Productivity Committee Minutes 05/15/1996 FROM = Panasonic FAX SYSTEM PHONE NO. : Jun. 26 1996 10: 14AM P2
COLLIER COUNTY GOVERNMENT
PRODUCTIVITY COMMITTEE
MEETING
May 15, 1996
AGENDA & Minutes
I. Introduction
II. Current Status of Sub-committees
a. Budget Sub-committee
John Stockton talked about the changes expected within the next 2-3 weeks are:
• Looking at value engineering with OCPM
• Further study of the Budget Process
• Discussion of liaison with the BCC
It is expected the Commissioner Hancock will help
Ad hoc budget review committee
Jack McKenna spoke of having attended the "kick-Off" meeting.
• This committee is a compilation of a number of various Watchdog groups
• It seemed that their group was more than just process oriented
• Mr. McKenna made it clear that he was just sitting in as a representative of the
Productivity committee and that his presence was not an indication on joining.
b. Human Resource Sub-committee
Software demonstration
Ed Fergus on gave an overview. Quite a number of the members attended the demonstrations.
Generally it was felt that the software was very needed however there were several concerns
expressed:
• The primary concern was whether the software could integrate with other
departments such as the Clerks office.
• There was also some question of the cost for the licence agreement, It was generally
thought that this seemed like a lot of money but nobody had a frame of reference for
a true comparison.
III. Future areas of study
FROM,: Panasonic FAX SYSTEM PHONE NO. : ' Jun. 26 1996 10:15AM P3
a. General discussion
Mr. McKenna spoke of the fact that we still have some loose strings hanging out there relative
to the HR report and also the Budget report which are still sizable work areas.
General Weiss spoke of his investigation into the Purchasing Department.
• There was $98 million spent last year in 16,000 actions
• Actions less than $500 are simply handled by the individual departments
• Areas of study to target for the most impact will be:
The RFP process
CCNA application
IV. New Business
a. New membership
Mr. McKenna spoke of the fact that we have 4 applicants for 3 positions. The resumes will be
reviewed by a committee headed by Mr. David Craig.
V. Adjourn
County Government
Productivity Committee
Meeting Minutes
May 15, 1996, 12:00 P.M.
Members Present Absent
Jack McKenna x
James Cavanagh x
Dave Craig x
Edward Ferguson x
Marc Gertner x
Timothy Hancock x
Bill Neal x
Karl Otto x
John Stockton x
Bernard Weiss x
Staff
Sheila Leith(joined x
meeting in progress)
Introduction:
-Chairman Jack McKenna opened the meeting and asked for a current status update from
sub-committees
a. Budget Systems and Procedure-
-John Stockton discussed areas of study within the next 2-3 weeks:
• -sub-committee is reviewing value engineering with OCPM
• -further study of budget process
• -discussion of liaison with the BCC, it is expected that the addition of Commissioner
Hancock will improve communication with the Board
• -it was suggested that Commissioner Hancock update the Board approximately every
three months (a single paragraph), and ask for Board direction if needed
b. Ad Hoc Budget Review Committee-
-at the request of the Ad Hoc Committee, Jack McKenna attended the "kick-off'meeting
and discovered the following:
• -the committee is a compilation of a number of watchdog groups
• -it seemed that their group was more than just process oriented
• -Jack made it clear that he was just sitting in as a representative of the Productivity
Committee and that his presence was not an indication that the Productivity
Committee wishes to participate
c. Human Resources-
-Ed Ferguson gave an overview of the activities of the Human Resources Sub-committee
-a number of the members of the Productivity Committee attended the Human Resource
software demonstrations
-generally it was felt that the software is needed however there were several concerns
expressed:
• -the primary concern is whether or not the software could integrate with other
departments such as the Clerk's office
• -there was also a question concerning the cost of the license agreement, seems to be
costly however the Committee does have a frame of reference for a true comparison
d. Future areas of Study-
-a general discussion ensued on future areas of study
-Jack McKenna reminded the Committee that there are still two sizable work areas which
include Human Resources and Budget,that are ongoing
-this should be considered in taking on any new projects
-General Weiss started a preliminary study of the Purchasing Department and discovered
the following:
• - $98 million was spent in 16,000 actions last year
• -actions less than$500 are handled by the individual departments
• -areas of study to target for the most impact would be:
1. -the RFP process and
2. -CCNA application
e. New Business-
Vacancies
-Jack advised the group that there are 4 applicants for 3 vacant positions
-resumes will be reviewed by a selection sub-committee headed by David Craig
-due to the Budget Workshop on June 19th,the next Committee meeting will be moved
to the fourth Wednesday for the month of June
Meeting adjourned 1:15 P.M.
Next meeting June 26, 1996, 2:00 P.M.
County Managers' Boardroom, 2nd Floor, Administration Building