Productivity Committee Minutes 04/27/1993 COLLIER COUNTY PRODUCTIVITY COMMITTEE
Minutes of April 27, 1993
Present: Bob Claussen Dick Rcihm
David Wilkison Bob Laird
Mark Gcrtner Tony Vastola
Dave Craig Christine Ramsey
Mike McNees Mary Wicgold
Review of previous minutes exert from the minutes where the County Manager asked to take a look at
considering certain projects for 1993.
Feel free to ask Mike questions because he is our staff representative and he is going to help us through
this next year. Please speak up whenever you have any questions.
1. COMMUNITY DEVELOPMENT SERVICES
Possible joint effort with the Development Services Steering Committee in review of the site plan
zoning procedures and functions.
Mike McNees stated that the budget submittal for the Development Services section expenditures exceed
revenues by$80(,000 This is probably the third consecutive year they have been living off the surplus
that was generated in the boom over the late 80's and there is a real problem with that as a continuing
mode of operation. Something needs to change.
COMMITTEE DISCUSSION:
1. Budget Comparison with Lee County
Mike McNees stated that the department in theory is self supporting. Either revenues need to
increase or they needtQ,raise their fees or somehow spend less. .
2. Arbitrator Procedure in Lee County
An arbitrator is very successful and hears the public petitions instead of them being heard by a
committee similar to the planning commission.
You pay a fee and you get your answers.
3. Joint committee
A. Develop a sub-committee to work with the Development Services Steering committee
It was stated that they have a different mission. Mike McNees said the difference between
this group and that group is that they were appointed by the County Manager to advise
him and this group was appointed by the commissioners to advise them.
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COLLIER COUNTY PRODUCTIVITY COMMITTEE
AGENDA: 4-27-93
Roll Call : Robert Claussen ' C. Jay Morgan
David Craig Christine Ramsey
Marc Gertner Richard (Dick ) Reihm'
Timothy Hancock Donald Staudter
Robert (Bob) Laird . Anthony (Tony) Vastola ,
Art Largent Mary Wiegold
David Wilkison
Staff: Mike McNees_'
1 . Discussion of previous minutes dated 1-06-93
2 . Outline of County Manager 's Agency and Constitutional
Officers
3. Open discussion with staff
4 . Assignment of committee members to specific sub-committees
5. Other
6 . Schedule next full committee meeting date
7. Sub-committees meet to discuss
A. Focus
B. Staff interviews
C. Future subcommittee meetings
Adjourn
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2. EMERGENCY MEDICAL SERVICES (EMS)FINANCING ISSUE
COMMITTEE DISCUSSION:
1. Should the city and the county be together?
2. Should there be a differing charge per service to resident and tourist?
3. A public issue.
General Information: It is up to the sub-committee to do all the research and focus,"but it is up to
the entire productivity committee to make the recommendations.
3. PAPER TRAIL IN HUMAN RESOURCES
COMM?ri hE DISCUSSION:
1. Definition of performance audit
Mike McNees stated"performance auditing"for county government in a formal sense is almost •
an accounting type input vs. output audit. ,What is the output suppose to be, how.many units of
input needed in dollars or man hours arc going into that and then are they accomplishing what
they arc suppose to within a reasonable amount of time. What they have ended up with is more
like a management review or an efficiency review and is incredibly expensive. A quarterly report
on activity measures is prepared by department heads: Attention is focused on the reports if there
is more than a 10%varidnce between predicted and actual.
2. Follow up to recommendations from 1992 regarding compensation,benefits and health plan.
4. DATA'PROCESSING/DEVELOPMENT OF AN MIS FIVE YEAR COMMITTEE
Made up from members of CCPC, staff,technological people and also the constitutional officers'
representatives.
1. Top down commitment
Directive from Commissioner Tim Constantine giving 30 days to come up with
identification, 90 days to develop and coordinate an effort for computer systems
throughout the county.
Mike McNees stated that there is no agreement on paper. The constitutional officers have all
said they will cooperate.
2. Community Development Services-Computer problem
COMMI ITE DISCUSSION:
The open discussion with staff people and how to inter-relate and work with employees and what
the committee's functions arc suppose to be.
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Mike McNees stated, "Once you have decided what your sub-committees are going to be and
what your areas of study arc going to be,from there on it will all fall into place automatically
with who the staff members are and either you will already know them and have had to work
with them or will put you with them. As far as your reviews of budget information,
management information,organizational information and process information,whatever you
want, those staff members or my staff will provide to you. For the new members, my function
will pretty much be to answer questions when you have them and to help you cut red tape when
you run into it and help you break down the barriers of finding information. So come to mc
when you feel like you are not getting information or you don't know what information to get.
Be very cautious about drawing any kind of conclusion of any kind based on media information."
Mary Wiegold added, "You brought up a very good topic from both sides and we should talk
about what we are listening to,and what we say and do,as far as media. We had a discussion
about last year whether or not we are going to be in front of the media or play a background
approach. My suggestion is to play the background approach. What you come back with has got
to be agreed upon by the entire Productivity Committee. You research it or whatever you have to
do to find out the information is up to you. The conclusions we draw will be a full committee
consensus."
5. CONSOLIDATION OF COUNTY WIDE CAPITAL PROJECTS
A. Capital projects currently performed and managed by three different departments.
B. Recommendation to look county wide at a larger capital projects management function rather than
individually.
C.. Get involved in or start with the report prepared by Mike's office. Help with the implementation of
the report and figure out either to sell it or use as a resource.
6. TECHNOLOGY ADVISORY COMMITTEE
COMMITTEE DISCUSSION:
Mike McNees stated, "Jim Lennane petitioned the BCC to create a new advisory committee
called the Technological Advisory Committee who would give the board advice on big dollar
technology purchases,recruit people with expertise to work with this group on each
of these issues and help come up with a recommendation to the board from an independent point
of view. I don't think there really needs to be an ordinance change:"
Mike Gertner stated,"Two,three or five people could be recruited to give input and then the
committee could churRit through and present the report. He moved or suggested that the
committee respond affirmatively to this article and to the position of the commissioners."
Mary Wiegold stated, "One thing to bear in mind is that there is a time frame here because we
arc looking at the next budget coming up and they usually go into budget sessions in June so we
are looking for a decision or recommendation or something from this group by the time the
budget is accepted.
Mike McNees stated that the final decisions on this aren't made until December.
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Regarding an additional Advisory Board: James Lennanc's original idea was to create a new
group, but when he found out there were already thirty eight groups, he stated that maybe we
don't need another board.
Mary Wicgold stated that it may be insurmountable for the committee to try to accomplish
everything.
Mike Gertner suggested surveying the community to find out what resources we have to add
for this purpose, state all the things we arc going to do, then the burden is back to them to tell
us no.
Letter to be drafted to the BCC and copy to the County Manager. Mary Wicgold to do on behalf
of the committee.
7. LANDSCAPING BEAUTIFICATION EXPENSES AND POSSIBLE PRIVATIZATION OF
MAINTENANCE
Mike McNees stated that it is an annual challenge to figure out where the money is going to come from or
how to save money. It is an issue and it is as important even though it is not a big expense.
8. SUB-COMMITTEE ASSIGNMENTS
Mary Wiegold stated, "There is a lot to look at here so try and keep your focus on what you arc doing.
Let's look at the areas and decide whoever wants to be on the sub-committee, if you have a preference,
speak up now because we want you to be on the committee that you are most interested in."
It was agreed that each CCPC member would serve on two sub-committees. Sub-committee focus areas
were chosen and assignments made.
Meeting adjourned.
Next meeting,May 25, 1993, 3:00 PM