month calendar of events.
B. Other New Business:
The Committee discussed the County Manager's organizational chart and span of control. It was noted
that the normal (optimum) span of control is 6 or 7 directly reporting subordinates and the County
Manager has only two. A comparison with other counties and competitive companies should be
considered.
Comments/Suggestions:
The meeting concluded at 4:52 P.M.
Next Meeting: The next meeting of the Productivity Committee is scheduled for Wednesday, February
20,2002, 3:00 P.M. in the County Manager's Conference Room, 2nd Floor of the W. Harmon Turner
Building (Building F, Administration Building).
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