Productivity Committee Minutes 09/27/1993 COLLIER COUNTY PRODUCTIVITY COMMITTEE
Minutes of September 27, 1993 Meeting
Attending: Robert Claussen David Craig
Marc Gertner Robert (Bob)Laird
Christine Ramsey Anthony(Tony) Vastola
Mary Wiegold David Wilkison
Staff: Mike McNees
Called to order.
Reviewed previous minutes for August 23, 1993 meeting. Correction on page two with
spelling of Under Sheriffs name. Moved that minutes be approved.
General Business
Speed up frequency of meetings and will meet every two or three weeks due to the
amount of work to be completed and reviewed in the next couple of months.
Steve Jenner was introduced as technical advisor to the MIS Committee.
Capital Projects
Interim report was sent to Commissioners. Mike McNees requested that the sub-
committee members review staff proposal that is being prepared for the BCC. Mike will
arrange a presentation for the sub-committee.
Community Development Services (CDS)
Met with Frank Brutt and John Madajewski of CDS Project Plan Review Department for
a very informative meeting. Many important items were discussed such as:
1. Project tracking system
2. Review checklists
3. Submission checklists
4. Budget shortfall/Funding for CDS
5. Minimum staffing levels
6. General Fund vs Revenue Producing Tasks
The subcommittee was given a draft of the Review Procedures Manual for review and
comment. The sub-committee will meet next with the Current Planning Department of
CDS.
0
COLLIER COUNTY PRODUCTIVITY COMMITTEE
AGENDA: 9-27-93
Roll Call : Robert Claussen J C. Jay Kaye
David Craig ✓ -. Christine Ramsey `/
Marc Gertner \,- Ri-e-hard ( '' ick-) Rei [R]
-, nn
:now" Timothy Hancock 1,t�s• `�� [V]
rempNano Robert (Bob) Laird ✓ Anthony (Tony) Vastola
-Art Large-mt.—KJ Mary Wiegold✓
David Wilkison✓
Staff : Mike McNees✓ [R] = Resigned
[V] = Vacated
MI"
1 . Review of previous minutes dated 8-23-93 � ,/�, .
10
1111111110 1011112. Subcommittee reports
Capital Projects - Summary report — U4s4\,/td,\L: - M(e4 v✓/L41rec6"e
Community Development Services--
Data Processing \ MIS
Emergency Medical Services
Human Resources
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' Utilities - No assignments this year
3 . Ad Hoc Committee Reports - Advanced Technologies �'1"
44
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4 . New Business
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5 . Schedule next " ittee meeting
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Adjournment: -Ae
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Data Processing/MIS
Board allowed CDS to issue an RFP for an outside consultant to define thoroughly the
need for computer functions.
Interim report in draft form. There is no report from head of the master plan committee.
Recommendation was made that a standing committee look at all requests for
hardware/software with notion that everything communicate.
Recommendations from last year's report are being followed.
There are good people on MIS committee but, they have no authority.
May want to set dollar level to review projects above only.
Develop standards to review each request.
Will meet in one week and give draft to CCPC members; draft needs to go to
Commission in 30 days.
Emergency Medical Services
Final draft report is ready to go to Norris Ijams. Draft took into account comments from
committee with some new information. Full committee review.
Human Resources
Report at second draft stage. Draft will be ready prior to the next CCPC meeting for
review and comment by CCPC. County staff will be commenting on report also.
Ad Hoc Committee
Interim report on 800 MHz was presented (copy attached).
Additional information to come on the helicopter from Under Sheriff Burhan.
Next meeting scheduled for October 11, 1993 at 3:00 PM at County Bldg. F, 1st Floor.
Meeting adjourned.
September 27 , 1993
REPORT TO PRODUCTIVITY COMMITTEE
ON
800 MHz PROGRESS
Committee ' s Interim Report was issued on August 11 , 1993 .
It was delivered personally so as to be in each Commissioner ' s IN
box on the 12th.
As of today, to the best of our knowledge, no mention of
that report has been made in any public meeting nor have thanks
been received from the Board either collectively or individually .
Our colleague, Marc Gertner , has established that at least
one of the Commissioners in fact did no more than skim and file
it .
Nonetheless , event march on.
With respect to our recommendations --
(1 ) Commit to proceeding with 800 MHz .
This was done by BCC resolution as part of the request
to FCC to extend license for station construction, which has
since been approved by FCC.
( 2 ) Obtain technical expertise.
BCC turned down Sheriff ' s recommendation of an outside
firm (part of a "turf battle"? ) . At the County Manager ' s
initiative, the Florida Division of Communications has agreed to
do the system engineering effort , apparently gratuitously . First
visit of DivCom is expected on 9/29 , to be hosted by Gary Arnold
of Emergency Services .
( 3) Determine how to fund .
No action yet .
(4) Develop the procurement package .
No action; too soon to do much, but the type of
procurement (we recommended two-step formal advertising) impacts
the type and nature of specifications developed in system
engineering stage.
9/27/93 Report on 800 MHz
(5) Conduct a competitive procurement .
Too soon . But the planning can go forward with the
engineering phase.
( 6) Evaluate full digital option.
No action.
(7 ) Organize for a successful and efficient program.
The County Manager , not the BCC (as we recommended) ,
has appointed Norris Iiams as Project Manager . It is not known
what reporting to BCC or to the public he will undertake.
Iiams is a good choice because of both his emergency
services and extensive County background. He is a straight
shooter . But he needs significant technical and operational
support .
(8) Extinguish controversy over operation of the public safety
system. (And all that is implied therein. )
Sheriff has proposed an inter-agency agreement to the
BCC defining the roles of the players , Neither BCC reaction nor
prognosis are available to us .
However , at least one Commissioner continues to press
for consolidation of frequencies under one license even though
that has been demonstrated to be unnecessary and counter-
productive at this time. Part of a continuing turf battle?
( 9) Resolve additional policy auestions ( interim list provided) .
No action, even though some of these need resolution
NOW . It is not clear what authority Ijams has , or will have ,
although the need for significant authority was discussed in our
Interim Report .
D. R. Craig