Productivity Committee Minutes 04/15/1991 MINUTES
COUNTY GOVERNMENT PRODUCTIVITY COMMITTEE
DATE : April 15 , 1991
TIME: 8 : 00 A.M.
PLACE: Third Floor Boardroom, Building "F" , Collier County
Courthouse Complex, Naples, Florida
CGPC MEMBERS STAFF
Richard Laymon EXC Mike McNees X
Patrick Neale ABS Leo Ochs X
Brad Estes X
Timothy Constantine X
Pamela Cox X
Donald York X
Jan Kantor _ X
Jamie Gutierrez EXC
Zac Lucio X
Franklin Baker X (Arrived Late)
Alternates
Ronald Labbe X
Arthur Largent X
OTHERS PRESENT:
CALLED TO ORDER AT: 8 : 00 A.M. ADJOURNED: 9 : 15 A.M.
PRESIDING : Jan Kantor
MINUTES BY: Annette Guevin, Deputy Clerk
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r - I Collier County Productivity
Committee
April 15 , 1991
AGENDA
8 to 8 :30am
Committee Updates
8 : 30 to 9: 30am
Division Administrator Summary
COUNTY GOVERNMENT PRODUCTIVITY COMMITTEE APRIL 15 , 1991
Item Mr . Kantor advised members of a letter received from
Richard Laymon indicating he will be unavailable for
meetings for the next four months . He asked members to
decide on whether to accept Mr . Laymon ' s request for a -
leave of absence from the committee or his proffered
resignation in lieu of that acceptance .
Motion: Don York
To accept Richard Laymon' s letter as resignation from
the County Government Productivity Committee.
Second: Pam Cox
Vote : . 6/0
Mr. McNees advised he will arrange to advertise for a
replacement of Mr . Laymon.
Item It was the consensus that Committee members will review
the four applications received from the public for
replacement of John Remington and report back with their
recommendations at the next meeting.
Item Committee Updates
Mr . York noted that he and Mr . Estes have met with the
Parks and Recreation Board.
Mr. Estes advised on having discussed the park ranger
program with the Sheriff , adding that another meeting is
scheduled for April 16th.
Mr . Labbe reported that he and Frank Baker met with
County Attorney Cuyler and will be returning with propo-
sals.
Mr . Constantine stated he has met twice with the
Transportation Department and will be meeting once more
prior to making his recommendations.
Ms. Cox indicated she and Mr . Estes have met regarding
the Health Department , with a subsequent meeting sche-
duled for April 17th. She also mentioned that , due to
time constraints, she will look into Social Services
during the next phase . -
Item Division Administrator Summary
Leo Ochs , Administrative Services Administrator ,
-
addressed the previous Committee ' s recommendations
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COUNTY GOVERNMENT PRODUCTIVITY COMMITTEE APRIL 15, 1991
regarding three of the County Manager ' s agencies:
Purchasing, Fleet Management and Risk Management .
With regard to Purchasing, he stated in order for all -
field purchases to be handled by employees in the
Purchasing Department , as recommended by the previous
Productivity Committee, an additional two people would
need to be hired. He explained that close to 15 ,000
field purchases were handled during the previous year .
He said a bar code scanning system is being investigated
to reduce the manual portion of the work involved in
processing the 3,000 or more purchase orders received
each year .
Mr . Ochs next addressed Fleet Management . He reported
that a recent internal committee has made recommen-
dations with regard to utilization and assignment , as
well as capital recovery and replacement for the
County' s rolling stock. He indicated leasing arrange-
ments vs. direct purchase of vehicles is being investi-
gated. He said the County Manager has requested the
committee to reserve their recommendations until after
the Productivity Committee has finished its review.
Mr . Ochs reported on the previous Committee' s recommen-
dation that, upon expiration of the current contract ,
the Risk Management Department assume all health
insurance activities. He stated an analysis was under-
taken which indicates it is more cost effective to pro-
vide that service on a contract basis. He said an
additional three employees would be necessary to manage
the program as it currently exists.
A discussion ensued with regard to health insurance
costs incurred by the County and the amounts being
contributed by employees. Mr . Ochs stated he will pro-
vide the .Committee with cost totals and breakdowns at a
future meeting.
Adjournment
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