Productivity Committee Minutes 09/18/1996 County Government
Productivity Committee
Meeting Minutes
September 18, 1996,2:00 P.M.
Members Present Absent
Jack McKenna x
James Cavanagh x
David Craig x
Edward Ferguson x
Marc Gertner x
Charles Getler x
Timothy Hancock x
Bob Laird x
Bill Neal x
Karl Otto x
Brian Paul x
John Stockton x
Bernard Weiss x
Staff
Sheila Leith x
Introduction:
-there was a discussion concerning attendance at meetings and enforcing Section Four of
the ordinance, which allows for the removal of Committee members who fail to attend
meetings
-Jack will review
Note: Section Four B. of the ordinance reads as follows:
If any member of the Committee fails to attend two (2) consecutive Committee meetings
without a satisfactory excuse or if a member is absent from more than one-half of the
Committee's meetings in a given fiscal year, the Committee shall declare the member's
seat to be vacant and the vacancy shall be filled by the Board of County
Commissioners.
a. Human Resources-
-the Sub-committee will be meeting with Neil Dorrill to discuss pay for performance
-Neil will be setting this up and Commissioner Hancock will coordinate the dates of the
meeting with Jack McKenna
-everyone concurs that the present bonus program is ineffective and are amiable to
exploring other ideas, including setting a range with a minimum/maximum and utilizing
the COLA money as well as the merit pay in the distribution
-each division administrator would then determine the distribution of the pot
-the "Ed Day Plan" suggests taking a portion of the merit pot and applying it to some
morale boosting activities
-Neil would also like to expand the IDEA program whereby employees could receive
proportionately more for suggestions that produce a significant impact
-Neil has also suggested that a third of the merit bonus be used for training
-redistributing the COLA is the main issue as this is the largest pot of money
-Karl Otto suggested that the Risk, Workman's Compensation element be incorporated
into pay for performance
b. Purchasing-
-Charles Getler provided an update on the Sub-committee's progress
-Bernie & Charles met with Steve Cornell, the County's Director of Purchasing
-they reviewed the purchasing organization, how the department operates, approvals of
amounts etc.
-they mutually concluded that smaller purchases were well controlled
-they do appear to need help with design and build contracts
-Steve wondered how customers perceive his department
-Charles and Bernie are going to meet with Steve again next week
-they will review 100 contracts, 50%of which are let on the committee method (5
member committee)
-they will then design a questionnaire and solicit feedback on the processes from those
who are served and from private contractors
-the Committee discussed at length contracts subject to the CCNA(Consultants'
Competitive Negotiation Act)
-CCNA is a totally subjective process with no point of reference
-the major problem seems to be that it is not dollar safe, you can only compare
qualifications, not price
-is there a way around some of the pitfalls of CCNA?
-what about the benefits of partnerships ?
-would it be beneficial to review contracting processes in other counties?
-does CCNA require state statute reform?
c. Future Areas of Study-
-the Committee reviewed possible areas of study with input from Commissioner Hancock
-Commissioner Hancock will take a short list to the Board, (likely next Tuesday) and
have the Board rank the list in order to develop a work plan for the Committee
-the Committee discussed at length the possible need for a Grants Coordinator and the
need for an impact fees study
-it was suggested that with the introduction of the Interim Service Fee any review of
impact fees should be postponed
-the question was raised should there be an impact fee for law enforcement?
-life cycle costing was discussed in relation to infrastructure replacement cost
-70%of the present utilities infrastructure was built 10-12 years ago and will require
replacement about the same time
-focus up to now has been on management and growth, not replacement
-life cycle costing would allow for replacement and should be utilized throughout the
budget
-GNCA is interested in life cycle costing
-by working together,the Productivity Committee and the GNCA can bring about change
-the Productivity Committee has decided that a member should attend the Ad Hoc Budget
Committee meetings
-Bill Neal will act as the Productivity Committee representative
-John Stockton suggested putting together a list of groups, organizations, counties, and
state contacts to exchange information and ideas
-John was asked to coordinate this project
Adjourn 3:45 P.M.
Next meeting Wednesday October 16, 1996,2:00 P.M.
County Manager's Boardroom,2' Floor,Administration Building