Productivity Committee Minutes 06/26/1996 County Government
Productivity Committee
Meeting Minutes
June 26, 1996, 2:00 P.M.
Members Present Absent
Jack McKenna x
James Cavanagh x
Dave Craig x
Edward Ferguson x
Marc Gertner x
Timothy Hancock x
Bill Neal x
Karl Otto x
John Stockton x
Bernard Weiss x
Staff
Sheila Leith x
Introduction:
-Chairman Jack McKenna opened the meeting by distributing copies of letters from the
Productivity Committee in support of the Human Resources and Information Technology
capital projects distributed to the BCC during the Budget Workshops.
-Commissioner Hancock, Jack McKenna, and Dave Craig met with Human Resources
prior to the budget workshops in order to address the Productivity Committee's concerns
with their project, including interface with the Clerk's system, and total cost of the
project
-all of the Committees concerns were satisfactorily addressed in the meeting
-Human Resources needs to ensure that the competitive negotiations be kept alive on the
project
a. Budget Systems and Procedure-
-Dave Craig distributed a draft report from the sub-committee to the full Committee for
their review
-members should review the draft and contact Dave Craig with any comments/concerns
etc.
b. Purchasing-
-Bernard Weiss has prepared a summary of a proposed Productivity Committee work
effort if the Committee and the Board wishes to pursue the purchasing process in the
work plan for this year
-subject area would be the high value negotiated purchasing process
-review RFP process culminating in the award of negotiated contracts, including CCNA
(Consult Competitive Negotiating Act) actions in excess of$50,000
-objective to determine if RFP language, solicitation, negotiation and ultimate
administration of these contracts can be enhanced to make the process and resultant
product/service more efficient and productive
-determine whether the Federal Government"Best Value"techniques are appropriate to
Collier County
-study time would be less than 6 months
-staffing would require 2 committee members
-this proposed project will be referred to the Board
c. Human Resources-
-Jack McKenna provided a status report on behalf of the Human Resources Sub-
committee
-they will be focusing on items that are outstanding and bring them to a closure
-also need to retrace steps on former recommendations to see what progress has been
made
-a general status report should be available in 4-6 weeks
e. New Business-
Vacancies
-question was raised as to whether or not Committee members should pro-actively recruit
to fill vacancies
-there was a discussion relative to recruiting to seek out members with varying
experience and skill sets in order to round out the expertise on the Committee
-Bernie Weiss is going to prepare a"matrix" showing the composition of the Committee
at present
Meeting adjourned 3:00 P.M.
Next meeting July 17, 1996, 2:00 P.M.
County Managers' Boardroom, 2nd Floor, Administration Building