Productivity Committee Minutes 06/22/1993 COLLIER COUNTY PRODUCTIVITY COMMITTEE
MINUTES OF JUNE 22, 1993 MEETING
Present: Robert Claussen Christine Ramsey
David Craig C.J. Kaye
Marc Gertner Anthony(Tony) Vastola
Timothy Hancock Mary Wiegold
Robert(Bob)Laird David Wilkison
Mike McNees
GENERAL BUSINESS
Meeting was called to order by Mary Wiegold. Minutes from the May 25, 1993 meeting
were reviewed and accepted.
SUBCOMMITTE UPDATES
1. CAPITAL PROJECTS
Tony Vastota gave the following update:
The sub committee is decreasing in members with Art Largent's letter of resignation and
David Wilkison's conflict of interest. We were at a point where we had looked at a
number of resource documents and were to begin interviews. With so few members, that
has been put on hold. The subject has been around for two years. There is an earlier
document back in December, 1991, that looks at the subject, recognizes some problems
with coordination, timing, costs, whether it is cheaper to do certain parts of capital
projects administration in house vs outside consultants. The ultimate recommendation
talked about having the various divisions that do capital projects keep their projects within
their divisions because of their so called expertise, with one person as overall coordinator.
Second, more recent document with general recommendations has to do with
consolidating most of the county staff that have something to do with capital projects.
Neither document has been completely acted upon.
Mike McNees commented that the second document most likely will be implemented
by the county manager's office.
Committee decided to delay any further action temporarily.
2. COMMUNITY DEVELOPMENT SERVICES
Tim Hancock gave the following update:
Two subcommittee meetings since last CCPC meeting.
COLLIER COUNTY PRODUCTIVITY COMMITTEE
AGENDA: 6-22-93
Roll Call : Robert Claussen C. Jay Kay
(Morgan)
�~ David Craig Christine Ramsey
Marc Gertner Richard (Dick ) Reihm "A/s'�-4-
Timothy Hancock Donald Staudter -- At)-1 fi • ®,iivf� '--
Robert (Bob) Laird Anthony (Tony) Vastola -
Art Largent • Mary Wiegold
David Wilkison
Staff : Mike McNees
1 . Review of previous minutes dated 5-25-93
2 . Subcommittee reports
Capital Projects - Consolidation - 0" h0
Community Development Services _ ritiv."1
Data Processing \ MIS -, `'
Emergency Medical Services /'A
Human Resources —.
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Ad Hoc Committee Reports - Advanced Technologies -'"-Leic ►t
444. New Business
Committee member replacements I'U
5. Schedule next full committee meeting9
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The first meeting resulted in the decision to meet with members of the Development
Services Steering Committee, research various publications for information on the
Scottsdale "One Stop" process, and obtain more historical information on the
"One Stop" process.
The second meeting was held to present information gathered consisting of the following:
1. After meeting with various members of the steering committee, indications of a
significant pool of resources exists within that committee, however, past friction
with Staff as well as the committee not being made up of"neutral parties" may be
creating an ineffective situation.
2. The steering committee was formed by the County Manager and reports
directly to him. The committee has been in existence for over four years.
3. The problems occurring in Development Services vary in degree and scope.
More direction is needed from commissioners.
General Discussion:
May need to look at the processes in Development Services. Ask some simple questions
as to why certain things are done and the processes in getting them done.
3. DATA PROCESSING/MIS
Christine Ramsey gave the following update:
Not sure that commissioners are giving the right direction and credibility to this committee
with MIS.
Back to a political situation.
Feel that we are going in circles.
4. EMERGENCY MEDICAL SERVICES(EMS)
Marc Gertner gave the following update:
EMS has circulated a draft report among the subcommittee. There has been excellent
cooperation from Mr. Ijams and his staff.
5. HUMAN RESOURCES
Tony Vastola gave the following update:
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The subcommittee decided to break into three smaller groups to address different areas of
Human Resources:
Use of time-(paid and unpaid) - Sick Leave, 49% of earned sick leave for 1992
was used with an average of 7 1/2 days per employee. Sick Bank -entitles
extended sick time. Leave without pay-Personal Leave Days(2)-Perfect
Attendance Incentive -Reporting/Tracking
Overtime Pay, Payroll Responsibilities, Compensatory Time, Temporary
Help and Standby Pay -Process should be in line with fair labor laws.
Health Plan -meeting planned to go over variety of options for the plan, trying to
save$800,000 with a cut in the plan.
6. UTILITIES
No active committee to date. Asked for volunteers to serve on committee. Discussion to
whether to keep Utilities as a viable subcommittee.
7. TECHNOLOGY AD HOC COMMITTEE
Draft report done by Jerry Berry and his group will be reviewed and should have
information to bring back to committee by the next meeting.
Presentation on the 800 MHz Communication System.
ADDITIONAL DISCUSSION
Letter will be sent to Mike McNees and Sue Philson, Administrative contact, to advertise
for someone to fill Art Largent's position.
According to the ordinance that created the CCPC, we can ask Commissioners declare the
position filled by Donald Staudter to be vacant due to lack of attendance and advertise to
fill the position.
Next meeting scheduled for July 20, 1993.
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