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Productivity Committee Minutes 04/17/1996 County Government Productivity Committee Meeting Minutes April 17th, 1996 Members Present Absent Jack McKenna x James Cavanagh x Dave Craig x Edward Ferguson x Marc Gertner x Tim Hancock x Bill Neal x Karl Otto x John Stockton x Bernard Weiss x Staff Bill Coakley x Sheila Leith x Leo Ochs x Introduction: -Bill Coakley,Director of the Information Technology Department was introduced -Bill gave a background of the development of the department -the original concept was to move to an automated system, from dumb terminals and glass house computer to a PC network"Islands of Automation" -the old `All-in-One' system has limited sharing capabilities and county hopped several generations of technology in the move to the PC network -there was a lack of on-going training and education,even in the old `All-in-One' system -IT's Vision 2000 evolved from 6 building blocks -PC with Office software,UKA (Universal Knowledge Assistant) -Universal Computer Network,all new -Standard Office Support Software -UKA/UCN based information system -training, training,training (without it a wasted effort) -ongoing proactive IT support -in Collier County UKA includes: -Windows 95 microcomputer -Office 95 software -Part of Universal Network -E-mail -sharing information -platform for all applications -there are universal requirement because everyone works with numbers, schedules, data and everyone communicates with others -the county will be able to tap into 800MHz towers to transmit data Staff Efficiency Old New -don't see what you get -see what you get -one thing at a time -all at once -key strokes -point and click -text only -graphics -poor know how -training, training -high priest's needed -wind beneath your wings Essential to Success -foundation training for all -just in time training at desktop -advanced techniques -case histories, UKA's in county business -without training, doesn't work IT Department -eating our own cooking -telephone directory -trouble call history -group/personal scheduling -task assignment -E-mail for reduced telephone tag -print preview for paper saving -personal notes- manager Timing -2 year program for General Fund departments -non general fund use own reserves -physical environment will determine roll out Status -103 on line now -186 more this fiscal year -second level training already started -County Manager signed off on County standard -GIS Property Appraiser information needs to be integrated -GIS (Geographic Information System) -mapping,auto cad, land information system -help line calls, 500 per week -estimated ongoing maintenance charge for next fiscal year is$1,100 per -the committee thanked Bill for his informative presentation -General Weiss was introduced as one of the newest members of the Productivity Committee -General Weiss told the committee a little about his background and was welcomed by the group Budget Sub-committee Update: -Dave Craig outlined the sub-committee's progress -Jack McKenna advised the Committee that he received a call from Dick Baker -he is pulling together an Ad Hoc committee in an attempt to produce a more taxpayer friendly budget document and is asking for representation from the Productivity Committee -representation will draw from Marco Island Taxpayers, President Council, League of Women Voters, TAGG -an organization meeting will take place in two weeks -the Committee discussed the possibility of participation and decided that this would dilute the Productivity Committee's effectiveness Human Resources Sub-committee Report: -two future projects that the Human Resources Sub-committee might consider are diversity training and Workers' Compensation incentives -consideration will be given to creating a third sub-committee in the area of Purchasing -Bernie Weiss will contact Steve Carnell to deterimine possible course Jack McKenna will write a letter of thanks to John Hickey for his contribution to the Productivity Committee -all are sorry to see John leave and wish him well in his new responsibilities. Meeting adjourned 1:50 P.M. Next Meeting May 15, 1996 at 12:00 P.M.